GRANTS GUIDE

GRANTS GUIDE Cecil J. Picard State Superintendent of Education Fiscal Year 2003-2004 Part I: Grants Process – Federal Entitlements Federal entitlements are funds allocated on a formula basis to all eligible participants. These are non-discretionary funds that must be spent for specific purposes. These programs require either a state-level plan (a narrative describing the manner in which federal funds will be utilized throughout the state developed by the SDE using guidance from the federal awarding agency), or an application (a form provided by the federal awarding agency which must be completed by the SDE). This plan or application, once approved by the federal awarding agency, is usually in effect for a number of years or until reauthorization occurs. A. Federal entitlement programs requiring a state plan/application include the following: Special Education – Grants to States IDEA Part B* Special Education – Section 619 Preschool Grants* Title I – Grants to Local Education Agencies Title II – Teacher and Principal Training and Recruiting Fund Title III – Part A English Acquisition Language Enhancement and Academic Achievement Program for Limited English Proficient Children 6. Title IV – Safe and Drug Free Schools and Communities – State Grants 7. Title V – Innovative Education Program Strategies 8. Vocational Education – Basic Grants to States - Carl D. Perkins Act 1. 2. 3. 4. 5. *Note: IDEA B and Preschool plans are no longer called State Plans. The federal government requires Louisiana Eligibility Document submission for the current fiscal year prior to approval for funding. B. PROCESS 1. The SDE prepares the state plan/application. Note: All State plans for federal entitlements should reflect the criteria and philosophy of the Consolidated State Plan, or of individual program requirements. 2. The SDE presents the State-level plan/application to the Superintendent for approval. 3. The SDE provides the SBESE via the appropriate SBESE committee with information on the program State-level plan/application. 4. The SDE seeks the SBESE’s approval of the State-level plan/application. 5. The SDE submits State-level plan/application to the federal awarding agency for consideration. Note: The Federal awarding agency may return the state-level plan/application for revisions prior to its final approval. 2 Part I: Grants Process – Federal Entitlements 6. The SDE receives notification of approval of the State-level plan/application. 7. The SDE receives grant notification detailing the amount of funds awarded from the federal awarding agency. 8. Subrecipients are provided applications with tentative allocations, including specific instructions on how to complete the applications and budgets, and claim the funds. 9. The SDE prepares and submits to the SBESE Finance Committee for approval the allocations of funds to recipients based on formulas established in grant regulations. 10. The SDE notifies subrecipients of the amount of the funds awarded and requests that the subrecipients submit a budget revision/revised budget to match the budgeted amount with the final amount awarded. 11. The SDE conducts, prepares, and submits to the SBESE an evaluation of the program as appropriate and required by federal law. 3 Part I: Grants Process – Federal Entitlements Disadvantaged or Disabled Student Support (1) Special Education Individuals with Disabilities Education Act Part B: Assistance for Education of All Children With Disabilities Section 611: Grants to States for the Education of Children With Disabilities CFDA Number 84.027 Grant Period: July 1 - September 30 Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $65,731,023 $77,220,761 $99,271,780 $119,376,775 $142,508,233 July 1, 1999 - September 30, 2000 July 1, 2000 - September 30, 2001 July 1, 2001 - September 30, 2002 July 1, 2002 - September 30, 2003 July 1, 2003 - September 30, 2004 Basis of State Allocations: Initially, states are provided an amount equal to the amount they received in FFY 1999. Eighty-five percent of the funds in excess of the FFY 1999 level are allocated to States on the basis of their relative populations of children aged 3 through 21, (who are the same age children with disabilities for whom the State ensures the availability of FAPE), and 15% on the relative populations of children ages 3 through 21 who are living in poverty. The statute also contains a number of floors and ceilings below and above which a State’s allocation may not fall or rise. After the state set-aside and the base awards are made to LEAs, 85% of the remaining funds will be distributed on a pro-rata basis according to public and private elementary and secondary school enrollment. The additional 15% of the remaining funds are awarded on a pro-rata basis to the LEAs according to the number of children living in poverty as determined by the State. In accordance with IDEA Amendments of 1997, states must distribute all funds that are not set-aside for state level activities to LEAs. However, local awards, like state awards are no longer based on child count. The minimum flow4 Basis of Local Allocations: State Administration: Part I: Grants Process – Federal Entitlements through is comprised of the base allocation and the poverty/population allocation and the capacity building and improvement allocation. For the 2003 grant, the maximum amount that all States may use for State-level activities is the FY 2002, multiplied by the difference between percentage increase in the State’s allocation under Section 611 from FFY 2002 level plus approximately 2.03% for inflation. The maximum State setaside amount for the 2003 grant for Louisiana is $13,999,100. Of this amount, $2,799,820 is available for administration of the grant. Grants to Subgrantees The minimum amount that a State must use for subgrants to LEAs for capacity building and improvement activities is equal to the maximum amount that the State was allowed to retain for State level activities for FY 2002, multiplied by the difference between the percentage increase in the State’s allocation from the previous year, and the rate of inflation. These funds are to be used by LEAs to provide direct services and make systemic change to improve results for children with disabilities through: (1) direct services, including alternative programming for children who have been expelled from school, and services for children in correctional facilities, children enrolled in Stateoperated or State-supported schools, and children in charter schools; (2) addressing needs or carrying out improvement strategies identified in the State Improvement Plan; (3) adopting promising practices, materials, and technology, based on knowledge derived from education research and other sources; (4) establishing, expanding or implementing interagency agreements and arrangements between LEAs and other agencies concerning the provision of services to children with disabilities and their families; and (5) increasing cooperative problem-solving between parents and school personnel and promoting the use of alternative dispute resolution. Purpose The Grants to States program provides formula grants to assist states in meeting the excess costs of providing special education and related services to children with disabilities. State level activities funds may be used for support and direct services, including technical assistance and personnel development and training; administrative costs of monitoring and complaint investigation (but only to the extent that those costs exceed the costs incurred for those activities during the 1985 grant); establishing and implementing the mediation process required by 5 Part I: Grants Process – Federal Entitlements IDEA, including providing for the costs of mediators and support personnel; assisting LEAs in meeting personnel shortages; developing a State Improvement Plan; conducting activities at the State and local levels to meet the performance goals established by the state; supporting implementation of the State Improvement Plan; supplementing other amounts used to develop and implement a statewide coordinated services system designed to improve results for children and families, including children with disabilities and their families (not to exceed 1% of the funds received); and as an additional source of funding for providing subgrants to LEAs for capacity building and improvement activities. Funds that a State sets aside may be distributed to LEAs, in a manner determined appropriate by the State, documented with eligibility criteria, and submitted to Washington, D.C. Program Contact: Virginia Beridon (225) 342-3633 Fiscal Contact: Kimbra Lamonte (225) 342-6311 6 Part I: Grants Process – Federal Entitlements (2) Special Education Individuals with Disabilities Education Act Part B: Assistance for Education of All Children with Disabilities Section 619: Preschool Grants for Children with Disabilities CFDA Number 84.173 Grant Period: July 1 - September 30 Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $6,382,405 $6,628,385 $6,628,385 $6,628,385 $6,587,642 July 1, 1999 - September 30, 2000 July 1, 2000 - September 30, 2001 July 1, 2001 - September 30, 2002 July 1, 2002 - September 30, 2003 July 1, 2003 - September 30, 2004 Basis of State Allocations: This allocation is determined by a formula. The states are first provided an amount equal to the amount they received in the 1997 grant. Of the funds in excess of the 1997 level, 85% are allocated to a state on the basis of its relative population of children aged three through five, and 15% on the relative number of children in this age range living in poverty. The IDEA Amendments of 1997 substantially revised the formula for allocating funds under this program, changing it from a child-count driven formula to one based on general population and poverty. Basis of Local Allocations: This allocation is determined by a formula. Of the funds not set-aside at the state level, LEAs must first be provided a base amount equal to the amount the LEAs would have received through the 1997 grant had the State flowed 75% of the State award to LEAs. Adjustments are made for new LEAs established in federal fiscal year 1998 and beyond. Of the 2003 grant funds remaining after the State set-aside and the base awards made to LEAs, 85% is distributed on a pro rata basis to LEAs according to public and private elementary and secondary school enrollment, and 15% on a pro rata basis to LEAs according to the number of children living in poverty, as determined by the State. 7 Part I: Grants Process – Federal Entitlements In accordance with the IDEA amendments of 1997, States must distribute all funds that are not set-aside for State level activities to LEAs. However, local awards, like State awards, are no longer based on child count. The minimum flowthrough is comprised of the base allocation and the poverty/population allocation. State Administration: The IDEA Amendments of 1997 also changed the method for calculating the amount of funds State educational agencies may setaside for State level activities under the Preschool Grants program, as well as the allowable use of those funds. State set-aside amounts are limited to the maximum amount that a State could set-aside in the prior federal fiscal year, plus an adjustment based on the lesser of the rate of inflation or the percentage increase in the SEA’s allocation over the preceding fiscal year. Funds that a State sets aside may be distributed to LEAs, at the State’s discretion, in any manner determined appropriate by the State. Of the state set-aside amount, states are limited to no more than 20% of the total allowable set-aside amount for administration. Purpose Preschool Grants are provided in addition to funds provided under the Grants to States program for this population to assist States in making a free, appropriate, public education (FAPE) available to all children with disabilities in the 3 through 5 year old age range, and to ensure that a minimum level of funding is targeted toward serving children in this age range. State level activities funds may be used for (1) support services that may benefit children with disabilities younger than three or older than five as long as those services also benefit children with disabilities aged three through five; (2) direct services for children with disabilities who are eligible for services under section 619; (3) the development of a State Improvement Plan; (4) activities at the State and local levels to meet the performance goals established by the State in their State Part B application, and to support implementation of the State Improvement Plan; and (5) supplements other funds used to develop and implement a Statewide coordinated services system designed to improve results for children and families, including children with disabilities and their families (up to 1% of the amount received). Program Contact: Virginia Beridon (225) 342-3633 Fiscal Contact: Kimbra Lamonte (225) 342-6311 8 Part I: Grants Process – Federal Entitlements (3) Title I: Improving the Academic Achievement of the Disadvantaged Title I, Part A: Improving Basic Programs Operated by Local Educational Agencies CFDA Number 84.010 Grant Period: July 1 - September 30 Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $191,246,371 $191,235,915 $191,576,000 $213,134,206 $256,175,473 July 1, 1999 - September 30, 2000 July 1, 2000 - September 30, 2001 July 1, 2001 - September 30, 2002 July 1, 2002 - September 30, 2003 July 1, 2003 - September 30, 2004 Basis of State Allocations: Formula based primarily on both the number of children aged 5 to 17 from low-income families and the state per-pupil expenditures for education. Formula based on the number of children aged 5 to 17 from low-income families as determined by census data. LEAs target funds to schools with the highest percentages of children from low-income families. Unless a school is operating a schoolwide program, the school must target Title I services to children who are failing, or most at risk of failing, to meet the State’s academic standards. Schools enrolling at least 40 percent of students from poor families are eligible to use Title I funds for schoolwide programs that serve all children in the school. 