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									                                                                                           JOB NUMBER
                                                                                                     /.~---------------------------,
 REQUEST FOR RECORDS DISPOSITION'AUTHORITY
                                                                                             72-/-        t.//c2        -c:J~-d2/
To'	 NATIONAL ARCHIVES and RECORDS ADMINISTRATION                               (NIR)      DATE RECEIVED

     WASHINGTON, DC 20408


 1 FROM (Agency or establishment)	                                                                      NOTIFICATION TO AGENCY

Environmental Protection Agency
2 MAJOR SUBDIVISION                                                                        In accordance With the prOVISIOns of 44 U.S.C.
                                                                                           3303a,    the disposition   request,   mcludmg
       Office of Research and Development                                                  amendments, IS approved except for Items that may
t----------------------------i                                                             be     marked "disposition   not approved" or
3 MINOR SUBDIVISION                                                                        "withdrawn?' in column 10.



4 NAME OF PERSON WITH WHOM TO CONFER                         5 TELEPHONE                   ~A]E             ARCHIVIST OF THE UNITED STATES

       Constance Downs	                                        202-566-1640               fj~~~~~o/pt 14
                                                                                              ,
                                                                                                   I                    ~L)   k   *--
6 AGENCY CERTIFICATION
    I hereby certify that I am authonzed to act for this agency m matters pertammg to the disposition of ItS records and that the records
    proposed for disposal on the attached ~     page( s) are not now needed for the bus mess of this agency or Will not be needed after the
    retention penods specified; and that wntten concurrence from the General Accountmg Office, under the prOVISIOnsof Title 8 of the
    GAO manual for GUidance of Federal Agencies,


             ~	   not required;             ISattached; or               has been requested

WI~1f9 - 2006            SIGNATURE OF AGENCY /{RESENT~~                    /J           TITLE

                         Constance Downs,   L        J,            ~       ~            Acting Agency Records Officer

  7. Item	
    No	
                        8. DESCRIPTION   r/J ITEM AND PR&SED           DISPOSITION                 9. GRS OR SUPERSEDED
                                                                                                        JOB CITATION
                                                                                                                                    10 ACTION TAKEN
                                                                                                                                    (NARA	 USE ONLY)




                    EPA 467 - Office of Research and Development
                        Management Information System (OMIS)




                                                                                                  7J·!dJm W
115-109                                                                                            STANDARD        FORM SF 115 (REV. 3-91)
                                                                                                             Prescnbed by NARA 36 CFR 1228
EP A Records Schedule 467 - Office of Res ent Management Information   System ~/WG3/Envlronmcntal   Protection   Ice of Research and Developmentl467 html




         EPA Records Schedule 467
         Status: Fmal, 09/30/2007

         Title: Office of Research and Development Management Information System (OMIS)

         Program: Research and Development

         Applicability: Agency-wide

         Function: 316 - Applied Research and SCIence Support

         NARA Disposal Authority:

         ThIS schedule authonzes the disposition ofthe record copy in any media (media neutral), excluding any
         records already in electronic form. Records designated for permanent retention must be transferred to the
         National Archives in accordance with NARA standards at the time of transfer.

              •	 N1-412-06-21

         Description:

         The Office of Research and Development (ORD) Management Information System (OMIS) was created to
         provide a comprehensive automated system to assist ORD managers and staff WIth financial management,
         project tracking, human resources management, and laboratory implementation plan decisions, It allows for
         uniform reporting across all organizational units, reduces the number of ORD-wide calls for similar types
         of data, and provides a smgle repository of information that serves as the basis for decision making.

         The system currently has four interrelated modules: Integrated Resources Management System (IRMS);
         Human Resources Management System (HRS); Procurement and Acquisition of Capital Equipment
         (PACE); and Facilities Management System (FMP).

         The modules link as follows: IRMS links to the Integrated Financial Management System (IFMS); HRS
         links to the PeoplePlus system. All of the above links included m this schedule are or will be scheduled
         separately. End user access is through the EPA Internet.

