Student Guide for Tuition, Fees and Other Financial Information 2007 - 2008 (2) The Debt Service fee represents the cost of debt payments for capital projects which are utilized by FINANCIAL INFORMATION the campus community. VIRGINIA STATE UNIVERSITY (3) The State Capital Outlay fee is a state mandated fee for out-of-state-students to cover the TUITION AND FEES (PER SEMESTER) appropriate share of debt service costs for construction projects. 2007-2008 (4) Room – Rates reflected are for standard double occupancy. Additional charges may apply based FALL 2007, SPRING and SUMMER 2008 on residence hall. See additional charges below. Unless otherwise noted, all fees shown in this guide are on a per semester basis. FULL-TIME (12-18 Hours): (5) Board costs are charged to all students housed in the residence halls. UNDERGRADUATE GRADUATE Residency Status Residency Status Residence Halls Virginia Non-Virginia Virginia Non-Virginia Costs shown for undergraduate and graduate room charges are for double occupancy. Students living in Tuition $ 1,593.00 $5,358.00 $ 2,135.00 $ 5,844.00 the Student Village, Puryear Hall, Seward Hall and Whiting Hall are charged an additional $50 per Comprehensive Fee (1) 1,105.00 1,105.00 1,105.00 1,105.00 semester. Students living in Langston Hall are charged an additional $100 per semester. Also, an Debt Service Fee (2) 129.50 129.50 129.50 129.50 additional charge of $530 will be assessed for single occupancy, except for Langston Hall. State Capital Outlay Fee (3) 0 ___61.00 0 61.00 The University plans to open its new living/learning residence hall complex in the Spring semester of Subtotal- Non-Boarding $2,827.50 6,653.50 $ 3,369.50 $7,139.50 2008. The new complex offers suite style living to our students. There are four room options in the new complex: Room (4) 2,124.50 2,124.50 2,124.50 2,124.50 Spring 2008 Board (5) 1,545.50 1,545.50 1,545.50 1,545.50 Subtotal Room & Board 3,670.00 3,670.00 3,670.00 3,670.00 Four Person Suites (2 bedrooms/2 people per room) $2,499.00 Total Cost with Room & Board $6,497.50 10,323.50 $ 7,039.50 $ 10,809.50 Four Person Suites (4 bedrooms/1 person per room) $2,800.00 PART-TIME (Less than 12 Hours) FEES PER SEMESTER HOUR: Two Person Suites (2 bedrooms/1 person per room) $2,937.00 One Person Suites (1 bedroom/1 person per room) $3,013.00 UNDERGRADUATE GRADUATE The facility is ADA compliant. Virginia Non-Virginia Virginia Non-Virginia Tuition (Total Cost Per Credit Hour) $ 189.00 $ 444.00 $ 281.00 $ 595.00 Students who officially withdraw from the University (during any session) within the first five calendar days of the beginning of classes will be charged a prorated room and board fee for the number of days SUMMER 2008 FEES occupied in the residence hall. UNDERGRADUATE and GRADUATE Students who officially withdraw from the University (during any session) after the fifth calendar day Board $105.00 per week from the start of classes will be charged the entire room rate for the semester. This requirement is also Room Single Occupancy $162.00 per week applicable to students residing in the University Apartments. Board charges will be prorated for the Double Occupancy $117.00 per week number of days occupied in the residence hall. DOCTORAL PROGRAM IN EDUCATIONAL ADMINISTRATION AND SUPERVISION (Ed.D.) University Apartments at Ettrick FULL-TIME (9 Credit Hours Per Semester) Students classified as a sophomore or above are eligible to live in the University Apartments at Ettrick FALL 2007 and SPRING 2008 (UAE). The deposits for Fall 2007 and Spring 2008 for the UAE residents are a $300 Damage Deposit Virginia Non-Virginia and a $20 Non-refundable Application fee. Deposits and fees are subject to change. Tuition $ 2,135.00 $ 5,844.00 Semester Rates (10 Month Lease) (12 Month Lease) Comprehensive Fee (1) 1,105.00 1,105.00 Fall 2007 Spring 2008 Fall 2007 Spring 2008 Debt Service Fee (2) 129.50 129.50 Floor Plan State Capital Outlay Fee (3) 0 61.00 2 /2 Shared Bedroom $2,557.00 $2,557.00 $2,997.00 $2,997.00 Subtotal- Non-Boarding $ 3,369.50 $ 7,139.50 4 /2 Private Bedroom $3,020.00 $3,020.00 $3,542.50 $3,542.50 Room (4) 2,124.50 2,124.50 Students interested in obtaining information about the UAE and applying for residency should visit the Board (5) 1,545.50 1,545.50 website at www.universityapartmentsatettrick.net. Residents of the UAE do not incur Board charges Subtotal Room & Board 3,670.00 3,670.00 unless they purchase a meal plan. Total Cost With Boarding $7,039.50 $10,809.50 Clearance: The University will clear all students yearly in order to determine that they are qualified to live at the University Apartments at Ettrick. All renewals are conditioned upon the University’s clearance. 6 Credit Hours Per Term SUMMER 2008 TERM FEES (2 Terms Per Summer Session) Virginia Non-Virginia Parking Permits: All residents who wish to utilize an on-site parking space must purchase a parking decal. The assignment of parking decals are made on a first come, first served basis. Decals for the full Tuition (Total Cost) $1,686.00 $3,570.00 academic year may be purchased in advance. Parking permits are $100.00 for the full academic year. *VSU will not recognize UAE Decals on campus for the 07-08 Academic Year. An additional parking THE UNIVERSITY RESERVES THE RIGHT TO CHANGE ITS FEES. IF SUCH A CHANGE decal must be purchased for on campus parking. BECOMES NECESSARY, THE UNIVERSITY WILL ENDEAVOR TO GIVE NOTICE IN ADVANCE. ROOM AND BOARD RATES ARE THE SAME FOR PART-TIME AND FULL- MISCELLANEOUS COSTS / OTHER FEES TIME UNDERGRADUATE AND GRADUATE STUDENTS DURING THE ACADEMIC YEAR. Application Fee $25 (1) Comprehensive fee supports organizations and activities, athletic programs, reserves for facilities Orientation Fee $75 enhancement or additions/replacements, and a variety of other college programs, activities, and (The Orientation Fee is a required non-refundable fee for all entering state mandates. freshmen and transfer students with less than 30 semester credit hours.) Required Deposits: (First Semester only) c) Estimated cost only: Student insurance fees for 2007 – 2008 are not finalized as of this printing. A Upon acceptance to the University, all first time students (freshmen and transfers that plan to live on nominal increase should be anticipated. The fee is payable directly to the insurance company, not to campus) are required to pay each of the following advance deposits. No financial aid can be substituted for the University. deposits. Each deposit must be paid before receiving a room assignment. Calculation of Fees $100 Advance Tuition Deposit – Non Refundable Undergraduate and graduate students carrying 12 to 18 semester hours