CPO NEWSBRIEF Ramstein Air Base, Germany OCTOBER 2010
INSIDE THIS ISSUE - TRAINING
o STRAT I & II Development
US PROGRAM Opportunities
- WHAT’S NEW? o AF Portal Supervisors’ Resource
o German-American Day Center 2.0
o New AF Motto: “Aim High…Fly, o Employee Training & Development
Fight, Win” - STAFFING
o Daylight Savings Time Ends o Applying at Ramstein AB?
o Inclement/Hazardous Weather o Benefits & Entitlements Service Team
o Continuation of the National (BEST)
Emergency o Special Emphasis Program Manager
o 2011 Open Season for Health Benefits, o Prohibited Personnel Practices
Dental and Vision Insurance and o Emergency Essential
Flexible Spending Accounts o Employment of Retired Members of
o 86 AW Equal Opportunity Opens the Armed Services
Ramstein Satellite Office o Return Rights Position Converting to
o Transition Calls for Employees to Navy Under Joint Base
Brush Up Resumes
o AF Releases Officer, Civilian NON-U.S. PROGRAMS
Developmental Education Board o Information on the General Treatment
o OPM Announces iPhone & iPad
Application for USAJobs.gov
o NSPS Transition Schedule Aim High ... Fly-Fight-Win
o Education Update
o Are you a Supervisor with an Injured
o What to do When Injured at Work
o Filing Overseas Claims
o Use or Lose Leave
o Whistleblower Disclosures
o Discipline & Adverse Actions
o Civilian Survivor Assistance
o Weekly & Daily Scheduling of Work & From the CPO:
o Supervisor’s Records
Welcome to the October edition of the Civilian
o Training & Development
Personnel Newsbrief. This month we celebrate our
o Benefits & Entitlements Service Team
German-American ties and traditions, the new Air
(BEST) October Newsletter
Force motto, and have a special note for our APF
civilians with return rights to Joint Base Pearl
Harbor-Hickam. Health Benefits Open Season will
soon be here and now is a good time to review your
benefits. With the winter season fast approaching who works this extra hour will be entitled to
we included articles on Daylight Savings Time, overtime provided they meet the overtime
scheduling work around the holidays, what to do in requirements (e.g., work in excess of eight hours in
the event of an employee injury, hazardous weather a day or 40 hours in a week). Employees on leave
conditions and what to do if you're in a Use or Lose for that shift will be charged eight hours of leave
Leave situation. This is our last month as being part
of a Mission Support Squadron; our next newsletter Inclement/Hazardous Weather
will be sent as part of our new Force Support Conditions
POC: DPCS-B 480-2019
Mit Freundlichen Grüssen, It is important to be prepared for unexpected
weather conditions and to know what procedures to
Christine Murray apply during these situations. All supervisors need
Civilian Personnel Officer to brief their civilian employees on the procedures
ICE Comments to follow during hazardous weather conditions.
This includes what to do if there is a base closure,
late reporting, or early dismissal due to adverse
WHAT’S NEW? weather conditions. Also, mission essential
designated personnel need to understand their
German-American Day responsibilities prior to weather emergencies. For
additional information, please call 480-2019.
President Obama declared October 6th as German-
American Day. He set aside this day to pay tribute
to the role the brave Germans had when they Continuation of the National Emergency
crossed the Atlantic and helped shape America.
President Obama stated, “On this occasion, we The terrorist threat that caused the state of
honor not only the countless achievements and rich emergency on 14 September 2001 continues.
heritage of German Americans, but also the strong President Obama released a proclamation on 10
ties between Germany and the United States.” To September 2010 stating that the state of emergency
read more of this proclamation click here. that was declared on September 14, 2001 would
remain in effect for another year beginning
New AF Motto, "Aim High...Fly, Fight, September 14, 2010. To read the proclamation in
Win" its entirety please click here.