1% maximum for administration 5% of 2% for school improvement purposes 95% of 2% for school improvement purposes 97% flow out to subgrantees Basis of Local Allocations: State Administration: Grants to Subgrantees: Purpose The purpose of these funds is to enable schools to provide opportunities for children served to acquire the knowledge and skills contained in challenging State content standards and to meet the challenging State performance standards developed for all children. This purpose shall be accomplished by the following: 9 Part I: Grants Process – Federal Entitlements (1) ensuring high standards for all children and aligning the efforts of States, local educational agencies, and schools to help children served under this title to reach such standards; providing children an enriched and accelerated educational program including, when appropriate, the use of the arts, through schoolwide programs or through additional services that increase the amount and quality of instructional time so that children served receive at least the classroom instruction that other children receive; promoting schoolwide reform and ensuring access of children (from the earliest grades) to effective instructional strategies and challenging academic content that include intensive, complex-thinking and problem-solving experiences; significantly upgrading the quality of instruction by providing staff in participating schools with substantial opportunities for professional development; coordinating services under all parts of this title with other educational services, and, to the extent feasible, with health and social service programs funded from other sources; affording parents meaningful opportunities to participate in the education of their children at home and at school; distributing resources, in amounts sufficient to make a difference, to areas and schools where needs are greatest; improving accountability, as well as teaching and learning, by using State assessment systems designed to measure how well children served are achieving challenging State student performance standards expected of all children; and providing greater decision-making authority and flexibility to schools and teachers in exchange for greater responsibility for student performance. (2) (3) (4) (5) (6) (7) (8) (9) More than 45,000 public schools across the country use Title I funds to provide additional academic support and learning opportunities to help low-achieving children master challenging curriculum and meet state standards in core academic subjects. Allowable uses of funds support extra instruction in reading and mathematics, science, and computers, and special pre-school, afterschool, and summer programs to extend and reinforce the regular school curriculum. Program Contact: Robin Jarvis (225) 342-9615 Fiscal Contact: Yvette Johnson (225) 342-6311 10 Part I: Grants Process – Federal Entitlements (4) Title II: Part A Teacher and Principal Training and Recruiting Fund CFDA Number 84.367 Grant Period: July 1 - September 30 Total Grant Award 2002 Total Grant Award 2003 $63,159,217 July 1, 2002 – September 30, 2003 $64,806,958 July 1, 2003 – September 30, 2004 Basis of State Allocations: Under NCLB, this grant combines the Eisenhower Professional Development State Grants and Class Size Reduction programs into one program. The formula is based equally on the relative population of individuals aged 5 through 17 and the relative allocation for Title I, Part A for the preceding year. Formula based on the funding level of Eisenhower Professional Development and Class Size Reduction funding for FY 2001-2002. The remaining funds are allocated 20% on the relative enrollment in public and private non-profit elementary and secondary schools and 80% on the Title I poverty count. Of the Title II funds received by the State, 97% will go to the State Education Agency for elementary and secondary education, and less than 3% will go to the State agency for higher education. Of the more than 97% remaining, less than 1% has been reserved for administration. An additional 2.5% has been reserved to carry out State level professional development activities. Of the 97%, 96.6% is for elementary/secondary education Flow out to subgrantees equals 94.05% Basis of Local Allocations: State Administration: Grants to Subgrantees: Purpose Title II funds are used for the improvement of teaching and learning through sustained and intensive high quality professional development activities in the core academic subjects. 11 Part I: Grants Process – Federal Entitlements Allowable uses of funds include professional development activities such as the following: (a) professional development of teachers, administrators, pupil services personnel, or staff from individual schools, to support teaching consistent with challenging State content standards and challenging State student performance standards; support and time, which in the case of teachers may include release time with pay, for teachers, pupil services personnel and other school staff to enable such teachers, personnel, and staff to participate in professional development in the core academic subjects; activities that provide follow-up for teachers who have participated in professional development activities that are designed to ensure that the knowledge and skills learned by the teacher are implemented in the classroom; the preparation of teachers in the effective use of educational technology and assistive technology as instructional tools for increasing student understanding of the core academic subjects; the preparation of teachers and pupil services personnel to work with parents and families on fostering student achievement in the core academic subjects; and professional development activities and other support for new teachers as they move into the classroom to provide such teachers with practical support to increase the retention of such teachers. (b) (c) (d) (e) (f) Program Contact: Robin Jarvis (225) 342-3380 Fiscal Contact: Yvette Johnson (225) 342-6311 12 Part I: Grants Process – Federal Entitlements (5) Title III: Part A English Acquisition, Language Enhancement and Academic Achievement Program for Limited English Proficient Children CFDA Number 84.298 Grant Period: July 1 – September 30 Total Grant Award 2002 Total Grant Award 2003 $1,729,343 $1,931,030 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Basis of Local Allocations: Formula based on relative population of limited English proficient children in the State. Formula based upon the relative number of LEP students identified in the LEA. Only LEAs eligible for a minimum grant amount of 10,000 may apply without the benefit of a consortium. $175,000 for State Administration 5% for State Level Activities $193,103 – Student Influx Reserve $1,466,375 – Flow Out State Administration: Grants to Subgrantees: Purpose (1) to help ensure that children who are limited English proficient, including immigrant children and youth, attain English proficiency, develop high levels of academic attainment in English, and meet the same challenging State academic content and student achievement standards as all children are expected to meet; (2) to assist all limited English proficient children, including immigrant children and youth, to achieve at high levels in the core academic subjects so that those children can meet the same challenging State academic content and student academic achievement standards as all children are expected to meet, consistent with section 1111(b)(1); (3) to develop high-quality language instruction educational programs designed to assist State educational agencies, local educational agencies, and schools in teaching limited English proficient children and serving immigrant children and youth; 13 Part I: Grants Process – Federal Entitlements (4) to assist State educational agencies and local educational agencies to develop and enhance their capacity to provide high-quality instructional programs designed to prepare limited English proficient children, including immigrant children and youth, to enter all-English instructional settings; (5) to assist State educational agencies, local educational agencies, and schools to build their capacity to establish, implement, and sustain language instruction educational programs and programs of English language development for limited English proficient children; (6) to promote parental and community participation in language instruction educational programs for the parents and communities of limited English proficient children; (7) to streamline language instruction educational programs into a program carried out through formula grants to State educational agencies and local educational agencies to help limited English proficient children, including immigrant children and youth, develop proficiency in English, while meeting challenging State academic content and student academic achievement standards; (8) to hold State educational agencies, local educational agencies, and schools accountable for increases in English proficiency and core academic content knowledge of limited English proficient children by requiring – (A) demonstrated improvements in the English proficiency of limited English proficient children each fiscal year; and (B) adequate yearly progress for limited English proficient children, including immigrant children and youth, as described in section 1111(b)(2)(B); and (9) to provide State educational agencies and local educational agencies with the flexibility to implement language instruction educational programs, based on scientifically based research on teaching limited English proficient children, that the agencies believe to be the most effective for teaching English. Program Contact: Fiscal Contact: Virginia Beridon Yvette Johnson (225) 342-3488 (225) 342-6311 14 Part I: Grants Process – Federal Entitlements (6) Title IV: Safe and Drug-Free Schools and Communities Title IV, Part A, Subpart 1: State Grants for Drug and Violence Prevention Programs CFDA Number 84.186 Grant Period: July 1 - September 30 Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $7,249,311 $6,995,504 $6,734,895 $6,912,039 $6,800,154 July 1, 1999 – September 30, 2000 July 1, 2000 – September 30, 2001 July 1, 2001 – September 30, 2002 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Formula based equally on the relative school age population and the relative Title 1, Part A allocation for the preceding year. Formula based 60% on relative enrollments in public and private nonprofit elementary and secondary schools and 40% on the LEA’s relative Title I, Part A allocation for the preceding year. 4% State Administration 3% State level activities 93% of grant Basis of Local Allocations: State Administration: Grants to Subgrantees: Purpose This program provides support to state educational agencies for a variety of drug and violence prevention activities focused primarily on school-age youth. Local educational agencies may use subgrants for drug and violence prevention activities, which may include developing instructional materials; counseling services; providing professional development programs for school personnel, students, law enforcement officials, judicial officials, or community leaders; implementing conflict resolution, peer mediation, and mentoring programs; implementing character education programs and community service projects; establishing safe passage zones for students to and from school; and acquiring and installing metal detectors and hiring security personnel. 15 Part I: Grants Process – Federal Entitlements A comprehensive drug and violence and prevention program may include the following: • age-appropriate, developmentally-based drug prevention and education programs for all students from the preschool level through grade 12 that address the legal, social, personal, and health consequences of the uses of illegal drugs; promote a sense of individual responsibility; and provide information about the effective techniques for resisting peer pressure to use illegal drugs; • programs for drug prevention, comprehensive health education, early intervention, pupil services, mentoring, or rehabilitation referral, which emphasize student’s sense of individual responsibility and may include the dissemination of information, professional development, and the implementation of strategies such as family counseling; • age appropriate, developmentally-based violence prevention and education programs for all students that address the legal, health, personal, and social consequences of violent and disruptive behavior, including sexual harassment and abuse, and victimization associated with prejudice and intolerance. • the acquisition and installation of metal detectors and the employment of security personnel; • the promotion of before and after school recreational, instructional, cultural, and artistic programs in supervised community settings Activities most frequently funded by local educational agencies include staff training; student instruction; curriculum development/acquisition; and student assistance programs including counseling, mentoring, identification and referral services. Program Contact: Almenia Warren (225) 342-3338 Fiscal Contact: Yvette Johnson (225) 342-6311 16 Part I: Grants Process – Federal Entitlements (7) Title V: State Grants for Innovative Programs CFDA Number 84.298 Grant Period: July 1 - September 30 Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $6,215,707 $5,948,983 $6,262,067 $6,233,349 $6,192,832 July 1, 1999 – September 30, 2000 July 1, 2000 – September 30, 2001 July 1, 2001 – September 30, 2002 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Basis of Local Allocations: Formula based on the relative school age population and free lunch data of the local educational agency. Formula based 85% on the relative enrollment in public and private non-profit schools and 15% on the free lunch data reported by the LEA. Those LEAs with a higher percentage of students enrolled in the free lunch program receive a higher per pupil allocation. 15% State Administration and State level activities Of the 15%, not more than 25% for administration. 