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					                          GOVERNMENT OF ANDHRA PRADESH
                         REGISTRATION & STAMPS DEPARTMENT,
                                    NALGONDA.

I. Department-in-General: ............................................................................................................ 1
   Vision: ...................................................................................................................................... 1
   New Vision: ............................................................................................................................. 1
   New Vision for the District: ..................................................................................................... 2
   Mission:.................................................................................................................................... 2
   Objectives: ............................................................................................................................... 2
   New Objectives: ....................................................................................................................... 3
   Important Services Offered: ..................................................................................................... 4
   Stake Holders: .......................................................................................................................... 4
   Key Processes: ......................................................................................................................... 4
   Critical Issues: .......................................................................................................................... 5
   Critical Indicators: ................................................................................................................... 6
   Benchmarks: ............................................................................................................................ 6
   Milestones: ............................................................................................................................... 6
   Critical Success Factors: .......................................................................................................... 6
   New Critical Indicators: ........................................................................................................... 7
     On Revenue Performance: ................................................................................................... 7
     On Citizen‟s Delight & Honest & Efficient Services: ........................................................ 7
     On Services: ......................................................................................................................... 8
II. District-in-General: ................................................................................................................. 8
   General Information: ................................................................................................................ 8
     District‟s Geographical Information: ................................................................................... 8
     District‟s Departmental Information: ................................................................................... 8
   Organizational Structure in the District: ................................................................................ 10
   SWOT Analysis of the Dept in the District: .......................................................................... 11
     Strengths: ........................................................................................................................... 11
     Weaknesses: ....................................................................................................................... 11
     Opportunities: .................................................................................................................... 11
     Threats: .............................................................................................................................. 12
   A Comparison of „Now‟ & „Then‟: - ..................................................................................... 27



I. DEPARTMENT-IN-GENERAL:


Vision:
           Bringing SMART (Simple, Moral, Accountable, Responsive, Transparent) Government
           for 'Good Governance', as planned in Vision 2020 document appears to be the Vision of
           the Dept. of Registration & Stamps.

           Towards achieving this goal, already pillars are being laid towards improving the
           Citizen interface, providing speedy, efficiency, consistency, and transparent, easily
           accessible and reliable services to Citizens. Introduction of CARD (Computer-aided
           Administration of Registration & Stamps Department) Project is one of such few pillars
           laid to reform the previous mystified environment by applying I.T.

New Vision:
                  In continuance of the Vision 2020 envisaged, by introducing CARD Project to
           the Dept already sets a direction. However, the goals dreamt and planned are needed to
           be consolidated further to bring efficient, transparent, „One Stop, Non-Stop‟
           Registration allied Services to the Citizen any time from any place. Thus, achieving
           Good Governance as planned through installation of SMART Governance shall have to
           be brought about in the coming years.
               Making the Department self sustainable and viable in all respects including
       Revenue generation in the future to come and enabling the Dept. to stand as the premier
       most Revenue Generator by bringing out its full inherent potential hidden, along with
       serving the citizen up to his expectations of „delight‟ in continuity of its original
       objectives is the New Vision envisaged.

New Vision for the District:
              The district of Nalgonda also shall be knitted carefully in consistent with the
       above recited Vision of the Department. More so this is relevant in the context of
       Nalgonda as it is in cross-roads because of many a times increased investments by the
       Govt of AP towards the developmental activities and it is natural to expect the
       increased taxes in return.



Mission:
           In pursuance of the vision above set, the Department‟s existing mission is also set
       to consolidate the gains planned in CARD project. The Road map for future CARD
       project becomes mission of the department. The following plans are under its current
       mission.
            Introduction of a Telugu version of the Software.
            Establishing a CARD service center that provides all registration related
               services, under one roof.
            Networking all servers/PC's at 230 centers using the AP State Wide Area
               Network (APSWAN) so that all registration services except registration of
               deeds can be accessed at any of the 214 offices irrespective of location of
               property.
            Providing registration information services on the Internet.
            Development of property title database, which would be the fore cursor for
               introducing Torrens system of registration (where by registration of a Sale Deed
               guarantees title of a property).
            Linking up of database of all land, related departments such as land Revenue,
               municipal administration and irrigation.
            Linking up the EC database with banking network to facilitate speedier
               processing of applications for rural credit.

Objectives:
            Providing of a legal form to the instruments which define or affect the rights
             and liabilities of individuals thereby rendering the instruments admissible in
             evidence before the courts of law
            Acting as a major source of revenue to the Government
            Providing service to the citizens in the matter of recording their legal rights and
             liabilities is not reduced in importance.
            Better administration of the Acts to realize more revenues with the cooperation
             and constant interaction with other departments; The Dept. administers the
             following Acts:-
                   i. The Indian Stamp Act, 1899
                  ii. The Indian Registration Act, 1908
                iii. The Chit Funds Act, 1971
                 iv. The Indian Partnership Act, 1932
                  v. The A.P (Telangana Area) Public Societies Registration Act, 1350
                 vi. The Hindu Marriages Act, 1860
                vii. The Societies Registration Act, 1860
               viii. The Special Marriages Act, 1954
                 ix. The Notaries Act, 1952
                  x. The A.P Non-Trading Act, 1962
            Collection of transfer duty chargeable under the respective legislation governing
             the different categories of local bodies likes Municipal Corporations,
             Municipalities and Gram-Panchayats.
         Effective utilization of Budget allotted; Best use of resources to augment the
          revenues; to prevent wasteful and unremunerative expenditure by critical
          examination.
         To inculcate a spirit of responsibility into a cohesive and homogenous unit and
          make them object oriented by imparting appropriate training.
         To make the staff aware that good work will be rewarded and poor performance
          will be viewed with displeasure.




New Objectives:
        In pursuance of the above Vision, the Dept. has already set in new Objectives.
    However, to make them more effective and meaningful, the following few Objectives
    affirm these already set in New Objectives. They are:

         Revenue Multiplication by Rationalizing of stamp duty structure, fixing of
          scientific targets, scientific monitoring mechanisms, correlated market values,
          plugging out the leakages, widening of stamp duty base and effectively
          bargaining Revenue Targets fixed by the Govt. for countering granting of too
          many exemptions to payment of Stamp Duty.

         Injecting auto-correction mechanisms in the system to self regulate the
          fluctuating market value trends from time to time.

         Making each Office self-sustainable and fully vibrant and viable financially and
          technically.

         Incorporating checks and balances in the system through „Carrots and Stick
          Policy‟ and gathering intelligence electronically for boosting work-culture, the
          morale of the staff, efficiency and citizen-friendly services.

         Eliminating totally provision of authorized services by unauthorized men and
          providing Citizen end to end one stop, non-stop any time anywhere Registration
          related services.

         Bringing to an end of the „Digital Divide‟ by computerizing and connecting all
          the rest of the non-computerized offices (148 offices) soon.

         Making the Dept. profitable by enhancing instant and reliable payments
          delivery mechanisms.


         Minimizing the impact of non-registration barriers to the citizen like ULC, ITC
          Certifications in registration.

         Creating mass awareness and enabling milieu in encouraging all the register
          able deeds including that of Optionally Register able Deeds, for getting
          registered with the Dept. for enhancing Citizen‟s Security of transactions and in
          the process, gaining benefit out of it due to increased tax base.

         Enabling Cent percent registrations of marriages, Chits, Firms and Societies, for
          enhancing Dept‟s prestige and providing security to citizen and in the process
          getting benefit out of huge transaction service base.

           Nevertheless, the district of Nalgonda has the same Objectives as the
           Department has, as mentioned above. In addition it wants to have 0.02% of
           GSDP to GDDDP(Gross District‟s Departmental Domestic Product)
Important Services Offered:
           Under the Indian Stamp Act, 1899:
                 i. Adjudication of instruments referred to them under Sec. 31.
                ii. Improving of deficit stamped instruments and get the same adjudicated
                    and validated under Sec. 33 of the Act.
              iii. Ascertaining the adequacy of stamp duty in respect of instruments
                    presented for registration and collection of deficit stamp duty if any
                    under Sec. 41 of the Act.
               iv. Determination of market value in respect of undervalued properties
                    affected by the instruments under Sec. 47(A)of the Act.
                v. Audit of public offices to unearth leakage of stamp duty under the
                    powers conferred under Sec. 73 of the Act.
               vi. Validation of documents executed out side of India under Sec. 18.
              vii. Validation of documents executed out of AP State under Sec. 19(A).
             viii. Supply, sale and distribution of stamps and appointment of stamp
                    vendors.

           Under the Indian Registration Act, 1908:
                 i. Registration of various kinds of documents relating to both movable and
                    immovable properties
                ii. Recording and preservation of the copies of the documents registered
              iii. Administration of testamentary documents
               iv. Maintenance of Books, Accounts and Indexes
                v. Collection of Registration Fee
               vi. Issuing of certified copies of registered documents
              vii. Issuing of Encumbrance certificates
             viii. Issuing of Document Writer Licenses.

           Registration of Chits, Societies and Firms under the relevant Chit Fund Act,
            Society Registration Act, and Partnership Act.

           D) Registration and Solemnization of marriages under the relevant Marriage
            Acts.


