Get documents about "Individual Loan Agreement Uk - Excel
Description
Individual Loan Agreement Uk document sample
Document Sample
Revision No. Author Role Completed
0-1 Claire Johnson Author 3/9/2010
0-2AB Allison Brown Peer Reviewer 3/23/2010
0-2HJ Heather Jack QA Reviewer 10/03/2010
0-3 Claire Johnson Author 5/14/2010
Beta 1 Heather Jack QA Reviewer 6/20/2010
Description
Initial version
Comments added
Initial QA review
Update to reflect
review feedback
Formatted approved
version for Beta 1
publication
Scottish Council on Archives Business classification and related terms 12 Finance Beta 1, July 2010
REF FUNCTION / SCOPE NOTES ALTERNATIVE TERMS/ KEY SCOTTISH SERVICES/NATIONAL
Activity WORDS INTERNAL SERVICES LIST MAPPING
12 FINANCE The management of financial resources
by the council.
12.001 Accounts and Information related to accounting and Accountancy, Accounts & Budgeting 967 Accounts - accounting
audit auditing. 968 Accounts - financial management
971 Accounts - management and control
12.002 Asset Activities relating to collection of information
management about the authority's fixed assets for
accounting purposes
12.003 Financial Information on managing the finances of the Budgeting, Insurance, Investments, 969 Accounts - financial planning
provisions authority. Includes debt management - Grants and Loans, 970 Accounts - fund management
management activities involved in managing the debts
owed to the Council.
12.004 Financial Activities relating to the detection, prevention General cash records, General 726 Benefits - fraud investigation
transactions and prosecution of financial irregularity or Income Records, General Payment 972 Accounts - revenue and customs
management fraud; collection of money owed to the Records
council including rents.; Activities involved in
the payment for goods and services by the
authority including expenses claims and
honorariums.
12.005 Local taxation Activities relating to the processing and 57 Council tax - annual notification
collection of Council Tax and non-domestic 58 Council tax - individual account enquiries
rates; tax benefits administration including 59 Council tax - discount
Housing and Council tax benefits 60 Council tax - exemptions
61 Council tax - band reductions
62 Council tax - benefit - backdated claim
63 Council tax - benefit - new claim
64 Council tax - benefit - current claim
65 Council tax - benefit - appeals
66 Council tax - benefit - overpayments
67 Council tax - benefit - renewal
12.006 National General documents relating to taxation and
taxation similar financial matters.
Page 3 of 9 Current controlled master available on SCA website - www.scoarch.org.uk ; all other electronic and printed copies are uncontrolled.
Scottish Council on Archives Business classification and related terms 12 Finance Beta 1, July 2010
REF FUNCTION / SCOPE NOTES ALTERNATIVE TERMS/ KEY SCOTTISH SERVICES/NATIONAL
Activity WORDS INTERNAL SERVICES LIST MAPPING
12.007 Payroll and Activities involved in the administration of 979 Staff - payroll
pensions remuneration to staff of the authority;
Activities involved in the administration of
pension schemes for current and former
employees.
Page 4 of 9 Current controlled master available on SCA website - www.scoarch.org.uk ; all other electronic and printed copies are uncontrolled.
Scottish Council on Archives SLA Generic Records Retention Schedule 12 Finance Beta 1, July 2010
12 FINANCE
Ref. Activity/ Records Series Description/ Example Record Trigger - event that Retention Disposal Action Authority Citation/ Notes
Types prompts start of Period
retention period
12.001 Accounts and audit
12.001. Records documenting the preparation Annual corporate financial reports: End of financial year 6 years Destroy Statutory Taxes Management Act 1970, c9
001 of the Council's consolidated annual Consolidated annual reports, (on completion
accounts and financial statements Consolidated financial statements, of audit)
Operating statements, General
ledger
12.001. Published copy of consolidated annual Permanent Retain Statutory Taxes Management Act 1970, c9
002 accounts and financial statements.
12.001. Periodic financial reports Consolidated monthly & quarterly Date superseded None Destroy Business
003 reports, financial statements and requirement
associated working papers;
monthly accrual statements, cash
flow statements, creditor/debtor
listings and reports.