are full-time students and subject to One-time advance tuition deposit should be paid by June 1 or December 1 in the full-time tuition and fees. Students enrolled in 19 or more hours will be assessed additional tuition at the term of acceptance to the University. hourly rate based on classification and residency status. Students who are officially required to carry an $150 Room Reservation Deposit – Non Refundable overload, based on curriculum, must submit the appropriate documentation to the Student Accounts Office At the beginning of each Fall Semester, all students planning to live in the to prevent additional charges. Military Science courses do not contribute to any overload status. residence halls must pay a room reservation deposit by June 1 for room and Fees are assessed based on classification (Undergraduate, Graduate) and residency (Virginia Resident, board. Non-Resident of Virginia) in consideration of the total number of hours carried. Undergraduate students and students without a prior college degree (baccalaureate level) will be assessed as Pre-Baccalaureate $150 Refundable Damage Deposit students. Graduate students and students with a baccalaureate degree will be assessed as One-time refundable damage deposit is to be paid by June 1 or December 1 in the term of acceptance. The damage deposit is refundable provided the student does Post-Baccalaureate students. Those determinations are made without regard to the level of the course being taken. not have an outstanding university balance; contract forfeiture has not been assessed or provided there are no other unpaid balances on the student’s account. Students enrolled in the Doctoral Program will be considered full-time throughout their first two years of _____ study. $400 Total due by June 1, Fall semester, for first time freshmen and transfer students planning to live on campus. First year undergraduate students entering Virginia State University (VSU) directly from secondary schools are required to live on campus during their first year. Accordingly, all first year students are Returning Students Residing on Campus: Room Reservation Deposit $150 assessed room and board charges unless: the student’s permanent residence is within 25 miles of the Off-Campus Meal Plan (Available to Students, Faculty and Staff): University; the student is 21 years old or older; married, divorced or widowed; or has served in the 25 Meal Plan $119 military. 50 Meal Plan $228 Meeting Financial Obligations 75 Meal Plan $336 Students are expected to pay tuition and fees in full, before the start of classes. All tuition and fees are due Internship before official enrollment in classes. A student must be financially cleared (validated) before being Virginia Resident $189 per credit hour considered officially enrolled. “Validated” means that satisfactory financial arrangements have been Non-Virginia Resident $444 per credit hour made and certified by the Office of Student Accounts. Dietetic Internship Certificate Program Students may be validated through the mail if all financial responsibilities are satisfied and all account Program Fee $3,500 holds have been cleared. The University offers a tuition payment plan for students with a balance due Certification Exam Fee $50 after financial aid is applied. More information regarding the tuition payment plan follows. Review of Transcript Fee $25 Student Teaching All expenses from a prior semester must be settled before enrollment in a subsequent semester or summer Virginia Resident $189 per credit hour session. Candidates for December graduation must settle all accounts with the University by December 7, Non-Virginia Resident $444 per credit hour 2007 in order to be permitted to participate in the commencement exercises. Candidates for May Late Registration Fee $500 graduation must settle all accounts with the University by May 2, 2008 in order to be permitted to Late Validation Fee $100 participate in the commencement exercises. National Student Exchange Application Fee $85 (Details on pg.12) PAYMENT METHODS Returned Check Fee $ 25 Electronic Payment Methods Parking Fee (All Vehicles Must Display a Valid Decal) Students who owe a balance due but do not want to enroll in the monthly payment plan have the option of making their payment over the web using the One-Time Payment (OTP) option. Students may make an Faculty/Staff $ 95 electronic payment on their account using a credit card or debit from a bank account. Simply log on to the Full/Part-Time Students $ 60 VSU website (www.vsu.edu) and click on the “make payments” under the “Trojan Link” tab. In the new Evaluation of Work/Life Experiences (50% of applicable tuition) window select One-Time Payment (OTP) option. Comprehensive Exam Fee (a) $ 50 Proficiency Fee (b) (50% of applicable tuition) Cashier’s Office Thesis Fee (non-enrolled) $ 60 Payments should be made to the Cashier's Office, Virginia Hall, Room 112, Monday - Friday, 8:30 AM - Transcript Fee $ 2 3:30 PM and on Tuesday, 4:30 PM - 6:30 PM. Payments should be made payable to: Virginia State Graduation Fee $ 60 University. Accepted forms of payment include: Cash; Cashier’s Check; Certified Check; Money Order; VSU Identification Card Personal Check (see following limitation); debit card; and credit card (MasterCard, Visa, American Lost and stolen card replacement $ 25 Express and Discover). The University reserves the right to refuse checks from students who have Damaged card replacement (must return damaged card) $ 10 had checks returned in the past. Accident & Health Insurance (Optional – Per Year)(c) $710 Please forward all payments to: Select courses require students to provide their own materials and supplies. Virginia State University Cashier’s Office a) Comprehensive Exam Fees will be charged to students who are not enrolled for other courses. If a P.O. Box 9125 student has additional credit hours, the $50 Exam fee will not be assessed. Petersburg, Virginia, 23806 b) The fee must be paid prior to taking the exam . DO NOT FORWARD CASH IN THE MAIL. The student's name and account number must accompany Unpaid and Overdue Accounts the remittance or appear on the check or money order. All checks (no starter checks) must have the Students who are delinquent on any monthly payment may not be allowed to participate in the following information pertaining to the payer: Tuition Payment Plan program in the subsequent semester. U.S. Driver’s License Number, or U.S. State issued Non-driver’s ID Number, or U.S. Military Holds will be placed on a student’s account when there is a delinquent tuition payment plan ID Number balance or any other delinquent payment due to the University