         Disposition Instructions:

         Item a: Electronic software programs

              •	 Disposable

              •	 Keep for the length of time needed to ensure access to and use of the electromc data throughout the
                 authorized retention period, then delete when superseded or obsolete.

         Item b: Input

              •	 Varies




10f3	                                                                                                                                 I 115/2007 3 10 PM
EPA Records Schedule 467 - Office of Res ent Management Information System (IDM,t$)/WG3/Envlronmental   ProtectIOn   Ice of Research and Developmentl467 html



              • Follow instructions for EPA 171 - Input and Source Records.


         Item c: Electronic data


             •	 Disposable

             • Maintain individual records for 7 years after completion of action, then delete.


         Item d: Output and reports


             •	 Varies

             • File with related records and follow instructions for the related records.


         Item e: Supporting documentation


             •	 Disposable

             •	 Keep for the length of time needed to ensure access to and use of the electronic data throughout the
                authorized retention period, then delete when superseded or obsolete.

         Guidance:

         The PeoplePlus system is scheduled as EPA 300. The Management Accounting Reportmg System (MARS)
         is part of the Integrated Financial Management System (IFMS) which is scheduled as EPA 054.

         Reasons for Disposition:

         This system is used to Improve the process of planning, developing, and tracking performance in response
         to the Government Performance and Results Act (GPRA) requirements. IRMS ensures that ORD's annual
         budget is hnked to ORD programmatic plans and to reconcile the budget WIth IFMS. HRS is designed to
         assist senior managers to manage their resources. PACE is designed to manage the scientific equipment
         program from needs review to purchase approval. FMP is designed to assist senior management in the
         planning, coordination, and oversight of all buildings and facilities at ORD locations. Retention meets
         administrative and program needs.

         Custodians:

         Office of Research and Development

             •	 Contact: Curtis Jackson
             • Telephone: 202-564-0958


         Related Schedules:


         EP A 054, EPA 300

         Previous NARA Disposal Authority:

         None



20f3	                                                                                                                                     11/5/20073   10 PM
EPA Records Schedule 467 - Office of Res ent Management Information System ({M4,lSj/WG3/Envlronmental   Protection   Ice of Research and Developmentl467 html




         Entry: 06/0212000


         EPA Approval: 0310912006


         NARA Approval: 06123/2006





30f3                                                                                                                                      I 115/2007 3 10 PM
EP A Records Schedule 467 - . ~+iceof Research and Development Me                   xement Informat...      Page 1 of 3



E	                          rk                            National Records Management                       Program



Thi schedule is under development and MAY NOT be used to retire or destroy records. If you have
         estions, please contact the Records Help Desk.


                 ecords Schedule 467


Title: Office of Resea       and Development Management Information        System (OMIS)


Program: Research and D


Applicability: Agency-wide


,NARA Disposal Authority:


    •	 Pending


Description:


The Office of Research and Development (ORD) Manag             ent Information   System (OMIS) was created to
provide a comprehensive automated system to assist OR             anagers and staff with financial management,
project tracking, human resources management, and laborat,            implementation     plan decrsrons, It allows for
uniform reporting across all organizational units, reduces the n        er of ORD-wlde calls for similar types of
data, and provides a single repository of information that serves a        e basis for decisron making.


The system currently has six Interrelated modules: Integrated Resource           anagement System (IRMS);

Laboratory Implementation       Plan System (LIPS); Extramural Vehicle Track:          ystem (ETS); Human Resources

Management System (HRS); Procurement and Acqursitron of Capital Equipme

Management System (FMP).



The modules link as follows: IRMS links to the Integrated Financial Management Syste

LIPS links to Management Accounting Reporting System (MARS) (part of IFMS); HRS lin

Data Warehouse (FDW). All of the above links Included In this schedule are scheduled sepa

access   IS   through the EPA Internet.