Stake Holders:
             The following are the important Stake - holders that are either involved or may
      be affected by the project activities Citizens, Staff, Stamp vendors, Document writers,
      Notaries, Chit fund companies, Societies (registered), Firms (registered), Non-Trading
      companies, Income Tax Offices (A.P offices), Banks (S.B.H, S.B.I, etc), Treasury
      departments (DTA, DTO's, STO's), Urban Land ceiling Authorities, Local bodies
      (Municipal Corporations, Municipal Offices, Panchayats), Revenue department
      (M.R.Os, R.D.Os, Jt.Collectors, Dt.Collectors), Builders Associations, GoAP (Govt of
      AP).


Key Processes:
             The following are the important Key Processes involved in the Dept.
      functioning.

      1.Registration of a Document; 2.Supply, distribution and vending of stamps; 3.Issuing
      of Certificates like Encumbrance Certificate (EC), Certified Copy (C.C.) of a document
      registered; 4.Validation of records/documents recognizable for evidential purposes in
      the Courts of Law; 5.Registration of Societies, Chits, Firms, Non-Trading Companies
      (NTC); 6.Registration of Marriages; 7.Preservation of Records; 8.Auditing, Inspection
      of records, registrations of Documents; 9.Appointing and regulating Document
      Writers(D.W.s),Stamp Vendors(S.V.s), Notaries;(Many of these Key Processes are
      described in detail in Table No.3 and Chart no.1, incorporated in the subsequent pages.)
Critical Issues:
             The following are the Critical Issues found in the existing system to be tackled
       immediately.

       The „Market Values‟ fixed by the Dept. as „Basic Values‟ usually for every 2 years on
       the recommendation of a Committee constituted for that purpose since 1998, are not
       reflecting the realistic Market Values of the immovable properties in strict economic
       sense. This is so due to non-following of any scientific valuation system, but by going
       by average abstract means rather than specific & concrete means. Fixing Revenue
       Targets to each Sub-Registrar and District Administration and often unscientific target
       fixation makes the staff vulnerable to their own luck and fate. Lack of scientific
       monitoring system to aid the revenue achievements also handicapping the Dept. The
       system neither encourages a citizen to declare voluntarily the actual value of the
       property through incentives & motivational factors nor the staff to attempt for recording
       the actual prevailing Market Values.

       Lack of any scientific Inventory Management System often leads to shortages of supply
       of stamps.

       Post-Facto Spot Inspections became burdensome to the Officers dealing with it.
       Insincere Post Spot Inspections often result in leakage of revenues. The Dept. has to
       divert its limited productive human resources in facing litigation to the non-compliance
       /defaulters of payments noticed after inspections of properties.

       No common data sharing is being made arranged between Local Bodies, Revenue
       Offices, Sub-Registrar Offices, which results in breeding heavy litigation, and
       unscientific invoking of „Rider Rates‟.

       The „Citizens Delight‟ by providing „Assurance‟ to the „Title‟ of the property registered
       appears a distant dream. The Dept became a helpless spectator, as it is not made its
       duty.

       Low morale of staff due to non-transparent, non-scientific transfers, promotions, lack of
       synergy and team spirit, lack of sufficient technical training to the Officers makes the
       non-smooth administration as they could not solve any problem that arises in
       functioning of Computers even if it is a tiny technical problem, adding to its woes.

       Most of the Chit Fund Companies are running Chits unauthorized and the system could
       not control them with all its limited energies and the legal lacunae. The system is
       actually heavily protected and no incentives are given to encourage registration of chits.
       The Department is again made a helpless spectator as the Department is not provided
       any teeth nor powers nor resources to control such things.

       Registration and solemnization of marriages some how became suitable to those that
       require Passports and immediate legal protections only, rather than becoming a
       commonality. The Dept alone can‟t do any thing in this regard without any support,
       mandate and active public‟s support of the people and NGOs.

       Many CARD offices could not able to run/sustain by their own due to frequent
       dependence on the Govt. for rent payments, energy charges, telephone payments and so
       on. The sanctioned User charges scheme alone can solve this problem.

       The system could not control in any way any „Registered Society‟ that perform
       unauthorized or illegal activities due to prevailing legal lacunae.

       Many Citizens and Public Administrators openly criticize the Dept. for its endemic
       systemic corruption. But, the Department cannot have any control on the middlemen
       and illiteracy of the Citizens who are falling prey to it.
Critical Indicators:
       At present, the Dept. is mostly depending on the following Critical Indicators in
       reviewing its performance. They are:

       1.Gross Revenue (total revenue collected); 2.Net Revenue (Gross Revenue-Transfer
       Duty payable to Local Bodies); 3.Time taken for rendering of each service (as
       mentioned in the Citizen‟s Charter, which is enclosed as Appendix V, mentioned at the
       end. 4.No.of Documents registered District wise; 5.Revenue per Document District
       wise; 5.Percentage of Growth rate; 6.Percentage of Performance in relations to Targets
       fixed, and so on. (The current targets and revenue performance indicators are shown in
       Appendix I to give an idea on the Department.)


Benchmarks:
       The following Benchmarks shall be useful to the Dept. in realizing its Objectives.

           The revenue achievements comparing with the neighboring like-minded and
            like bodied states like Tamilnadu, Karnataka, Maharashtra, Kerala, Gujarat, and
            Punjab.

Milestones:

           Degree of non-personal contact of the citizen with the staff. (The least the
            contact, the least is the scope for corruption.)

           Degree of avoidance of payments in the form of cash. (The more the direct cash
            dealings, the more is the scope for corruption.)

           Quality of dignified life offered to a staff in the society. (The more the quality,
            the lesser will be the scope for corruption.)

           Degree of „Assurance‟ offered to the Citizen to his title.

           Degree of Common data sharing between the Revenue, Regn. Depts. And Local
            Bodies (the more the sharing, the greater will be the security of title to the
            Citizen).

           Degree of discretion given in the system to each Officer from the cadre of Sub-
            Registrar. (The least are the discretion, the better will be the „Clean‟ Services.)


   Critical Success Factors:

       The following Factors identified here are the crucial factors that play the roles of
       „Critical Success Factors‟ for the survival and healthy growth of the Dept.

           „Assurance of Transactions‟ made by the Citizens.
           Qualitative Registrations by making safe preservation & retrieval of records for
            posterity.
           Honest, Efficient and Citizen- friendly Services rendering to the Citizen.
           Quality of Registration allied Services like ECs/ CCs/ MV Assistance.
           Quantity of Registrations.
           Revenue Targets Fixation and Achievement system.
           Basic Value / Market Value scheme
           Stamp Duty structure
           Quality of Registrations of Chit Funds, Firms, Societies and non-trading
            companies.
           Quantity of Registrations and Solemnization of Marriages.
           Payment System of stamps duty and other Fee.
           Broadening Tax Base vertically & horizontally.
New Critical Indicators:
      The following Indicators should indicate performance of the system at each level
      extensively. They are:


On Revenue Performance:

           Net Revenue earned per District.
           Net Revenue earned per Document.
           Net Revenue achieved Stamp Category wise (to understand the stamp
            requirements).
           Net Revenue Instrument wise (like sale deeds, gift deeds etc.)(to understand &
            broadening of stamp duty base and to rationalize stamp duty structure).
           Net Revenue achieved in a District Structure rates wise (like MTC/RCC)(to
            analyze and review of the impacts/necessity of revision of these rates.
           Net Revenue achieved Structure rate wise and Area wise in a same Town/City
            (to understand and analyze extent of differing of Dept. rates with the Market
            Rates).
           % Of inconsistency of Market Values of the Dept. with the Existing Market
            Values.
           % Of Citizens declaring voluntarily the actual Market Values beyond the
            Market Values of the dept.-Sub-Registrar wise (to understand the efficiency of
            staff and consistency of market values, with the actual values existing.);
           % Of cases where Rider Rates are invoked during the registrations-month wise
            and Sub-Registrar wise (to understand whose office Basic Values are not
            reflecting the most of the jurisdiction area).
           % Of (e-mail) feedback received-Sub-Registrar wise-month wise(to analyze the
            Citizens Delight & honest services).
           Percentage of defaulters found in Post Spot Inspections-Sub-Registrar wise,
            month wise (to understand the areas and extent of efficient tax compliant
            system).
           Percentage of pending of Sec.47-A cases district wise (to understand the
            efficiency of the system).

On Citizen’s Delight & Honest & Efficient Services:

           Percentage of litigation cases pending in the Courts in the area-Sub-Registrar
            wise (to analyze the most litigation-prone area and to concentrate on it).
           Percentage of Citizens availing Document Writing Feature for registration (for
            analyzing the extent of non-dependence of citizens for registration).
           Percentage of Citizens paying cash and other modes-Sub-Registrar wise (to
            understand the extent of modernity).
           Time taken to register a Document (including of time taken to clear non-
            registration barriers like Income Tax clearance Certifications, Urban Land
            Ceiling Certifications etc).
           Ratio of no. of Registrations done CARD System to No. MV Assistance slips
            generated (indicating the extent of population registering by their own, without
            depending on the middlemen).
           %. Of documents missing (unable to retrieve) to no. of documents registered
            (indicating extent of Assurance of Transactions Registered.)
           % of increase in Growth Rate in value of Sale Documents to Growth Rate in no.
            of Sale Documents over a period of time(to indicate the extent of suppression/
            under valuation on account of lack of Spot Inspection System).
On Services:

            Coverage of population-stamp vendor wise, Notary wise (to understand the
             extent of service coverage).
            Ratio of running registered Chits and Unregistered Chits-Sub-Register wise.
            Ratio of Registrations and Solemnization of Marriages made to Population
             residing, District wise.