at the time of pre-registration or Name imprinted by check manufacturer pre-housing to prevent registering for classes and obtaining a housing assignment. Current address and phone number, hand written if not imprinted Amounts due to the University must be paid, in full, before any holds are removed and before No post-dated checks will be accepted receiving classes or a housing assignment. The University reserves the right to require Signature matches imprinted name on check payments in guaranteed funds before hold removal. If a student receives a housing assignment during the pre-housing period and subsequently A fee of $25 will be charged for all returned checks and future payment by check will not be accepted. incurs a balance due, the housing assignment will be revoked. The assignment can be NSF checks will be vigilantly collected upon and can only be repaid by cash, money order, credit reinstated when balances due are paid, contingent upon the availability of rooms. card, or certified means of payment. Consequently, the University will not accept any type of If a student’s account becomes delinquent, the student will be dropped from the class roster, personal check on your behalf. In addition, further collection pursuits can and may include, but are dining privileges will be revoked and the student will be removed from the dormitory. not limited to, legal action. The student shall also be liable for any and all costs incurred in the Grades will be withheld and the student will not be granted a transcript, diploma or certificate collection of the returned check or any other delinquent balances. until all financial obligations to the University are resolved. Work Study Deferments Unpaid/delinquent accounts may be referred to the University’s Collection Unit for activity. Students awarded College Work Study Program funds by Financial Aid can use up to 75% of the semester Collection activity can include referral of the account to a private collection agency, award to offset the cost of attendance. submission of the account for litigation by the Office of the Attorney General and to the Tuition Payment Plan Department of Taxation. Virginia State University currently offers interest-free semester payment plans through Sallie Mae. Note: The student is liable and will be charged for any and all costs incurred, including attorney’s Students may, and are encouraged to enroll on-line at www.vsu.edu. For telephone enrollments call (877) fees, in collection of the unpaid account. Collection charges can range as high as 33.3% and 279-6092. Monthly payments can also be automatically deducted from your bank account or billed to are added to the student account balance. your credit card at no additional charge. Official Communication to Students by E-Mail 5-month Semester Only Payment Plan (for balances of $1,001 or more) All students are responsible for maintaining a VSU issued (e-mail) address. University officials will use e- Payments are made in equal installments from July 1– November 1 (Fall semester) and December mail as the most expeditious means of communicating with students. Billing statements, overdue notices 1 - April 1 (Spring Semester). Plan must be set up each semester. and other information for students will be sent to students via e-mail on a regular basis. Additional notices Enrollment fee of $40 and first installment payment due at the time plan is set up. will be sent via the U.S. mail, but at a reduced level. All students are responsible for activating their e-mail 4-month Semester Only Payment Plan (for balances of $1,001 or more ) account and checking it on a daily basis. Additionally, students are required to use Banner Student Self Payments are made in equal installments from August 1– November 1 (Fall semester) and January Service to ensure account balances are current and up-to-date. If necessary, students should contact the 1 – April 1 (Spring Semester). Plan must be set up each semester. Office of Information Technology at (800) 630-8917 for assistance with these systems. Enrollment fee of $40 and first installment payment due at the time plan is set up. 3-month Semester Only Payment Plan (for balances of $200 up to $1,000) VSU ONE CARD Payments are made in equal installments from September 1 - November 1 (Fall semester) and The VSU One Card is the official identification card given to all new students. This card is used as a debit February 1 – April 1(Spring Semester). card for book vouchers, laundry services, vending machines and library services. Students can deposit Enrollment fee of $40 and first installment payment due at the time plan is set up money to their One Card at the One Card Office or by using one of the One Card deposit machines located Students who enroll after the start date must bring payments up to date in order to get validated. in the Library, Jones Dining Hall, and Foster Hall. Administrative Withdrawal Policy for Delinquent Tuition Payment Plan Participants BOOKS AND SUPPLIES The Office of Students Accounts will send a delinquent/late notice to students after 30 days from Books and supplies are additional out-of-pocket expenses. Therefore, students must bring money for the the start of class. purchase of books and supplies. These expenses should not be included with payments for tuition and A second notice of intent to administratively withdraw will be sent 45 days from the start of class. other related expenses. Such expenses may range from $200 to $700 per semester, depending on a This notice will be sent prior to mid-term. The students will have 15 additional days to pay the student’s major and class load. delinquent balance or initiate an appeal before the official withdrawal is processed. However, students receiving financial aid, scholarships, etc. in excess of the semester charges may charge Students who have not addressed their financial obligations will be administratively withdrawn on a book voucher on their One Card. Book vouchers are based on a student’s estimated credit balance per the 64th day after the first day of class. semester. The voucher may be used to purchase books and supplies only and cannot be exchanged for Students who are delinquent on any monthly payment may not be allowed to participate in the cash. It is recommended that students obtain an estimated cost for books and supplies before requesting a Tuition Payment Plan program in the subsequent semester. Notification of suspension will be book voucher. mailed before the last day of class. Students who are suspended from participation in the Tuition Payment Plan program during the Fall semester must wait until the subsequent Fall semester