After nine months of effort and research CORONA 2011 Open Season for Health Benefits,
has approved and released the new Air Force motto. Dental and Vision Insurance and Flexible
General Schwartz stated, “It must be bigger than Spending Accounts
any single person, something that gives voice to the
pride of service of all who’ve worn this nation’s Air "The Federal Employees Health Benefits (FEHB)
Force uniform – past, present and future.” To read Program has important features, including a wide
more about the new AF motto please click here. choice of health plans and competitive benefit
packages as well as no pre-existing condition
Daylight Savings Time Ends limitations or waiting periods. Now, for 2011, we
have eliminated enrollee cost sharing for preventive
Just a reminder that daylight savings time ends the care services, added incentives for tobacco
last Sunday in October. On 31 Oct 2010 at 0159, cessation, and, in accordance with the Affordable
clocks will be set back one hour to 0100. Care Act, added coverage for dependents up to age
Therefore, employees working at 0159 Sunday
morning will work an extra hour. An employee
26. Even with these new benefits, premiums will accessibility military and civilians employees have
rise less this year than they did last year." to EO personnel by eliminating the need to drive to
the main EO office on Kapaun.
Director, U.S. Office of Personnel Management Your 86th AW/EO office is here to serve you and
ready to provide assistance and information.
Fact Sheets and Premium Information
Feel free to stop in the new satellite office in the
Information FAQ's Hercules Theater, 478-EOEO or the main office in
Bldg 2787 on Kapaun, 489-8563, if you have any
86 AW Equal Opportunity Opens questions or are in need of assistance.
Ramstein Satellite Office Published August 13, 2010
By Capt. Erick Anderson,
86th AW/EO Deputy Director Transition Calls for Employees to Brush
On Aug. 11, 86th Airlift Wing vice commander By Daniel P. Elkins
Col. Stephen Lambert held a ribbon cutting Air Force Personnel, Services and Manpower
ceremony to open the 86th Equal Opportunity Public Affairs
Ramstein Satellite Office, in the back of the
Hercules Theater. The satellite EO office will be RANDOLPH AIR FORCE BASE, Texas –
open from 7:30 a.m. to 4:30 p.m., Monday through Following the success of a seven-month pilot
Friday. program using a resume-based system to fill vacant
positions at 16 locations across the service, current
An EO counselor will be available to conduct client Air Force civilian employees will now apply for
(military and DOD civilian employees) in-takes and vacant position using USAJOBS beginning Nov.
provide information on legal protections military 15.
and civilian personnel have against discrimination.
To search for Air Force vacancies, employees can
86th AW/EO’s mission is “to improve mission visit the newly launched www.afciviliancareers.com
effectiveness by promoting an environment free website or www.usajobs.gov.
from personal, social, or institutional barriers that
prevent individuals from achieving their full Air Force employees who have recently applied for
potential based on their individual merit, aptitude any position through USAJOBS are already familiar
and capability.” with the new process. Air Force employees new to
USAJOBS will need to create a resume and an
The staff offers numerous services including Unit account. They can then seek job vacancy
Climate Assessments, Alternative Dispute announcements through USAJOBS, answer job-
Resolution, Diversity Program management, team related multiple choice questions, and attach a
building, human relations education, and Cultural resume. According to Michelle LoweSolis, the
Observance Program management, EO counselors director of civilian force integration at AFPC, each
are also available to visit units to assess and identify account can store up to five different resumes that
threats to morale and mission effectiveness. allow employees to clearly identify and highlight
their skills and abilities when seeking future career
The EO satellite office is another example of 86th opportunities.
AW leadership working diligently to provide Team
Ramstein with community outreach facilities geared Officials here highly encourage all Air Force
towards making processes more efficient for civilian employees to begin developing a resume.
military and civilian personnel. Local Airmen and Family Readiness Centers are
The Ramstein satellite office will increase the available to assist with resume development through
one-on-one consultations, resume writing Patterson AFB, Ohio. Officials will inform Air
workshops or answering general questions, said Force employees as these bases transition to the
Saundra Nichols, a community readiness analyst new system.
from the AFPC Airman, Family and Community
Operations Branch. As a means of easing the transition, civilian
personnel officials are distributing an applicant
When managers or selecting officials receive a information card to bases in October. Base civilian
referral list of candidates, they will receive one list personnel sections and Airman and Family
of qualified candidates with copies of the resumes Readiness Centers will then plan to distribute the
to review. They will no longer have to wrestle with cards through a variety of forums that may include
comparing career briefs on some candidates and town hall meetings.
resumes on others.