II. DISTRICT-IN-GENERAL:
General Information:


District’s Geographical Information:

         The District of Nalgonda lies in the southern part of the Telangana region between 16-
25” and 17-50” of the Northern latitude and 78-40” and 80-5” of eastern longitude. The district
is bounded by Medak and Warangal districts in the North , Guntur and Mahabub nagar districts
in the south, Khammam and Krishna districts in the East and Mahaboob nagar and Ranga
Reddy districts in the West.
         The geographical area of the district is 14217 sq. kms. Comprising 1158 Revenue
villages, 1178 Gram Panchayats, 59 Mandals administered by 4 Revenue Divisions located at
Nalgonda, Bhongir, Miryalaguda and Suryapet. The total population of the district approx. is
28,52,092. The most important river in the district is the River Krishna which forms the
southern boundary. Musi River a tributary to the Krishna is the next important river in the
district. The total forest area in the district is 1,78,779 acres forminf 5.11% of the geographical
area. The important Irrigation Projects of the district are: Nagarjuna Sagar(123987 hect); Musi
Project(16923 hect), Dindi Project(5061 hect), Asifnahar Project(2972 hect), Pendlipakala
Project(1971 hect), Shaligouraram Project(924 hect), Bhiman palli Project(486 hect). Principle
crops in the district are paddy, jowar, bajra,ground nut, red gram and castor. There are about 86
large and medium scale industries located in the district.




District’s Departmental Information:

                       The Department in the district was formed newly by dividing from the
               Revenue District of Hyderabad on 27/5/1981 with 7 No. of Sub-Registrar
               Offices(SRO Nalgonda, Suryapeta, Ramannapeta, Miryalaguda, Huzurnagar,
               Devarakonda, Bhongir). Out of these 7 Offices, 6 no.of SROs are again
               constituted by bifurcation of SRO jurisdictions (Kodad-1/4/82; Mothkur-1/4/82;
               Yadagirigutta-1/4/82, Nidamanoor-1/4/82; Nakrekal-12/12/89; Choutuppal-
               1/5/95;). However with effect from 1/1/96, Chit Registrar & Auditor office was
               constituted. Annually about 1,53,100 No. of citizens are expected to visit
               various offices in the Department in the district. Annually there will be
               approximately 38,275 No. of documents are being registered in the district out
               of which about 2870 Giga bytes of Data is being stored Digitally under CARD
               project out of it, every year.

                      The list of DRs who have previously acted as DRs is submitted in the
               enclosed Table here.
S.No. Name of the D.R.                    Designation/        Period (From-
                                          Charge              To)
1       C. Venkat Rao                     Jt.S.R-I (FAC)      27-5-1981 to
                                          D.R.                28-6-1981
2       V. Gajapathi Rao                  A.D.R. (Offic.)     28-6-1981 to
                                                              20-10-1982
3       M. Subba Rao                      D.R.                21-10-1982 to
                                                              25-3-1983
4       K. Akkeshwar Rao                  D.R.                26-3-1983 to
                                                              10-5-1983
5       K. Govardhan                      A.D.R. (FAC)        11-5-1983 to
                                          D.R.                17-6-1984
6       J. Venkat Rao                     D.R.                18-6-1984 to
                                                              28-5-1985
7       Md. Hussamuddin                   D.R.                28-5-1985 to
                                                              26-11-1986
8       Majeed Anwar                      D.R.                27-11-1986 to
                                                              18-12-1986
9       N. Sheshagiri Rao                 D.R.                19-12-1986 to
                                                              24-10-1987
10      Y. Subbaiah                       D.R.                24-10-1987 to
                                                              7-7-1990
11      P. Subba Rao                      D.R.                7-7-1990 to
                                                              2-11-1993
12      D.Sheshagiri Rao                  D.I.G. Addl.        2-11-1993 to
                                          Charge D.R.         6-2-1994
13      P. Subba Rao                      D.R.                6-2-1994 to
                                                              25-7-1994
14      Md. Yousuf Shareef                D.R.                25-7-1994 to
                                                              8-5-1995
15      M.A. Rasheed                      A.D.R. (FAC)        9-5-1995 to
                                          D.R.                21-8-1995
16      A. Rama Rao                       D.R.                21-8-1995 to 26-
                                                              3-1997
17      S. Md. Nabi                       D.R.                26-3-1997 to
                                                              8-10-2001
18      N. Gnana Raju                     D.R.                9-10-2001 to




        The following is the list of SROs where Stamp Counters are existing.

S.No.       SRO
1           RO(OB) Nalgonda
2           Miryalaguda
3           Kodad
4           Suryapet
5           Nakrekal
6           Mothkur
7           Bhongir
8           Yadagirigutta
9           Choutuppal
10          Nidamanoor
                      The following is the list of SVs, DWs, Notaries that are coming under
              the jurisdiction areas of the SRs.

              S. No.   SRO                    SVs              DWs             Notaries
              1        Bhongir                4                1               4
              2        Choutuppal             2                ---             ---
              3        Devarkonda             3                5               1
              4        Huzurnagar             8                4               1
              5        Kodad                  9                6               4
              6        Mothkur                3                3               ---
              7        Miryalguda             7                6               7
              8        Nakrekal               3                3               ---
              9        Nidmanoor              5                3               ---
              10       Nalgonda               12               4               8
              11       Ramannapet             4                ---             ---
              12       Suryapet               7                4               13
              13       Yadagirigutta          2                1               ---
                       Total =                69               40              38

                      The list of Villages, Mandals,located Courts of Law and the SRO
              Jurisdiction list is mentioned in the Table , mentioned here.

Sl. Sub Registrar Date of   Jurisdiction  Jurisdiction Jurisdiction Courts Remarks
No.    Office     formation Muncipalities Mandals      Villages     of Law If any
                                                                    located
1   Bhongir       10-5-45   1             3+3          102          1
                                          (partly)
2   Choutuppal    1-5-95                  2+2          40           ---
                                          (partly)
3   Devarkonda    5-6-55                  8+1          207          1
                                          (partly)
4   Huzurnagar    10-12-42                4            55           1
5   Kodad         1-4-82                  5            62           1
6   Mothkur       1-4-82                  3+4          74           ---
                                          (partly)
7   Miryalguda    21-9-48   1             3+3          76           1
                                          (partly)
8   Nakrekal      12-12-89                4            63           1
9   Nidmanoor     1-4-82                  7+1          79           ---
                                          (partly)
10 Nalgonda       19-1-88   1             7+1          142          1
                                          (partly)
11 Ramannapet 6-12-75                     2+2          34           1
                                          (partly)
12 Suryapet       4-11-35   1             9            160          1
13 Yadagirigutta 1-4-82                   3+1          65           ---
                                          (partly)
    Total                   4             59           1159         1

Organizational Structure in the District:

               The Dept. has a strong manpower of 125 employees and Officers (out of which
       7 vacancies are kept vacant). This Organization is headed by a District Registrar who
       also holds the powers of Collector under Sec.47-A of the Indian Stamp Act and
       Authorized Officer under the Indian Stamp Act, 1899. Assisting him in discharging his
       official functions, there is an ADR. and 1 SR for Chits as Chit Registrar and 1 SR
       (Internal Audit).
      The detailed Organizational structure (Office-wise) is shown here.

                                      DIG(HYDERABAD)


D.R.(Hyd)       D.R.(R.R.)       D.R.(Nlgd)       D.R.(Mdk        D.R.(Nzbd)         D.R.(Mhbngr)
                                                      )

                                      ADR (1)




                    S.Rs (13) + 1 Chit SR + 1 SR (I.A)



SWOT Analysis of the Dept in the District:


Strengths:
                        a) Our size it self is our strength. The district of Nalgonda is one of
                           the largest districts in terms of extent of geographical area,
                           having 14217 sq. kms.
                        b) The population of the district is also its resource.
                        c) The district is endowed with largest extent of lime stone deposits
                           and hence having largest no.of Cement factories concentrated in
                           the Krishna river belt of the district.
                        d) The district is having the largest no. of Par Boiled Rice Mills in
                           the district having the potential for export of Rice and Boiled
                           Rice and Rice products.
                        e) The lands are very cheaper and cost of living is very less.
                        f) The proximity to Twin Cities makes a wonderful destination
                           point for Industrial & agricultural produce marketing.
                        g) The district is covered with 1 no. of National High ways( namely
                           no.9 and 2 no. of State High Ways(namely Hyd – Hnk. and
                           Narketpally – Addanki)
                        h) The district is acting as a connecting link between Andhra and
                           Telangana cultures due to its geographical location.
                        i) Existence of Nagarjuna Sagar Project in the district.


Weaknesses:
                        j)   Absence of Spot Inspection System
                        k)   Ignorance and illiteracy of the people
                        l)   Dilapidated & discouraged industrial activity
                        m)   Prevailing terrorist activities
                        n)   Ranga Reddy capturing the important projects
                        o)   Flouride effected water supply for drinking causing health
                             problems.