to No cash refunds will be issued for merchandise exchanged or unused balances. The book voucher can reapply. Students who are suspended from participation in the Tuition Payment Plan program only be used during the current semester, up to the specified expiration date. Unused book voucher during the Spring semester must wait until the subsequent Spring semester to reapply. amounts will be automatically credited to the student account by the end of the semester. Holds will be placed on a student’s account when there is a delinquent tuition payment plan *Book vouchers will be issued during registration and one week subsequent to late registration. balance or any other delinquent payment due to the University at the time of pre-registration or To request a book-voucher e-mail firstname.lastname@example.org with your name, account number and the pre-housing to prevent registering for classes and obtaining a housing assignment. Students must amount you want on your book-voucher. bring current their tuition payment plan account and other payments due to the University before any holds are removed and before receiving classes or a housing assignment. Refund of Currently Enrolled Overpaid Accounts Students that have a credit balance resulting from Title IV (Federal) funds will be issued a refund, by the Student Accounts Office, within 14 working days of the aid disbursement that causes an actual credit balance. All other credits resulting from State Funds, scholarships, etc. will be processed as soon as possible, within our normal operating schedule. The refund will be payable to the student and mailed by the Treasurer of Virginia to the student’s permanent address. It is imperative that the student The Return to Title IV Refund Policy is based on the federal mandate that students earn federal financial maintains his/her correct address(s) at the University in order to receive timely correspondence and aid eligibility in proportion to the amount of time the student was enrolled. The earned portion of account status information. student’s federal financial aid will be disbursed to the student’s account to assist in paying institutional related expenses. The unearned portion will be refunded and/or returned to the U.S. Department of The refund process will begin on August 24, 2007 (fall) and January 25, 2008 (spring). Education Title IV Programs. UNIVERSITY REFUND POLICY WITHDRAWAL REFUND POLICY This policy is used to calculate a refund if the student meets the following criteria: Students who wish to withdraw from the University must complete the following steps: 1. Complete an Official Withdrawal Form. The form may be obtained from the Academic The student’s official withdrawal date is AFTER 60% of the enrollment period. This equates to the Support Center, located at 3324 Barnes Street. enrollment period of more than 9 weeks (59 calendar days) after the official first day of class. 2. Complete an Exit Interview with the Office of Student Financial Aid . These students will be issued a refund using the following guidelines. It must be noted that the “Official 3. Sign a statement concerning the Return of Financial Aid Title IV funds. The Office of Withdrawal Date” indicates the number of calendar days the student is officially enrolled. This includes Financial Aid is located in Gandy Hall. both the first day of class and day of official withdrawal. Students called to “Temporary Active Duty”, will need to complete the following steps: 1. Contact the University Registrar’s Office with a copy of official deployment orders. OFFICIAL WITHDRAWAL DATE % OF TUITION AND FEE CHARGES TO BE RETAINED BY SCHOOL 2. Complete an exit interview with the Office of Student Financial Aid. 3. Sign a statement concerning the Return of Financial Aid Title IV funds. The Office of Student Financial aid is located in Gandy Hall. 1-10 DAYS * 25% ADJUSTMENT OF FEES UPON OFFICIAL WITHDRAWAL 11-20 DAYS 50% Refunds of Institutional charges including tuition, fees, room and board will be calculated based on either the Federal Return of Title IV Refund Policy or the University Refund Policy (see tables on page 9). 21 OR MORE DAYS 100% Students may be assessed $100 or 5% of institutional cost as an administrative fee (whichever is less). Also, students who are on military deployment will be prorated based on the University’s policy. *Students who officially withdraw from the University (during any session) within the first five calendar Note: The Official Withdrawal Date is defined as the actual date the student began the Institution’s days of the beginning of classes will be charged a prorated room and board fee for the number of days in official withdrawal process, or the midpoint of the semester for a student who leaves without completing the residence hall. the appropriate withdrawal steps listed above. Students who officially withdraw from the University (during any session) after the fifth calendar day from the start of classes will be charged the entire room rate for the semester. This requirement is also FEDERAL RETURN OF TITLE IV REFUND POLICY applicable to students residing in the University Apartments. Board charges will be prorated for the This policy is used to calculate a refund if the student meets the following criteria. number of days in the residence hall. The student is receiving Federal Title IV Financial Aid (See list on page 9) and the student’s official withdrawal date is BEFORE 60% of the enrollment period. This equates to a withdrawal date on or before OFF-CAMPUS COURSES 9 weeks (59 calendar days) or less after the official beginning of class. Student’s withdrawing after 9 For all off-campus classes, a student must process an official Drop Form before the course has met for the weeks (59 calendar days) of classes; the refund calculation will be based on the University’s Refund second scheduled time in order to receive a complete refund. After a class has met for the second time, a Policy (see below). student may withdraw from the class, but will not be eligible for any refund. OFFICIAL WITHDRAWAL DATE % OF CHARGES TO BE RETAINED BY FEDERAL REGULATION SCHOOOL The following federal regulations apply to the processing of all refunds at VSU. If a student withdraws before his/her first day of class, no Title IV or other financial aid sources will be used to pay any portion Before the 1st day of class 0% of the student’s educational cost, regardless of the policy that is being used. The student will be responsible for any charges incurred. Week 1 (day 1-7) 1% thru 8% STUDENT FINANCIAL AID Week 2 (day 8-14) 9% thru 14% Financial aid is money, or the opportunity to earn money, to help