The information below is by no means complete nor is it intended as an endorsement of the
products. I receive no financial incentive/reimbursement for these listings. B. Baumann. MD
Automatically fills the dates in the schedule when you enter the starting date for the month. Checks
for errors, such as scheduling someone for two shifts that are too close together, or on the same
day. Highlights names to facilitate appropriate scheduling for each individual. Highlights names
to facilitate each individual's reading of the schedule, thus avoiding "blown shifts". Calculates
and displays totals for each individual for each of the different shifts, totals for the number of
weekend shifts worked, and the total number of shifts each individual works in the month.
Automatically emails reminders regarding upcoming shifts! Allows password-protected viewing
and editing of the schedule from any web-connected computer in the world.
NCEMI receives no funding or reimbursement whatsoever for this project. NCEMI was created to
fulfill its mission to be the premier center for informatics in the field of emergency medicine. This is
a small part of fulfilling that goal. Therefore, the only thing they ask of you is participation in a
study of this site's effectiveness. In order to sign up for ActiveSchedule you must complete a
study data sheet, and from time to time we may ask you to answer additional follow-up questions.
This is purely an academic research endeavor. No identifying information will ever be published --
merely survey results and usage statistics. Your signup on this site implies consent for us to use,
publish and present this information. The final reason we made this site is so that we could use it
ourselves, of course!
NCEMI will keep your schedules for at least six months, unless you are notified otherwise.
If you want a copy of the schedule archived for longer than 6 months, then be certain to save a copy
of it locally on your own machine!
What if there is a hard drive crash at NCEMI, or some other bug?
NCEMI is not responsible for anything! Therefore, you would be out of luck in this instance unless
you saved all your data. Therefore, we strongly suggest that you keep a copy of all your data on
your own machine!!! This is most easily done from the editor page, where you can click the "File"
on the menu of the browser, then "Save" whenever you have done work on the page. If the work
gets lost, just open up the page on your own machine and resubmit the form to recover! If the
server goes down permanently, or NCEMI goes defunct, or any other problem occurs, you will have
to recover your data from your saved files, and then use some other method for doing your
What are the liabilities of NCEMI in this endeavor?
Absolutely none whatsoever. Your signup and use of the site indicates your understanding that use
of this site is strictly at your own risk. You also indicate that you are the agent for all
others at your institution using this site and that they also agree with these terms if they
choose to use this site.
OnCall Physician Scheduling www.amion.com/OcResidents.html
Not too expensive $249 per year. Has many features of the better software programs, allows for a
free demo period and also has the ability to be downloaded to a PDA. A new feature: OnCall can help
ensure schedules are in compliance with all ACGME duty-hour limits. Reports are based on the average
times people spend at the hospital, not on actual hours reported by residents. Free trial available.
EPSKED by www.bytebloc.com
EPSKED can schedule 255 active providers, each with separate requests for total hours,
specific numbers of shifts in up to three categories defined for your own schedule, and other
request options. Templates are used to facilitate data entry. You can create schedules with
periods of one month or multi-week schedules from one to thirteen weeks in length. Allows for
multi-site schedules and can be printed separately for each site. EPSKED can create an
essentially unlimited number of independent schedules (such as resident and attending schedules,
physician and physician assistant schedules, or separate hospital locations), each schedule
allowing the full sixty-four daily shifts and 255 providers.
EPSKED can schedule zero to sixty-four shifts each day for each location from a
maximum of sixty-four different shifts you define specifically for your schedule. You can also
generate summary tables for summary categories you define specifically for your schedule:
scheduled shifts and hours, holidays, and cumulative totals for periods of one day up to several
years. You can specify which shifts should be counted as weekend shifts, allowing accurate
weekend summaries. You can print, fax, and email global master schedules, site master
schedules, personalized master schedules, individual provider schedules, cumulative holiday
schedules, and a fill-in form that your providers can use to request days or shifts off.
EPSKED 5.0 is designed for use on Microsoft Windows® 95/98/Me/NT4.0/2000/XP
systems. Use on the Macintosh requires a PC board or PC emulation program, such as
VirtualPC, which otherwise meets EPSKED's requirements.
An SVGA monitor with a minimum 800x600 screen resolution is required.
Internet access and an Internet Service Provider with Outgoing Mail Server support are
required to send email using EPSKED's Email Manager program.
A fax modem with telephone line connection is required to send faxes using EPSKED's
Fax Manager program.
Ordering and Cost Information
EPSKED can be downloaded from the Internet as a free, date-limited version that allows
you full access to all functions of the normal program except that it will only produce schedules
for a two month period. 30% resident discount available. Price range: $ 600 one time fee, $600
for each of first 5 shifts ($3000) and for each additional shift $500, annually.
DOCS 2000 http://www.docs2000.net
DOCS (Doctors On Call Schedule) 2000 allows hospitals, physicians and medical practices to create
work schedules for their medical staff. DOCS schedules on-call, operating rooms, ICU, OB ward, clinics,
reading rooms, and so forth. Tailored to each group's individual physician scheduling requirements,
DOCS accommodates complex rules, requests, and restrictions. You enter off and on requests - DOCS
generates an optimal schedule. Should you wish to change an assignment, a list of available substitutes is
provided. A sophisticated accounting system tracks history, providing multiple reports that can be used to
examine work distributions. Now integrated with MS Excel, DOCS is used by a wide variety of specialty
medical groups including Emergency Medicine.
