Conference Guide

Conference Guide General Policies and Information The Black Knight Inn welcomes you and your guests. As you are planning your conference, meeting or special event, please review the following guidelines. Our experienced Catering staff is here to serve you and to see that your function is a total success. Upon booking your event, a contract will be issued to you outlining the details. We require you to review and sign a copy of this function contract and promptly return it to the Sales & Catering Office. Guest Rooms If required, a block booking for your event will be held until 30 days prior to the arrival date. At this time, any rooms remaining in the block will be released back to the hotel. Further reservations after this date will be accepted, as space is available. Menu Selection Our award winning Executive Chef is committed to using the highest quality food products available, all of which will be prepared with the greatest of care and presented in a creative way. Our experienced Catering staff would be delighted to custom tailor a gourmet dinner or theme party for your special event. To guarantee your Menu Selections, please to advise our Catering staff of your selection thirty (30) days prior to your function date. Also, please advise the Catering staff of Dietary Substitutions at least three (3) business days prior to your function. The Hotel will supply ALL Food & Beverage requirements. No outside orders will be accepted in any of the Black Knight Inn Meeting/Conference & Banquet Rooms. Menu Prices All prices are subject to change and will be confirmed a minimum of three (3) months prior to the event. All prices are subject to 15% gratuity charge and GST. Final Guarantee The Sales & Catering Office must be notified of the guaranteed number of guests attending the function no later than 12:00pm, three (3) business days prior to the event. Guarantees are not subject to reduction. If no guarantee is given, the group will be charged for the expected number of guests indicated on the function contract. The customer will be charged for the guaranteed number of meals or the actual number served, whichever is greater. Upon request and space permitting, the hotel will set up seating for 5 percent above the guaranteed number only. Audio/Visual Equipment Should you require audio/visual equipment, be sure to inform our Catering staff of your specific needs, so arrangements can be made accordingly. The Black Knight Inn has the resources to provide you with up-to-date equipment and trained personnel to ensure your meeting runs smoothly and efficiently. Cancellation Advance deposits are non- refundable. Charges will apply if cancellation is made less than 72 hours prior to the function. Payment Credit applications for the purpose of direct billing are available through the Sales Representative. Unless credit has been established in advance with the Hotel, payment in full is due 72 hours prior to your function with either certified cheque or a Major Credit Card. Decoration Policies The use of open flame candles and confetti or similar product is prohibited. (A minimum clean up charge of $100.00 will apply) With prior approval by the Hotel, decorations may be put up with small pins or thumbtacks; the use of tape is not permitted. All decorations must meet Red Deer Fire Department Codes. The convener is responsible for the removal of all decorations after the completion of the function. The Black Knight Inn is not responsible for damage or loss of articles left in the hotel, prior to, during or following any event by the client or guests attending the function. Conference Facility Layout Meeting Guide 