Opportunities:
                        p) Increasing Developmental expenditure on the district.
                        q) Increasing awareness of the masses due to Janmabhoomi
                        r) Increasing Ground water levels in the district.
                        s) Mass revolutions like „Jala Yagnam‟, „ Neeru- Meeru‟, „Water
                           harvesting‟, „Watershed Developmental Programmes etc that is
                           increasing irrigation potential.
                        t) SLBC Project Inauguration
                        u) New Bypass laying of roads, JB activities.
                              v) New railway projects to connect the district to twin cities like
                                 satellite towns.
                              w) Deflouridation plants distribution to the people for making the
                                 settlements safe for survival.
                              x) Supply of Krishna water scheme through the district.


Threats:

                              y) WTO threats for farmers and traders
                              z) Telangana agitation
                              aa) Rumours about privatization and dismantling of FCI which
                                  procure paddy from farmers which assure marketing of the
                                  produce.




          Non-Plan Expenditure for the last Five Years.
          (Rs. in lakhs)
Year                 Budget         Salaries          Other            Items Total
                    Allotment              Expenditure      Expenditure
1997-98             3.96                   55.47            6.69              62.16
1998-99             6.05                   61.35            9.93              71.28
1999-'00            7.32                   65.50            3.13              68.63
2000-'01            4.18                   95.90            10.22             106.12
2001-„02            7.84                   87.52            5.19              92.71
Total =             29.35                  365.74           35.16             400.9

          Plan Expenditure for the Year(CARD)
          (Rs. in lakhs)
          Year                       Budget Allotment                    Expenditure
          2001 – „02                 1,09,200/-                          98,100/-
          2000 – „01                 Nil                                 Nil
          1999 – „00                 Nil                                 Nil




        Work Norms
Serial Number      Item of Work                     In the Manual System     In CARD
1                          Transcription            2 Hours/Document         15 minutes/document
                                                                             (scanning)
2                          Indexes Preparation      15 minutes/Document      15 minutes/document
                                                                             (Data Entry)
3                          Encumbrance              15 minutes/year          15 minutes/certificate
                           Certificate
4                          Certified Copies         2 Hours/copy             10 minutes/copy
5                          Misc. work               4 Hours/Day/Office       4 Hours/Office
      Critical Analysis
      Staff Analysis
Category                            No. of Post      No. of Vacancies
                                                        (temporary)
D.R.                                    1                          ---
Asst. District Registrar                1                          ---
Sub-Registrar                           16                         ---
Sr. Assistants                          13                         ---
Jr. Assistants                          30                         ---
Typists                                 1                          ---
Shroffs                                 9                          1
Records Assistants                       -                         ---
Section Writers                         22                         4
Attenders                               31                         2
Drivers                                 1                          ---
Total =                                125                         7




          Table-showing Telephones status



                      E. Telephones:
                                         D.R      S.R.O.                         Total
                                         .
                                           1        8(Bhongir, Miryalaguda,          9
                                                  Choutuppal, Kodad,
                                                  Huzurnagar, Nidamanoor,
                                                  Devarakonda, Suryapet)

                                             Telephone requirement for = (4+1)5 Offices




          Table showing Vehicles status:

                  Sl.       Vehicles     D.R.        Expenditure
                  No.                                (current
                                                     year)
                  1         Govt.        1           26,000/-
                  2         Hired        0                 -----
      Rents analysis:

      No. of Offices in Rent buildings = 13
      Financial implications per annum ( approx.) = Rs.3.73 lakhs

      No. of Offices in own buildings= Nil
      No. of CARD Offices          =8




       Table- showing Budget Requirements
Sl. No. Items                                          Arrears         Sanctioned for 2001-
                                                       (lakhs)         ‟02 (lakhs)
1        Materials & Supplies
2        Rents                                         6.00            2.70
3        Telephone Charges                             0.20            0.48
4        Electricity Charges                           0.40            2.63
5        Hiring of Vehicles                             ---             ---
6        Travelling Allowances                         0.20            0.48
7        Maintenance of Vehicles                       0.10            0.26
8        Petrol, oil & lubricants                      0.25            0.36
9        Other office Expenses                         0.25            0.62
10       CARD Expenditure                              0.50            2.00
11       Others                                        0.03            2.00
         Total                                         7.43            11.53
         Grand total =7.43 + 11.53 =                                    18.96




      Trends of revenue


       20                                                            19.42
                                                              18.5
       18                                           16.82
       16                                   14.76
       14                           13.17
       12                  11.44
       10           9.86
        8    7.47                                                                     Gross(crs)
        6
        4
        2
        0
            1994- 1995- 1996- 1997- 1998- 1999- 2000- 2001-
             95    96    97    98    99    00    01    02
        Cumulative Revenue Realised vis-à-vis Target
                             250




                             200
(Rs.In lakhs)




                             150




                             100
                                                                                                                                                                                    Rs. lakhs.

                                                                                                      Target (2001-02)                                            Achievement
                               50
                                                                                                                                                                  (Apr-Mar.2k2)
                                                                                                      Annual        - 2110                                       1942.12 (92.04)
                                                                                                      Proportionate 2110                                         1942.12 (92.04)
                                0
                                       Ap r            M ay        June           J u ly       Au g            Se p t         Oct           Nov           De c           Jan         Feb             M ar

                        Ta r g e t   1 6 8 .8 0       1 7 9 .3 5   2 0 0 .4 5   2 1 5 .2 5   1 6 8 .8 0    1 4 7 .7 0     1 2 6 .6 0    1 6 8 .8 0       1 7 9 .3 5    2 0 0 .0 0   1 8 9 .9 0   2 3 2 .1 0

                        Ac t u a ls 1 2 5 .6 7        1 6 7 .7 4   2 0 9 .5 2   1 5 8 .1 8   1 2 6 .0 1    1 3 9 .2 1     1 1 1 .6 2    1 3 5 .2 3       1 9 6 .2 1    1 8 2 .3 2   2 1 6 .5 9   2 1 8 .8 8


                                                                                                                                                                                                 7




                         Month-wise Cumulative Revenue Realised
                                                  2 k -2 k 1       15%      17%     18%       25%     22%         20%      18%       17%     15%          1 6%
                                                  2 k 1 -2 k 2     16%      13%     15%        2%         4%       6%         8%     10%     14%          1 7%

                                              250
                                                                                                                                                                       17%
                                                                                                                                                         14%
                                              200
                                                                                                                                            10%
                                                                                                                               8%
                                              150
                                                                                                                   6%
                                                                                                      4%
           (Rs.lakhs)




                                              100                                          2%
                                                                     15%
                                               50
                                                                   13%
                                                       16%
                                                  0




                                              -50
                                                          Apr        May        June         July          Aug          Sept         Oct       Nov               Dec        Jan         Feb           Mar

                                 1998-99                114.18      117.61      124.48       140.71       103.11        105.13      103.02    110.58          130.13      107.47      137.36         184.29

                                 1999-00                120.00      125.00      130.00       145.00       105.00        110.00      110.00    120.00          140.00      120.00      140.00         200.00

                                 2000-01                119.42      182.74      171.68       163.09       115.55        123.95      108.81    126.45          139.29      182.32      183.32         233.75

                                 2001-02                125.67      167.74      209.52       158.18       126.01        139.21      111.62    135.23          196.22      182.32      216.59         218.88

                                 M.W.Gr.Rate             5.23        -8.2       23.03         20           15            18            12            8            7           6           8
                                                                                                                                                                                                 8
                                         Month - wise Revenue Realised
                          250




                          200




                          150
( R s .la k h s )




                          100




                            50




                             0
                                     Apr         May          J une         J uly       Aug           S e pt        Oct           Nov         De c          Jan             Fe b

                    2 0 0 0 -0 1   1 1 9 .4 2   1 8 2 .7 4   1 7 1 .6 8   1 6 3 .0 9   1 1 5 .5 5    1 2 3 .9 5   1 0 8 .8 1    1 2 6 .4 5   1 3 9 .2 9   1 8 2 .3 2     1 8 3 .3 3

                    2 0 0 1 -0 2   1 2 5 .6 7   1 6 7 .7 4   2 0 9 .5 2   1 5 8 .1 8   1 2 6 .0 1    1 3 9 .2 1   1 1 1 .6 2    1 3 5 .2 3   1 9 6 .2 2   1 8 2 .3 2     2 1 6 .5 9

                                                                                                                                                                        9




                                          FORMAT - II
                         STATEMENT SHOWING THE REVENUE RECEIPTS
                                     FOR THE YEAR 2001-02
                         Target and progress achieved (GROSS REVENUE)
                                 Source             Gross                                                                                    2001-2002
                                                   Rev enue                                     April,01                  May,01                June,01                 July, 01        Aug.01      Sept,01
                                                    Target                                    (Target-8%)                (Target-               (Target-                (Target-      (Target-8%)   (Target-
                                                                                                (168.80                    8.5%)                  9.5%)                  10.5%)         (168.80        7%)
                                                                                                 lakhs)                  (179.35                (200.45                 (215.25          lakhs)     (147.70
                                                                                                                          lakhs)                 lakhs)                  lakhs)                      lakhs)


                                                     2110
                                 R & S                                                              125.67              167.74                 209.52                   158.18         126.01       139.21
                                                    lakh s