Note: As a result of certain browser features needed by DOCS 2000, you are required to use Microsoft
Internet Explorer 5.5 (or higher) as your browser for DOCS 2000.
A Demo is available and the cost is based on the # of staff scheduled. Annual fee.
Employee Scheduling Assistant http://www.workschedules.com/index.htm
For businesses that have mostly full-time employees or employees that work regular shifts. The
program keeps track of vacations, shift assignments and rotations. Print out weekly or monthly
schedules. Publish the schedules on the web. Keep track of performance information. This
program is most often used by Corporations, Hospitals and Police departments. Site license
$188.00. Free trial available for 30 days. Guia International.
Peake Software Labs offers two physician scheduling software products that work together:
Tangier EPS and Tangier Web. Tangier EPS is used by schedulers or other administrative users
to create/track provider work schedules. Tangier Web is used by providers to access their
schedules online and perform certain schedule related tasks such as entering off requests,
viewing shift assignments, or swapping shifts. Both Tangier EPS and Web share the same
database so that changes made in one product are automatically reflected in the other.
Tangier EPS offers true "automated scheduling". Automated schedule creation eliminates the
onerous task of designing and redesigning complex schedules every scheduling period. At the
heart of our products is a proprietary scheduling algorithm that uses "Intelligent Permutations" to
balance the competing demands of physician preferences, user-defined fairness and proper
facility coverage. With Tangier EPS, a 100% complete schedule and its publication become a
one-click solution. Changing circumstances can be easily and quickly incorporated. Tangier's
algorithm combines the advantages of a handcrafted schedule with the timesaving of an
Tangier EPS is designed for use by both small and large emergency departments/physician
staffing groups. The scheduler(s) may access Tangier EPS from any computer with an Internet
connection, making scheduling possible from almost anywhere. Tangier EPS can be configured
with a full range of application features such as Time & Accounting to automate the tracing of
over/under hours worked.
Customers may optionally implement Tangier Web to streamline provider communication and
reduce the scheduler’s workload by automating the schedule request process. Tangier Web
enables physicians to directly participate in, and therefore "own", the scheduling process. When
physicians enter their own requests, sign in/out of shifts, swap shifts, view updated schedules and
download to PDA's, accuracy is ensured and labor-intensive, error-prone procedures are
Tangier Web provides each physician with a secure Internet-based "Personal Calendar"
displaying "live" schedule information specific to the physician. With a click of a button, this
information can be downloaded to a PDA for on-the-go access. Because the schedule is in a
Personal Calendar incorporating work and lifestyle commitments, physicians have the ability to
organize their lives in one place.
Using Tangier Web, individual physicians can view "live" information on where and when
colleagues are assigned, incorporating the latest changes or swaps. Not only is the master
schedule available on-line, but each time a shift change is made to the master schedule, each
involved physician's individual Personal Calendar is updated and involved physicians are
Tangier Web also gives physicians the ability to swap shifts via the Internet with other qualified
physicians. While our products produce the fairest schedule possible for all physicians, change is
inevitable. Because all members of a department have equally "fair" schedules at the beginning
of a scheduling period, all are in a position to "barter" or "swap" shifts with one another as
Monthly fees for service, based on group (residency) size.
JustInTime Scheduler www.lightning-bolt.com
Designed for flexibility in dealing with complex scheduling requirements for physician and nurse
scheduling, JustInTime Scheduling software can be configured to meet your scheduling
requirements for temporary or contract staff scheduling, hospitalist scheduling, resident
scheduling, on call scheduling, shift scheduling, circadian rhythm scheduling, and block
Configure JustInTime Scheduler based on requirements and scheduling policies specific to your
hospital/clinic or group. Maintain your schedule and the website containing your schedule. Keep
backups of your scheduling data. Full technical support and training.
Demo is available.
Visual Staff Schedule Pro 7.0 Available through hrdirect: www.hrdirect.com
With this full-featured, Windows®-based scheduling software, you get 18 new employee
scheduling and tracking features, so all you have to do is enter the employee names and work
Track time off and vacations, even add special notes – weeks, months or even years in advance.
Rotate and e-mail schedules quickly to ensure shift coverage and avoid scheduling conflicts.
See and print up to 42 days of scheduling with WYSIWYG (what you see is what you get)
reporting and color printing.
Integrate – import employee names from QuickBooks®; also works with time and attendance
$495 depending on the version
Staff-Scheduler available at www.hroutlet.com
Staff-Scheduler was designed with small and medium sized business in mind.
Create or View Schedules by Employee or by Position. Staff-Scheduler provides users with the
unique ability to create and view schedules either by Position/Task or by Employee, then toggle
between views. Building schedules using Staff-Scheduler is fast and easy. Start by listing
employees, departments and tasks, then create time bars using straight forward drag and drop
functionality. Drop employee icons onto time bars and you are done.
Manage schedule exceptions (vacation, doctor's appointments, etc.).
Powerful real-time conflict checking. Batch email individual schedules with an option to add
attachments and request read receipts. Copy Schedule feature to create new schedule plans from
existing schedule plans with the click of a button. Availability Filtering to assist in assigning
staff to schedule positions. Schedule By Position/Task or by Staff (Employee). Post 7 or 28 day
schedules to the web. Built in multi-user capability. Detailed schedule and cost analysis