“The cards will identify resources to assist with
“The new Air Force hiring process will allow our questions on writing resumes, careers and, most
employees to be more competitive in managing importantly, how to apply for jobs,” said Pat Stokes,
their careers,” said Nancy Tackett, a supervisory a marketing specialist at AFPC.
human resources specialist at AFPC. “This
streamlined approach will also help managers and Ms. Stokes added the applicant information card
employees by expediting the hiring process.” will also provide helpful links for first-time users
applying for a vacancy through USAJOBS.
Ms. Tackett said the transition also aligns the Air
Force to meet the president’s call for federal For more information current Air Force employees
agencies to implement changes that simplify and may call the Total Force Service Center at (800)
improve the hiring process. 525-0102 or DSN 665-5000.
“The immediate goals are improving hiring AF Releases Officer, Civilian
timelines and the quality level of candidates Developmental Education Board Results
referred for selection consideration,” she said.
More than 860 officers and 90 civilians were
That improvement has already begun to take shape selected for intermediate and senior developmental
at test bases during the pilot program. The timeline education opportunities during the 2010 Officer and
average for recruitment, referral and selection Civilian Developmental Education boards. The
improved 36 days when compared to previous selectee lists were released on 21 Oct at 1400 CDT.
averages for job fill actions at those bases from a More than 3,600 officers applied for IDE and SDE
year ago, according to Ms. Tackett. and more than 200 civilians applied through the
Civilian Developmental Education Program.
“Supervisors and employees at the test sites have
expressed an increased level of satisfaction under View the civilian list here.
the resume-based staffing tool business process,”
Ms. Tackett said. OPM Announces iPhone & iPad
Twelve Air Force locations will not be transitioning
Application for USAJobs.gov
Is First in a Series of Planned Apps for Mobile
to the new recruitment process at this time and will
continue advertising their internal vacancies on the
AFPC secure employment website. Those bases
Washington, DC -The U.S. Office of Personnel
include Arnold Air Force Base, Tenn., Brooks City
Management (OPM) officially unveiled a
Base, Texas, Edwards AFB, Calif., Eglin AFB, Fla.,
Hanscom AFB, Mass., Hill AFB, Utah, Hurlburt USAJOBS® application for both the iPhone® and
iPad®. The free app allows for greater mobile
Field, Fla., Kirtland AFB, N.M., Luke AFB, Ariz.,
access to finding Federal job opportunities. Since
Robins AFB, Ga., Tinker AFB, Okla., and Wright-
debuting late last week, the app received more than USAJOBS has served as the Federal Government's
50,000 downloads. OPM sees its application as a source for Federal employment and job information
first step in making USAJOBS more accessible to since August 4, 2003. On a typical day, USAJOBS
the American public, and OPM is currently working logs more than 450,000 visits, establishes over
on rolling out apps for additional mobile platforms. 9,400 new applicant accounts, and hosts 30-40,000
"USAJOBS.gov is a hugely successful site that
helps people identify employment opportunities OPM News: iPhone & iPad App
with Federal government agencies," said OPM
Director John Berry. "These enhancements are NSPS...
helping us make USAJOBS even more accessible to
the American public. It is part of our commitment to
simplifying the Federal hiring process and
NSPS Transition Schedule
Conversion Out Date: 12 Sep 10
providing the public with the tools they need to join
the Federal workforce." NSPS employees and NSPS management officials,
please review the transition schedule for important
With the new app, job seekers using an iPhone will information and timelines. Take note that the NSPS
be able to: performance management cycle has been
streamlined since there will be no shares, shares
- Search over 30,000 Federal job opportunities distribution, or share payout, for those transitioning
posted on USAJOBS. to GS prior to 2 Jan 11. It is very important for
employees to receive their last rating of record. This
- Refine searches by location, salary, occupation rating can be used when considering employees for
and a host of other filters to find the right job for future positions.