                                                                          2001-2002                                                          Prop.target                Total Ach.    Shortfall /   % of Ach.
                                                                                                                                             for the year              for the year    Excess(
                                 Oct,01           Nov ,01                 D ec.01                         Feb.02 (
                                                                                                    Jan .02
                                (Target-        (Target-8%)                                                                                    2001-02    2001-02 upto                  lakhs)
                                                                          (T arg et-           (T arg et- target                                upto          Mar,
                                   6%)            (168.80
                                (126.60            lakhs)                  8.5% )                  6% )   189.90                             Feb,(Target-   02(lakhs)
                                 lakhs)                                   (179.35               (200.00 lakhs)                                  80%)

                                                                           lakh s)               lakh s)


                                                                                                                               216.59
                              111.62               135.23                 196.22                    182.32                                    1877.90                  1723.23        1942.12         91.04



                                                                                                                                                                                                         10
                                                FORMAT - II
    STATEMENT SHOWING THE REVENUE RECEIPTS
             FOR THE YEAR 2001-02
     Target and progress achieved                                                      (NET REVENUE)
  Source       Net Revenue                                        2001-2002
                  Target
                                  April,01      May,01       June,01          July,01       Aug,01      Sept,01
                                  (Target       (Target- (Target-147.25 (Target-162.75     (Target-     (Target-
                              124.00 lakhs ) 131.75lakhs     lakhs)           lakhs)     126.60 lakhs) 110.78lak
                                                  )                                                       hs)




   R&S                                          107.96
                 1667.00           82.01                     137.42           102.78         85.56       84.73
                                                 lakhs


                      2001-2002                              Feb. 02        Mar. 02      Total Ach.for Short fall   % of Ach.
                                                             (Target-      (Target-      the year 2001-
   Oct,01        Nov,01           Dec,01        Jan,02
                                                              150.03)       183.37)       02 upto Mar,
(Target-95.95 (Target-133.36 (Target-141.70     (Target-
                                                                                              02
   lakhs)         lakhs)          lakhs)        150.00
                                                lakhs)




   72.75          921.46               127.47      119.98    142.43           153.50        1276.97     -390.00      23.39
                                                                                                                     11
                                                     C A R D statu s re p ort
     S lN                                                    1 9 9 9 -2 0 0 0   2 0 0 0 -2 0 0 1     2 0 0 1 -2 0 0 2 (*)
      o.
      1     T otal D o cum e nts
            R e g is t e re d in C A R D & N o n -
                                                                    52647               58998                           42325
            C A R D O ff i c e s
      2     D o c u m e n t s R e g is t e re d in
            2 1 4 C A R D O f f ic e s .
                                                                                    896816                            752592
      3     D o c u m e n t s R e g is t e re d
            t h r o u g h C A R D ( R e g i s t r a t io n
                                                                                    832795                              32808
            c h e c k s l ip s is s u e d ) .


      5     M . V . C h e c k s lip s is s u e d .
                                                                                    227869                              20441
      6     N o .o f E . C s is s u e d .
                                                                                    603706                              18453
      7     V a lu e o f S ta m p s S o ld .
            ( R s . In L a k h s )
                                                                                4 6 1 1 8 .9 7           6 4 2 9 8 9 6 4 .0 0

      8     D o c u m e n t s R e g is t e re d
            m a n u a ll y i n C A R D O ff i c e s .
                                                                                        64021                         719784
            (2 -3 )
            % o f M a n u a l R e g is tr a t io n
                                                                                            7 .6 9                          7 7 .5 1
            (* ) U p to M a rc h , 2 0 0 2

                                                                                                                                       21



Performance Indicators:

S.No.       SRO                             % of           % of growth                % of growth             Performance(
                                            achievement in rate in 2001-              in 2000-01              >100%=Good;95-
                                            2001-02        02                                                 100%=Average;<95%
                                                                                                              Poor.
1           Bhongir                         103.78                    16.18           4.68                    Good
2           Huzurnagar                      102.47                    13.52           - 8.84                  Good
3           Nidamanoor                      100.00                    14.59           18.21                   Good
4           Miryalaguda                     99.06                     12.95           11.33                   Average
5           Nalgonda                        94.10                     5.97            14.18                   Poor
            (OB)
6           Yadagirigutta                   92.66                     - 3.06          6.16                    Poor
7           Mothkur                         92.15                     - 5.81          10.26                   Poor
8           Suryapet                        91.95                     12.03           3.23                    Poor
9           Kodad                           88.89                     4.10            30.85                   Poor
10          Nakrekal                        84.35                     - 2.08          -4.66                   Poor
11          Choutuppal                      80.83                     - 13.76         15.20                   Poor
12          Ramannapeta                     78.30                     - 15.51         -9.97                   Poor
13          Devarakonda                     63.00                     - 22.79         12.35                   Poor
            District                        92.04                        4.96         9.98                    Poor
            Average=
                           Performance for the year 2001-02
                                   (Upto March)
                                                                                  2001-2002

SL.       NAME OF THE
No.        INDICATOR                                       ANNUAL             UPTO Mar,                ACHI. Up                   % OF
                                            UNIT
                                                           TARGET             (TARGET)                  to Mar.                   ACHI.


         REVENUE                           Rs.in
A                                                              21.10                21.10                  19.42                  91.04
       PERFORMANCE                        crores


B      GROW TH RATE                            %                                                                                  4.97




                                                                                                                                  23




                    Mi sc ella ne o us Ite m s Ma rc h 20 0 2
                                                    A C B / V ig ./                                              C & A G R e p o r ts
                                                                         C o urt
           I te m            F ile D is p o s a l   L o k a y u k ta                    M e d i a R e p o r ts ( 1 9 9 2 -9 3 t o 1 9 9 9 -
                                                                        C ase s
                                                       Cas es                                                              00 )


                                                                       2 (S C )-- -
 B a la n c e a s o n
                                   443                   64            1 6 ( H C )- -             --                      193
 3 1 -0 3 -2 0 0 2
                                                                       3 0 APAT

 N o . R e c e iv e d
 d u r i n g th e m o n th
                                   827                     2               N IL                   1


 T otal                          1 2 70                  66                4 8                    1


                                                                                                                           1 93
                                                                                                                    E x p la n a t o r y
    N o . D is p o s e d           823                     2               N IL                   1              n o te s s u b m i tt e d
                                                                                                                    o n a ll p a r a s .




       B a la n c e                447                   64                4 8                  N IL                       N IL


                                                                                                                             26
80000                                             78098
70000
60000                                                              58998
50000
                                                          52647
        43993 44331          46680 47981
40000                                                                       38275
                                                                       34451                      Documents
30000                                                        30000              28849             Sale deeds
20000
                                                     5000
10000                    5.79      6.6     6.28
   0           7.19
        1994-95                 1996-97           1998-99            2000-01


               III. DISTRICT REGISTRAR’S DEVELOPMENT DIARY:




   1)          ANNUAL ACTION PLAN:
          The following developmental pro-active activities are taken-up by me in the district of
   Nalgonda in the past five months ever since my taking over of the annals of the administration,
   which are worth conveying to the kind administration as a token of my sincerity towards
   building a role-model district for the State, in our Department.

        I.        Towards Revenue Augmentation
        II.       Towards Plugging of Leakages to Revenue
        III.      Towards Building a Knowledge Society
        IV.       Towards Change Management
        V.        Towards maintenance of amicable milieu
        VI.       Towards Building Work Culture



        I.        Towards Revenue Augmentation:

               The important measures taken towards Revenue Augmentation are:
                  A) Bringing the Sec.47-A referred cases Pendency (from as old as 1996) to almost
                     zero levels by 28/2/2002 by making a special drive. Thus, I am inherited with
                     156 No. of cases waiting for disposal, out of which I could dispose off as many
                     as 80 no. of cases and achieved 51% of progress as of now and zero levels will
                     be maintained by 30/4/2002.
                  B) Asking the SRs (Sub-Registrars) to concentrate on arrear collections by making
                     special efforts like meeting and requesting the Revenue Officers, writing letters
                     to Parties, bringing the matter to the kind Dist Collector‟s Notice and such
                     measures for enabling them to reach their targets. Thus, before I assumed
                     Office, as much as Rs1202082/- is due to be collected(excluding RoR cases).
                     Whereas I could initiate gearing up of arrear collections and could brought
                     down the amounts to Rs.120202/- .
         C) Supplying full details of additional information like existing Industries, Farms,
            Factories, Mines, Ponds, New Roads widening, expansion, Ground water levels,
            and so on for assessing the MV when ever a Party comes for registration in that
            particular places/ localities, for adopting a systematic/ scientific rate as per the
            classification of the nature of land use, for bringing additional revenues.
         D) Asking the SRs to compulsorily call for route maps at the time of registrations
            only for saving of time & enhancement of efficiency of Authorized Officer for
            Post facto Inspections.
         E) Nevertheless, I have also followed the following routine, yet important
            methods.
                        1. Implementing the rectified anomalies in respect of market value
                            guidelines with effect from 12-11-2001.
                        2. Implementing the revised structure rates w.e.f 7-11-2001.
                        3. Implementing the relaxed provisions under Pattadar Pass Books
                            Scheme and giving wide publicity in the public of the
                            opportunity given.