students meet the difference between what can be reasonably afforded to pay and the actual educational cost to attend college. Virginia State Week 3 (day 15-21) 15% thru 21% University’s student financial aid programs are administered in conjunction with Federal and State regulations and the Philosophy of Awarding Financial Aid for Higher Education. The basis of this Week 4 (day 22-28) 22% thru 28% philosophy is the belief that parents and students are the primary source for meeting educational costs. Week 5 (day 29-35) 29% thru 36% Student financial aid programs act as a bridge to closing the gap between student and parent resources and college related expenses. Week 6 (day 36-42) 37% thru 43% TITLE IV FINANCIAL AID PROGRAMS: Week 7 (day 43-49) 44% thru 50% Federal Pell Grant (PELL) Federal Academic Competitiveness Grant (ACG) Week 8 (day 50-56) 51% thru 57% Federal Science and Mathematics Access to Retain Talent Grant (SMART) Federal Supplemental Educational Opportunity Grant (SEOG) Week 9 (day 57-58) 58% thru 59% Federal Perkins Loan Federal Stafford Subsidized Loan After 59 days of enrollment 100% Federal Stafford Unsubsidized Loan Federal Parent Loan for Undergraduate and Graduate Students (PLUS) Federal College Work Study (CWS) 3. Type in your Student ID and Pin Number 4. Select Financial Aid WITHDRAWAL REFUND POLICIES are subject to change based on new or revised regulations. 5. Choose Accept Awards Application Process 6. For each award offered, select the required actions (accept, decline, etc.) If a student is financing his/her education with financial aid, there are two initial steps required in 7. When you have finished reviewing all of your awards, scroll to the bottom of the page, and applying for student financial aid at Virginia State University: click the box for the “Terms and Conditions” 1. The applicant must complete and submit to the Federal Aid Processor, the Free Note: Your award will not be processed until you accept the Terms and Conditions Application for Federal Student Aid (FAFSA); and 8. You can also find other helpful information on this web page, including: Students 2. Mandatory for the 2007-2008 Award Year: the applicant must complete and submit to Requirements (Missing Documents), Award History, Academic Progress Status, Cost of the Office of Student Financial Aid, the Virginia State University Application for Attendance, and more! Financial Assistance (VSU). You must download this form via the Internet at For additional forms, such as the Parent Plus Loan Application and the Office of Student Financial www.vsu.edu - select “Financial Aid”, and then select “Documents and Forms”. In Aid Calendar, please visit www.vsu.edu – select “Financial Aid”, then “Documents and Forms”. addition, the applicant must complete the Title IV Authorization section on the back of the Reminder: a financial aid award must be accepted, disbursed and a credit balance reflected on the application. The applicant should read all three questions and check the box that is student’s account before a refund can be processed. applicable for each question. Loan Process for 2007-2008: Both applications should be completed no earlier than January 1st and no later than March 31st (for an New students or students receiving a Federal Student Loan for the first time must complete the early decision) of the year the applicant intends to enroll at Virginia State University. Students who file electronic steps below: the Federal (FAFSA) and the University's (VSU) applications by the applicable deadline referenced Complete the Electronic Stafford Loan Process by visiting Virginia State University above will receive priority consideration for all the aid programs available to Virginia State University. Financial Aid Website – www.vsu.edu A financial aid applicant who has been selected for “Verification” by the U.S. Department of Education Select – “Financial Aid” will be requested to submit additional information before funds are awarded and disbursed to his/her Select the “Apply for Loans” tab student account. Select the “New Federal Stafford Loan Process” Link Award and Notification Process Please note the following New Federal Loan Amounts: The Office of Student Financial Aid must have on file the Federal Student Aid Reports, and the results Classification Federal Stafford Amount Additional Unsubsidized Loan Amount of the Free Application for Federal Student Aid (FAFSA), before an applicant may be considered Freshman $3,500 $4,000 eligible for any of the Federal, State, and/or Institutional Programs. Virginia State University’s School Sophomore $4,500 $4,000 code for the FAFSA is 003764. Mandatory for the 2007-2008 Award Year: the applicant must Juniors and Seniors $5,500 $5,000 complete and submit to the Office of Student Financial Aid, the Virginia State University Application Graduate Students $8,500 $7,000 for Financial Assistance (VSU). You must download this form via the Internet at www.vsu.edu - select Special Note Regarding Parent (Plus) Loan and Outside (Alternative) Loan Processing: All Parent “Financial Aid”, and then select “Documents and Forms”. In addition, the applicant must complete the (Plus) Loans and Outside (Alternative) Loan information must be received in the Financial Aid Office, Title IV Authorization section on the back of the application. The applicant should read all three prior to June 30th for the Fall Semester and November 1st for the Spring semester. All required questions and check the box that is applicable for each question. documents (i.e, promissory notes and income verification- if requested) must be on file with your lender The financial aid award package may consist of a combination of grants, scholarships, work-study and of choice before the Office of Student Financial Aid can apply the loan credit to your student account. student and/or parent loans. Together these awards attempt to meet a student's financial need. Also, the lender must supply the Office of Student Financial Aid with an expected disbursement date of Students must notify the Office of Student Financial Aid of all types of scholarships awarded. the funds requested. Allow 4 to 6 weeks processing time in order to ensure funds are available during Scholarships must be considered as a resource in determining the student total award package. If you the Registration and Validation Period. (Note: A Pre-Approval Letter from the lender is not a valid have been selected to receive a scholarship for the 2007-2008 academic year, please submit a copy of document for the purpose of reducing your account balance.) the scholarship letter from your sponsor indicating the total amount