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					NATIONAL INSTITUTE OF SCIENCE COMMUNICATION
        AND INFORMATION RESOURCES
                    (CSIR)


                      Bid/Tender Document
  for Printing & Binding of Vigyan Pragati and Science Reporter



       (i)    Last date of collecting Tenders: 3/9/2004
       ( iii ) Last date for Submission of Bids : 07/9/2004
              Time : 14:30 Hours
       (v)    Date of Opening of Technical Bid : 07/9/2004
              Time : 15.00 Hours
       (vi)   Financial bids will be opened after evaluation of the technical
              Bids and successful bidders of technical evaluation shall be informed about
              Opening of financial bids




                                          1
                 National Institute of Science Communication and Information Resources
                      Dr. K.S. Krishnan Marg (Near Pusa Gate), New Delhi - 110012




Bid Document No. 3/2(100)/2004/printing srvp

Date of Issue ..................................................




Name of the Firm:              .............................................................………………………
                               .............................................................................................…
                               .................................................................................................
                               .................................................................................................




                                                              Important Notice

An incomplete offer and/or Late bid is liable to be ignored. To aid the Bidders in submitting complete
offers, a checklist is included in the bid document (Annexure - 0). The bidders must fill this and
submit along with their offer in their own interest.




                                                                            2
                                          CONTENTS
SECTION - I
     Invitation for the Bids                                                         …4

SECTION – II
    Technical Specifications for Services Required                                   …5

SECTION – III
     Instructions to Bidders                                                         …6

SECTION - IV
     General Terms and Conditions of Contracts                                       … 12

SECTION – V
     Annexures/Formats for Bid Submission                                            … 15

ANNEXURE – 0
    Check List for Bid/Tender Submission                                             … 16

PART – A : ANNEXURE – 1(A) to 1(F)
     Categories of Jobs and Specifications for Printing and Binding of V.P. & S.R.   … 18

PART – B : ANNEXURE – 1(G) to 1(H)
                                                                                     … 28

ANNEXURE – 2
    Proforma for Bank Guarantee for Performance Security                             … 30


ANNEXURE - 3
    Bid Form (Technical Bid)                                                         … 31

ANNEXURE - 4
    Bid Form (Financial Bid)                                                         … 33

ANNEXURE - 5
    Statement of Financial Deviation(s)                                              … 35

ANNEXURE – 6
    Statement/Rates for Continuation of Contract after One Year                      … 36

ANNEXURE – 7                                                                         … 37
    Contract Form

ANNEXURE – A                                                                         …39
   Machinery/Equipments/Facilities (Questionnaire)



                                                     3
                                        SECTION – I


                                 INVITATION FOR THE BIDS

                  Printing and Binding of Vigyan Pragati & Science Reporter


1.1    Sealed bids in two parts, i.e., Technical Bid and Financial Bid are invited for the Printing &
       Binding of above monthly magazines published by NISCAIR.

       The bidder may inspect these magazines published by NISCAIR and have an idea about the
       nature of work involved in order to make estimates about the cost of work required to be done.
       Contact person :

       Mr Paradip Banarjee/Mr. Kaushal Kishore
       National Institute of Science Communication and Information Resources
       New Delhi 110 012




Conference Hall
National Institute of Science Communication and Information Resources
Dr K.S. Krishnan Marg (Near Pusa Gate), New Delhi-10012
Ph: 25843182
Fax: 25847062




                                                 4
                                        SECTION – II
                                TECHNICAL SPECIFICATIONS

2.1    Introduction

The National Institute of Science Communication and Information Resources (NISCAIR) is a
constituent unit of the Council of Scientific & Industrial Research (CSIR). The R&D Programmes
being under taken at NISCAIR are geared towards meeting the information needs of the different
segment of the society. Apart from bringing out a variety of scientific and technical publications,
providing information services and training in Science Communication, NISCAIR undertakes
consultancy work in designing, editing and publication of journals, books and reports etc. NISCAIR
has also an active programme in electronic publishing and undertake consultancy work in CD-ROM
publishing and IT facilities are also being developed.