8 meeting rooms to accommodate 10 - 1,000 delegates 10,400 sq. ft. for display space 6,400 sq. ft. and 4,000 sq. ballroom space Audio/visual equipment available Setup includes Round or Rectangular Tables, Podium & Microphone and staging if needed Room rental fees may be reduced based on the amount of food ordered. Functions booked more then 3 months away are subject to possible price changes. Prices will be guaranteed at 90 days prior to the function. Meeting Room Dimensions (LxWxH) Area Sq.Ft. Dining Capacity Dinner/ Dance Capacity Reception UShape Classroom Style Theatre Grand Ballroom Salon A, B,C Salon D,E Salon A Salon B Salon C Salon D Salon E Boardroom # 1 Boardroom # 2 Main Stage 88x78x11 6864 3588 1830 1656 996 996 930 930 584 725 4000 384 256 80 100 40 40 40 40 12 18 240 300 130 N/A N/A N/A N/A N/A N/A N/A N/A 180 620 250 180 160 90 90 80 80 45 45 200 N/A N/A 40 50 40 40 30 30 N/A 18 80 260 160 72 100 40 40 36 36 N/A 15 120 450 250 140 150 100 90 70 70 N/A 40 250 46x78x11 30x61x11 46x36x11 46x21x11 46x21x11 30x31x11 30x31x11 14x42x8 29x25x8 80x50x10 Coffee Breaks Beverages Freshly Brewed Coffee Regular or Decaffeinated 10 Cup Silex $15.95 50 Cup Urn $69.00 100 Cup Urn $125.00 Milk Skim, 2% or Chocolate 12 oz. Glass $3.50 60 oz. Pitcher $17.50 Selection of Tazo Teas Traditional or Herbal 10 Cup Silex $15.95 50 Cup Urn $69.00 $2.95/500ml. Soft Drinks Regular or Diet 500 ml. $3.25 500 ml. $3.25 Bottled Water Perrier Bottled Juice $3.75/330 ml. Non-Alco. Fruit Punch 2 Gal. $45.00 Health Choice Assorted Cold Cereals or Hot Oatmeal Per Person $3.95 Fresh Basket of Whole Fruits Per Piece $1.50 Fresh Fruit Platter Serves 25 People $110.00 Granola or Nutri Grain Bars Each $2.50 With Yogurt Dip $15.00 Yogurt Plain or Fruit 125 ml. $2.95 From The Bakery Bagel and Cream Cheese Each $3.75 Assortment of Croissants, Fruit Danish and Muffins Each $3.25 Assorted Muffins Each $3.25 Assorted Muffins Per Dozen $37.50 Croissant and Fruit Danish Each $3.25 Pastry Squares Per Dozen $22.00 Fresh Cinnamon Buns Each $3.95 Assorted Breakfast Loaves 16 Slices $19.95 Freshly Baked Cookies Dozen $19.25 Theme Breaks At The Theatre Popcorn Tortilla Chips with Cheese Sauce & Tomato Jalapeno Pepper & Salsas Assorted Chilled Soft Drinks Assorted Fruit Juices BKI Branded Bottled Water $9.95/Person High Energy Nutri Grain Bars Assorted Crunchy Granola Bars Whole Fresh Fruits Trail Mix Assorted Chilled Soft Drinks Assorted Fruit Juices BKI Branded Bottled Water $10.25/Person Health Bar Assorted Bagels, Muffins and Banana Bread Sliced Fresh Fruit Assorted Fruit Yogurts Assorted Fruit Juices BKI Branded Bottled Water $10.25Person All Breaks Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Breakfast Buffets (Minimum of 25 Guests) The Continental Assorted Chilled Fruit Juices Muffins, Danish & Croissants Preserves, Honey & Whipped Butter Fresh Seasonal Sliced Fruits $10.25/Person Deluxe Continental Assorted Chilled Fruit Juices Assorted Bagels with Cream Cheese Muffins, Danish & Croissants Preserves, Honey & Whipped Butter Fresh Seasonal Sliced Fruits $11.95/Person Express Breakfast Assorted Chilled Fruit Juices Fresh Seasonal Fruit Scrambled Eggs OR Frittata Bacon & Sausages Home Fried Potatoes Danish, Muffins & Croissants $14.95/Person Addition of French Toast or Pancakes $1.95/Person Plate Service Chilled Assorted Fruit Juices Fresh Fruit Cocktail Scrambled Eggs Bacon & Sausages Home Fried Potatoes Croissants & Preserves $13.95/Person Chilled Assorted Fruit Juices Fresh Fruit Cocktail Eggs Benedict Home Fried Potatoes Assorted Breakfast Pastries Whipped Butter & Perseveres $15.95/Person All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Luncheon