Disposition Instructions:


Item a: Electronic software programs

                                                                                                               /
     •	 Disposable
     •	 Keep for the length of time needed to ensure access to and use of the electronic data throughout the
         authorized retention period, then delete when superseded or obsolete.




http://intranet.epa.gov/records/schedule/     devel/46 7.htm                                                   3/6/2006
EPA Records Schedule 467 - ~ ~fice of Research and Development MI'                                   -ement Informat..       Page 2 of 3


It



                 ith related records and follow instructions         for related records.




     •	 Maintain rndiv      'al records for 7 years after completion              of action, then delete ..
                                '",




     •	 Varies
     •	 File with related records a            ollow instructions    for related records.


Item e: Supporting documentation


     •	 Disposable
     •	 Keep for the length of time needed to               ure access to and use of the electronic data throughout               the
       authorized      retention      period, then delete     en superseded or obsolete.


Guidance:


The Financial Data Warehouse IS scheduled as EPA 021.                         Management       Accounting     Reporting System
(MARS) IS part of the Integrated           Financial Management Sys                (IFMS) which IS scheduled as EPA 054.


Reasons for Disposition:


This system IS used to Improve the process of planning, developing,                           tracking   performance   In   response to
the Government        Performance       and Results Act (GPRA) requirements.             IR     ensures that ORD's ,annual budget
IS linked to ORD programmatic             plans and to reconcile the budget with IFM              LIPS links with IRMS and allows
ORD laboratories/centers/offices           to plan and execute ItS entire fiscal year op
designed to maintain a profile on all ORD extramural                activities,    including contr       , grants, etc., from pre-
award to closeout. HRS is designed to assist senior managers to manage their re                             rces. PACE IS designed to
manage the screntrfic      equipment        program from needs review to purchase approval.                   P is designed to assist
senior management         In   the planning, coordination,     and oversight        of all burldinqs and fa     ties at ORD locations.
Retention meets administrative            and program needs.


Custodians:


Office of Research and Development


     •	 Contact: John Sykes
     •	 Telephone: 919-541-2953


Related Schedules:




http://intranet.epa.gov/records/schedule/devel/467.htm                                                                         3/6/2006
E~ A Records Schedule 467 - - 'fice of Research and Development Mr   ~ement Informat...    Page 3 of 3




None




EPA Approval: Pending


NARA Approval: Pending




                                                                                s/schedule/deveI/467.htm




http://intranet.epa.gov/records/schedule/   devell 467 .htm                                   3/612006
                        UNITED STATES ENVIRONMENTAL                        PROTECTION           AGENCY
                                              WASHINGTON,            D.C. 20460




                                                                   MAR 9 - 2006
                                                                                                                         OFFICE OF
                                                                                                              ENVIRONMENTAL    INFORMATION




Yvonne Wilson
National Archives and Records Administration
Office of Modem Records Programs
Life Cycle Management Division (NWML)
8601 Adelphi Road, Room 5320
College Park, MD 20740-6001

Dear Ms. Wilson:

Enclosed is an SF-lIS submission for records schedule 467 - Office of Research and
Development Management Information System (OMIS). This schedule covers electronic
records. To assist with your review, an explanation of the schedule fields is available on the EPA
Web site at:

       http://www.epa.gov/records/policy/schedule/explan.htm

Please review the schedule and if you have any questions, please contact me at (202) 566-1640.
Correspondence regarding this schedule submission should be sent to the following address:

       u.S. Environmental Protection Agency

       National Records Management Program

       Mail Code 2822T

       1200 Pennsylvania Avenue, NW

       Washington, DC 20460


I look forward to working with you and your staff during the schedule review process. We
appreciate your prompt attention to this matter.