NISCAIR is situated in Pusa Campus (near Pusa Gate), Dr K S Krishnan Marg, New Delhi 110012.
The campus of the Institute is spread over 2.4 hectare. It has a main building 1790.60 m 2 located
almost in the Centre of the Campus surrounded by Front, back and side lawns. The main building has
ground plus two floors. Here is an annexe building and five temporary structures (sheds) spread
around the main building, and two gates with security cabins at boundary of the campus.

2.2    Scope of Work Including Technical Specifications
To provide trouble-free Printing & Binding services as per terms and conditions in the tender
document to our satisfaction.

Vigyan Pragati – 36000 copies (Hindi) & Science Reporter – 36000 copies (English) are two monthly
popular science magazines which are required to be printed strictly as per schedule. The estimated
annual value of the total work involved is about Rs 20 lakhs. The job is of highly prestigious nature
and hence its quality and production schedule have to be scrupulously maintained. In case there is any
delay in supplying the proofs/printed copies to NISCAIR, the Director, NISCAIR reserves the right to
withdraw the job and no payment would be made for any part of the job completed or in progress. The
detailed technical specifications and the items for which the rates are required, are given in
Annexure-1.




                                                  5
                                         SECTION - III
                                   INSTRUCTIONS TO BIDDERS
3.1      Eligible Bidders

This invitation for bids is open to all bidders from Delhi and its adjoining regions only.

3.2      Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its bid, the NISCAIR
will in no case be responsible or liable for these costs, regardless of the conduct or the outcome of the
bidding process.

3.3      The Bidding Documents

3.3.1    The services required, bidding procedures and contract terms are prescribed in the bidding
         documents. In addition to the invitation for bids, the bidding documents include:
        (a)     Instructions to bidders
        (b)     Schedule of requirements
        (c)     Technical Specifications and Price Schedule
        (d)     General Terms & Conditions of Contract
        (e)     Contract form, etc.

3.3.2    The bidder is expected to examine all instructions, forms, terms and specifications in the
         bidding documents. Failure to furnish all information required or submission of bid not
         substantially responsive to the bidding documents in every respect will be at the Bidder‘s risk
         and may result in rejection of its bid.

3.4      Preparation of Bids

3.4.1    Technical and Financial Bids
                 The bids are to be submitted in two parts in separate sealed envelopes
         (a) Technical Bid + EMD
         (b) Financial Bid

3.4.2 Technical Bid
The Technical bid prepared by the bidder shall be provided in the following Technical Response
format:

Technical Response Format
1.    Standing of each Bidder—Past experience and performance in the Printing and Binding work
      during the last five year

2.       List of other Govt. Departments and Public Sector units for which the bidder is having the
         similar type of contracts and a certificate regarding satisfactory performance of the contract.

                                                    6
3.       Details regarding the list of Typesetting, Printing, Scanning & Binding Machinery/Equipment
         available with the bidder.

4.       Level of agreement with the proposed terms and conditions.

5.       Copy of the audited balance sheet of the vendor for the year 2002-2003 indicating the Turn
         Over in printing work.

6.       Bidder will provide documentation establishing bidders capabilities and qualifications to
         satisfy NISCAIR that the bidder will assume the total responsibility for the satisfactory
         execution for Printing and Binding work of V. P. & S. R. published by NISCAIR.

7.       Copy of Press Registration Certificate.
8.       Details of subcontractors and agreements thereon.
9.       Bidders are expected to enclose samples demonstrating their capabilities.
10.      Availability of internet access and related facilities. Bidder to give address of their website if
         applicable.
11.      Total regular manpower and manpower on contract available with the bidder.

3.4.3 Financial Bid
      Financial bid consist of two parts. Part A contains various items for which rates are required
      and Part B contains details and specifications, etc. to give rates on per copy basis.

