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									                                                                         Operational Manager
                                                                         Birmingham Airport EPU
                                                                         HMRC,
                                                                         First Floor, Administartion Block,
                                                                         Cargo Centre,
                                                                         Birmingham International Airport,
            To                                                           BIRMINGHAM. B26 3QN.

            Cargo Community,                                             Tel     0121 781 7867
            Birmingham International Airport EPU.
                                                                         Fax     0121 781 7869

                                                                         Email

            Date          2006                                           www.hmrc.gov.uk
            Our Ref
            Your Ref
________




           DRAFT DOCUMENT
           CHANGES IN ENTRY PROCESSING AT BIRMINGHAM INTERNATIONAL AIRPORT
           (BHX)

           1. WHAT IS THIS LETTER ABOUT?

           1.1    The purpose of this letter is to explain what Agents, Freight Forwarders and Transit
           Shed Operators previously clearing entries at Birmingham Airport EPU need to do to obtain
           HMRC entry processing and clearance services at the National Clearance Hub, Manchester
           (NCH).

           1.2    The changes set out below will take effect from Monday 7th August 2006. They
           have been discussed in depth at a local level and we will continue to work closely with the
           trade community at BHX to ensure the provision of an efficient, effective and customer-
           focussed service.

           1.3   It is recommended that this letter be read by all agents, freight forwarders and transit
           shed operators in advance of the migration of BHX work to NCH.

           2. WHY ARE WE TRANSFERRING BHX ENTRY PROCESSING AND CLEARANCE
           WORK TO NCH?

           2.1     The changes set out in the following paragraphs are part of the ongoing process to
           bring all residual EPU activity into a single national clearance site by March 2007.

           2.2    HMRC resources at BHX have reached a point where we are no longer able to
           provide the trade with the level of service they require and, as set out in the migration
           timetable, it has become necessary to transfer BHX’s entry processing and clearance work




           Information is available in large print, audio tape and Braille formats.
           Type Talk service prefix number – 18001
to NCH. Remove bit in italics Initially the full facilities of the NCH will not available, entry
clearance will be undertaken between the hours of 08:00 – 22:00 Monday to Friday and
08:00 – 16:00 Saturday and Sunday.

3. PRE-CLEARANCE IMPORT AND EXPORT ENTRIES

3.1 Direct Trader Input (DTI) Route 1 entries

3.1.1 Entries assigned Route 1 or Route 2 should be faxed to the NCH. A copy of the entry
and all the associated paperwork should be faxed on an appropriate fax header (see 3.1.3
below). The expectation is that a copy of the C88, invoice, packing list and any appropriate
licence are also faxed to the hub. For entries covered by more than one invoice, agents
should submit the page which shows the total value of that particular invoice. Agents will be
advised, via CHIEF in the usual way, whether and what further documents will need to be
presented for clearance.

3.1.2 The fax number you should use is 0161 261 5722 or 0161 261 5774. You will not be
required to send original documents except in the cases noted at 4.1.2 below. The address
of the NCH is currently:

       National Clearance Hub,
       HMRC,
       Building 302,
       World Freight Terminal,
       Manchester Airport,
       MANCHESTER.
       M90 5XX.

You will be advised of any future change of address.

3.1.3 To facilitate the clearance of your entry through the NCH you are advised to use the
templates of the fax headers at Appendix A for imports and Appendix B for exports. To
enable us to clear your entries more efficiently a separate fax header must be used for each
entry even if you are submitting more than one at any time. Failure to use the fax headers
may lead to delays.

3.1.4 Alternatively, scanned copy documents may be transmitted by e-mail (e-mail
address: NorthRegionEPUOperations@hmce.gsi.gov.uk ). The entry number should be
shown on the ‘Subject’ line and the same undertaking as on the fax header must be included
as the message. It is suggested that if you choose to use e-mail to transmit entries you
should send a test e-mail to the NCH to ensure that the electronic (scanned) documents are
compatible with HMRC software (the expectation is that in most cases they will be
compatible).

3.1.5 Priority will be given to live animals, AOG spares, urgent medical supplies and
perishable products. If you are seeking priority status then you must clearly complete
Section B of the fax header.

3.1.6 NCH will aim to clear all Route 1s within 2 hours from the time that faxed copy
entries are received there, provided that all the appropriate documents have been submitted
and are complete and correct. In order to assist customs achieve this level of service, agents
should refrain from calling the NCH to check on the progress of their entries before 2 hours
have elapsed. Specific entry enquiries should then be made to the Office Manager on 0161
261 5730. It should be stressed that a large number of telephone calls is likely to have a
negative impact on clearance times. CHIEF transaction DEVD should be routinely checked
for advice of Customs clearance.

3.1.7 In order to respond to queries from customs and/or provide a specific explanation to
facilitate clearance you should telephone 0161 261 5749.
3.2 Customs Input Entries (CIE)

3.2.1 Private importers wishing to clear personal effects or unaccompanied baggage may
either employ an agent or complete the appropriate forms themselves and submit them to
the NCH by post or fax. Forms C3 and C21 are available on the HMRC Internet site. The
transit shed operators also hold copies. Procedural details will be issued separately. This
facility remains restricted to travellers who have recently arrived in the UK.