         F) Govt. Pleader is warning by writing letters to defaulters on account of Post-
            facto arrears at the instance of the Department‟s requests as the Client, before
            initiating prosecution and adopting coercive recovery methods for faster results.
            Govt. Pleader is being provided all official assistance for these collaborative
            efforts.
         G) Special Drive is initiated to collect the arrear amounts pending by making
            personal appeals and all the possible relevant routes towards collection of
            arrears by deputing ADR of the district.
         H) Another one-month long Campaign is contemplated soon towards promoting
            awareness among the public on the registration requirement in the district as the
            people in remote villages are mostly ignorant of rule position and some times
            complacent and consequently come out for registration only in times of crisis or
            require of crop loans and the such.

II.      Towards Plugging of Leakages to Revenue:

          The important measures taken towards Plugging of Leakages to Revenue are:
      1. Making Cent percent Post-facto Inspections of the properties registered for the
      allotted months.
      2. Doing Post-facto Inspection of properties registered for the suspicious & valuable
      documents at the time of annual Inspections, sending a strong signal that any violations
      made in the past are also inspected at a later date.
      3. Asking the Sub-Registrars to give wide publicity by displaying prominently the news
      of 3 times penalty for the defaulters found subsequently in Inspections.

      4. A 5-member Committee consisting of senior Sub-Registrars of the district is
      constituted, titled LPC (Leakages Plugging Committee) to make recommendations for
      plugging of the leakages to Stamp Duty. They have made several important
      recommendations, as mentioned below after meeting twice.
          i)     Bringing mass awareness among the public of the Govt‟s directive of
                 requirement of compulsory Registration of all kinds of Agreements and
                 Lease-Deeds.
          ii)    Addressing District Collector for issuing instructions to MROs not to
                 entertain ROR cases after 31-10-1998.
          iii)   Compulsory Registration of Partition deeds before implementing in revenue
                 records which is not being followed by revenue authorities
          iv)    A (4) member Study Team is constituted to analyse and suggest ways and
                 means of improving the target-revenues of Choutuppal and Devarakonda
                 Sub-Registrar Offices only by 30th December 2001. Based on its reports,
                 several steps are being taken.

      5. Based on the Recommendations made, a one-month Campaign is contemplated with
      the catchy name-„Lease Please‟. The Campaign was enabled to be inaugurated by the
      kind District Collector& Magistrate, Nalgonda on the occasion of Republic Day
      Developmental Activities unveiling for giving wide publicity. The campaign is aimed
       at bringing mass awareness of the requirement of Registration in general and the Lease
       deeds in particular. The Lease Deeds are selected because of the following reasons:
                     a) The district of Nalgonda is gifted with several industries including
                        small scale industries like Rice Mills, Cinema Theatres, certain
                        Factories, certain mines and so on, which are mostly leased out.
                     b) The Lease Deed may improve the required „Net Target‟ for the
                        district.
                     c) In the backward district like that of Nalgonda, the equal treatment to
                        „Lease Deeds‟ is required compared to the „Sale Deeds‟, as many can
                        not afford to buy, but can hire the same.
                     d) The campaign may go a long way in „Broadening Tax Base‟ efforts
                        being made.
       The following are the astonishing results achieved/ experienced so far with the
   launching of this campaign:

   1) The Public Audit under Sec.73 of Indian Stamp Act, 1899 conducted on Commercial
   Taxes dept offices has exposed the following documents-unregistered:
                                - At Kodad CTO,we have found as many as 132
                                    unregistered leases filed, which may give Stamp Duty to
                                    the extent of Rs.0.60 lakhs.
                                - At Miryalaguda CTO, we have unearthed as many as 166
                                    unregistered leases filed which may give SD to the extent
                                    of Rs.1.07 lakhs.

                                -   At Bhongir CTO, we have exposed as many as 15
                                    unregistered leases and other unregistered agreements
                                    filed which may yield as much as Rs.1.62 lakhs.
                                -   At Suryapet CTO we have unearthed as many as 105
                                    leases filed which may give as much as Rs. 0.53 lakh
                                    revenue.
                                -   At Gram Panchayat, Gundlapalli we have unearthed 12
                                    unregistered sale deeds filed which may give Rs.0.27
                                    lakh revenue.
                                -   At Drug Inspector Office, Nalgonda we have unearthed
                                    27 leases filed, which may give Rs.1.35 lakh revenue.
                                -   At Gram panchayat, Garidepalli we have unearthed 13
                                    unregistered sale deeds filed, which may give Rs.0.92
                                    lakh revenue.
                                -   At Milk chilling center, Mallepally we have unearthed as
                                    many as 58 leases filed which may give as much as 0.99
                                    lalh revenue.

2) Mines & Geology Department‟s AD Office in the district has been insisting the Stamp
papers of as much as 5%, but without being accounted for by our department, due to lack of
awareness. The validations of the documents and registration of these deeds may yield the RO
(OB) Nalgonda, as much as Rs.3 lakhs as accounted Stamp duty.

3) Excise Department in the district may give an amount of Rs.0.14 lakh to the department in
the form of SD, as the leases are not being registered.

4) Fisheries department may give an amount of Rs.0.58 lakh every annum to the department, as
the 68 leases of it are not being registered.

5) Yadagirigutta Temple is alone likely to enforce Rs.1 lakh worth of Stamp duty deriving
leases to the Govt. every year, hereafter from the public/ shop owners hitherto non-enforced.

6) Panchayati Raj Department may give as much as Rs.10 lakh per annum on account of
„Santas‟ auctions per annum, hereafter due to enforcement of the rule being enlightened.

7) Education Department may likely to give about Rs.0.21 lakh for this year and 1-2 lakh,
every year on account of this.
8) R& B Dept. is likely to contribute as much as Rs.10 lakh every year here after on account of
enforcing of compulsory registration of leases called „Tolls‟.

9) Regional Manager, APSRTC, Nalgonda is likely to contribute as much as Rs.4.84 lakhs per
annum here after on account of registration of lease deeds, which are executed as licence deeds
in spite of documenting lease conditions in them.

10) At District Supply Officer(DSO), Nalgonda as many as about 250 unregistered and
understamped lease deeds giving as much as about Rs. 2 lakhs is being detected on account of
Rice Mill leases.

11) The following no. of Lease deeds are registered during the campaign in respective Sub-
Registrar Offices (SROs) and also the forecasted no. of lease deeds are also given in those
Offices that are expected of registration in the next coming 2 year period because of the impact
of this campaign:




S.No. Name of SRO             No. & value(SD) of lease deeds Forecasted No. & value (in
                              registered during the campaign Stamp Duty) of lease deeds to
                              period.                        come for registration in the
                                                             coming next 2 year period.
1           Bhongir             10-        Rs. 24,095=00         50-       Rs. 64,820=00
2           Choutuppal            1-       Rs.    510=00         25-       Rs. 15,750=00
3           Huzurnagar            2-       Rs. 2,956=00          20-       Rs. 10,420=00
4           Kodad               22-        Rs. 5,665=00        150-        Rs. 1,25,000=00
5           Miryalaguda         10-        Rs. 15,692=00       120-        Rs. 1,30,000=00
6           Mothkur               2-       Rs. 1,620=00          20-       Rs. 14,000=00
7           Nidamanoor            5-       Rs. 1,320=00          20-       Rs.    5,280=00
8           Ramannapet           --       Rs.    --             10-        Rs.    4,000=00
9           Suryapet           10-         Rs. 8,819=00         60-        Rs. 35,000=00
10          Yadagirigutta       --        Rs.    --             25-        Rs. 10,520=00
11          (OB) Nalgonda      17-        Rs. 11,075=00       270-         Rs. 2,73,220=00
12          Devarakonda          3-       Rs. 1,395=00          40-        Rs. 20,250=00
13          Nakrekal            --        Rs.     --            20-        Rs. 18,090=00
            Total =             82-       Rs. 73,147=00       830-         Rs. 7,26,350=00


                          On the whole, this campaign is likely to yield additional Govt‟s revenue
                 to the tune of Rs.50 lakh per annum, hereafter in the short run and may increase
                 to Rs.1 Crore in the long run. Inherently, this campaign has been creating lots of
                 awareness among the gullible, innocent as well as intelligent public on the need
                 to register their valuable documents, which may go a long way as an answer to
                 the falling no. of documents that are being presented for registration.


              6) District Collector& Magistrate, Nalgonda was requested for issuing of
              instructions to all the MROs in the district not to entertain ROR cases after 31-10-
              1998 based on Govt‟s Orders. The kind District Collector has Ordered the same and
              consequently it is being noticed the representation or spurt in representation of
              many villages at SROs hither to not being represented or under represented in no.of
              documents that are presented for registration.