(i)     The financial bid shall indicate the Unit prices for each and every item indicated in the
        specifications.
(ii)    Prices quoted by the bidder shall be fixed during the bidders performance of the contract and
        not subject to variation on any account. A bid submitted with an adjustable price, quotation will
        be treated as non-responsive and will be rejected.
(iii)   All prices and other information like discount, etc., having a bearing on the price shall be
        written both in figures and words in the prescribed offer form. If there is discrepancy between
        the price/information quoted in words and figures, the price/information quoted in words will
        be treated as final.

3.5    Submission of Bids
3.5.1 Sealing and Marking of Bids
(i)   The bids shall be submitted in two separate sealed covers which shall be marked as “Technical
      Bid” and “Financial Bid”.
(ii) The outer envelope containing Technical Bid and Financial Bid shall be addressed to The
      DIRECTOR, National Institute of Science Communication and Information Resources, Dr K S
      Krishnan Marg, New Delhi- 110 012.
(iii) The outer and inner envelopes shall indicate the name and address of the bidder to enable the
      bid to be returned unopened in case it is declared late.
(iv) Telex, cable or facsimile bids will be rejected.

3.5.2 Deadline for Submission of Bids
(i)   Bids must be received by NISCAIR at the address given in Section-I not later than the time and
      date specified on the cover page. In the event of the specified date for the submission of bids
                                                     7
       being declared a holiday for NISCAIR, the bids will be received up to the appointed time on the
       next working day.

(ii)  The Director, NISCAIR may, at his discretion extend this deadline for submission of bids by
      amending the bid documents, in which case all rights and obligations of NISCAIR and
      bidders previously subject to the deadline will thereafter be subject to the deadline as extended.
3.5.3 Late Bids
Any bid received by NISCAIR after the deadline for submission of bids prescribed by the NISCAIR
will be rejected and/or returned unopened to the bidder.

3.6     Bid Opening and Evaluation

3.6.1 Opening of Technical Bids
NISCAIR will open all technical bids in the first instance in the presence of bidders‘ representatives,
who choose to attend, at the time, on the date and at the place specified in Section-I. The bidders‘
representatives present there, shall sign a register evidencing their attendance. In the event of the
specified date of the bid opening being declared a holiday for NISCAIR, the bids shall be opened at
the appointed time and location on the next working day.

3.6.2 Clarification of Bids
(i) During evaluation of the bids, NISCAIR may at its discretion, ask the Bidder for clarification of
     its bid. The request for clarification and the response shall be in writing and no change in price or
     substance of the bid shall be sought, offered or permitted.

(ii)   No Bidder shall contact NISCAIR on any matter relating to its bid, from the time of the bid
      opening to the time the contract is awarded. If the Bidder wishes to bring additional information
      to the notice of NISCAIR, it should be done in writing.
(iii) The tenderers could also be called for discussion and could also be allowed to modify their
      technical bids to suit the organization‘s requirement. The idea is to arrive at a threshold level of
      acceptability above which all the bidders shall be treated on par. Those whose technical
      specifications do not reach the threshold level of acceptability shall be rejected as technically
      unsuitable. The bidders who finally emerge as technically acceptable shall be allowed to
      withdraw their price bids and send again a revised bid in a sealed envelope or to adhere to the
      original price bid sent. These price bids shall be opened, evaluated and the contract awarded to
      the lowest evaluated bidder.
(iv) Any effort by a Bidder to influence NISCAIR in its decisions on bid evaluation, bid comparison
      or contract award decisions may result in rejection of the Bidder‘s bid.

3.6.3 Evaluation of Technical Bid
( i ) Prior to the detailed technical evaluation pursuant to Clause 3.4.2, NISCAIR will determine the
      substantial responsiveness of each bid to the Bidding Documents. For purpose of these Clauses,
      a substantially responsive bid is one which conforms to all the terms and conditions of the
      Bidding Documents without material deviations.