awarded and the academic terms for To help expedite the Parent Plus Loan Approval Process, please use the following electronic steps: which the scholarship will be disbursed. Complete the Electronic Parent Loan Process by visiting Virginia State University Financial Students who are offered a Federal Stafford Student Loan and/or a Perkins Loan, as a part of their award Aid Website – www.vsu.edu package must complete the following information: Select “Financial Aid” An agreement that you will repay the loan (Promissory Note). Select the “Apply for Loans” tab An Entrance Interview Form. Select the “First Time Federal PLUS Loan Borrowers” or the “Returning Federal PLUS In addition, before graduation and/or leaving the University, a student must complete an Exit Loan Borrowers” link Interview Form. Debt Management Award Notification for Entering Freshman and New Transfer Students: Many students must borrow to pay for their college education, and borrowing a student loan(s) is Students who are awarded any type of financial assistance must sign, date and return the original copy serious business. Upon accepting a Federal Stafford Student Loan, Federal Perkins Loan, Federal of the first award notification letter. In the event that a revised award notification letter is received, the Unsubsidized Stafford Loan, or a Federal Parent (PLUS) Loan, the student/parent signs an agreement to student must also sign and return it in order for the Office of Student Financial Aid to authorize valid repay this loan. That agreement is called a Promissory Note. Be smart, only borrow and/or spend loan disbursement to the student’s account. A signed award notification letter and/or the Federal Stafford money on educational costs and living necessities. and Federal Perkins Loan Promissory Notes are considered valid financial aid documents, and will be accepted for registration and validation purposes. A financial aid award must be disbursed and a credit Transfer Students balance reflected on the student’s account before a refund can be processed. The student must submit the Free Application for Federal Student Assistance (FAFSA) and the Award Notification for All Returning Students: Mandatory Virginia State University Application for Financial Assistance (VSU) before eligibility can The Office of Student Financial Aid has an Electronic Process for you to accept your 2007-2008 be determined. Virginia State University’s School code for the FAFSA is 003764. financial aid award. Just follow these simple steps: 1. Go to the Virginia State University homepage (www.vsu.edu) and select the Trojan Link 2. Select Student Services Re-Admit Students VSU is a Plan B institution. Tuition and fees are paid to Virginia State University, room and board is Students, who interrupt their enrollment for at least one year, must apply for readmission to the paid to the host institution, and any other expense (i.e. travel) is the student’s responsibility. There is an University through the Office of Admissions. Federal regulations prohibit the Office of Student application fee. All interested in this opportunity please see the coordinator in the Academic Support Financial Aid from awarding and processing financial assistance until such time that a student has been Center for additional information. officially re-admitted to the University in a degree seeking program of study. Graduate Students Financial Aid and Academic Requirements A graduate student is considered to have made satisfactory academic progress for maintaining financial A student's eligibility to receive funds from Federal, State and Institutional programs depends on the aid eligibility if the following is maintained: number of credit hours for which the student initially registers and completes. Since most financial aid 1. Graduates must earn at least 80 % of the graduate-level course work that has been packages are awarded on the basis of full-time enrollment costs, the student should be aware that the attempted; and award package would be re-evaluated and adjusted if full-time enrollment is not established and 2. Graduate students who have enrolled in a graduate program for 2 or more enrollment terms maintained. For financial aid purposes, both undergraduate and graduate full-time enrollment status (Fall, Spring, Summer) must have earned a cumulative 3.0 GPA in his/her course of study requires a minimum of 12 credit hours each semester, in some cases 9 hours may be appropriate enrollment status for a particular graduate program. If a student is contemplating part-time enrollment, it Progress Review Procedures is advisable to see a financial aid representative to discuss the consequences. Any student receiving financial assistance who does not meet the satisfactory academic progress requirements during a preliminary review at the end of each semester will receive written notice of Maintaining Satisfactory Academic Progress warning for one semester. If during the second review at the end of the subsequent semester, the student In order to maintain eligibility for financial aid from Federal, State and Institutional programs at fails to maintain the required standard, a probation notice is sent. Virginia State University, a student must continue to make reasonable satisfactory academic progress toward completion of their degree program of study. Classes that are withdrawn from with a grade of If during the third review at the end of the subsequent semester, the student fails to maintain the required “W” or an “I” for Incomplete may affect the student’s Satisfactory Academic Progress. Refer to the standard, a Cancellation/Termination notice is sent, informing the student that all financial assistance Satisfactory Academic Progress Schedule listed (see below). must be withdrawn. The student is responsible for ensuring that the grade-point-average and hours earned data submitted by the Office of the Registrar are accurate and complete. Undergraduate Students An undergraduate student is considered to have made satisfactory academic progress for maintaining Right of Appeal financial aid eligibility in a course of study if the following schedule is maintained. A letter of Appeal is required if a student’s financial assistance has been terminated. A student may (Note: A student must successfully complete 12 credit hours each semester and maintain the submit a typed letter, accompanied by the satisfactory academic progress application cover page found at semester and/or cumulative GPA to be considered as having made satisfactory academic www.vsu.edu- select “Financial Aid”, then select “Documents and Forms”. Please read the instructions progress.) carefully, as supporting documentation may be needed depending on the circumstance. Re-Establishing Satisfactory Academic Progress (SAP) Number Minimum No. of After financial assistance has been withdrawn, a student may re-establish satisfactory academic progress of Semesters Semester Credit Hours by either of the following methods. Completed GPA Earned 1) Attend summer sessions at their own expense and improve hours and/or semester/cumulative 1 1.5 12 grade point average to meet the required standards. 