85% of the grant State Administration: Grants to Subgrantees: Purpose Title V funds made available to local educational agencies shall be used for innovative assistance including the following: (a) technology related to the implementation of school-based reform programs, including professional development to assist teachers and other school officials to use effectively such equipment and software; (b) programs for the acquisition and the use of instructional and educational materials, including library services and materials (including media materials), assessments, reference materials, computer software and hardware for instructional use, and other curricular materials tied to high academic standards and intended to improve student achievement; (c ) promising education reform projects, including effective schools and magnet schools; 17 Part I: Grants Process – Federal Entitlements (d) programs to improve the higher-order thinking skills of disadvantaged elementary and secondary school students and to prevent students from dropping out of school; (e) programs to combat illiteracy in the student and adult population, including parent illiteracy; (f) programs to provide for the educational needs of gifted and talented children; (g) school reform activities consistent with school improvement programs and activities. Program Contact: Fiscal Contact: Robin Jarvis Yvette Johnson (225) 342-3380 (225) 342-6311 18 Part I: Grants Process – Federal Entitlements (8) Vocational Education – Basic Grants to States Carl D. Perkins Act (Perkins III) Public Law 105-332 CFDA Number 84.048 Grant Period: July 1 - June 30 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $22,051,050 $25,926,735 $23,396,372 July 1, 2001 – June 30, 2002 July 1, 2002 – June 30, 2003 July 1, 2003 – June 30, 2004 Note: This grant is awarded by USDOE to the Louisiana Community and Technical College System (LCTCS). The Department of Education participates in this program for the administration of the Secondary allocation to LEAs through a Memorandum of Understanding with LCTCS. Basis of State Allocations: Basis of Local Allocations: State Administration: State Leadership: Grants to Subgrantees: Formula based on relative population of the state. Formula based 30% on youth population within the LEA and 70% on the low-income youth within the LEA. 5%, of which the Department of Education receives 40%. 10%, of which the Department of Education receives 50%. 85% must flow-through to eligible recipients, of which 56% will be allocated to Secondary LEA recipients. Purpose This grant promotes reform, innovation, and continuous improvement in vocational and technical education. The program goal is one of ensuring that students acquire the skills and knowledge they need to meet challenging State academic standards and industry-recognized skill standards, and to prepare for postsecondary education, further learning, and a wide range of opportunities in high skill, high wage careers. State Leadership funds are for the assessment of vocational and technical education programs assisted under the Act, including an assessment of how needs of special populations are being 19 Part I: Grants Process – Federal Entitlements addressed and how programs are designed to enable members of special populations to meet State performance levels. Other required activities include: • • • • • Professional Development Supporting programs that integrate academic and vocational education Developing, improving and expanding use of technology Supporting partnerships of LEAs, institutions of higher education, and adult education providers Supporting programs for special populations, including single parents, individuals with disabilities, economically disadvantaged, individuals preparing for non-traditional employment, displaced homemakers, and individuals with limited English proficiency or barriers to educational achievement. Required uses for Local Funds Local funds shall be used to provide vocational and technical education in programs that: • • Provide services that are of such size, scope and quality to be effective Strengthen the academic, and vocational and technical skills of students through the integration of academics with vocational and technical education programs through a coherent sequence of courses to ensure learning in the core academic, and vocational and technical subjects Provide students with strong experience in and understanding of all aspects of an industry Develop, improve or expand the use of technology in vocational and technical education Provide professional development programs Develop and implement evaluations, including an assessment of how the needs of special populations are being met Initiate, improve, expand and modernize vocational and technical education Link secondary and post secondary education • • • • • • Permissible uses for Local Funds: • • • • • • • Improving or developing new courses Career guidance and academic counseling for students participating in programs Teacher preparation programs that assist individuals with experience in business and others in becoming vocational and technical education instructors Leasing, purchasing, upgrading, or adapting equipment Programs for special populations Nontraditional training and employment activities Work-related experience, such as internships, cooperative education, school based enterprises, entrepreneurship, and job shadowing that are related to vocational and technical education programs 20 Part I: Grants Process – Federal Entitlements • • • • • • • The involvement of parents, business, and labor organizations in the design, implementation, and evaluation of programs Local education and business partnerships Vocational and technical student organizations Mentoring and support services Family and consumer sciences programs Vocational and technical education programs for adults and school dropouts to complete their secondary education Assisting participating students in finding employment and continuing their education Program Contact: Fiscal Contact: Patricia Merrick Buddy Goudeau (225) 342-3488 (225) 342-6311 21 Part II: Grants Process – Federal Discretionary Funds Federal discretionary funds are those awarded on a competitive basis to those eligible participants whose proposals meet federal requirements and acceptable standards. States may be allowed to establish criteria for awarding funds to recipients within federal requirements depending on the program. These funds are discretionary because the State has the option of distributing the funds in the following ways: 1) formula basis, 2) competitive award, or 3) Request For Proposal. A. Federal discretionary programs awarded on a competitive basis: 1. Special Education – IDEA Part B, Section 611: Grants to States 2. Special Education – IDEA Part B, Section 619: Preschool Grants 3. Title I, Part B – Even Start Family Literacy Programs 4. Title I, Part C - Migrant Education 5. Title I, Part D – Neglected and Delinquent 6. Title VII: Education for Homeless Children and Youth- Stewart B. McKinney 7. Title II, Part D Enhancing Education through Technology 8. Comprehensive School Reform Demonstration Program 9. Adult Education – Basic Grants to States 10. Advanced Placement Fee Payment Program 11. Refugee Children School Impact Grant 12. School Renovation, IDEA, and Technology Grant Programs 13. Special Education State Program Improvement Grants 14. LA 4/Pre K Program 15. Starting Points (TANF) 16. Pre-GED/Skills Option Program 17. Title I, Part B – Reading First State Grants 18. Title IV, Part B – 21st Century Community Learning Centers 19. Title IV, Part A – Safe & Drug Free Schools and Communities – Community Service for Expelled or Suspended Students 20. Title VI, Part A Subpart 1 – Grants for State Assessments and Related Activities 21. Title VI, Part B – Rural Education Initiative B. PROCESS 1. The SDE receives notice of availability of grant funding. 2. The SDE requests the SBESE to approve the discretionary elements of the grant. The appropriate SBESE Committee addresses the request.) a. Program Criteria (i.e., Focus of the funds based on federal guidelines) b. Allocation Methodology 3. The SDE prepares a state-level application for the Superintendent’s signature. 4. The SDE seeks the SBESE’s approval of the State-level plan/application. 22 Part II: Grants Process – Federal Discretionary Funds 5. The SDE submits application to federal awarding agency. 6. The SDE receives grant notification for the awarded funds. 7. The SDE staff develops the subrecipient application/proposal packet for distribution to all eligible participants including the following: a. b. c. d. Application forms Instructions for submission of application and budget. Potential award amount (or range of funds available) Description of criteria for awarding of competitive grants (i.e., rubric for evaluating proposals) e. Deadline for submission of proposal 8. The SDE receives and evaluates proposals. 9. Allocations are awarded to subrecipients based on outcome of competitive process and availability of funds (The SBESE’s Finance Committee addresses the eligibility). The SDE requests that the subrecipients submit a budget revision/revised budget to match the final amount awarded. 10. The SDE conducts, prepares, and submits to the SBESE an evaluation of the program as appropriate and indicated by federal law. 23 Part II: Grants Process – Federal Discretionary Funds Disadvantaged or Disabled Student Support (1) Special Education Individuals with Disabilities Education Act Part B: Assistance for Education of All Children With Disabilities Section 611: Grants to States for the Education of Children With Disabilities CFDA Number 84.027 Grant Period: July 1 - September 30 Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $65,731,023 $77,220,761 $99,271,780 $119,376,775 $142,508,233 The federal government issues an annual grant award notification for IDEA Part B that, differentiates the allowability of funds as follows: (1) Total grant award (2) LEA flow-through (3) LEA base allocation, (4) LEA Minimum Population/Poverty allocation, (5) Minimum capacity building and improvement, (6) Maximum state setaside and (7) Portion of maximum state set-aside available for administration . To assist districts/schools, institutions of higher education, parent organizations and community agencies build the capacity to address identified performance goals, the LDOE issues Request for Proposals in the following categories: 1) General Education Initiative 2) Statewide Student Support Projects 3) Statewide Critical Shortages in Personnel. These proposals address a three-year planning period for goals and objectives, and approved projects are required to submit yearly continuation-projects that are reviewed by external reviewers for recommendation for approval or non-approval. Basis of State Allocations: Basis of Local Allocations: 24 Part II: Grants Process – Federal Discretionary Funds State Set-Aside: State Set-Aside amounts are limited to the maximum amount that a State could set-aside in the prior federal fiscal year, plus an adjustment based on the lesser of the rate of inflation or the percentage increase in the State Education Agency’s allocation over the preceding year. For the 2003 grant, the maximum amount that all States may use for State level activities is the 2002 level plus approximately 2.03% for inflation. The maximum State setaside amount for the 2002 grant for Louisiana is $13,999, 100. Of this amount, $2,799,820 is available for administration of the grant. State Administration: Of the state set-aside amount, states are limited to no more than the amount allowable in the Table from USDOE for administration. State Level Activities: Funds may be used for support and direct services, including technical assistance and personnel development and training; administrative costs of monitoring and complaint investigation (but only to the extent that those costs exceed the costs incurred for those activities during the 1985 grant); establishing and implementing the mediation process required by IDEA, including providing for the costs of mediators and support personnel; assisting LEAs in meeting personnel shortages; developing a State Improvement Plan; conducting activities at the State and local levels to meet the performance goals established by the state; supporting implementation of the State Improvement Plan; supplementing other amounts used to develop and implement a statewide coordinated services system designed to improve results for children and families, including children with disabilities and their families (not to exceed 1% of the funds received); and as an additional source of funding for providing subgrants to LEAs for capacity building and improvement activities. Funds that a State sets aside may be distributed to LEAs, at the State’s discretion, in any manner determined appropriate by the state. Grants to Subgrantees: The minimum amount that a State must use for subgrants to LEAs for capacity building and improvement activities is 25 Part II: Grants Process – Federal Discretionary Funds equal to the maximum amount that the State was allowed to retain for State level activities for FY 2002, multiplied by the difference between the percentage increase in the State’s allocation from the previous year, and the rate of inflation. Purpose: The Grants to States program provides formula grants to assist states in meeting the excess costs of providing special education and related services to children with disabilities. These funds are to be used by LEAs to provide direct services and make systemic change to improve results for children with disabilities through: (1) direct services, including alternative programming for children who have been expelled from school, and services for children in correctional facilities, children enrolled in State-operated or State-supported schools, and children in charter schools; (2) addressing needs or carrying out improvement strategies identified in the State Improvement Plan; (3) adopting promising practices, materials, and technology, based on knowledge derived from education research and other sources; (4) establishing , expanding or implementing interagency agreements and arrangements between LEAs and other agencies concerning the provision of services to children with disabilities and their families; and (5) increasing cooperative problem-solving between parents and school personnel and promoting the use of alternative dispute resolution. Program Contact: Fiscal Contact: Virginia Beridon Kimbra Lamonte (225) 342-3633 (225) 342-6311 26 Part II: Grants Process – Federal Discretionary Funds (2) Special Education Individuals with Disabilities Education Act Part B: Assistance for Education of All Children with Disabilities Section 619: Preschool Grants for Children with Disabilities CFDA Number 84.173 Grant Period: July 1 - September 30 Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $6,382,405 $6,628,385 $6,628,385 $6,628,385 $6,587,642 The federal government issues an annual grant award notification for Preschool–Section 619 that differentiates the allowability of funds as follows: (1) Total award (2) Minimum Flow-through to LEAs (3) LEA Base Allocation (4) Minimum LEA Population/Poverty Amount (5) Maximum State Set-Aside (6) Portion of Maximum State Set-Aside available for administration. Basis of State Allocations: Basis of Local Allocations: To assist districts/schools and parent organizations build the capacity to address Free Appropriate Public Education to 3-5 year old population. State Set-Aside: State set-aside amounts are limited to the maximum amount that a State could set-aside in the prior federal fiscal year, plus an adjustment based on the lesser of the rate of inflation or the percentage increase in the SEA’s allocation over the preceding fiscal year. Funds that a State sets aside may be distributed to LEAs, at the State’s discretion, in any manner determined appropriate by the State. Since there was no percentage increase in the SEAs allocation over the preceding fiscal year, the amount available for State set-aside remains the same as the amount available in fiscal year 2002. Of the state set-aside amount, states are limited to no more than the amount allowable in the Table from USDOE for administration. 