- Save job opportunities to their USAJOBS account.
7. 12 Oct 10: GS Performance Plan (86OA) in Place
- Receive saved search updates.
8. 22 Oct 10: NSPS Streamlined Pay Pool review and
approval of Early Annual Recommend Rating of Record
- Receive status updates to jobs that they have (EARRRs) must be completed to include: completing
applied to. employee self-assessments; rater assessment & recommended
EARRR; Higher level review official concurrence; pay pool
manager approval & certification.
- Review video content from OPM.
9. 25-29 Oct 10: Delivery of Final NSPS Ratings
- The app also will use existing functionality within
the phone to enhance searches. 10. 25 Oct – 9 Dec 10: Administrative Reconsideration
Request processing, IAW DoD 1400.25-M, SC1940.13 and
local pay pool procedures.
- Turn phone sideways for a landscape view.
- Shake phone to go to a detailed view of the job
announcement. 11. 10 Dec 10: NSPS ratings effective date.
- Bump iPhone with another iPhone to share
information. 12. 2 Jan 11: GS General Pay Increase
- Enable the use of the voice over function to Jun 11:
provide assistance to individuals with disabilities.
13. 1 Jun 11: GS Performance ratings and awards effective
AFMA... provided under the Federal Employees'
Compensation Act (FECA).
Education Update http://www.cpms.osd.mil/icuc/empinj.aspx
Employees can submit education, license, language,
and occupational certification update requests using WORKER'S COMP
Optional Form (OF) 612, Optional Application for CLAIM FACT SHEET.doc
Federal Employment, via fax to AFMA/MAH at
DSN 665-2937 or Commercial 210-565-2937. To
Filing Overseas Claims
facilitate the electronic process, AFMA/MAH
requests employees fax all update requests. The
AFMA fax cover sheet from the AFMA Portal site Did you know that all claims for DoD civilian
should be used when submitting update requests. injuries occurring outside the U.S. are initially
processed by the OWCP Special Claims office in
Experience Updates: Employees can submit Cleveland and require special attention when
experience update requests using Optional Form entered in DIUCS/EDI?
(OF) 612, Optional Application for Federal http://www.cpms.osd.mil/icuc/Overseas_claims_ED
Employment, to the employees servicing Civilian I.aspx
Link to CA-1 (Federal Employee's Notice of
Employees must also complete the following Traumatic Injury and Claim for Continuation of
information from Section A on the OF 612 for all Pay/Compensation) and CA-2 (Federal Employee's
update requests: last, first and middle name, social Notice of Occupational Disease)
security number, phone numbers, mailing address, http://www.cpms.osd.mil/icuc/EDI.aspx
phone numbers, and e-mail address, if available. To
clarify this is an update request, simply indicate Use or Lose Leave
“Record Update” in Job Title in Announcement. In POC: 480-2019
Section I, employees must sign and date the
applicant certification. Employees may obtain an All supervisors and employees are reminded that
OF 612 from OPM’s website. the leave year ends 1 Jan 2011. Lost annual leave
can only be restored if loss was due to mission
requirements, administrative error or because of
EMR... illness. However, to prevent forfeiture of “use or
lose” leave it must be requested, approved, and
scheduled in writing, prior to the close of business
Are You a Supervisor With an Injured on Saturday, 20 Nov 2010. Employees who find
Employee? themselves unable to use their excess leave may
wish to consider donating it to the Voluntary Leave
Helpful information about injury claims for Transfer Program for the benefit of fellow federal
supervisory personnel. Supervisory Responsibilities employees who have medical emergencies.