     III.     Towards Building a „Knowledge Society‟:

                       a) We have started conducting Quizzes amongst the SR teams quarterly
                          once in one selected Subject for improving the knowledge levels and
                          thereby improving their self- confidence. This step has also diverted
                          their attention from petty things to Knowledge improvement.
                  b) Another Club is constituted with the name „Ginger Group‟ constituting
                     of staff members with diverse backgrounds and age for improving
                     innovation and creativity among the staff towards the Working
                     knowledge. This Group shall have to suggest ways and means of
                     simplifying the working duties of the SRs and the staff, suggesting
                     further means of refining the existing set up and the such for
                     betterment of the district knowledge base.
                  c) Monthly meetings are also aimed at the creation of awareness on the
                     latest circulars and clarifying the confusion that arise among the staff
                     and the SRs on the rule position and such matters.
                  d) Monthly once a questionnaire is being contemplated of circulation
                     among the SROs and the staff consisting of 20 questions (10 questions
                     on CARD & 10 questions on Stamp Act, Stamp Rules, Registration
                     Act& Rules and such procedures and rules) and the received answers
                     are being evaluated and ranking list along with the suggested answers
                     is being circulated again for provoking the „Intellectual Curiosity‟
                     among the staff and to improve their „Emotional Quotient‟ vis-à-vis
                     the working knowledge.




IV.      Towards Change Management:

                  a) In every meet with the SRs, for few minutes few quotations, thought
                     provoking stories written are circulated and explained to the SRs and
                     the staff in the name of „Thought For The Day‟, which is creating a
                     slow but sure change towards rediscovering their energies towards
                     better Revenue collections and improvement of their performance.
                  b) Every day is contemplated of beginning the Office day with a „good
                     thought‟ that is to be supplied and recited by an employee at a time on
                     an appointed day, on round robin basis in front of all the staff
                     members who shall meet for few minutes before they settle for their
                     regular and routine works.
                  c) Advanced concepts & Change Management techniques including
                     „Questionnaires‟, „Role Play‟ etc are being contemplated for
                     materializing of the desired healthy change.


V.       Towards maintenance of amicable milieu

      The important measures taken towards maintenance of amicable milieu are:

                  a) Asking the constituted BBC (Broad-Based Committee) that is
                     constituted with the former Establishment dealt Clerks (some of them
                     are now, senior SRs) to solve the much-vexed problem of inter-se
                     seniority. The Committee to a large extent is becoming successful by
                     systematically solving one by one issues involved. Its final report is
                     expected within one month. This has been creating an amicable
                     environment among the staff of the district, shedding their parochial
                     tendencies existed.

                  b) A Grievance Cell is constituted representing various weaker sections,
                     minorities, Women and such with a mandate to recommend solutions
                     to their problems referred, create amicable atmosphere by conducting
                     some periodical get together, picnics and such preferably with family
                     members to promote harmony among the staff, who are divided on
                     several lines due to convening of certain elections in the past.
                  c) A group of all the SRs is constituted in the name of „Elders Club‟ to
                     guide, orient the district in getting consensus on issues pertaining to
                            the district, which shall meet at regular periodical intervals. On the
                            advise of the „Elders Club‟, the following welfare measures are being
                            contemplated in the district:
                                      - Conducting a „Health Quiz‟ to bring awareness among
                                          the staff on health related topics.
                                      - Conducting certain „Health Check ups‟ in the district for
                                          the benefit of Staff of the district and their families by
                                          inviting certain eminent doctors known in the family
                                          circles of staff members and who can do the work on
                                          behalf of certain Clubs like „Rotary Club‟ and so on.
                                      - Conducting certain meditation & Yoga classes like that of
                                          „Pranic Healing‟ for the staff members and their families
                                          on voluntary basis of enrolment towards betterment of
                                          their health, improvement of their psyche, the
                                          concentration power and the productivity in work
                                          environment.




     VI.      Towards Building Work Culture:

           The important measures taken towards building Work Culture are:

                              1. Several Ranking Lists prepared based on the Revenue
                                 achievement and Arrear Collections are circulated amongst the
                                 SROs for creation of healthy competition towards Revenue
                                 improvement. The out standing achievers are being congratulated
                                 for their success openly by circulating the performance to all the
                                 staff members & SROs, DIG, and IG.
                              2. Office Orders are made in detail fixing responsibility for the
                                 works and thus accountability is being given due accord.
                              3. For certain challenging tasks achievement, Certificates of
                                 Appreciation are being given as token of their performance,
                                 which is creating the required motivation to work hard to make
                                 their best of efforts to live up to the expectations.
                              4. „Rule to Work‟ is usually being (except in extra-ordinary
                                 circumstances) contemplated which compels the staff to stick to
                                 Office time strictly for maintenance of punctuality, enforcing
                                 discipline, improving productivity in work time, for enabling the
                                 staff to spend their leisure time with their family members which
                                 further improves Office productivity due to improved mental
                                 state because of increased vitality.

2)         PROGRESS REGARDING FINANCIAL ACHIVEMENTS:

                               Revenue Performance upto March- 2002

------------------------------------------------------------------------------------------------------------------
              Annual           Proportio-        Proportio-          Percentage               Growth
              Target          nate target        nate revenue         of achievement           rate
                              upto month         achievement
             (Rs. in lakhs) (Rs. In lakhs) (Rs. In lakhs)
------------------------------------------------------------------------------------------------------------------

Gross            2110              2110            1942.12             91.04                 4.97

Net              1667              1667           1276.97              76.61                 3.82
 -----------------------------------------------------------------------------------------------------------------

               Number of Documents up to the Month of March - 2002

------------------------------------------------------------------------------------------------------------------
     Total Documents Growth                 Total sale        Growth rate Other                Growth rate in
                               rate         documents         in Sales        documents other documents
------------------------------------------------------------------------------------------------------------------

            42325            (-) 28.26        31513          (-) 8.52                     (-) 55.59
------------------------------------------------------------------------------------------------------------------

                       Thus the short fall in proportionate revenue compared with the targets
(in Gross) is Rs. 169 lakhs which means 7.96 % of the revenue. In this connection may I draw
your kind attention for the achievement of similar revenue targets by my Sub Registrar offices,
which is mentioned. below:-



1) Revenue Performance up to month of March- 2002

------------------------------------------------------------------------------------------------------------------
Sl. Name of the          Annual Target Proportio-            Proportio-         Percentage       Growth Rate
No. S.R.O.                                  nate target      nate achieve- of achieve-
                                            Upto the          ment              ment
                                            Month
                         (Rs.in lakhs) (Rs.in lakhs) (Rs.in lakhs)
                         Gross Net          Gross Net Gross Net                  Gross Net           Gross
Net
------------------------------------------------------------------------------------------------------------------
 1. Bhongir               306      244      306        244       318 210          104        86         16      19
  2.Choutuppal            136      108      136        108      110       70        81       65       - 14 -14
  3.Devarkonda           156      124       156        124        98      63        63       51       - 23 -36
  4.Huzurnagar             88       64        88        64        90      61       102      96          14      15
  5.Kodad                192      152       192        152      171 114             89      75           4      -4
  6.Miryalguda           246      194       246        194      244      161        99       83         13      13
  7.Mothkur                42      33        42          33       39      25        92       75       - 6      -10
  8.Nidmanoor              82      64         82         64        82      54      100        84        15      14
  9.Nalgonda (OB) 422             336       422         336      397 260            94       77          6        1
 10.Nakrekal              74       58         74         58        58     40        84       69         -2      -3
 11. Ramannapet            40       30        40         30        31     20        78       68       - 15 -15
 12.Suryapet            272       216        242       216        250 165           92        76         12 14
 13. Yadagirigutta 54               44        54         44        50      33       93       75         -3      -2
------------------------------------------------------------------------------------------------------------------
      Total            2110 1667           2110       1667      1942 1276           92       77          5      4
------------------------------------------------------------------------------------------------------------------




 2.      Number of Documents up to March-2002

------------------------------------------------------------------------------------------------------------------
Sl. Name of the S.R.O.            Total         Growth Total Sale Growth Other Growth Rate
No.                             Documents Rate              Documents Rate             Docts in other
Docts.
------------------------------------------------------------------------------------------------------------------
 1.Bhongir                         5119        - 14.54         4136        -17.34        983         - 44.80
 2.Choutuppal                     2369         - 50.68         1994        - 43.01        375         - 71.26
 3. Devarkonda                    3611         - 43.57         2903        - 22.19        708         - 85.94
 4. Huzurnagar                    2316         - 29.49         1606          10.83        710        - 61.32
 5. Kodad                         3910          - 33..31       2031           9.48      1879          - 53.12
 6. Miryalguda                    3280          - 23.66        2540           0.55       740          - 58.21
 7. Mothkur                        1624         - 40.83        1232            3.35       392          -74.75
 8. Nidmanoor                      2047         - 21.32         1708         -3.93        339          - 58.85
 9. Nalgonda (R.O)                 8938         - 14.45         6599        - 7.65       2339          - 29.16
10.Nakrekal                        1473         - 39.53         1185        -12.09         288         - 73.52
11. Ramannapet                     1211         - 27.04          654       - 23.32         557          - 30.97
12. Suryapet                        4476        - 24.77         3520       - 2.41          956          - 59.19
13. Yadagirigutta                  1951         - 22.55        1405           11.68        546           - 56.70
------------------------------------------------------------------------------------------------------------------
         Total                     42325       - 28.26         31513        - 8.52       10812          - 55.95
------------------------------------------------------------------------------------------------------------------




A Comparison of ‘Now’ & ‘Then’: -

         Last financial year (in same period                   This financial year (in the same period
         i.e., Mar. 2k to „01) Performance                     i.e., Mar. 2001 to 2002) Performance
         Gross Revenue (in Cr)            18.50                               19.42
         Growth Rate in Gross Rev.          9.98                                4.96
         Net Revenue (in Cr)              12.30                                12.77
         Growth Rate in Net Revenue         7.61                                3.82
          Per Document Revenue             33136                                4589
          Per Document Growth Rate         -1.87                               46.33
          Per Document Net Revenue          2084                                3017
          Per Document Growth Rate (-) 4.00                                    44.76
          Per Sale Document Revenue 4329                                        4774
          Per Sale Doct. Growth rate      -3.26                                 10.27
          Total Documents                 58998                                42325
          Growth Rate in Docts.            12.06                            (-) 28.26
          Total Sale Docts.               34451                                 31513
          Growth Rate in Sale Docts.         7.45                            (-) 8.52
          Proportionate Targetin Cr        20.00                                 21.10
          Percent of Achievement           92.52%                                92.04%
              Trends of revenue


              20                                                           19.42
                                                                    18.5
              18                                            16.82
              16                                    14.76
              14                            13.17
              12                    11.44
              10             9.86
               8    7.47                                                                Gross(crs)
               6
               4
               2
               0
                   1994- 1995- 1996- 1997- 1998- 1999- 2000- 2001-
                    95    96    97    98    99    00    01    02




              Revenue per sale deed (Rs.)