27 State Administration: Part II: Grants Process – Federal Discretionary Funds State Level Activities: Funds may be used for (1) support services that may benefit children with disabilities younger than three or older than five as long as those services also benefit children with disabilities aged three through five; (2) direct services for children with disabilities who are eligible for services under section 619; (3) the development of a State Improvement Plan; (4) activities at the State and local levels to meet the performance goals established by the State in their State Part B application, and to support implementation of the State Improvement Plan; and (5) supplements other funds used to develop and implement a Statewide coordinated services system designed to improve results for children and families, including children with disabilities and their families (up to 1% of the amount received). Grants to Subgrantees: Allocations are distributed to LEAs on the same basis as the State: (1) Base Payment for LEAs (1997 Flow-Through), (2) Based on Population/Poverty Factors (3) Minimum Flow Through to LEAs. Purpose Preschool Grants are provided in addition to funds provided under the Grants to States program for this population to assist States to in making a free, appropriate, public education (FAPE) available to all children with disabilities in the 3 through 5 year old age range and to ensure that a minimum level of funding is targeted toward serving children in this age range. Program Contact: Fiscal Contact: Virginia Beridon Kimbra Lamonte (225) 342-3633 (225) 342-6311 28 Part II: Grants Process – Federal Discretionary Funds (3) Title I, Part B: Even Start Family Literacy Programs CFDA Number 84.213 Grant Period: Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $3,046,212 $3,019,760 $4,685,548 $4,202,149 $4,936,203 July 1, 1999 - September 30, 2000 July 1, 2000 - September 30, 2001 July 1, 2001 - September 30, 2002 July 1, 2002 - September 30, 2003 July 1, 2003 - September 30, 2004 Basis of State Allocations: Basis of Local Allocations: Formula is based on the amount of Title I, Part A funds received. Discretionary competitive grants based on applications submitted by partnerships of LEAs and nonprofit communitybased organizations or other nonprofit organizations. Maximum amount of 6% for administration and state level activities of which administration may not exceed half of such amount. 94% Title I, Part B State Administration: Grants to Subgrantees: Purpose Title I, Part B provides grant funds to family-centered education projects to help parents become full partners in the education of children, to assist children in reaching their full potential as learners, and to provide literacy training for their parents. The purpose of Even Start is to help break the cycle of poverty and illiteracy by improving the educational opportunities of the nation’s low-income families through a unified family literacy program. Local Even Start projects must integrate and coordinate three core components: early childhood education, adult education (basic, secondary or English as a second language), and parenting education. The program’s design is based on the notion that these components build on each other and that families need to receive all three services, not just one or two, in order to affect lasting change and improve children’s school success. 29 Part II: Grants Process – Federal Discretionary Funds To be eligible for Even Start, a family must have a parent who is eligible to participate in an adult education program under the Adult Education Act and one or more of their children must be less than 8 years of age. Program Contact: Fiscal Contact: Debi Faucette Wanda Pickering (225) 342-3336 (225) 342-6311 30 Part II: Grants Process – Federal Discretionary Funds 4) Title I, Part C: Education of Migratory Children CFDA Number 84.011 Grant Period: Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $2,772,254 $2,841,971 $2,690,641 $2,426,953 $2,426,953 July 1, 1999 – September 30, 2000 July 1, 2000 – September 30, 2001 July 1, 2001 – September 30, 2002 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Formula based primarily on the estimated number of migratory children living in each state full time and part time, and state per-pupil expenditures for education. Discretionary Competitive Grants 1% for administration 0.5% for State level activities for school improvement purposes 98.5% Basis of Local Allocations: State Administration: Grants to Subgrantees: Purpose It is the purpose of Title I, Part C funds to assist States to: (1) support high quality and comprehensive educational programs for migratory children to help reduce the educational disruptions and other problems that result from repeated moves; ensure that migratory children are provided with appropriate educational services; ensure that migratory children have the opportunity to meet the same challenging State content standards that all children are expected to meet; design programs to help migratory children overcome educational disruption, cultural and language barriers, social isolation, various health related problems, and other factors that inhibit the ability of such children to do well 31 (2) (3) (4) Part II: Grants Process – Federal Discretionary Funds in school, and to prepare such children to make a successful transition to postsecondary education or employment; and (5) ensure that migratory children benefit from State and local systemic reforms. Program Contact: Fiscal Contact: Debi Faucette Wanda Pickering (225) 342-3336 (225) 342-6311 32 Part II: Grants Process – Federal Discretionary Funds (5) Title I, Part D: Prevention and Intervention Programs for Children and Youth Who Are Neglected, Delinquent, or At Risk of Dropping Out CFDA Number 84.013 Grant Period: Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $587,253 $908,936 $828,355 $897,328 $1,180,481 July 1, 1999 – September 30, 2000 July 1, 2000 – September 30, 2001 July 1, 2001 – September 30, 2002 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Formula based on the number of neglected and delinquent children and youth who are enrolled in educational programs in adult correctional institutions and institutions or community day programs for neglected or delinquent children, and state per-pupil expenditures for education. Discretionary Competitive Grants 1% for administration 15% Transition 84% Flow-through Basis of Local Allocations: State Administration: Grants to Subgrantees: Purpose The purpose of the Neglected and Delinquent funds is (1) to improve educational services to children in local and state institutions for neglected and delinquent children and youth so that such children and youth have the opportunity to meet the same challenging State content standards and challenging State student performance standards that all children in the state will be expected to meet; (2) provide such children and youth the services needed to make a successful transition from institutionalization to further schooling and employment; and (3) to prevent at-risk youth from dropping out of school and to provide dropouts and youth returning from institutions with a support system to ensure their continued education. Funds provided to local educational agencies may be used for (1) dropout prevention programs which serve youth at educational risk, including pregnant and parenting teens, youth who have come in contact with the juvenile justice system, youth at least one year behind their expected grade level, migrant youth, immigrant youth, students with limited English proficiency and gang members; (2) the coordination of health and social services for such individuals if there is a 33 Part II: Grants Process – Federal Discretionary Funds likelihood that the provision of such services, including day care and drug and alcohol counseling, will improve the likelihood such individuals will complete their education; and (3) programs to meet the unique education needs of youth at risk of dropping out of school, which may include vocational education, special education, career counseling, and assistance in securing student loans or grants. Program Contact: Fiscal Contact: Jim Bogan Wanda Pickering (225) 342-1129 (225) 342-6311 34 Part II: Grants Process – Federal Discretionary Funds (6) Title VII: Education for Homeless Children and Youth Stewart B. McKinney – Vento Homeless Assistance Act CFDA Number 84.196 Grant Period: Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $709,331 $662,597 $745,759 $939,129 $1,214,808 July 1, 1999 – September 30, 2000 July 1, 2000 – September 30, 2001 July 1, 2001 – September 30, 2002 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Basis of Local Allocations: State Administration: Grants to Subgrantees: Purpose Formula allocation based on each State’s share of the current year’s Title I funding. Discretionary Competitive Grants $96,850 $1,117,958 The Stewart B. McKinney Homeless Assistance Act was passed in 1987 in response to the growing number of homeless persons, particularly families, in the United States. It allowed for a variety of assistance to homeless individuals and families, including the identification of barriers that prevented homeless children and youth from accessing a free and appropriate public education. Subsequent legislation strengthened the McKinney Act and required states to remove any barriers that homeless students might encounter as they attempted to enroll in, attend, and succeed in school. Funding became available to local education agencies to develop programs for meeting the educational needs of students who are experiencing homelessness and ensuring that such students have the opportunity to meet the same standards as their non-homeless peers. States make subgrants to local education agencies to facilitate the enrollment, attendance, and success in school of homeless children and youth. This effort includes addressing problems caused by transportation issues, immunization and residency requirements, lack of birth certificates and school records, and guardianship issues. The State must award grants to LEAs submitting an application on the basis of need. In determining need, the State may consider the number of homeless children and youth enrolled in 35 Part II: Grants Process – Federal Discretionary Funds preschool, elementary, and secondary schools within the area served by the agency, and must consider the needs of such children and youth and the ability of the agency to meet such needs. With McKinney-Vento funds, subgrantees may (1) hire supplemental teachers, tutors, social workers, counselors, homeless liaisons, psychologists, and other personnel; (2) contract with consultants to provide services that the LEA is unable to provide; (3) purchase supplemental supplies, materials, and software; (4) provide staff development; (5) provide student transportation beyond that which the LEA is required to provide; (6) purchase computers for student use; (7) purchase one computer for administrative purposes; or (8) provide nutritional assistance. Unallowable expenditures would include construction, any item that is not supplemental in nature, or anything that would not meet the intent of the program. Services provided through McKinney funds may be provided through programs on school grounds or at other facilities. Where such services are provided through programs to homeless students on school grounds, schools may provide services to other children and youth who are determined by the local educational agency to be similarly at risk of failing or dropping out of school. Program Contact: Fiscal Contact: Luke Chiniche Wanda Pickering (225) 342-3670 (225) 342-6311 36 Part II: Grants Process – Federal Discretionary Funds (7) Title II Part D: Enhancing Education Through Technology CFDA Number 84.318X Grant Period: Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $10,592,292 $10,086,672 $11,460,981 $14,168,071 July 1, 2000 – September 30, 2001 July 1, 2001 – September 30, 2002 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Basis of Local Allocations: Formula based on the State’s prior year share of Title I Part A funds. 50% of the flow-through funds are awarded on a formula based on the percentage of current year Title I, Part A funds the recipient received. The remaining 50% is a Competitive Grant process that serves the local educational agencies that have the highest number or percentage of children in poverty. States are encouraged to focus at least 30% on professional development activities. 