(ii)   A bid determined as not substantially responsive will be rejected by NISCAIR and may not
       subsequently be made responsive by the Bidder by correction of the non-conformity.



                                                    8
(iii)   The Technical bid evaluation will be done on the basis of bidder‘s response to “Technical
        Response Format” furnished in Section 3.4.2 and 3.8.

3.6.4    The bidders short-listed by NISCAIR based on evaluation of their technical bids may be called
         for detailed discussions to a team selected by NISCAIR for the purpose, at a specified date,
         time and venue, if needed.

(i)      NISCAIR is at an option to ask 2nd or 3rd lowest bidder, etc. to match rates of the lowest
         bidder and may decide to distribute the two magazines among one or two printers.

3.6.5    Opening of Financial Bids
(i)      NISCAIR will open the Financial bids of only those bidders which have been found to be
         technically qualified to undertake the job, pursuant to Clause 3.6.3.
(ii)     The Financial Bids of the technically qualified bidders shall be opened in the presence of their
         representatives, who choose to be present, on a specified date and time and venue.
3.6.6    Evaluation and Comparison of Bids
(i)      Arithmetical errors will be rectified on the following basis: If there is a discrepancy between
         the unit price and the total price that is obtained by multiplying the unit price and quantity, the
         unit price shall prevail and the total price shall be corrected. If the Vendor does not accept the
         correction of errors, its bid will be rejected. If there is a discrepancy between words and
         figures, whichever is higher of the two shall be taken as bid price.
(ii)     Bidders shall state their bid price for the payment schedule outlined in the Clause 4.7. Bids
         will be evaluated on the basis of this base price. Bidders are, however, permitted to state an
         alternative payment schedule and indicate the reduction in bid price they wish to offer for such
         alternative payment schedule. NISCAIR may consider the alternative payment schedule
         offered by the selected Bidder but it may not be binding on NISCAIR.
3.7      Award of Contract
3.7.1    Award Criteria
(a)      Subject to Clause 3.7.4, NISCAIR will award the Contract to the successful Bidder whose bid
         has been determined to be substantially responsive and has been determined as the best
         evaluated bid provided further that the Bidder is determined to be qualified to perform the
         Contract satisfactorily.
(b)      As far as possible printing work shall be entrusted to a printer in tune with the equipment and
         machinery installed and quality of performance. As such, the printer shall execute the work as
         may be entrusted, as per the specific instructions and mutually acceptable production schedule
         and schedule of delivery in a business-like manner.
(c)      NISCAIR is at an option to ask 2nd lowest or 3rd lowest tenderer to match prices of lowest
         tender and may decide to distribute the job among one or two printers.


3.7.2    NISCAIR‟s Right to Accept any Bid and to Reject any or All Bids
         NISCAIR reserves the right to accept or reject any bid, and to annul the bidding process and
         reject all bids at any time prior to award of Contract, without thereby incurring any liability to
         the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of
         the grounds for NISCAIR‘s action.

                                                     9
3.7.3    Notification of Award

( i)    Prior to the expiration of the period of bid validity, NISCAIR will notify the successful Bidder
        in writing by registered letter or by fax to be confirmed in writing by registered or hand
        delivered letter, that its bid has been accepted.

(ii)    The notification of Award will constitute the formation of the Contract.

3.7.4    Signing of Contract

(i)      At the same time as NISCAIR notifies the successful Bidder that its bid has been accepted,
         NISCAIR will send the Bidder the Contract agreement as per Form provided in Annexure-7 of
         the Bidding Documents, incorporating all agreements between the parties.

(ii)     Within three (3) days of receipt of the Contract Form, the successful Bidder shall sign and date
         the Contract and return it to NISCAIR.

3.7.5    Performance Security
(i)      The Vendor should furnish performance security to NISCAIR for an amount of Rs.1,00,000/-
         in accordance with the Conditions of contract (Clause 4.4), in the Performance Security Form
         prescribed by NISCAIR (Annexure-2) or another form acceptable to NISCAIR. The payment
         will be released subject to the production of this document.