can be found at:
http://www.cpms.osd.mil/icuc/supinj.aspx HR Advisory 2010-80: Restoration of Forfeited
Annual Leave. The purpose of this HR Advisory is
What To Do When Injured at Work to provide guidance on restoration of forfeited
annual leave for all supervisors of civilian
Do you know your rights and responsibilities if you employees.
are injured on the job? If you are injured at work,
you may be entitled to injury compensation benefits
Whistleblower Disclosures Weekly & Daily Scheduling of Work &
POC: 480-2019 Holiday Observances
A “Whistleblower” discloses information he/she This instruction implements AFPD 36-8, Employee
reasonably believes is a violation of any law, rule or Benefits and Entitlements, by providing guidance
regulation, gross management, a gross waste of and procedures supervisors need to schedule
funds, an abuse of authority or a substantial and civilian employees (except non-US citizen
specific danger to public health or safety. The employees employed outside the United States and
Whistleblower Protection Act was established to the District of Columbia) for work and holiday
protect whistleblowers from reprisal and retaliation observances. It tells how to establish work
for their reporting of fraud, waste, or abuse (FWA). schedules, rest and lunch periods, make ready and
For more information, contact US Office of Special clean-up time. It describes work subject to premium
Counsel, 1730 M Street, NW, Suite 218, pay and shows how to get approval for holiday
Washington, DC 20036-4505 or call 1-800-872- work.
9855. To file a complaint, please contact 1-800-
872-2249; hearing and speech disabled federal relay AFI 36-807
service 1-800-877-8339. Updated and detailed
information on the Office of Special Counsel and Supervisor’s Records
procedures are available at http://www.osc.gov.
This instruction contains information needed by all
Discipline & Adverse Actions supervisors of civilian employees paid from
appropriated funds. It prescribes the automated and
This instruction implements AFPD 36-7, Employee manual records each supervisor must keep
and Labor-Management Relations. It provides regarding subordinates.
instructions for maintaining discipline and for
taking disciplinary and adverse actions against AFPAM 36-106
certain civilian employees paid with appropriated
funds only. The AF Form 971, Supervisor’s Record of
Employee, is a record maintained by the immediate
AFI 36-704 supervisor for each civilian employee supervised. It
is a computer-generated record provided via email
Civilian Survivor Assistance to the immediate supervisor and consists of three
This instruction implements Air Force Policy
Directive (AFPD) 36-8, Employee Benefits and Part A – Employee Information: This part contains
Entitlements. personal information about the employee, e.g.,
home address, telephone number, and emergency
It prescribes the procedures to follow when a contacts. Manually insert entries on this form.
civilian employee dies. It explains the Please encourage your employees to use the
responsibilities of commanders; supervisors; Emergency Medical Data System (EMDS) also.
employees; civilian personnel flights (CPF); Air
Force Personnel Center, Benefits and Entitlements Part B – Supervisor’s Notes: This part provides an
Service Team (BEST) (HQ AFPC/DPCMB); area for your supervisory comments and record of
installation mortuary officers; and other staff events, e.g., employee’s conduct, reprimands,
officials for notifying and assisting the next of kin commendations, debts, complaints, notations of
(NOK). required briefings and meetings. (Additional entries
may be made by using bond paper attached to this
AFI 36-809 part.) Recommend counseling or disciplinary
actions be documented on plain bond paper and
attached with only a cross-reference on Part B TRAINING..
referring to the attachment. Any documentation of
a temporary nature, such as counseling and/or STRAT I & II Level Development
reprimand should be annotated in pencil on Part B.
This will simplify removal at a later date.