5% 95% State Administration: Grants to Subgrantees: Purpose The purposes of Enhancing Education Through Technology is: (1) to provide assistance to States and localities for the implementation and support of a comprehensive system that effectively uses technology in elementary schools and secondary schools to improve academic achievement; (2) to encourage the establishment or expansion of initiatives, including initiatives involving public-private partnerships, designed to increase access to technology, particularly in schools served by high-need local educational agencies; (3) to assist States and localities in the acquisition, development, interconnection, implementation, improvement, and maintenance of an effective educational technology infrastructure in a manner that expands access to technology for students (particularly for disadvantaged students) and teachers; (4) to promote initiatives that provide school teachers, principals, and administrators with the capacity to integrate technology effectively into curricula and instruction that are aligned 37 Part II: Grants Process – Federal Discretionary Funds with challenging State academic content and student academic achievement standards, through such means as high quality professional development programs; to enhance the ongoing professional development of teachers, principals, and administrators by providing constant access to training and updated research in teaching and learning through electronic means; to support the development and utilization of electronic networks and other innovative methods, such as distance learning, which is delivering specialized or rigorous academic courses and curricula for students in areas that would not otherwise have access to such courses and curricula, particularly in geographically isolated regions; to support the rigorous evaluation of programs funded under this part, particularly regarding the impact of such programs on student academic achievement, and ensure that timely information on the results of such evaluations is widely accessible through electronic means; to support local efforts using technology to promote parent and family involvement in education and communication among students, parents, teachers, principals, and administrators. (5) (6) (7) (8) Program Contact: Fiscal Contact: Sheila Talamo Lisa Kling (225) 763-5575 (225) 342-6311 38 Part II: Grants Process – Federal Discretionary Funds School Accountability and Improvement: (8) Comprehensive School Reform Demonstration Program (CSRD) CFDA Number 84.332 Grant Period: Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $3,483,549 $4,965,808 $5,572,422 $5,927,327 $5,364,846 July 1, 1999 – September 30, 2000 July 1, 2000 – September 30, 2001 July 1, 2001 – September 30, 2002 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Formula based on the State’s prior year share of Title I Basic grants. Basis of Local Allocations: Competitive grant awards to local education agencies and participating schools. Schools receive annual awards of not less than $50,000 to adopt or develop comprehensive school reforms based on reliable research and effective practices. States are encouraged to give competitive preference to LEAs that target funds on schools that have low levels of student achievement and high dropout rates. State Administration: Grants to Subgrantees: 5% to cover reasonable and necessary expenses for administration, technical assistance, and evaluation activities. 95% Purpose The purpose of the CSRD program is to provide financial incentives for schools that need to improve student achievement substantially, particularly Title I schools; to implement comprehensive school reform programs that are based on reliable research and effective practices; and to include an emphasis on basic programs that are based on reliable research and effective practices, and include an emphasis on basic academics and parental involvement. These programs are intended to stimulate schoolwide change covering virtually all aspects of school operations, rather than a piecemeal, fragmented approach to reform. Through supporting comprehensive school 39 Part II: Grants Process – Federal Discretionary Funds reform, the program aims to enable all children in the schools served, particularly low-achieving children, to meet challenging State content and student performance standards. The CSRD program is intended to provide incentives for schools, particularly Title I schools in need of improvement, to engage in comprehensive school reform in order to raise the achievement of children in those schools. It is not a separate project that is “added on” to existing projects in a school. Rather, its purpose is to stimulate schools to revamp their overall educational operation by implementing a comprehensive reform program. CSRD funds alone are not intended to support the full implementation of a comprehensive program on an ongoing basis, including possible curriculum changes, sustained professional development, and enhanced parental involvement. Rather, a school engaging in comprehensive school reform must coordinate all the resources available to it – including Federal, State and local sources – to support its reform effort. A comprehensive school reform program is one that integrates all of the following components: • • innovative strategies and proven methods for student learning, teaching and school management that are based on reliable research and effective practices, and that have been replicated successfully in schools with diverse characteristics; a comprehensive design for effective school functioning, including instruction, assessment, classroom management, and professional development that aligns the school’s curriculum, technology, and professional development into a schoolwide reform plan designed to enable all students to meet challenging state content and performance standards and addresses needs identified through a school needs assessment; high quality and continuous teacher and staff professional development and training; measurable goals for student performance and benchmarks for meeting those goals; support structure within the school by school faculty, administrators and staff; meaningful involvement of parents and the local community in planning and implementing school improvement activities; external technical support and assistance; a plan for the evaluation of the implementation of school reforms and the student results achieved; utilization of other resources available to the school to coordinate services to support and sustain the school reform. • • • • • • • Only local education agencies that are eligible to receive Title I Part A funds may apply for CSRD funds awarded under the Section 1502 authority. CSRD funds awarded to an LEA under Section 1502 may be used only in schools that are eligible to participate under Title I, Part A. Any LEA may apply for CSRD funds awarded under the FIE authority. CSRD funds awarded under the FIE authority may be used for comprehensive school reform programs in any school. 40 Part II: Grants Process – Federal Discretionary Funds Each LEA application for CSRD subgrant must include the following information: • • • • identification of the schools to be served description of the program to be implemented description of LEA’s support evaluation strategies Program Contact: Fiscal Contact: Robin Jarvis Yvette Johnson (225) 342-3513 (225) 342-6311 41 Part II: Grants Process – Federal Discretionary Funds Adult Education: (9) Adult Education: Basic Grants to States Adult Education and Family Literacy Act Public Law 100-297 CFDA Number 84.002 Grant Period: Total Grant Award 1999 Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $7,253,261 $8,381,005 $9,409,354 $10,097,013 $9,425,471 July 1, 1999 – September 30, 2000 July 1, 2000 – September 30, 2001 July 1, 2001 – September 30, 2002 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Basis of State Allocations: Formula based on the ratio of adults age 16 and older who do not have a high school diploma or equivalent and who are not enrolled in a secondary school. Discretionary Competitive Grants 5% Administration 12.5% State Leadership, including Professional Development 82.5% may be used to support local programs and corrections education. A maximum of 8.25% of the allotment may be used for corrections education. An eligible provider must use no more than 5% of the subgrant for planning, administration, personnel development, and interagency coordination. Basis of Local Allocations: State Administration: Grants to Subgrantees: Purpose The program of Basic Grants to States is the major source of Federal support for basic skills programs. The purpose of the program is to provide educational opportunities for adults over the age of 16, not currently enrolled in school, who lack a high school diploma or the basic skills to function effectively in the workplace and in their daily lives. To receive a grant, the State agency must provide a non-Federal contribution in an amount equal to 25% of the total amount of funds expended for adult education and literacy activities in the State. State Leadership activities may include the following activities: • Professional development activities to improve the quality of instruction provided by local programs, volunteers, or State personnel 42 Part II: Grants Process – Federal Discretionary Funds • • • • • • • • • Technical assistance to local providers Technology assistance, including staff training, to local programs Support for State or regional networks of literacy resource centers Monitoring and evaluation Incentives for program coordination and integration and performance awards The development and dissemination of curricula Other activities of statewide significance Coordination with existing support services - such as transportation, child care, and other assistance designed to increase rates of enrollment in, and successful completion of, adult education and literacy activities Integration of literacy instruction and occupational skill training and promotion of linkages with employers Local programs of instruction emphasize the acquisition of basic skills including reading, writing, computation, communication, and problem-solving. Eligible providers of basic skills and literacy programs include the following public or private non-profit entities: local educational agencies, community-based organizations of demonstrated effectiveness, volunteer literacy organizations of demonstrated effectiveness, an institution of higher education, a public or private nonprofit agency, libraries, public housing authorities, nonprofit institutions with the ability to provide literacy services to adults and families, and a consortium of the agencies, organizations, institutions, libraries, or authorities described above. For-profit entities are not eligible providers, independently or as members of a consortium. In awarding grants and contracts to local programs, the State must consider • • • • • • • • • • the past effectiveness of applicants in improving the literacy skills of adults and families whether the activities coordinate with other available resources in the community the commitment of the applicant to serve individuals in the community that are most in need of literacy services, including individuals who have low incomes or minimal literacy skills whether or not the program is of sufficient intensity and duration for participants to achieve substantial learning gains whether or not the program uses instructional practices that research has proven to be effective in teaching individuals to read whether the activities are built on a strong foundation of research and effective educational practice whether the activities effectively employ advances in technology whether the activities provide learning in real-life contexts whether the activities are staffed by well-trained instructors, counselors, and administrators whether the activities offer flexible schedules and support services, such as child care and transportation, that are necessary to enable individuals, including individuals with disabilities or other special needs, to attend and complete programs. 43 Part II: Grants Process – Federal Discretionary Funds • • • whether the activities maintain a high quality information management system that has the capacity to report participant outcomes and to monitor program performance against State performance measures whether the local communities have a demonstrated need for additional English literacy programs the degree to which the eligible provider will establish measurable goals for participant outcomes. Program Contact: Fiscal Contact: Debi Faucette Buddy Goudeau (225) 342-3336 (225) 342-6311 44 Part II: Grants Process – Federal Discretionary Funds (10) Advanced Placement Fee Payment Program CFDA Number 84.330A Grant Period: Total Grant Award 2000 Total Grant Award 2001 Total Grant Award 2002 Total Grant Award 2003 $146,000 $146,000 $146,000 $146,000 July 1, 2000 – June 30, 2001 July 1, 2001 – June 30, 2002 July 1, 2002 – June 30, 2003 July 1, 2003 – June 30, 2004 Competitive Discretionary Competitive Grants None 100% Basis of State Allocations: Basis of Local Allocations: State Administration: Grants to Subgrantees: Purpose The primary purpose of the Advanced Placement Fee Payment Program is to enable States to reimburse part or all of the cost of advanced placement test fees to low-income individuals who (1) are enrolled in an advanced placement class, and (2) plan to take an advanced placement test. Allowable Activities: States receiving grants under this program may use the grant funds only to pay advanced placement test fees. The USDOE encourages States to undertake activities to increase the participation of lowincome students in advanced placement classes and testing, but grant funds may not be used for this purpose. Program Contact: Fiscal Contact: Nicole Honore Julie Cutrer (225) 763-5575 (225) 342-6311 45 Part II: Grants Process – Federal Discretionary Funds (11) Refugee Children School Impact Grant CFDA Number: 93.576 Grant Period: Total Grant Award for Grant Year 1999: Total Grant Award for Grant year 2000: Total Grant Award for Grant year 2001: Total Grant Award for Grant year 2002: Total Grant Award for Grant year 2003: $250,000 $250,000 $250,000 $250,000 $250,000 August 15, 1999 - August 14, 2000 August 15, 2000 – August 14, 2001 August 15, 2001 – August 14, 2002 August 15, 2002 – August 14, 2003 August 15, 2003 – August 14, 2004 Basis of State Allocations: Application is submitted by the State agency for grant funds. The applications must specify the purposes for which the funding will be used, make a reasonable case in documenting significant impact of refugee children in one or more school districts, and show that the proposed purposes are related to educating refugee children. Discretionary Competitive Grants As detailed in the grant application. At the discretion of the State Agency written agreements are