2 1.5 24 2) Attend subsequent semesters at their own expense and improve hours and/or 3 2.0 (or 2.0 cumulative) 36 semester/cumulative grade point average to meet the required standards. 4 2.0 (or 2.0 cumulative) 48 5 2.0 60 Students who comply with either method of re-establishing SAP should submit to the Office of Student 6 2.0 72 Financial Aid a written request asking that their eligibility for financial aid be reinstated. 7 2.0 84 8 2.0 96 Cancellations and Adjustments to Financial Aid 9 2.0 108 A student’s financial aid will be cancelled or adjusted if Federal, State and/or Institutional guidelines are 10 2.0 120 not met. In those cases, the student is responsible for immediate payment of any balance created as a result of the cancellation or adjustment. The Virginia State University Catalog sets forth degree requirements for a four-year completion basis. However, the Office of Student Financial Aid will allow five years for completion of a 120 to 124 Information pertaining to other financial aid policies and award programs may be obtained by visiting the semester-hour degree program, which enables a student to take up to 150 hours if he/she is carrying a VSU website: www.vsu.edu – select “Financial Aid”. course load of 15 hours per semester. Federal guidelines require that a student carry 12 credit hours per Students may access their account information by accessing Trojan Link on the VSU website. semester to be considered full-time; therefore, satisfactory academic progress is based on the assumption that a full-time student must earn the minimum of 12 hours each semester and a part-time student must The mailing address and phone numbers are as follows: complete 80 % of the attempted hours. Office of Student Financial Aid Note: With the exception of mitigating circumstances, no undergraduate student will be eligible to Virginia State University receive financial assistance for more than 10 semesters or the equivalent of completing a four-year P.O. Box 9031 program in the five-year time frame. Petersburg, VA 23806 1-800-823-7214 or 804-524-5990 National Student Exchange Application Fee Fax Number (804) 524-6818 National Student Exchange (NSE) is a program for undergraduate exchange within the United States its territories and Canada. Through the NSE, participants can study for a semester or full academic year at one of more than 176 colleges and universities participating in the program. Students will be able to take advantage of courses, concentrations, programs of study, or other academic options not available to them at VSU as well as being offered increased opportunities for cultural awareness, personal growth and development, exploration of graduate school and career opportunities, and travel. September 21 Friday Last Day to Withdraw from an Eight Week Class IMPORTANT DATES AND DEADLINES (Grade will be registered as “W”) September 28 Friday Last Day to file December Baccalaureate Application SUMMER 2007 October 1 Monday Tuition Payment Plan 30 – Day Delinquent Letters Mailed Date Event October 15 Monday Tuition Payment Plan 45 –Day Delinquent Letters Mailed May 18 Friday Registration for All Summer Sessions October 18 Thursday Tuition Payment Plan Appeal Letters must be Post-Marked or Received May 21 Monday Session I Begins (4 ½ Weeks) May 21 Monday Off-campus eight Week Classes Begins October 8-13 Mon-Sat Advisory Examination Period May 21 Monday Ed. D Classes Begin (5 weeks) October 13 Saturday Term I, Off-Campus Eight Week Classes End May 22 Tuesday Last Day to Add/Drop classes for Session I October 15 Monday Term II, Off-Campus Eight Week Classes Begin May 22 Tuesday Last Day to Add Off-Campus Classes October 15-16 Mon-Tues FALL BREAK (No Fall Break Eight Week Classes) May 28 Monday MEMORIAL DAY (No Classes) October 19 Friday Advisory Grades are due in System by Faculty – (5:00 PM) October 19 Friday Term II, Last Day to Add Courses – Eight Week Classes June 12 Tuesday Last Day to Withdraw form Sessions I (4 ½ Weeks) October 26 Friday Tuition Payment Plan Administrative Withdrawal will take place (Grade “W” will be recorded) Notification will be sent to the Office of the Provost, Registrar, Residence June 19 Tuesday Last Day to Withdraw from Session I-ED. D Classes Life and Dinning Services (5 Weeks) (Grade “W” will be recorded) October 29 Monday Curriculum Sheet Update/Schedule Planning/Course Scheduling June 21 Thursday Session Ends (4 ½ Weeks) October 29 Monday Registration Begins Spring Semester, 2008 June 21 Thursday Final Examination for Session I June 22 Friday Registration for All Session II Sections June 23 Saturday Session I Ed. D Classes End (5 Weeks) November 2 Friday Last Day to Withdraw Term II, Eight Week Classes June 25 Monday Session II begins (4 ½ Weeks) (Grade will be registered as “W”) June 26 Tuesday Last Day to Add/Drop Classes for Session II November 2 Friday Last Day to Withdraw from Class (Grade will be registered as “W”) June 26 Tuesday Session I grades are due in system (5:00 PM) November 20 Tuesday Registration Ends Spring Semester, 2008 June 27 Wednesday Last Day to Withdraw from Off-Campus Classes November 21 Wednesday No Classes (Grade “W” will be recorded) November 21-23 Thurs-Sun THANKSGIVING HOLIDAYS (University Closed) July 4 Wednesday INDEPENDENCE DAY (No Classes) July 5 Thursday Section II- Ed. D Classes Begin (5 Weeks) July 10 Tuesday Last Day to Withdraw from Session II (4 ½ Weeks) December 3 Monday University Classes End (Grade “W” will be recorded) December 4 Tuesday University Reading Day July 17 Tuesday Last Day to Withdraw from Session II-Ed. D classes December 5-8 Wed-Sat Final Examination Period (Grade “W” will be recorded) December 8 Saturday Term II, Off-Campus Eight Week Classes End July 17 Tuesday Off-Campus Eight week Classes End December 11 Tuesday Senior Grades are sue in System (9:00 AM) July 26 Thursday Session II ends (4 ½ Weeks) December 12 Wednesday Semester Grades are due in System by Faculty – (5:00 PM) July 26 Thursday Final Examination for Session II (4 ½ Weeks) December 14 Friday Commencement Activities July 31 Tuesday Session II grades are due in the system (12:00 Noon) December 15 Saturday WINTER