Remember, this is a record of favorable comments
as well as negative The STRAT level courses, which are part of the
Strategic Leadership Education portfolio, did not
Part C – Employee Experience, Awards, receive enough nominees to fill all quotas during
Performance and Promotion Factor Ratings, the AY11 CDE call. The purpose of STRAT I & II
Training Information, and Education: This last level education is:
portion contains current position data, and limited
data entries. 1) to focus on developing senior leaders to
become better skilled at leading large
The AF Form 971 is for the supervisor’s use. When organizations or systems, and
significant changes occur, i.e., appointment, 2) to develop effective organizational
conversion, promotion, or reassignment, you should competency skills to include technical
automatically be forwarded, via e-mail, an updated competence on force structure and integration
copy of the AF Form 971. If you do not receive a and on unified, joint, multinational, and
copy or need an updated copy for your LN or US interagency operations.
employees, please submit a request to
86MSS.DPCD@ramstein.af.mil. The documented The specific program opportunities and descriptions
information may be necessary and useful in making can be found on the AFPC Force Development
and supporting workplace decisions or work website.
assignments. The employee also has a right to
review the documented information and should be An AY11 out-of-cycle call for STRAT I & II
offered the opportunity to initial each entry in Part nominations is in effect. All eligible employees are
B. encouraged to discuss their consideration for these
programs with their supervisor and then self
nominate. The DTs and an out-of-cycle CDE board
Benefits and Entitlements Service Team will determine selectees.
(BEST) October Newsletter
Inside this Issue:
- Credit for Unused Sick Leave Under the 27 Sep 2010 - Call for Nominations Released
Federal Employees Retirement System
(FERS) 25 Oct 2010 - Nominations Due to AFPC/DPIFDA
- Actuarial Reduction for Civil Service
Retirement System (CSRS) Refunded 1-19 Nov 2010 - Development Teams (DT) Select
Service Retirement Credit for Certain STRAT I and Vector for STRAT II Nominations
District of Columbia Service Calendar of
Events 29-30 Nov 2010 - Out-of-cycle CDE Selection
- Non-Foreign Area Retirement Equity Board for STRAT II Only
Assurance Act (NAREA) Computation of
Part-Time Service for Civil Service 6 Dec 2010 - AFPC/DPIFDA Announces Selects
Retirement System Employees (CSRS)
- Authority to Redeposit Refunds Under the Basic Eligibility:
Federal Employees' Retirement System
(FERS) Retirement Planning through Strategic Leadership Education I: Civilians in
Financial Literacy permanent grades GS-14/15 and/or equivalent pay
band with 2 years Air Force civil service by 26 Apr Employee Training & Development
2010. Bachelor's Degree required. Completion of
PME (IDE/SDE) by any method. This instruction provides the objectives,
requirements, and assigned responsibilities for the
Strategic Leadership Education Level II: Civilians conduct and administration of training and
in permanent grade of GS-15 and/or equivalent pay development for appropriated fund civilian
band with 2 years Air Force civil service by 26 Apr employees. It gives guidance for determining needs;
2010. Bachelor's Degree required. Completion of validating requirements; financial planning;
PME (IDE/SDE) by any method. obtaining resources; and evaluating, documenting,
and reporting training.
Master's Degree, supervisory experience, length of
time in current position, recommendation/vector USAFE Supplement:
from endorser & DT on future leadership potential.
AFI 36-401, 28 June 2002, is supplemented as
Waiver: follows: The provisions of AFI 36-401 apply
equally to non-US citizen employees, including
PME can be waived for this out-of-cycle call (as it those paid from non-appropriated funds, except as
was during the FY11 CDE call). Waiver requests modified by host country agreements and this
must accompany the nomination package and be supplement. This publication does not apply to Air
submitted in memo format to AFPC/DPIFDA with National Guard (ANG) and Air Force Reserve
the endorsing official's coordination/signature (AFRC) units.
block. AFI 36-401 USAFESUP
Nominations require a completed AF Form 4059 - STAFFING...
The endorsing official must be the Installation
Commander or first Senior Executive Service
(SES) member or general/flag officer (GO) in the Applying for a position at Ramstein AB?
employee's chain of command. POC: 480-5850
Send nomination package (& waiver if necessary) Interested in obtaining a new career path? All
electronically to: internal self nominations for Ramstein AB are done
email@example.com. by applying at www.USAjobs.gov by completing
the assessment questionnaire and submitting your
If you have questions, please contact Joan Gudinas, resume. Many of you are already familiar with the
AFPC/DPIFDA, DSN 665-2524, or commercial process since USAFE bases became a test pilot on
210-565-2524. 22 Feb 2010 for this process. By applying for a
position using your resume you can highlight your
AF Portal Supervisors’ Resource Center skills, abilities and be a more equitable candidate.