Buffets (Minimum of 25 Guests) Chef ’s Lunch Buffet Tossed Fresh Market Green Salad with a Selection of Dressings Fresh Marinated Vegetable Salad Potato Salad, Cole Slaw, Creamy Vegetable Pasta Salad Relish Tray Fresh Vegetables served with Our House Dip Deli Cold Cut Platter Select ONE Hot Entrée Roast Beef “au Jus” Country Style Fried Chicken Beef Stroganoff Sweet & Sour Meatballs Baked Meat or Vegetarian Lasagna Chicken, Beef or Vegetarian Stir - Fry Turkey “a la king” Seafood Newburg Chef’s Selection of Potato or Rice Steamed Vegetables Assorted Desserts and Fresh Fruit Tray Fresh Rolls and Butter $20.95/Person Each Additional Hot Item $1.95 Per Person All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Luncheon Buffets (Minimum of 25 Guests) Western Theme Tossed Fresh Market Green Salad with a Selection of Dressings Fresh Marinated Vegetable Salad, Potato Salad & Caesar Salad Relish Tray Carved Roast BBQ Beef Marinated Chicken Breasts with Olive Oil, Fresh Lemon & Herbs Roasted Nugget Potato's & Hot Root Vegetables Fresh Rolls and Butter Hot Fruit Pies with Vanilla Ice Cream $21.95/Person Classic Mexican Buffet Tossed Fresh Market Green Salad with a Selection of Dressings Tomato, Onion & Cilantro Salad & Three Bean Salad “Build Your Own” Burritos Warmed Flour Tortillas, Smoked Chicken, Spicy Beef, Seafood & Refried Beans Tomatoes, Onions, Lettuce & Mixed Cheeses Mexican Rice “Nacho Bar” with Cheese Sauce, Sour Cream, Jalapenos, Hot & Spicy and Fruit Salsa Assorted Desserts $21.95/Person All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Luncheon Buffets (Minimum of 25 Guests) Bavarian Theme Tossed Fresh Market Green Salad with a Selection of Dressings Marinated Beet Salad, German Style Potato Salad & Celery Root Salad Dill Pickles Rhineland Style Sauerbraten Braised Sauerkraut, Bratwurst with Fried Onions & Kasseler (Smoked Bacon) Garlic Mashed Potato & Assorted Mustards Fresh Rolls and Butter Baked Apple Dumpling with Vanilla Sauce $21.95/Person Italian Pasta Buffet Tossed Fresh Market Green Salad with a Selection of Dressings Marinated Vegetable Salad, Tomato Mozzarella Salad Spinach Ricotta Filled Cannelloni Tomato and White Sauce Tri Colour Spirals or Spaghetti Alferdo, Bolognese, Cheese or Tomato Basil (Choice of Two Sauces) Assorted Fresh Rolls & Butter Fresh Fruit Tray & Assorted Desserts $21.95/Person All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Plated Luncheon (Minimum of 25 Guests) Appetizers (Choice of One) Chef’s Cream of Mushroom, Cream of Princess, Garden Vegetable or Chef’s soup of the Day Market Garden Salad, Caesar Salad Or Greek Salad Main Entrees (Choice of One) Roast Pork Loin with Prairie Demi Sauce $19.95/Person Grilled Chicken Caesar Salad Served with a Cheese Bun $17.95/Person Quiche Lorraine Served with Market Salad or Caesar Salad $17.95/Person Teriyaki Chicken Stir - Fry Served on a Bed of Rice Pilaf $19.95/Person Roast Tom Turkey & Sage Dressing Served with Home Style Gravy $19.95/Person Roast Breast of Chicken Supreme with a Honey Lemon Sauce $20.50/Person Grilled Breast of Chicken Served with a Hunter Sauce $19.95/Person 6 oz. New York Steak Sandwich Accompanied with Garlic Toast $20.95/Person 6 oz. Prime Rib Sandwich (medium) Served with Garlic Toast & Au Jus $20.95/Person Poached or Baked Salmon Filet Surrounded with a White Wine Cream Sauce $20.95/Person Dessert (Choice of One) Apple Dumpling with a Rum Sauce, European Style Carrot Cake Served with Fruit Sauce, French Cream Cheese Cake with Berry Sauce, Black Forest Torte or Ice Cream with Fresh strawberries All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Sandwiches Minimum 