3.2.2 For CIE import entries covering commercial consignments there is no change.
Entries should continue to be presented at our Aberdeen office until further notice.

3.2.3 CIE Export declarations completed manually by agents will be accepted at NCH by
Fax or e-mail as for DTI entries. CHIEF responses will be returned by fax.

4. DOCUMENTS THAT NEED TO BE ENDORSED AT BIRMINGHAM INTERNATIONAL
AIRPORT

4.1 Licences

Imports:

4.1.1 Copies of import licences, other than electronic, should be faxed to NCH with the
entry and any other supporting documents as described above. Note that although the
licences should be attributed in the normal way, they need not be endorsed by Customs at
this stage.

4.1.2 The original copies of the following licences etc, accompanied by a copy of the E2 or
front sheet of the appropriate entry, are to be dispatched to NCH at the address in para 3.1.2
within 2 working days of the entry acceptance time:

       VI1- Wine imports.
       Any non-electronic import licences.
       Phytosanitary Certificates
       HMI Certificates.

NCH will advise you as necessary if they require any other original documents.

Exports:

4.1.3 Licences/Carnets for exports are to be presented to Customs at BHX for
endorsement and return. Prior contact must be made with Customs Detection Staff on 0121
781 7850 0r 0121 781 7932/7936 to arrange facilities for the endorsement of the licence etc.
(Subject to change)

4.1.4 A fax or scanned copy of the endorsed document should then be transmitted to NCH
with the rest of the entry for clearance.

4.2 Level 1 Manifests

4.2.1 Level 1 manifests must be presented to Detection officers at BHX. Prior arrangement
must be made for presentation of the documents by phoning 0121 781 7850. When this
contact point is unattended officers in the main terminal may be contacted on 0121 781
7932/7936.
4.3 NCTS, TIR/ATA carnets and any other documents that need to be endorsed and
returned

4.3.1 These should be presented to Detection officers at BHX. Prior arrangement must be
made for presentation of the documents by phoning 0121 781 7850. When this contact point
is unattended officers in the main terminal may be contacted on 0121 781 7932/7936.

4.3.2 To avoid delay in NES export clearances the Item Request Identifier in Box 44 (i.e. =
1 to 7) should not be used for these documents. The Transit Document, TIR or ATA Carnet
Number, however, should be entered in the Additional Information Miscellaneous Text Box
(Box 44)

4.3.3 To avoid delay in the clearance of goods under the NCTS Transit Procedures at
CCS(UK) locations (CPC 000290), the Movement Reference Number (MRN) or Local
Reference Number (LRN) of the TAD should be quoted in the additional information,
miscellaneous text box, (Box 44). Agents exporting under this CPC who are not authorised
NCTS Consignors will have to present the TAD to Detection officers at BHX for clearance.

5. REMOVALS TO INVENTORY-LINKED PORTS AND AIRPORTS USING THE CCS-UK
CSP SYSTEM

5.1     Any simplified requests for Inter-Shed, Inter-Airport or transhipment removals that
are selected as "Produce docs to Customs" must be faxed to NCH with copies of all
supporting documents and an appropriate fax header undertaking. The number you should
use is 0161 261 5722 or 0161 261 5774.

6. PHYSICAL EXAMINATIONS, ROUTE 2 ENTRIES

Imports:

6.1    Agents should fax copies of the paperwork to Manchester in the same way as if the
entry had been selected Route 1.

6.2    The declarant should then contact Detection staff on 0121 781 7850 to arrange for
the presentation of the original entry and supporting documents at the Cargo Centre. The
same process will apply for any Route 1 entry that is re-selected to Route 2. Charter
Standards of 24 hours will apply to clearing Route 2 entries.

Exports:

6.3    The declarant should contact Detection staff on 0121 781 7850 to arrange for the
presentation of the original entry and supporting documents at the Cargo Centre. The same
process will apply for any Route 1 entry that is re-selected to Route 2. Charter Standards of
24 hours will apply to clearing Route 2 entries.

7. POST-CLEARANCE, ROUTE 3 ENTRIES

7.1      All entries requiring a customs post-clearance intervention (Route 3s) should be
posted to the address at 3.1.2 within 2 working days from the date that the entry is cleared.
In all cases, original entries and supporting documents should be sent. Route 3s must not be
faxed to NCH unless they are uncleared; see paragraph 7.3.

7.2    Customs staff will carry out checks to ensure that original Route 3 paperwork is
received within the specified deadline. If these checks reveal that agents are regularly failing
to submit hard copy declarations, action, including the use of Civil Penalties, will be
considered.
7.3      GSP Certificates, Documentary Proof of Origin and similar documents requiring
attribution due to their not being exhausted by an entry are no longer to be lodged with
Customs but retained and attributed by the declarant until exhausted. The documents are to
made available along with all other entry paperwork and associated documents for audit by
HMRC officers as required.