COMMENCEMENT – (10:00 AM) August 4 Saturday Session II-Ed. D Classes End SPRING SEMESTER, 2008 FALL SEMESTER 2007 January 6 Sunday Residence Hall Open at 8:00 AM for new Students January 7 Monday University Conference and Faculty Planning Workshop August 12 Sunday Residence Halls open at 8:00 AM for new Students January 8 Tuesday Residence Halls Open at 8:00 AM for Continuing Students August 13 Monday University Conference and Faculty Planning Workshop January 8 Tuesday Faculty Planning Day August 14-17 Tues-Fri Freshman Week (The Information Session is August 14, 2007 January 9-11 Wed-Fri Undergraduate School/Graduate School/Continuing Education at 10:00 AM in the Virginia Hall Auditorium) Registration August 14 Tuesday Residence halls Open at 8:00 AM for continuing Students January 14 Monday MARTIN LUTHER KING, JR. HOLIDAY (University Closed) August 14 Tuesday Faculty Planning Day January 15 Tuesday University Classes Begin August 15-17 Wed-Fri Undergraduate School/Graduate School/Continuing Education January 15 Tuesday Term I, Off-Campus Eight Week Classes Begin Registration January 15 Tuesday Late Validation Begins (Late Fee in Effect) August 20 Monday University Classes Begin January 18 Friday Late Validation Ends August 20 Monday Late Validation Begins (Late Fees in Effect) January 21 Monday Last Day to Add a Course (All Classes) August 20 Monday Term I, Off-Campus Eight Week Classes Begin August 24 Friday Late Validation Ends August 27 Monday Last Day to Add Courses (All classes) February 15 Friday Term I, Last Day to Withdraw Eight Week Classes (Grade will be registered as “W”) September 3 Monday LABOR DAY HOLIDAY (University Closed) February 29 Friday Tuition Payment Plan 30 – Day Delinquent Letters Mailed September 10 Monday Formal Opening Convocation February 29 Friday Last Day to File May Baccalaureate Application March 14 Friday Tuition Payment Plan 45 – Day Delinquent Letters Mailed March 5 Monday Advisory Examination Period Begins July 2 Wednesday Last Day to Withdraw Off-Campus Classes (Grade “W” March 6 Thursday FOUNDER’S DAY will be re registered) March 8 Saturday Advisory Examination Period ends July 4 Friday INDEPENDENCE DAY (No Classes) March 8 Saturday Term I, Off-Campus Eight Week Classes Ends July 7 Monday Session II-Ed. D. classes Begin (5 Weeks) March 9-16 Sun-Sun SPRING BREAK (No Spring Break Eight Week Classes) July 8 Tuesday Last Day to Withdraw Session II (4 ½ Weeks Grade “W” will March 10 Monday Term II, Off-Campus Eight Week Classes Begin be registered) March 14 Friday Term II, Last Day to Add Course Eight Week Classes July 15 Tuesday Last Day to Withdraw Ed. D. Classes (Grade “W” will March 19 Wednesday Tuition Payment Plan Appeal Letters must be Post-Marked be registered) March 19 Wednesday Advisory Grades are due in System by Faculty – (5:00 PM) July 15 Tuesday Off-Campus Classes End March 24 Monday Curriculum Sheet Update/Schedule Planning/Course Scheduling July 24 Thursday Session II (4 ½ Weeks) Classes End March 24 Monday Registration Begins Fall Semester, 2007 July 24 Thursday Final Examination Session II (4 ½ Weeks) March 25 Tuesday Completed Advisory Grade Rosters are due in Registrar’s Office July 29 Tuesday Session II grades are due in the System (12:00 Noon) (12:00 Noon) March 21 Friday Tuition payment Plan Administrative Withdrawal will take place. August 2 Saturday Session II-Ed. D. Classes End Notification will be sent to the Office of the Provost, Registrar, Residence Life and Dining Services. April 7 Monday Academic Honors Exercise April 7-11 Mon-Fri Honors Week Activities April 4 Friday Term II, Last Day to Withdraw from Class (Grade will be Registered as “W”) April 4 Friday Last Day to Withdraw from a Class (Grade will be registered as “W”) April 18 Friday Registration Ends for Fall Semester, 2008 April 28 Monday University Classes End April 29 Tuesday University Reading Day April 30 Wednesday Final Examination Period Begins April 30 Wednesday Last Day to File July Baccalaureate Application May 2 Friday Final Examination Period Ends May 3 Saturday Term II, Off-campus Eight Week Classes End May 7 Wednesday Senior Grades are due in System - (9:00 AM) May 8 Thursday Semester Grades are due in System by Faculty (5:00 PM) May 9-11 Fri-Sun Commencement Activities May 10 Saturday ROTC Commissioning Exercises May 11 Sunday COMMENCEMENT EXERCISES (9:00 AM) SUMMER SESSIONS, 2008 May 16 Friday Registration for All Summer Session May 19 Monday Session I Begins (4 ½ Weeks) May 19 Monday Off-Campus Eight Week Classes Begin May 19 Monday Ed. D Classes Begin (5 Weeks) May 20 Tuesday Last Day to Add/Drop Classes – Session I May 20 Tuesday Last Day to Add Off-Campus Classes May 26 Monday MEMORIAL DAY (No Classes) June 10 Tuesday Last Day to Withdraw Session I (4 ½ Weeks) June 17 Tuesday (Grade “W” will be registered) Last Day to Withdraw Session I-Ed. D Classes (Grade “W” will be registered) June 19 Thursday Session I ends (4 ½ Weeks) June 19 Thursday Final Examination Period Session I June 20 Friday Registration All Session II Sections June 23 Monday Session II Begins (4 ½ Weeks) June 24 Tuesday Last Day to Add/Drop Classes – Session II June 24 Tuesday Session I grades are due in System (5:00 PM) June 28 Saturday Session-I-Ed.D Classes End (5 Weeks) Directory Admissions Office Cashier’s Office Collections P.O. Box 9018 P.O. Box 9125 P.O. Box 9024 Petersburg, VA 23806 Petersburg, VA 23806 Petersburg, VA 23806 (804) 524-5688 (804) 524-5150 (804) 524-5506 New Student Orientation Program Office of Financial Aid P.O. Box 9018 P.O. Box 9031 Petersburg, VA 23806 Petersburg, VA 23806 (804) 524-5902 or (800) 871-7611 (804) 524-5990 or (800) 823-7214 Office of Student Accounts One Card Office P.O. Box 9025 P.O. Box 9004 Petersburg, VA 23806 3226 Barnes St. (804) 524-5506 Petersburg, VA 23806 (804) 524-5282 Registrar Residence Life and Housing P.O. Box 9217 P.O. Box 9073 Petersburg, VA 23806 Petersburg, VA 23806 (804) 524-5275 (804) 524-5271 School of Graduate Studies/Department of Educational Leadership P.O. Box 9080 or 202 Harris Hall Petersburg, VA 23806 (804) 524-5985 or (804) 524-5930 University Ettrick Apartments 4010 J. Mitchell Jones Drive Petersburg, VA 23806 Office (804) 524-5153 Fax (877) 447-5369 Virginia State University is accredited by the commission on colleges of the Southern Association of Colleges and Schools (1866 Southern Lane, Decatur, Georgia 30033-4097: Telephone number 404- 679-4501) to award bachelors and master’s degrees and a certificate of advanced graduate study. THE UNIVERSITY RESERVES THE RIGHT TO CHANGE ITS FEES. IF SUCH A CHANGE BECOMES NECESSARY, THE UNIVERSITY WILL ENDEAVOR TO GIVE NOTICE IN ADVANCE.