10 People California Wrap Buffet (3 Pieces per person) Soup of the Day Assorted Tortilla Wraps, Market Fresh Green Salad with Dressings Cucumber & Dill Salad, Marinated Vegetable Salad Relish Tray Sliced Fresh Fruit & Assorted Pastry Squares $18.95/Person The Deli Bar (Build Your Own) Soup of the Day Assorted Breads Potato & Marinated Salads Relish Tray Lettuce, Sliced Tomatoes & Onions Shaved Ham, Pastrami, Turkey & Roast Beef Condiments Assorted Pastry Squares $17.95/Person Open Sandwiches (3 Pieces per person) Soup of the Day Black Forest Ham, Pineapple and Cherry Roast Beef with Sliced Red Onion, Chutney Baby Shrimp with Dill Mayonnaise, Camembert and Grape & Egg Salad with Cucumber Relish Tray Assorted Pastry Squares $19.95/Person The Sandwich Bar Soup of the Day Assorted Sandwiches (1 1/2 per person) Relish Tray Fresh Vegetable Tray with Dip Assorted Pastry Squares $17.95/Person All Breaks Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Dinner Buffets (Minimum of 50 Guests) The Classique COLD ENTREES Market Garden Salad with a Selection of Dressings, Chef’s Choice of Five Assorted Salads, A Variety of Deli Cold Cuts and Fresh Vegetables served with our House Dip Devilled Eggs, Domestic and Imported Cheese and Relish Tray Fresh Dinner Rolls & Butter HOT ENTREES Carved Roast Hip of Beef Your Choice of one (1) additional Hot Item Traditional Roast Tom Turkey with Cranberry Sage Dressing Carved Baked Honey Glazed Ham Apricot Stuffed Sliced Roast Pork loin with a light Peppercorn Sauce Breast of Chicken with Field Mushroom Sauce Poached Salmon Filet with a Creamy Dill Sauce Served with Mixed Seasonal Vegetables Roast Italiano Potato, Rice Pilaf or Home style Whipped Potato DESSERTS Sliced Fresh Fruit Tray Chef’s Choice of Pies & Squares $30.95 /Person Each Additional Hot Item $4.50 Per Person All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Dinner Buffets (Minimum of 50 Guests) Western Barbeque Tossed Fresh Market Green Salad with a Selection of Dressings Fresh Marinated Vegetable Salad Potato Salad, Creamy Cole Slaw & Caesar Salad Assortment of Olives & Pickles Fresh Vegetables served with Our House Dip Multi Grain, Whole Wheat, Pumpernickel & Sourdough Rolls Select TWO Hot Entrée Carved Roast Beef Marinated Chicken Breast in Olive Oil & Fresh Herbs Baked Barbequed Salmon Fillet Roasted Red Pepper & Garlic Seasonal Potatoes Mixed Steamed Vegetables Baked Beans in a Tomato Sauce Sliced Fresh Fruit Platter Assorted Freshly Baked Fruit Pies Vanilla Ice Cream $33.95/Person Each Additional Hot Item $4.50 Per Person All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Dinner Buffets (Minimum of 75 Guests) Chef ’s Deluxe Buffet Tossed Fresh Market Green Salad with a Selection of Dressings Chef’s Choice of Five Assorted Salads Assortment of Olives & Pickles Fresh Vegetables served with Our House Dip A Variety of Deli Cold Cuts Domestic & Imported Cheese Tray Devilled Eggs Decorated Salmon & Deluxe Smoked Fish Patter Multi Grain, Whole Wheat, Pumpernickel & Sourdough Rolls Carved Roast Beef Select ONE More Hot Entrée Traditional Roast Turkey with Cranberry Sage Dressing Breast Chicken in Field Mushroom Sauce Apricot Stuffed Roast Pork Loin with a Light Peppercorn Sauce Carved Baked Honey Glazed Ham Poached Salmon Filet with a Creamy Dill Sauce Roast Italiano Potato, Rice Pilaf or Home Style Whipped Potato Mixed Steamed Vegetables Sliced Fresh Fruit Platter Chef’s Choice Of Pies & Squares $34.95/Person Each Additional Hot Item $4.50 Per Person All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Plated Dinner (Minimum of 25 Guests) Appetizers (Choice of One) Beef Consommé Royal, Swedish Onion, Wild