12.001. Internal auditing records - no Date audit closed 5 years Review for Business
004 investigations historical value requirement
12.001. Internal auditing records - investigations involving Completion of court 5 years Review for Business
005 investigations prosecution, disciplinary action etc proceedings/ historical value requirement
disciplinary process
12.001. Internal auditing records - general General papers re provision and End of financial year 5 years Review for Business
006 papers management of internal audit historical value requirement
service (not specific to individual
audits)
12.002 Asset management
12.002. Records documenting the value of the Asset registers End of financial year 6 years Review for Statutory Taxes Management Act 1970 c9;
001 Council's tangible assets (on completion of historical value Prescription and Limitation
audit) (Scotland) Act 1973 c.52 and
1984 c.45; VAT Act 1994;
Audit Commission Act 1998
12.002. Records documenting decisions (and Disposal registers Date sold/ disposal of 6 years Review for Statutory Taxes Management Act 1970 c9;
002 authorisations) to dispose of capital asset historical value Audit Commission Act 1998
assets
12.003 Financial provisions management
12.003. Preparation of the Council’s annual 6 years Destroy Business Review for historical value
001 capital and revenue budgets: requirement
consolidated budget
12.003. Records documenting budget planning Draft budgets, departmental Current financial year 3 years Destroy Business
002 processes. budgets requirement
Page 5 of 9 Current controlled master available on SCA website - www.scoarch.org.uk ; all other electronic and printed copies are uncontrolled
Scottish Council on Archives SLA Generic Records Retention Schedule 12 Finance Beta 1, July 2010
Ref. Activity/ Records Series Description/ Example Record Trigger - event that Retention Disposal Action Authority Citation/ Notes
Types prompts start of Period
retention period
12.003. Budget monitoring and actions to deal Current financial year 6 years Destroy Business
003 with variances: - consolidated annual requirement
budget reports
12.003. Budget monitoring and actions to deal Current financial year 3 years Destroy Business
004 with variances: - departmental requirement
budget reports; budget virement
transfers
12.003. Records documenting the overall Divestment 6 years Destroy Business
005 management of the institution's requirement
financial investment portfolio
12.003. Records documenting the purchase / Current financial year 6 years Destroy Business
006 sale of investments (of transaction) requirement
12.003. Records relating to the borrowing of Mortagage and other loan records; Termination of loan 6 years Destroy Business
007 money by the council agreement requirement/Sta
tutory?
12.003. Loan register Permanent Retain Business
008 requirement
12.003. Management of government funding Scottish Government (SG) Current financial year 6 years Destroy Business
009 circulars notifying the Council of requirement
funding allocations; preparation
and submission of financial
reports to SG;
12.003. Management of non-government grant funding bid, funding agreement, Termination of 6 years Destroy Business
010 funding - bid approved payment claims and reports to funding agreement requirement
external funding organisation
12.003. Management of non-government grant funding bid Rejection of bid 1 year Destroy Business
011 funding - bid rejected requirement
12.003. Records documenting the Permanent Retain Business
012 management of gifts, bequests and requirement
other donations of funds to the
Council.
12.003. Debt management records – debts Agreements and schedules Date debt discharged. 6 years Destroy Business
013 owed to the Council. between debtor and Council requirement
12.003. Long term strategy and planning - 3 year financial plan; financial Permanent Retain Business
014 major records strategic forecast requirement
12.003. Long term strategy and planning - working papers, drafts, meeting Approval date 2 years Destroy Business
015 preparatory records papers, correspondence requirement
12.004 Financial transactions management
12.004. Authorisation activities involved in Includes appointments & Current financial year 6 years Destroy Statutory Taxes Management Act 1970 c9;
001 delegating authority for carrying out delegations, audit investigations, Prescription and Limitation
financial activities on behalf of the arrangements for the provision of (Scotland) Act 1973 c.52 and
council. goods and/or services. 1984 c.45;
12.004. Records documenting the opening and Closure of account 6 years Destroy Business
002 closure and routine administration of requirement
bank accounts.
Page 6 of 9 Current controlled master available on SCA website - www.scoarch.org.uk ; all other electronic and printed copies are uncontrolled
Scottish Council on Archives SLA Generic Records Retention Schedule 12 Finance Beta 1, July 2010
Ref. Activity/ Records Series Description/ Example Record Trigger - event that Retention Disposal Action Authority Citation/ Notes
Types prompts start of Period
retention period
12.004. Records documenting regular payment Termination of 6 years Destroy Business
003 instructions for bank accounts. instruction requirement
12.004. Records documenting the Current financial year 6 years Destroy Business
004 deposits/withdrawals/transfer of funds. requirement
12.004. Processing and payment of purchase Current financial year 6 years Destroy Statutory Taxes Management Act 1970 c9;
005 and sales invoices HMRC 700/21
12.004. Petty cash records Current financial year 6 years Destroy Statutory HMRC 700/21
006
12.004. Processing and payment of expenses Current financial year 6 years Destroy Statutory Taxes Management Act 1970 c.9;
007 claims
12.004. Fraud investigation records Completion of court 5 years Destroy Statutory Taxes Management Act 1970 c.9;
008 proceedings/ Prescription and Limitation
disciplinary process (Scotland) Act 1973 c.52 and
1984 c.45;
12.004. Funding applications - Activities End of financial year 6 years Destroy Statutory Taxes Management Act 1970;
009 relating to the process of considering in which the records Prescription and Limitation
and administering applications to the were created (Scotland) Act 1973 c.52 and
authority for grant funding 1984 c.45;
12.004. Internal recharging internal claims/payments between Current financial year 1 year Destroy Business
010 business units for goods and requirement
services provided/received;
control of petty cash allocations
held by business units.