required between grantees (SEA) and subgrantees or subcontractors that detail the scope of the work to be performed, work schedules, remuneration, and other terms and conditions that structure or define the relationship. Basis of Local Allocations: State Administration: Grants to Subgrantees: Grantor: Purpose U.S. Department of Health and Human Services; Administration for Children and Families Immigration and Nationality Act, section 412 The purpose of the Refugee Children School Impact Grant is to provide for some of the costs of educating refugee children incurred by local school districts in which significant numbers of refugee children reside. State departments of education may propose the purposes for which funding is most needed or could be most effectively utilized to improve the educational achievement of refugee children. Listed below are examples of the purposes for which a number of school districts have used funds for effective integration and education of refugee children: 46 Part II: Grants Process – Federal Discretionary Funds • • • • • • • English as a Second Language After school tutorials focused on helping students understand and complete assignments Programs that encourage high school completion and full participation in school activities After school activities that foster engagement in constructive activities that are alternatives to potentially negative behavior such as gang membership and dropping out of school Classroom, after school, and/or summer clubs and activities that foster understanding among youth from diverse cultures and cross-cultural activities that enrich the lives of all the children of the school and community Cognitive enrichment programs to bridge the gap between refugee students’ intellectual ability and the elements of school and curriculum that are culture-based Parental outreach programs that involve refugee parents in their children’s education to help them understand their children’s school life. Frequently, refugee parents are unfamiliar with American school life and feel their parental role is undermined as their children attend school and learn English. Schools, children, and parents benefit when the parents become partners Interpreter services for parent/teacher meetings and conferences Salaries for teachers and aides Bilingual/ bicultural counselors • • • Program Contact: Fiscal Contact: Virginia Beridon Kimbra Lamonte (225) 342-3633 (225) 342-6311 47 Part II: Grants Process – Federal Discretionary Funds (12) School Renovation, IDEA, and Technology Grants Program CFDA # 84.352 A Grant Period: Total Grant Award: $24,990,921 July 1, 2001 – August 31, 2005 Basis of State Allocations: Fund are distributed to States based on each State’s FY 2000 Title I, Part A LEA grant shares, with a small State minimum of one-half of one percent. Competitive Discretionary Grants 1% 99% Basis of Local Allocation: State Administration: Grants to Subgrantees: Purpose The FY 2001 Omnibus Appropriations Act provided $1.2 billion for grants to local educational agencies for urgent school renovation, activities authorized under Part B IDEA, technology activities related to school renovation, and charter school financing. A state does not have to provide every high-poverty and rural LEA with a grant. In fact, states are prohibited from doing so on a formula basis because the grants are to be awarded competitively. In addition, non-profit private schools with student poverty rates of 40 percent or greater will participate in the program on an equitable basis. These private schools will be able to use the program to modify school facilities to meet standards under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act and to abate and remove asbestos. Permissible uses of funds: (1) Emergency repairs or renovations to public school facilities only to ensure the health and safety of staff and students including: (a) repairing, replacing, or installing roofs electrical wiring, plumbing systems or sewage systems; (b) repairing, replacing, or installing heating, ventilation, or air conditioning systems (including insulation); and (c) bringing public schools into compliance with fire and safety codes. 48 Part II: Grants Process – Federal Discretionary Funds (2) School facilities modifications necessary to render public school facilities accessible in order to comply with the Americans with Disabilities Act of 1990. School facilities modifications necessary to render public school facilities accessible in order to comply with Section 504 of the Rehabilitation Act of 1973. Asbestos abatement or removal from public school facilities. Renovation, repair and acquisition needs related to the building infrastructure of a charter school. (3) (4) (5) Funds may not be used for: (A) Payment of maintenance costs in connection with any projects constructed in whole or in part with federal funds provided herein. The construction of new facilities, except for facilities for an impacted local educational agency. Stadiums or other facilities primarily used for athletic contests or exhibitions or other events for which admission is charged to the general public. (B) (C) Program Contact: Fiscal Contact: Pam Wall Yvette Johnson (225) 342-3517 (225) 342-6311 49 Part II: Grants Process – Federal Discretionary Funds (13) Special Education State Program Improvement Grants for Children with Disabilities CFDA # 84.323 Grant Period: Total Grant Award for Grant year 2001: Total Grant Award for Grant year 2002: Total Grant Award for Grant year 2003: $1,100,000 $1,100,000 $1,100,000 August 1, 2001 – July 31, 2002 August 1, 2002 – July 31, 2003 August 1, 2003 – July 31, 2004 Grant is a 5 year grant with awards of $1,100,000 each year, totaling $5,500,000. Basis of State Allocations: Basis of Local Allocations: State Administration: Grant to Subgrantees: Discretionary Competitive Grants Competitive Grant Process As Detailed in the Grant Application Allocations are made to the Local Education agency named in the grant submitted to the USDOE for approval. Purpose The purpose if this program, authorized under the Individuals with Disabilities Education Act (IDEA) Amendments of 1997, is to assist State educational agencies and their partners referred to in Section 652 (b) of IDEA with reforming and improving their systems for providing educational, early intervention, and transitional services, including their systems for professional development, technical assistance, and dissemination of knowledge about best practices, to improve results for children with disabilities. Program Contact: Fiscal Contact: Virginia Beridon (225) 342-3633 Kimbra Lamonte (225) 342-6311 50 Part II: Grants Process – Federal Discretionary Funds (14) LA 4/PreK Program Temporary Assistance to Needy Families (TANF) CFDA # 93.558 Grant Period: Total Grant Award 2002 Total Grant Award 2003 Total Grant Award 2004 $15,000,000 $30,274,125 $35,470,137 July 1, 2001 – June 30, 2002 July 1, 2002 – June 30, 2003 July 1, 2003 – June 30, 2004 Discretionary Competitive, among the SBESE Districts 10% 90% Basis of State Allocations: Basis of Local Allocations: Amount for State Administration: Amount for Local Allocation: Purpose: The purpose of this program is to provide high quality, early childhood services for ten hours each school day to four-year-olds considered to be at risk of achieving academic success in subsequent years. This program initiative meets Temporary Assistance to Needy Families (TANF) goal #4, “to encourage the formation and maintenance of two-parent families” (Family Formation) by providing eligible at-risk families with quality, early childhood education for four-year-old children. In order to qualify for this program at no cost, children must be one year younger than the age eligible for kindergarten, and eligible to receive free or reduced price meals pursuant to the federal Child Nutrition Program as documented by a completed application for such meals, whether or not such meals are sought. The LA 4 program will be universally available to all eligible children in participating school systems. Children who are not eligible for free or reduced-price meals may be charged tuition fees by the local school system. The LA 4 program requires that local school systems collaborate with all governmentally funded and interested private providers of early childhood services and family services within the local school system’s jurisdiction. This networking of comprehensive services is intended to support 51 Part II: Grants Process – Federal Discretionary Funds parents in attaining higher literacy levels, employment counseling, crisis intervention, knowledge of child development, and acquisition of positive parenting skills. These services will promote greater financial stability for families. High-quality preschool programs for at-risk children have been shown to result in more positive outcomes relative to academic achievement, resistance to drug use and other criminal activities, lower levels of teen pregnancy, and good mental health. These outcomes are associated with family stability. Program implementation funds will be awarded by the Department of Education to local school systems within the eight Louisiana State Board of Elementary and Secondary Education (SBESE) election districts based on the order in which eligible applications are received in each SBESE district. Available funds allocated for each SBESE election district will be based on the same percentage of at-risk, four-year-old children not likely to receive preschool services residing in the district. The amount allocated per pupil shall not exceed $5,000 annually. LA 4 programs will adhere to the developmental philosophy proven to result in the best student outcomes. Inherent in this philosophy is the provision of child-centered programs directed toward the development of cognitive, social, emotional, communication and motor skills in a manner and at a pace consistent with the needs and capabilities of the individual child. There will be a maximum of 20 students per class, with one certified teacher and one paraprofessional for each class. Each classroom teacher must have a teaching certificate in nursery school, kindergarten, or early intervention. TANF funds shall: • • • • Not be used to supplant federal or state funds in existing programs. Be used to supplement and expand existing programs to create new programs. Not be used as a match to draw down other federal funds. Be used only for the designated purposes. Program Contact: Fiscal Contact: Mary Louise Jones (225) 342-3406 Lisa Kling (225) 342-6311 52 Part II: Grants Process – Federal Discretionary Funds (15) Starting Points Temporary Assistance to Needy Families (TANF) CFDA # 93.558 Grant Period: Total Grant Award 2004 - $5,019,000 Basis of State Allocations: Basis of Local Allocations: Amount for State Administration: Amount for Local Allocation: Purpose: Appropriation of the State Legislature Formula 10% 90% The purpose of this program is to provide high quality early childhood services to four-year-olds, at no cost to children considered to be at risk of achieving later academic success, which is defined as children eligible for free and reduced price meals. This program initiative meets temporary assistance to needy families (TANF) goals #3 and #4, “to encourage the formation and maintenance of two-parent families and to prevent and reduce the incidence of out-of-wedlock pregnancies.” These goals are met by this initiative through the provision of early education and support services for all enrolled four-year-olds. In order to qualify for this program at no cost to families, children must be one year younger than the age eligible for kindergarten and eligible to receive free or reduced meals pursuant to the federal child nutrition program as documented by a completed application for such meals, whether or not such meals are sought. The Starting Points program will be universally available to all age-eligible children in participating school systems. The program will include six hours (a minimum of 360 minutes of instructional time) of developmentally appropriate education/instructional services. A program of developmentally appropriate childhood education, which shall meet the standards required of a high quality early childhood education program as determined by the Department of Education. The curriculum shall be research-based, support interrelated development, and be aligned with the Louisiana Standards for Programs Serving Four-Year-Old Children in the 53 Part II: Grants Process – Federal Discretionary Funds following domains: Creative Expression (art, music, drama), Language and Literacy, Mathematics, Physical, Science, Social/Emotional. Funding will be based on number of students to be served multiplied by a 95% attendance rate. The amount per pupil in attendance shall not exceed $3190 annually. There will be a maximum of 20 students per class, with one certified teacher and one paraprofessional for each class. Each classroom teacher must have a teaching certificate in nursery school, kindergarten or early intervention. TANF funds shall: • • • • Not be used to supplant federal or state funds in existing programs. Be used to supplement and expand existing programs to create new programs. Not be used as a match to draw down other federal funds. Be used only for the designated purposes. Any overpayment will be offset from future payments. Program Contact: Fiscal Contact: Mary Louise Jones (225) 342-3406 Lisa Kling (225) 342-6311 54 Part II: Grants Process – Federal Discretionary Funds (16) Pre-GED/Skills Option Program Temporary Assistance To Needy Families CFDA# 93.558 Grant Period: Total Grant Award 2002 Total Grant Award 2003 Total Grant Award 2004 $14,000,000 $ 7,000,000 $ 4,500,000 July 1, 2001 – June 30, 2002 July 1, 2002 – June 30, 2003 July 1, 2003 – June 30, 2004 Discretionary Competitive Grant Process $10% $90% Basis of State Allocations: Basis of Local Allocations: Amount for State Administration: Amount for Local Allocations: Purpose The purpose of the Pre-GED/Skills Option program is to give students an avenue for achieving academically and for ultimately earning recognized credentials that will make it possible for them to exit high school, and to enter postsecondary education and/or the work force. The skills component of the program helps prepare students to work competently in specific occupations and to function as successful members of their community. This program meets Temporary Assistance to Needy Families (TANF) goal #3, “to prevent and reduce the incidence of out-of-wedlock births” by providing intervention and improved life prospects for students who show evidence of failing, dropping out, or engaging in negative behaviors that can lead to dependency, out-of-wedlock births, imprisonment, etc. Therefore, program services are not limited to the needy. Students eligible for this program typically leave before graduation either because they have not been successful in earning enough Carnegie credits to graduate from school in the expected four year time period, or because they have been unsuccessful in passing the State’s high stakes examination. There is a correlation between increased out-of-wedlock pregnancies and students who drop out of school. Because this program will serve as an intervention to keep students in school longer, it provides a correlation to improved life prospects for the students, leading to reduced out-of-wedlock pregnancies. 