Mushroom Veloute or Tomato Gin Bisque Market Green Salad with House Dressing, Caesar Salad, Butter Leaf Greens with Raspberry Vinaigrette or Traditional Greek Salad Main Entrees (Choice of One) Roasted Chicken Supreme Served with a Wild Mushroom Sauce $28.95/Person Roast Turkey Stuffed with a Cranberry Sage Dressing & Home Style Gravy $27.95/Person Roast Pork Loin Filled with Wild Rice & Blackberry Demi Sauce $28.95/Person Roast Marinated Herbal Strip Loin of Beef With a Peppercorn Sauce $33..95/Person Roast Beef Served with Home Style Gravy $27.95/Person Poached or Baked Salmon Served with Broccoli & Cheddar $28.95/Person Chicken Cordon Bleu with Mushroom Cream Sauce $27.95/Person Princess Chicken Bursting with Asparagus & Shrimp Covered with Chanterelle Sauce $29.95/Person 7 oz. Filet of Beef Tenderloin Served with Black Chanterelle Port Demi $34.95/Person 8 oz. Prime Rib of Beef Topped with Petite Yorkshire Pudding & Au Jus $34.95/Person Dessert (Choice of One) Apple Strudel with a Rum Sauce, Brandied Strawberries Over Vanilla Ice Cream, French Cream Cheese Cake with Berry Sauce, or let our Chef suggest a delectable delight. All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Hors D’oeuvres Cold Canapé Goose Liver Pate Parisian Salami Chopped ham Mandarin Baby Shrimp Smoked Salmon $21.95/Per Dozen Hot Vietnamese Spring Rolls Barbeque Meat Balls Petit Vegetarian Quiche Lime & Sea Salt Chicken Wings Chicken Somoza $21.95/Per Dozen Deluxe Hors D’oeuvres Cold Canapé Surami Crab Smoked Salmon with Horse Radish Sauce Curry Mussels Scallop Zucchini Shrimp with Cocktail Sauce $23.95/Per Dozen Hot Scallops Wrapped in Bacon Pork Sautee Skewers Beef Teriyaki Kebobs Tempura Shrimp Baked Raspberry & Brie Encroute $23.95/Per Dozen All Meals Include Freshly Brewed Regular or Decaffeinated Coffee Traditional And Tazo Herbal Teas Tray’s (Each Tray Serves Approximately 25 Guests) Domestic & Imported Cheese Board with French Bread, Crackers & Grapes $150.00 Sliced Seasonal Fruit Tray, or Fresh Vegetable Tray with our House Dip, or Deli Sliced Meat Platter Served with Fresh Rolls, Butter & Condiments $125.00 each Chocolate Fondue Fountain With Fresh Fruit & Berries $165.00 Assorted Sandwich Tray (50 Quarters) $100.00 Assorted Pastry Squares $105.00 Assorted Large Freshly Baked 16” Pizzas $18.95/Each Chef Attended Fair Carved Slow Roasted Beef on a Bun Served with Sauce Béarnaise & Horse Radish $12.50 Per Person Carved Smoked Salmon with all Condiments $16.95 Per Person Carved Roast Beef Tenderloin on a Bun Served with Sauce Béarnaise $225.00 Per Loin Carved Virginia Ham Served with Three Mustards $225.00 Per Ham Flambé Brandied Prawns $31.95 Per Lb. Bar Service (All Prices Included GST/ Host Bars are Subject to 15% Gratuity and GST) Liquor House Selection Liquor Premium Brands Beer Domestic Beer Imported $5.25 each $6.25 each $5.25 each $6.25 each $6.25 each $2.95 each Assorted Liqueurs and Coolers Assorted Soft Drinks *With Sales of Less Then $1,000.00 a Bartender Fee of $18.50 per hour for a minimum of Three (3) Hours will be Applied* Corkage Bar (All Liquor and Permits Must be Arranged Through the Black Knight Inn) Bar Corkage (Includes All Glasses, Ice & Mix) Wine Corkage (Includes Glasses, Chilling & Serving) Bartender Fee (Only BKI Bartenders May Tend Bar) Cocktail Waitress (If Host Requires Special Service) Security (If Host Requires Special Service) Ticket Seller (If Host Requires Special Service) $13.00 Per Guest $5.00Per Guest $19.50 Per Guest $14.75 Per Hour $23.50 Per Hour $19.50 Per Hour Punch Fresh Fruit Punch (Non-Alcoholic) Alcoholic Punch (Choice of Base) $45.00 Per 2 Gallon Bowl $90.00 Per 2 Gallon Bowl