12.004. National insurance numbers - End of employment 2 years Destroy Business
011 Notification and input records requirement
12.004. Reconciliation processes that Balance and Administrative use 2 years Destroy Business
012 reconcile financial accounts ends requirement
12.004. Refunds End of financial year 6 years Destroy Business
013 in which the records requirement
were created
12.005 Local taxation
12.005. Council tax collection calculation payments due, Current year 6 years Destroy Business
001 preparation and issue of bills, requirement
action taken to collect outstanding
payments
Page 7 of 9 Current controlled master available on SCA website - www.scoarch.org.uk ; all other electronic and printed copies are uncontrolled
Scottish Council on Archives SLA Generic Records Retention Schedule 12 Finance Beta 1, July 2010
Ref. Activity/ Records Series Description/ Example Record Trigger - event that Retention Disposal Action Authority Citation/ Notes
Types prompts start of Period
retention period
12.005. Council tax benefit - claim processing includes records documenting the Current year 6 years Destroy Business
002 calculation of adjustments to requirement
benefit due
12.005. Housing benefit - claim processing includes records documenting the Current year 6 years Destroy Business
003 calculation of adjustments to requirement
benefit due
12.005. Collection of non domestic rates calculation payments due, Current financial year 6 years Destroy Business
004 payable for a property preparation and issue of bills, requirement
action taken to collect outstanding
payments
12.005. Rateable property information Permanent Retain Business
005 requirement
12.005. Valuation lists Permanent Retain Business
006 requirement
12.006 National taxation
12.006. Records documenting the preparation Current tax year 6 years Destroy Statutory Taxes Management Act 1970,
001 and submission of the Council’s tax c.9;
returns.
12.007 Payroll and pensions
12.007. Payroll records - major records copy payslips, payroll year end Current tax year 6 years Statutory Income Tax (Employments
001 prints, Salaries - cumulative Regulations) S.I. 1993 / 744;
listings, copy pay slips National Minimum Wage
Regulations S.I. 1999 / 584;
Taxes Management Act 1970;
Prescription and Limitation
(Scotland) Act 1973 c.52 and
1984 c.45;
12.007. Payroll records - minor records Timesheets, monthly payroll prints Current tax year 3 years Statutory Income Tax (Employments
002 Regulations) S.I. 1993 / 744;
National Minimum Wage
Regulations S.I. 1999 / 584;
Taxes Management Act 1970;
Prescription and Limitation
(Scotland) Act 1973 c.52 and
1984 c.45;
12.007. P45 (Income tax - employee leaving) End of employment 5 years Destroy Statutory Taxes Management Act 1970
003
12.007. P60 Current 2 years Destroy Statutory Taxes Management Act 1970
004
12.007. Statutory Sick Pay scheme records Current tax year 3 years Destroy Statutory Statutory Sick Pay (General)
005 Regulations S.I. 1982 / 894
Page 8 of 9 Current controlled master available on SCA website - www.scoarch.org.uk ; all other electronic and printed copies are uncontrolled
Scottish Council on Archives SLA Generic Records Retention Schedule 12 Finance Beta 1, July 2010
Ref. Activity/ Records Series Description/ Example Record Trigger - event that Retention Disposal Action Authority Citation/ Notes
Types prompts start of Period
retention period
12.007. Statutory Maternity Pay scheme Current tax year 3 years Destroy Statutory The Statutory Maternity Pay
006 records (General) RegulationsS.I. 1986 /
1960
12.007. Pension scheme reports Accounts, returns, valuation Current 6 years Destroy Statutory Taxes Management Act 1970;
007 Income and Corporation Taxes
Act, 1988
Page 9 of 9 Current controlled master available on SCA website - www.scoarch.org.uk ; all other electronic and printed copies are uncontrolled
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