2.0 The application manager allows you to have 5
resumes and track yourself nomination status on
positions you have applied for. Air Force has
The Air Force's community for practical knowledge
released phase II bases to participate in this test in
and tools to support supervisors and leadership
hopes the single staffing tool will soon be used for
development can be found here.
all of Air Force civilian positions. If you’d like
more information on the process the AFPC home
page has more information under the “civilian” tab.
Benefits & Entitlements Service Team
(BEST) Prohibited Personnel Practices
POC: DPCS 480-5850 POC: 480-5850
The local Civilian Personnel Flight no longer Prohibited personnel practices (5 USC 2302)
provides information on benefits, entitlements or specify the personnel practices that must be avoided
retirements. All queries should be directed to the by anyone who is in a position to take or influence
Benefits and Entitlements Service Team (BEST) personnel actions and ensures that merit system
located at the Air Force Personnel Center (AFPC). principles and the integrity of the merit system are
The 86 MSS/DPC website link redirects you to not undermined. For more information click here:
AFPC BEST site. The AFPC BEST website has https://www.opm.gov/ovrsight/proidx.asp
information on accessing individual benefit
information through the Employee Benefits Emergency Essential
Information System (EBIS), how to contact BEST
counselors directly, as well as other pertinent You may have heard of “Emergency Essential”
benefit information. positions and wondered what that meant. More and
more civilians are needed to support contingency
Special Emphasis Program Managers operations. Here is an explanation of what it is, and
(POC: 480-2033) when it is appropriate to designate a position as
Emergency Essential (E-E).
Ramstein AB currently has 4 vacancies for
collateral duty Special Emphasis Program Managers Department of Defense (DoD) Directive 1404.10,
(SEPM). The primary roles of these managers are paragraph E2.1.5, defines Emergency Essential (E-
to: E) positions as one that “is required to ensure the
success of combat operations or to support combat-
1) Assist in the counseling minorities in career essential systems subsequent to mobilization, an
opportunities and encouraging self-development evacuation order, or some other type of military
and continuing education. crisis. The position cannot be converted to a
military position because it requires uninterrupted
2) Communicate information that will enhance the performance to provide immediate and continuing
employment of minorities. support for combat operations and/or support
maintenance and repair of combat-essential
3) Publicize the objectives of the program to systems.”
increase management’s awareness of the advantages
of fully utilizing the talents of all employees. All civilian employees deploying to combat
operations or crisis situations are considered E-E.
It is anticipated that SEPM’s will spend about 10% These positions are typically located overseas, or
of their work time on this program. Current are positions that would require the incumbent to be
vacancies are listed on SEPM Vacancy transferred overseas during a crisis situation. An E-
Announcement below. If you are interested in E employee can be either a temporary or permanent
helping others learn about federal employment, employee with the Department of Defense, whose
please contact the Ramstein CPF, 480-2033. position duties meet all of the following criteria:
1. Provides immediate and continuing support
for combat operations or to support
maintenance and repair of combat essential
SEPM systems of the armed forces;
2. Performs that duty in a combat zone after
the evacuation of nonessential personnel,
including any dependents of members of the AFMAN 36-203, Chapter 6: Employing Retired
armed forces, from the zone in connection Members of the Armed Services
with a war, a national emergency declared USA Jobs Dual Employment
by Congress or the President, or the Can members of a uniformed service hold a civilian
commencement of combat operations of the government job? Members of a Uniformed Service
armed forces in the zone; (Army, Navy, Marines, Air Force, etc.) on active
3. Converting the position to one authorized to duty may not receive pay from another Government
be filled by a member of the armed forces is position, except during terminal leave, or unless
not practicable because of a necessity for specifically authorized by law. [Refer to section
that duty to be performed without 5534(a) of title 5, U.S.C.].