7.4 Uncleared and/or amended Route 3s

7.4.1 Route 3 entries requiring clearance or amendment (ICS= 22 only) should be faxed to
NCH on 0161 261 5719. You must use the fax header undertaking reproduced at Appendix
C, if you do not the amendment will not be processed.

7.4.2 All enquiries regarding uncleared and/or amended Route 3 entries should be made
to 0161 261 5749

8. WITHDRAWAL OF FREIGHT

8.1      Requests for the withdrawal of export freight from Birmingham International Airport
transit sheds should be faxed to NCH on 0161 261 5722 or 5774. These requests should
include the fax number for the appropriate TSO. Officers at NCH will then fax an endorsed
notification to the TSO (and agent for information) direct. Transit Shed Operators should
treat this fax copy as an original document.

9.     DEFERMENT QUERIES AND FAS STATEMENTS.

9.1   Any queries on Deferment Statements are to be addressed to the NCH in writing.
These may be faxed and should include a reply fax number and phone number for their
response.

9.2     Agents are to monitor their own FAS accounts using CHIEF transaction ‘DFAT’. FAS
prints will no longer be provided by the EPU.

10. FALLBACK

10.1 Normal fallback instructions should be followed. Requests for fallback during periods of
system unavailability should be made to NCH on 0161 261 5730. If approval is granted,
fallback entries must be faxed to 0161 261 5722 or 5774. A return fax number must be
shown on your fax header to allow the release note to be returned once clearance is
granted.



Issued by:

The Manager
HMRC
First floor,
Admin Block,
Cargo Centre,
Birmingham International Airport,
BIRMINGHAM,
B26 3QN.
                                                                         APPENDIX A


                          (YOUR COMPANY LETTERHEAD)



          IMPORT CLEARANCE REQUEST: NATIONAL CLEARANCE HUB


Entry Number                                     Date                 Route

AWB No.

Section A

Number of pages to follow:                     Invoice Summary attached: Yes / No


I request clearance of this entry against the copy documents attached. I/we also
undertake to post to the NCH any necessary original documents within 2 working
days of the entry acceptance time.

Section B

I request priority clearance for this entry because the goods are (please tick):


Live Animals

AOG Spares


Urgent Medical Supplies


Perishable Products


CVed/PH28/Other (please specify)…………………… Attached/to follow/not required*

* Delete as appropriate

I understand that failure to supply any necessary original documents within 24 hours
may result in Civil Penalties.

Signed:                                         Date:

Name:                                           Status:

Contact Telephone:
Contact Fax No:


                                                                      APPENDIX B



                         (YOUR COMPANY LETTERHEAD)



          EXPORT CLEARANCE REQUEST: NATIONAL CLEARANCE HUB


Entry Number                                     Date                Route

AWB

Section A

Number of pages to follow:                  Invoice Summary attached: Yes / No


I request clearance of this entry against the copy documents attached. I/we also
undertake to post to the NCH any necessary original documents within 2 working
days of the entry acceptance time.

Section B

I request priority clearance for this entry because the goods are:


Live Animals


AOG Spares


Urgent Medical Supplies


Perishable Products

I understand that failure to supply any necessary original documents within 2
working days may result in Civil Penalties.

Signed:                                         Date:

Name:

Status:

Contact Telephone:

Contact FAX No:
                                                                       APPENDIX C


                        (YOUR COMPANY LETTERHEAD)




 AMENDED ROUTE 3 CLEARANCE REQUEST: NATIONAL CLEARANCE HUB


Entry Number:                                    Date:

AWB:

Section A.

Number of pages to follow:

I/we request clearance of this entry against the copy documents attached. I/we also
undertake to post all the original documents within 2 working days of the entry
acceptance time to the NCH.



I understand that failure to supply original documents within two working days may
result in Civil Penalties and withdrawal of this facility.



Signed:                                       Date:

Name:

Status:

Contact Telephone:
                                                                      Appendix D

(Your company letterhead)

Entry Number:____________________________________



SUMMARY OF INVOICES (see para 3.1.4 for guidance)                 Please indicate

                                                                   CIF / FOB
Invoice    Description of Goods                     Number      Currency   Value
Number                                              of pieces
  Fax/Telephone Numbers for the National Clearance Hub



The following fax numbers should be used to transmit
documents:

0161 261 5722          Import/Export Entries.
0161 261 5774          Import/Export entries.
0161 261 5719          Query Seat.


Telephone Numbers:

0161 261 5730          Office Manager – for specific entry enquiries.
0161 261 5749          Queried entry enquiries.
0161 261 5742          386/388 Car imports.
0161 261 5741          Risk Assurance Team
0161 261 5737          Risk Assurance Team.

Fax/telephone numbers for non-inventory linked TSO transmission of receipts into
TS.


These numbers should be used from 00:01 hrs on Monday
7th August 2006.

								
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