Constanc    owns
Acting Agency Records Officer


Enclosures

                                          Internet Address (URL) • http://www.epa.gov
             Recycled/Recyclable.   Pnnted wrth Vegetable 011Based Inks on Recycled Paper (Minimum   30% Postconsumer)
EPA Records Schedule 467 - Office of Research and Development Mana=ement Informat. .. Page 1 of3

                     '.

This schedule is in draft and MAY NOT be used to destroy records. It may be used in your office
file plans and, with prior approval from NRMP, used to retire records to a Federal Records
Center. If you have any questions, please contact the Records Help Desk.


EPA Records Schedule 467

                  esearch and Development Management Information System (OMIS)




NARA Disposal Authority:

   •	 Nl-412-06-21

Description:

The Office of Research and Development            ) Management Information System (OMIS) was created
to provide a comprehensive automated syste         assist ORD managers and staff with financial
management, project tracking, human resource        anagement, and laboratory implementation plan
decisions. It allows for uniform reporting across a rganizational units, reduces the number of ORD-
wide calls for similar types of data, and provides a s le repository of information that serves as the
basis for decision making.

The system currently has five interrelated modules: Integra Resources Management System (lRMS);
Extramural Vehicle Tracking System (ETS); Human Resour       Management System (HRS);
Procurement and Acquisition of Capital Equipment (PACE); a      acilities Management System (FMP).

The modules link as follows: IRMS links to the Integrated Financia      anagement System (IFMS); HRS
links to the PeoplePlus system. All of the above links included in this   edule are or will be scheduled
separately. End user access is through the EPA Internet.

Disposition Instructions:

Item a: Electronic software programs

   •	 Disposable
   •	 Keep for the length of time needed to ensure access to and use of the electronic da:

      the authorized retention period, then delete when superseded or obsolete.


Item b: Input

   •	 Varies
   •	 File with related records and follow mstructions for related records.

Item c: Electronic data



file://S:\ WG3\Environrnental%20Protection%20Agency\EP       A%20FY06%20Jobs\467%20v...        3/29/2006
EPA Records Schedule 467 - O-Fficeof Research and Development Mana=ement Informat. .. Page 2 of3

                      '.

    •   [sposable
    •     . tain individual records for 7 years after completion of action, then delete.




    •	 Varies
    •	 File with re   d records and follow instructions for related records.

Item e: Supporting do

    •	 Disposable
    •	 Keep for the length 0      e needed to ensure access to and use of the electronic data throughout
       the authorized retention     .od, then delete when superseded or obsolete.

Guidance:

The PeoplePlus system is scheduled as    A 300. The Management Accounting Reporting System
(MARS) is part of the Integrated Financi    anagement System (IFMS) which is scheduled as EPA
054.

Reasons for Disposition:

This system is used to improve the process of plann     , developing, and tracking performance in
response to the Government Performance and Results ct (GPRA) requirements. IRMS ensures that
ORD's annual budget is linked to ORD programmatic p s and to reconcile the budget with IFMS. ETS
is designed to maintain a profile on all ORD extramural a 'yities, including contracts, grants, etc., from
pre-award to closeout. HRS is designed to assist senior man ers to manage their resources. PACE is
designed to manage the scientific equipment program from ne s review to purchase approval. FMP is
designed to assist senior management in the planning, coordina       , and oversight of all buildings and
facilities at ORD locations. Retention meets administrative and pr      am needs.

Custodians:
                                   ~
Office of Research and Development

   •	 Contact: Curtis Jackson
   •	 Telephone: 202-564-0958

Related Schedules:

EPA 054, EPA 300

Previous NARA Disposal Authority:

None

Entry: 06/0212000

EPA Approval: 03/0912006




file:IIS: \WG3\Environmental%20Protection%20Agency\EP        A %20FY06%20J obs\467%20v...        312912006
EPA Records Schedule 467 - OFfice of Research and Development Manr oement Informat...   Page 3 of3


NARA




file:1 IS:\ WG3\Environmental %20Protection%20Agency\EP   A %20FY06%20Jobs\467%20v...   3/2912006

								
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