6000

5000
         5052
                                                                      4774
                                              4475          4329
4000
                     3655           3827

3000
                                                                                   Rev per sale
2000

1000

   0
       1996-97     1997-98     1998-99      1999-00     2000-01     2001-02



              Revenue for the last Ten Years.

       Year         Target      Gross         %             of Target ( Net        %              of
                in     Rs. Revenue   achievement    Net) Rs. Revenue          Achievement (in
                (lakhs)    Rs.       (in     Gross (lakhs)     Rs. (lakhs)    Net revenue)
                           (lakhs)   revenue)
1990-91         600        382.48    63.74
1991-92         800        502.99    62.87          Not applicable as it was not reviewed and
1992-93         900        503.09    55.89          targets were not given.
1993-94         850        549.08    64.59
1994-95         900        746.57    82.95
1995-96         1300       985.72    75.82
1996-97         1400       1144.23   81.73          1120       795.00         70.98
1997-98         1325       1316.66   99.37          1060       876.50         82.68
1998-99         1535       1476.22   96.17          1190       1013.20        85.14
1999-'00        1800       1682.44   93.47          1350       1142.92        84.66
2000-„01        2000       1850.38   92.52          1500       1229.67        81.98
2001-‟02        2110       1942.12   92.04          1667       1276.97        76.61
(up        to
Mar‟2002)




      Trends of documents registered (figures in lakhs)
                                 Remarks: % Contribution by Sale Documents to the total Revenue to an                                                                                           extent of
                                 80%. Number of sale documents is varying between 5 to 6 lakhs.

60000                                                                                                                                                      58998

50000

                                                                                                                                                                                    42325
40000
                                                                                                                                                                  34451
30000
                                                                                                                                                                                        31513      Documents
                                                                                                                                                                                                   Sale deeds
20000

10000

    0     7.19 5.79 6.6 6.2813.74
        11.37 9.91 11.1 10.37       6.61
                              5.7811.41
        1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02




                 Cumulative Revenue Realised vis-à-vis Target
                              250




                              200
         (Rs.In lakhs)




                              150




                              100
                                                                                                                                                                 Rs. lakhs.

                                                                                                   Target (2001-02)                                Achievement
                                50
                                                                                                                                                   (Apr-Mar.2k2)
                                                                                                   Annual        2110                              1942.12 (92.04)
                                                                                                   Proportionate 2110                               1942.12 (92.04)
                                 0
                                        Ap r        M ay       June         J u ly      Au g        Se p t      Oct         Nov         De c        Jan         Feb         M ar

                         Ta r g e t   1 6 8 .8 0   1 7 9 .3 5 2 0 0 .4 5   2 1 5 .2 5 1 6 8 .8 0   1 4 7 .7 0 1 2 6 .6 0   1 6 8 .8 0 1 7 9 .3 5   2 0 0 .0 0 1 8 9 .9 0   2 3 2 .1 0

                         Ac t u a ls 1 2 5 .6 7    1 6 7 .7 4 2 0 9 .5 2   1 5 8 .1 8 1 2 6 .0 1   1 3 9 .2 1 1 1 1 .6 2   1 3 5 .2 3 1 9 6 .2 1   1 8 2 .3 2 2 1 6 .5 9   2 1 8 .8 8


                                                                                                                                                                            7
             Month-wise Cumulative Revenue Realised
                 250


                                                                                                       17%
                 200
                                                                                              14%
                                                                                     10%
                                                                            8%
                                                                   6%
                 150
                                                           4%
(Rs.lakhs)




                                                  2%
                                     15%
                 100
                                   13%
                          16%
                  50




                   0

                       Apr      May     June      July     Aug     Sept      Oct      Nov      Dec      Jan      Feb          Mar

              1998-99 114.18   117.61   124.48   140.71   103.11   105.13   103.02   110.58   130.13   107.47   137.36       184.29

              1999-00 118.49   153.84   169.84   156.69   121.65   103.48   115.71   117.38   130.90   136.59   160.89       196.92

              2000-01 119.42   182.74   171.68   163.09   115.55   123.95   108.81   126.45   139.29   182.32   183.32       233.75

              2001-02 125.67   167.74   209.52   158.18   126.01   139.21   111.62   135.23   196.22   182.32   216.59       218.88
                                                                                                                         8
                                             M o n t h - wi se R ev e n u e R e alise d
                                   2 50




                                   2 00
      ( R s .l a k h s )




                                   1 50




                                   1 00




                                     50




                                      0
                                             Apr         May       June         J u ly     Aug        Sept         Oct         Nov        Dec         Jan         Fe b       M ar
                             2 0 0 0 - 0 1 1 1 9 . 4 2 1 8 2 .7 4 1 7 1 . 6 8 1 6 3 . 0 9 1 1 5 .5 5 1 2 3 . 9 5 1 0 8 .8 1 1 2 6 . 4 5 1 3 9 . 2 9 1 8 2 .3 2 1 8 3 . 3 3 2 3 3 .7 5
                             2 0 0 1 - 0 2 1 2 5 . 6 7 1 6 7 .7 4 2 0 9 . 5 2 1 5 8 . 1 8 1 2 6 .0 1 1 3 9 . 2 1 1 1 1 .6 2 1 3 5 . 2 3 1 9 6 . 2 2 1 8 2 .3 2 2 1 6 . 5 9 2 1 8 .8 8
                                                                                                                                                                                9




                                     Performance for the year 2001-02
                                            (Upto March 02)
                                                                                                 2001-2002

SL.                        NAME OF THE
No.                         INDICATOR                                      ANNUAL              UPTO Mar.                ACHI. Up                % OF
                                                          UNIT
                                                                           TARGET              (TARGET)                 to March                ACHI.


                             REVENUE                     Rs.in
A                                                                             21.10                 21.10                  19.42                92.04
                           PERFORMANCE                  crores


B                          GROW TH RATE                      %                                                                                   4.96




                                                                                                                                                23
3.     Issues pending with the Government, if any:-
         Proposals on co-terminus of mandal jurisdiction with Sub Registrar Office jurisdiction
are yet to be approved by the Government.

4.     Significant achievements made by our department in the district:-
       i)      For the first time in the State “Lease Please” campaign got inaugurated in this
               district only. Our experiences are being borrowed/Circulated throughout the
               state.
       ii)     For the first time in the State Stamp duty on „Tolls‟ is being collected in this
               district only. Based on our experiences, Commissioner and Inspector General
               circulated for similar enforcing throughout the state recently.
       iii)    For the first time in the State and in our Department, quizzes are conducted
               amongst Sub-Registrars aimed at improving their knowledge skills in IT,
               CARD project, Stamp Duty, Registration rules etc.,
       iv)     One month long CARD Awareness is celebrated successfully during 1/11/2001
               to 30/11/2001 giving widest coverage among the masses requesting the public
               to approach direct the Sub-Registrar Office for services rendering within
               citizens charter time standards.
       v)      Widest publicity is being given in the district on the Document Writing
               Software which is being circulated to many Cyber Kiosks, Cyber Cafes,
               unemployed youth and so on.
       vi)     For the first time in the State, our district, Nalgonda has got the distinction of
               submitting of triplicate CDs archived and verified perfectly under IAS (Imaging
               and Archival System).




                          5. Problems and issues if any:-

       1)       The remaining Sub Registrar Offices i.e., Sub Registrar Offices Nakrekal,
               Ramannapet, Mothkur, Yadagirigutta and Nidmanoor may kindly considered at
               the earliest to implementation of CARD Project, towards ending of „Digital
               Divide‟ among the staff as well as in the Department in the district.
       2)       Sub-Registrar Offices i.e., Kodad, Suryapet Mothkur, Nakrekal and
                Nidamanoor have secured Office sites through Gift Deeds and alienation of
                Government land for constructing of office buildings. Necessary Budget may
                be provided for taking up the constructions by R & B Department.
       3)       The pending piled up rents for Nalgonda (RO) Building ranging about Rs. 5.96
                lakhs so far (pending for 1-4-1996) may kindly be get released as a special
                case.


                                                                DISTRICT REGISTRAR
                                                                    NALGONDA

				
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