55 Part II: Grants Process – Federal Discretionary Funds Students shall be 16 years of age or older, and meet one or more of the following criteria to participate: • • • • Failed the 8th grade LEAP 21 English language arts or math test for one or more years. Failed the English language arts, math, science, or social studies portions of the Graduate Exit Exam. Participated in out-of-level testing or alternate assessment. Earned not more than 5 Carnegie units by age 17, not more than 10 Carnegie units by age 18, and not more than 15 Carnegie units by age 19. Program Contact: Fiscal Contact: Debi Faucette Julie Cutrer (225) 342-3336 (225) 342-6311 56 Part II: Grants Process – Federal Discretionary Funds (17) Title I, Part B, Reading First State Grants CFDA# 84.357A Grant Period: Total Grant Award 2002 Total Grant Award 2003 $19,216,779 $24,747,731 July 1, 2002 – June 30, 2003 July 1, 2003 – June 30, 2004 Funds are allocated by formula based on states’ share of children aged 5-17 from families below the poverty line. Competitive Grant Process 20% as follows: 10% of 20%- Planning, Administration, and Reporting Professional Development 65% of 20% Technical Assistance 25% of 20% 80% of Total grant is flow through Basis of State Allocations: Basis of Local Allocations: Amount for State Administration: Amount for Local Allocations: Purpose The Reading First Grants has the following purposes: (1) provide opportunities for academic enrichment, including providing tutorial services to help students, particularly students who attend low-performing schools, to meet State and local student academic achievement standards in core academic subjects, such as reading and mathematics; (2) offer students a broad array of additional services, programs, and activities, such as youth development activities, drug and violence prevention programs, counseling programs, art, music, and recreation programs, technology education programs, and character education programs, that are designed to reinforce and complement the regular academic program of participating students; and (3) offer families of students served by community learning centers opportunities for literacy and related educational development. Program Contact: Fiscal Contact: Robin Jarvis Yvette Johnson (225) 342-9615 (225) 342-6311 57 Part II: Grants Process – Federal Discretionary Funds (18) Title IV, Part B, 21st Century Community Learning Centers CFDA# 84.287 Grant Period: Total Grant Award 2002 Total Grant Award 2003 $6,248,838 $10,271,435 July 1, 2001 – June 30, 2003 July 1, 2002 – June 30, 2003 Formula based on each states’ prior-year share of Title I, Part A Competitive Grant Process 5% 95% Basis of State Allocations: Basis of Local Allocations: Amount for State Administration: Amount for Local Allocations: Purpose The purpose of this funding is to support programs that: prevent violence in and around schools, prevent illegal use of alcohol, tobacco, and drugs, involve parents and communities, and are coordinated with related Federal, State, school, and community efforts and resources to foster a safe and drug-free learning environment that supports student academic achievement, through the provision of Federal assistance to: (1) States for grants to local educational agencies and consortia of such agencies to establish, operate, and improve local programs of school drug and violence prevention and early intervention; (2) States for grants to, and contracts with, community-based organizations and public and private entities for programs of drug and violence prevention and early intervention, including community-wide drug and violence prevention planning and organizing activities; (3) States for development, training, technical assistance, and coordination activities; and, (4) Public and private entities to provide technical assistance, conduct training, demonstrations, and evaluation, and to provide supplementary services and community-wide drug and violence prevention planning and organizing activities for the prevention of drug use and violence among students and youth. Program Contact: Fiscal Contact: Pam Wall Yvette Johnson (225) 342-3517 (225) 342-6311 58 Part II: Grants Process – Federal Discretionary Funds (19) Title IV, Part A, Safe & Drug-Free Schools and Communities, Community Service for Expelled or Suspended Students CFDA# 84.184C Grant Period: Total Grant Award 2002 Total Grant Award 2003 $943,787 $930,607 July 1, 2001 – June 30, 2002 July 1, 2002 – June 30, 2003 Formula is based on a State’s relative share of its school-aged population and its relative share of Title I, Part A funds. 7% 93% Basis of State Allocations: Amount for State Administration: Amount for Local Allocations: Purpose This program authorizes formula grants to States to carry-out programs under which students expelled or suspended from school are required to perform community service. The goal of this program is to provide suspended and expelled students with meaningful activities to occupy their time during their absence from regular school, to help them avoid negative behavior, and to teach them the value of service to others and their communities. Program Contact: Fiscal Contact: Almenia Warren Wanda Pickering (225) 342-3338 (225) 342-6311 59 Part II: Grants Process – Federal Discretionary Funds (20) Title VI, Part A, Subpart 1 – Grants for State Assessment and Related Activities (NEW) CFDA# 84.369A Grant Period: Total Grant Award 2002 Total Grant Award 2003 $6,519,934 $6,585,637 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Formula grants to states 100% Basis of State Allocations: Amount for State Administration: Purpose These grants enable states to: (1) pay costs of the development of the additional State assessments and standards required by Section 1111(b), which may include the costs of working in voluntary partnerships with other States, at the sole discretion of each such State; and, (2) administer previously developed assessments or to carry out other activities described in this subpart and other activities related to ensuring that the State’s schools and local educational agencies are held accountable for results, such as the following: (a) Developing challenging State academic content and student academic achievement standards and aligned assessments in academic subjects for which standards and assessments are not required by section 1111(b). (b) Developing or improving assessments of English language proficiency necessary to comply with section 1111(b)(7). (c) Ensuring the continued validity and reliability of State assessments. (d) Refining State assessments to ensure their continued alignment with the State’s academic content standards and to improve the alignment of curricula and instructional materials. (e) Developing multiple measures to increase the reliability and validity of State assessment systems. 60 Part II: Grants Process – Federal Discretionary Funds (f) Strengthening the capacity of local educational agencies and schools to provide all students the opportunity to increase educational achievement, including carrying out professional development activities aligned with State student academic achievement standards and assessments. (g) Expanding the range of accommodations available to students with limited English proficiency and students with disabilities to improve the rates of inclusion of such students, including professional development activities aligned with State academic achievement standards and assessments. (h) Improving the dissemination of information on student achievement and school performance to parents and the community, including the development of information and reporting systems designed to identify best educational practices based on scientifically based research or to assist in linking records of student achievement, length of enrollment, and graduation over time. Program Contact: Fiscal Contact: Scott Norton Laurie Roche’ (225) 342-3380 (225) 342-6311 61 Part II: Grants Process – Federal Discretionary Funds (21) Title VI, Part B – Rural Education Initiative CFDA# 84.35B Grant Period: Total Grant Award 2002 Total Grant Award 2003 $3,720,436 $4,772,374 July 1, 2002 – September 30, 2003 July 1, 2003 – September 30, 2004 Formula to LEAs in an amount equal to: (1) $20,000 plus $50 for each student in average daily attendance above 50 students in schools served by the LEA, except that no LEA may receive more than $60,000; (2) minus the amount the LEA received the previous year under the Teacher Quality, Innovative Programs, Safe and Drug Free Schools, and Educational Technology programs. 5% 95% Basis of State Allocations: Amount for State Administration: Amount for Local Allocations: Purpose The purpose of the Rural Education Achievement Program is to provide additional formula funds and flexibility in the use of certain Federal funds to small rural districts. A new program was created this year to provide additional funds to rural districts that: (1) are ineligible to participate in the Small, Rural School Achievement program; and (2) serve concentrations of poor students. Appropriations are to be divided equally between the two programs. Program Contact: Fiscal Contact: Pam Wall Yvette Johnson (225) 342-4147 (225) 342-6311 62 Part IV: Grants Process – State Programs – Competitive State funds allocated on a formula basis are those allocated to all eligible participants. These are non-discretionary funds that must be spent for specific purposes. A. State programs allocated on a formula basis or on other mandated distributions: 1. 2. 3. 4. 5. 6. 7. 8. 9. B. Special Education Subgrantees/ESYP – Laura I Teacher Assistance and Assessment K – 3 Reading and Math LEAP 21 Remediation Education Excellence Fund LEAP 21 Tutoring GEE 21 Remediation School Improvement Grants High School Corrective Actions PROCESS 1. The SDE receives a letter for a program outlining funds appropriated in current fiscal year. The SDE staff develops a subrecipient application/proposal packet for distribution to all eligible participants including the following: a. b. c. d. 3. 4. Application forms Instructions for submission of application and budget. Potential award amount (or range of funds available) Deadline for submission of proposal 2. The SDE seeks the SBESE’s approval of program guidelines/application. Subrecipients are provided applications and potential award amounts including specific instructions for preparing a budget. The SDE prepares the allocations of funds to recipients based on formulas established in program legislation and/or regulations. The SDE submits allocations to the SBESE’s Finance Committee for approval. The SDE conducts, prepares, and submits to the SBESE an evaluation of the program as appropriate. 5. 6. 7. 63 Part IV: Grants Process – State Programs – Competitive DISADVANTAGED OR DISABLED STUDENT SUPPORT (1) Extended School Year Program Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Grant Amount: $3,033,140 PURPOSE To provide funding of the Extended School Year Program (ESYP) for exceptional students ages three through 21 who, without instruction in excess of 180 days, will experience a significant loss in skills. State and Federal laws require local education agencies (LEAs) to identify and serve students who are likely to attain the long term educational goal(s) specified in their IEPs without the provision of an extended program. Revised policies/procedures and criteria have been developed by the State Department of Education (in connection with the Laura I Consent Decree) to assist the LEAs in identifying eligible children and providing appropriate services. The funds are used to cover the cost of instructional and related services personnel, transportation, materials and other costs associated with the delivery of an extended IEP and training or support activities related to development and implementation of a model statewide program. BASIS OF ALLOCATIONS Allocations are awarded on a per pupil basis as per the Annual December 1 LANSER Child Count. Program Contact: Fiscal Contact: Virginia Beridon Kimbra Lamonte (225) 342-3633 (225) 342-6311 64 Part IV: Grants Process – State Programs – Competitive QUALITY EDUCATORS (2) Louisiana Teacher Assistance and Assessment Program Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $3,202,454 PURPOSE In the Louisiana Teacher Assistance and Assessment Program, new teachers are assessed by a twomember team, which includes an external assessor. The external assessor may be an experienced teacher, external to the new teacher’s school. The contract with the local education agency provides funding for the services of the experienced teacher assessor and for mentoring support for every new teacher as required by the Louisiana Teacher Assistance and Assessment Program. Every new teacher is provided support and assistance by an experienced teacher mentor for two consecutive semesters. Every new teacher is assessed by the building principal and an assessor external to the school during the assessment semester of employment. BASIS OF ALLOCATIONS Funds of $520 per new teacher will be provided to participating school systems. Funding is based on the average number of new teachers per school system for school years 1997-98, 1998-99,199900, 2000-01, and 2001-02. Funds of $511.12 per new teacher will be provided for the Induction and Mentoring program to participating school systems based upon the projected number of new teachers participating