OPM Vet Guide
Mangers should attempt to fill E-E positions with 180-Day Restriction on Department Of Defense
employees who volunteer to occupy such positions (DOD) Employment of Military Retirees:
and who sign the E-E agreement (DD Form 2365).
There may be an unforeseen circumstance, crisis, or A retired member of the Armed Forces may not be
emergency situation making it necessary to identify appointed to a civilian position in DOD (including a
positions as E-E that were not previously identified non-appropriated fund position) within 180 days
as E-E. In this situation, employees may be after retirement unless:
involuntarily assigned to E-E positions. - The Secretary concerned authorizes the
The position description of each E-E position must - the position is authorized special pay under 5
be identified as an E-E position. An example of a U.S.C. 5305; or
statement designating a position as E-E can be - a state of national emergency exists.
found in DoD Directive 1404.10. E-E positions
must be documented in Defense Civilian Personnel Although the Office of Personnel Management
Data System (DCPDS), and vacancy (OPM) approval is required by law, OPM has
announcements must identify the position as E-E. delegated the authority to DOD to make these
Employees and managers must sign a copy of the determinations.
DD Form 2365 which is filed in the Official
Personnel Folder (OPF). Return Rights Position Converting to
Navy Under Joint Base
Employment of Retired Members of the
Armed Services Notice for APF Civilians with Return Rights to
While we are in a state of national emergency, the
180 day waiver period requirement is waived. This In accordance with the 2005 Defense Base
is reviewed each September and the President sends Realignment and Closure Commission (BRAC),
out an annual proclamation on the state of the Hickam AFB and Naval Station, Pearl Harbor
nation. When we return to a non-emergency state merged and is called the Joint Base Pearl Harbor-
the 180-day waiting period is to be re-instituted. Hickam (JBPHH) with the Navy as the supporting
component. Almost all Installation Support
Employment of Retired Members of the Armed positions from Hickam AFB became Navy
Forces Instruction employees effective 10 Oct 2010. If you have
questions regarding your return rights to Hickam
Employment of Retired Members of the Armed AFB/Joint Base Pearl Harbor-Hickam, please
Forces, DoDI contact your Ramstein staffing specialist.
NON-U.S. PROGRAMS HELPFUL WEBSITES
Information on the General Equal Ramstein CPO Website
Treatment Act lflight.asp
My Biz/My Workplace
The General Equal Treatment Act obligates the http://ask.afpc.randolph.af.mil/MyBiz/default.asp?pr
employer and also the employees to prevent against ods3=2469&prods2=264&prods1=44
discrimination and harassment at the work-place.
The aim of the law is to prevent discrimination for Air Force Personnel Center (AFPC) Employment
reasons such as race, religion, sex, origin, sexual Sites:
identity, handicap or age. Violations of the General http://www.afpc.randolph.af.mil/afcivilianjobs/ -
Equal Treatment Act may lead to claims for
For more information click here.
Information Zum Allgemeinen
Gleichbehandlungsgesetz Benefits and Entitlements Service Team (BEST):
Nach dem Allgemeinen Gleichbehandlungsgesetz
(AGG) sind Arbeitgeber, aber auch Arbeitnehmer DCIPS Information
verpflichtet, Benachteiligungen und Belästigungen
am Arbeitsplatz zu verhindern oder zu beseitigen. Air Force Personnel Center (AFPC)
Ziel des Gesetzes ist es Benachteiligungen wegen http://ask.afpc.randolph.af.mil/
Rasse, ethnischer Herkunft, Geschlecht, Religion,
Weltanschauung, Behinderung, Alter oder sexueller National Security Personnel System (NSPS)
Identität zu verhindern. Bei Verstöβen gegen das http://www.cpms.osd.mil/nsps/
AGG kann es zu Schadenersatzforderungen
kommen. AF National Security Personnel System (NSPS)
Für zusätzliche Informationen klicken Sie hier
Office of Personnel Management (OPM)
DFAS - MyPay
Office of Special Counsel (OSC)