in year two of LATAAP. Program Contact: Fiscal Contact: Janet Reed Becky Brown (225) 342-3563 (225) 342-6311 65 Part IV: Grants Process – State Programs – Competitive SCHOOL ACCOUNTABILITY AND IMPROVEMENT (3) K-3 Reading and Math Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $12,816,469 PURPOSE Provides funding to local educational agencies to fund the K-3 Reading and Math initiative to improve reading and mathematics skills for all students in grades K-3. Funds are provided to local school systems based upon approved proposals and budgets. Proposals may address in-service training, material or instructions and other areas needed for improving the instructional process. The Louisiana K-3 Reading and Math initiative is to improve the reading and mathematics skills of public school students in kindergarten through third grade by providing comprehensive and ongoing staff development to teachers so that they will learn and employ effective strategies for reaching children with diverse learning styles and special needs. BASIS OF ALLOCATIONS Allocations are computed according to the total K-3 student enrollment per the October 1 SIS count. Program Contact: Fiscal Contact: Jackie Bobbett Kimbra Lamonte (225) 342-4776 (225) 342-6311 66 Part IV: Grants Process – State Programs – Competitive SCHOOL ACCOUNTABILITY AND IMPROVEMENT (4) LEAP 21 Remediation Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $12,158,200 PURPOSE These funds are provided to help defray the cost of providing remediation programs to those 4th and 8th grade students who scored at the unsatisfactory achievement level on the LEAP 21 exam. BASIS OF ALLOCATIONS Funding is allocated on a per unit basis determined by the total state wide number of unsatisfactory units divided by the total funding available. Program Contact: Fiscal Contact: Mary Louise Jones (225) 342-3370 Julie Cutrer (225) 342-6311 67 Part IV: Grants Process – State Programs – Competitive DISADVANTAGED OR DISABLED STUDENT SUPPORT (5) EDUCATION EXCELLENCE FUND Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $13,352,029 PURPOSE The Louisiana State Legislature created the Millennium Trust in 1999 to provide for the disposition of proceeds from the tobacco settlement. This legislation, Louisiana Revised Statue (LRS) 39:98. 1- 98.5, also established the Education Excellence Fund. By legislative mandate, the State Department of Education has the responsibility of providing appropriations from the Education Excellence Fund with the specific purpose of ensuring that all expenditures are used to support excellence in educational practice. Funds must be spent for instructional enhancement, including early childhood programs, remediation, high stakes testing assistance and other educational programs approved by the legislature. Expenditures for maintenance or renovation of buildings, capital improvements, and increases in employee salaries are prohibited. Each recipient school or school system shall submit to the Department of Education annually a prioritized plan for the expenditure of funds. No funds may be distributed to any school system until these plans have been approved by the Department and by the appropriate standing committees of the legislature. BASIS OF ALLOCATIONS Thirty percent (30%) of funds are divided equally among each school district. The remaining seventy percent (70%) is to be distributed proportionately to each school district’s state share of the Minimum Foundation Program appropriation contained in the most recent Minimum Foundation Program budget letter approved by the SBESE. Beginning in Fiscal Year 2007-2008, 100% of funds will be distributed to districts on a pro-rata basis according to their student population in relation to the total state student population. Program Contact: Fiscal Contact: John Bishop (225) 342-3462 Rashaunda Seals (225) 342-6311 68 Part IV: Grants Process – State Programs – Competitive SCHOOL ACCOUNTABILITY AND IMPROVEMENT (6) LEAP 21 Tutoring Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $6,306,800 PURPOSE This program is available to school districts to assist in providing direct instruction in English and mathematics to low performing students. The funds will be used to pay for teacher and tutors to assist the students who are repeating the 4th and 8th grade, and the students who function below the 30th percentile. BASIS OF ALLOCATIONS Funds are awarded on a per pupil basis. Program Contact: Fiscal Contact: Mary Louise Jones (225) 342-3370 Julie Cutrer (225) 342-6311 69 Part IV: Grants Process – State Programs – Competitive SCHOOL ACCOUNTABILITY AND IMPROVEMENT (7) GEE 21 Remediation Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $2,700,00 PURPOSE A minimum of 40 hours of instruction will be provided in mathematics and English language arts based on the State Content Standards and of the rigor of GEE 21. Instruction should include standards-based instructional activities and assessments designed to assist students in learning the mathematics and English Language Arts content that will allow them to score Approaching Basic on the GEE 21. Students who scored Unsatisfactory on the GEE English Language Arts and/or mathematics components will be encouraged to attend the GEE 21 Remediation Program. BASIS OF ALLOCATIONS District allocations are based on the number of students in the district who scored Unsatisfactory on the mathematics and English language arts portions of GEE 21. Program Contact: Fiscal Contact: Scott Norton Becky Brown (225) 342-3406 (225 342-6311 70 Part IV: Grants Process – State Programs – Competitive SCHOOL ACCOUNTABILITY AND IMPROVEMENT (8) School Improvement Grants Fiscal Year: Grant Period: Grant Amount: 2003-2004 July 1, 2003 – June 30, 2004 $2,394,000 PURPOSE The purpose of this program is to carry out Corrective Actions and School Improvement responsibilities under the Louisiana School and District Accountability System. This funding will provide financial incentives for schools that need to substantially improve student achievement by helping high poverty, low-performing schools implement programs based on reliable research and effective practices, and include emphasis on basic academics and parental involvement. BASIS OF ALLOCATIONS Funds are awarded per school as (a) $45,000 base allocation for all eligible schools, and (b) $10,000 Growth Incentive allocation for K-8 schools in Corrective Actions 1 attaining 40% of their growth Target. The maximum award per eligible school is $55,000. Program Contact: Fiscal Contact: Robin Jarvis Wanda Pickering (225) 342-3580 (225) 342-6311 71 Part III: Grants Process – State Programs - Formula SCHOOL ACCOUNTABILITY AND IMPROVEMENT (9) High School Corrective Action Program Fiscal Year: Grant Period: Grant Amount: 2003-2004 July 1, 2003 - June 30, 2004 $675,000 PURPOSE High schools will enter Accountability in the fall of 2001. These funds are to provide grants to schools for improvement. BASIS OF ALLOCATIONS Awards will be based on the school improvement plan needs and student achievement objectives in the amount of $50,000 each. Program Contact: Fiscal Contact: Robin Jarvis Wanda Pickering (225) 342-3580 (225) 342-6311 Part IV: Grants Process – State Programs – Competitive State funds allocated on a competitive basis are those funds allocated only to qualifying applicants. Funding for these types of programs may be used in a variety of ways depending on the requirements of the governing legislation; for example, funds may be provided to selected participants for a specific purpose, or to a broader scope of recipients for a wide variety of purposes. A. State programs awarded usually on a competitive basis are as follows: 1. 2. 3. 4. 5. 6. Adult Education HIPPY/Home Instruction Program Community Based Tutorial Program National Board Certified Teachers National Board Certified Counselors National Board Certified Psychologists B. PROCESS The SDE receives a letter for the program outlining funds appropriated in current fiscal year. 1. The SDE staff develops a subrecipient application/proposal packet for distribution to all eligible participants including the following: a. b. c. d. e. Application forms Instructions for submission of application and budget. Potential award amount (or range of funds available) Description of criteria for awarding of competitive grants (i.e., rubric for evaluating proposals) Deadline for submission of proposal 2. 3. 4. The SDE seeks the SBESE’s approval of program guidelines/application. The SDE receives and evaluates proposals. Allocations are awarded to subrecipients based on the outcome of the competitive process and availability of funds (This process occurs in the SBESE’s Finance Committee), and the SDE requests that the subrecipients submit a budget revision to match the budgeted amount with the final amount awarded. The SDE conducts, prepares, and submits to the SBESE an evaluation of the program as appropriate. 73 5. Part IV: Grants Process – State Programs – Competitive ADULT EDUCATION (1) Adult Education Program Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $4,801,300 PURPOSE This program provides grants to encourage, expand, and improve educational opportunities for adults conducting adult education programs, services and other activities. This program is designed to provide educational opportunities for adults over the age of 16, not currently enrolled in school, who lack a high school diploma or the basic skills to function effectively in the workplace. BASIS OF ALLOCATIONS As described in the Louisiana State Plan for Adult Education, under the Workforce Investment Act, competitive subgrants for adult education will be awarded on a three year cycle, beginning with the 1999-2000 fiscal year. Allocations are computed on a SBESE approved formula based upon service and execution, and achievement and progress indicators. Program Contact: Fiscal Contact: Debi Faucette Buddy Goudeau (225) 342-3336 (225) 342-6311 74 Part IV: Grants Process – State Programs – Competitive SCHOOL AND COMMUNITY SUPPORT (2) HIPPY / Home Instruction Program Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $543,593 PURPOSE The Home Instruction Program for Preschool Youngsters (HIPPY) provides in-home early childhood education for at-risk 3, 4 and 5 year old students. The goals of the program are centered on increased parental involvement and student achievement. BASIS OF ALLOCATIONS Allocations are determined by the number of families serviced in each of six participating school districts. Program Contact: Fiscal Contact: Pam Wall (225) 342-9442 Julie Cutrer (225) 342-6311 75 Part IV: Grants Process – State Programs – Competitive SCHOOL AND COMMUNITY SUPPORT (3) Community Based Tutorial Program Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Grant Amount: $1,729,359 PURPOSE Funds are used by churches and non-profit organizations to provide after-school tutoring for students in need of academic assistance. The program works in partnership with schools and parents to assist in mathematics, science, reading, writing, homework, and support services such as counseling. BASIS OF ALLOCATIONS Available funds are divided equally among eligible sites. Program Contact: Fiscal Contact: Pam Wall Yvette Johnson (225)342-3338 (225) 342-6311 76 Part IV: Grants Process – State Programs – Competitive QUALITY EDUCATORS (4) National Board Certified Teachers Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $850,000 PURPOSE The National Board of Professional Teaching Standards (NBPTS) is working to establish what experienced teachers should know and be able to do. The effort, across several teaching areas, assesses and certifies individuals who exhibit exceptional professional expertise. This program provides for rewarding the outstanding teachers in Louisiana who have successfully completed this national certification process with a $5,000 salary supplement. BASIS OF ALLOCATIONS R.S. 17:421.6 provides for a salary supplement of $5,000 to be paid annually to full-time teachers or school administrators holding a valid Louisiana teaching certificate and a valid certificate issued by the National Board of Professional Teaching Standards. Program Contact: Fiscal Contact: Beth Gerhart Becky Brown (225) 342-6985 (225) 342-6311 77 Part IV: Grants Process – State Programs – Competitive QUALITY EDUCATORS (5) National Board Certified Counselors Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $600,000 PURPOSE The purpose of the National Board Certified Counselors Program is to award public school guidance counselors who have earned the National Certification for School Counselors (NCSC) with a salary supplement of $5,000. To receive the supplement, the counselors have to currently be employed in the position of school guidance counselor, hold the NCSC certificate awarded by the National Board of Counselor Certification, and meet the state requirement for school guidance counselors. BASIS OF ALLOCATIONS Provides for a salary supplement of $5,000 to be paid annually to full-time school guidance counselors holding a valid Louisiana teaching certificate and a valid certificate issued by the National Board of Certified Counselors. Program Contact: Fiscal Contact: Debi Faucette Becky Brown (225) 342-3336 (225) 342-6311 78 Part IV: Grants Process – State Programs – Competitive QUALITY EDUCATORS 6) National Board Certified Psychologists Fiscal Year: 2003-2004 Grant Period: July 1, 2003 – June 30, 2004 Total Grant Amount 2004: $96,000 PURPOSE The purpose of the National Board of Certified Psychologist Program is to award public school psychologists who have earned the National Certification for School Psychologists with a $5,000 salary supplement. To receive the supplement, the psychologists have to currently be employed in the position of school psychologist, hold the certificate awarded by the National Board of Certified Psychologist, and meet the state requirement for school psychologists. BASIS OF ALLOCATIONS Provides for a salary supplement of $5,000 to be paid annually to full-time school psychologists holding a valid certificate issued by the National Board of Certified Psychologist. The supplement will be phased in as certification is received. For Year 1, the psychologist will receive a supplement of $1,000; for Year 2, the supplement will be $2,500; and for Year 3 and each year thereafter, the supplement will be $5,000. Program Contact: Fiscal Contact: Debi Faucette Becky Brown (225) 342-3336 (225) 342-6311 79