(ii)     Failure of the successful Bidder to comply with the requirement of Clause 3.7.4 or Clause
         3.7.5(i) shall constitute sufficient grounds for the annulment of the award in which event
         NISCAIR may make the award to the next evaluated bidder or call for new bids.

3.7.6    Corrupt or Fraudulent Practices

(i)      Vendors shall observe the highest standard of ethics during the procurement and execution of
         the contract.

(ii)     NISCAIR will reject a proposal for award if it determines that the Bidder recommended for
         award has engaged in corrupt or fraudulent practices in competing for the contract in question.

(iii)    NISCAIR will declare a firm ineligible, either indefinitely or for a stated period of time, to be
         awarded a contract if it at any time determines that the firm has engaged in corrupt or
         fraudulent practices in competing for this bid, or in executing the contract.

3.7.7    Miscellaneous
(i)      It will be imperative on each bidder to fully acquaint itself of all the local conditions and
         factors which would have effect on the performance of the work and its cost.

(ii)     During the validity of this bid or during the extended period, if any, if the bidder provides the
         same or equivalent services to any other Department/Organisation in India at a price lower
         than the price fixed for NISCAIR, the bidder shall automatically pass on the benefits to
         NISCAIR.

                                                    10
3.8      Factors affecting the Award of Contract

(i)      Conformity with the Request for Bid/Tender required and conditions.
(ii)    The assessment based on the response to Technical Response Format.
(iii)    The assessment of the capability of the bidder to meet the terms and conditions.

(iv)     Work orders for printing monthly magazines.
 (v)     Annual turnover for similar type of printing jobs—atleast 50 lakhs per annum.
 (vi)     The assessment of the capability of the bidder with respect to facilities and     equipment/
         machinery available with the printer for the satisfactory execution of the job.
The following equipment/facilities are important for award of work:
 Pre-Press:
          Pentium III/IV computers with higher configuration.
          Softwares (latest versions) for formatting both in Hindi and English—Word, Pagemaker,
           Ventura, CorelDraw, Photoshop, Winzip, etc.
          Media compatibility for transportation of digital data—3.5‘‘ floppy, CD, iomega zip,
              MO drives
          Laser printer at least 1200 DPI (B&W)
          Colour Laser/inkjet Printer.
.
Press:
          Web-offset printing machine which could load a reel of min. 86 cm width.
                               Or
              Single/Double colour sheetfed offset printing machines (23‖x36‖) with
              Automatic folding/gathering machines for speedier binding works.
          Four-colour sheetfed offset printing machine (23‖x36‖) for quality printing work.
          Godown facility to store about 20 MT of printing paper.
Optional:
          Drum type scanner (A3 Size) with the capability of scanning (a) Transmission
              (b) Reflection and (c) Text data in around 2000 DPI resolution
           Imagesetter (A2 size), 2540 DPI resolution
          Facility/Machines to print on Glazed Newsprint (GNP) and Low Weight Coated(LWC)
           printing paper.




                                                   11
                                          SECTION - IV
                    GENERAL TERMS AND CONDITIONS OF CONTRACT


4.1     Definitions and Interpretation

In this contract, the following terms shall be interpreted as indicated:

(i)     ―The Contract‖ means the agreement entered into between NISCAIR and the Vendor as
        recorded in the Contract Form signed by the parties, including all the attachments and
        appendices thereto and all documents incorporated by reference therein;
(ii)    ―The Contract Price‖ means the price payable to the Vendor under the Contract for the full and
        proper performance of its contractual obligations;
(iii)   ―NISCAIR‖ means the organization intending to get Printing & Binding services. It means and
        includes an officer who is authorised on behalf of the Director, National Institute of Science
        Communication, Dr K S Krishnan Marg (Near Pusa Gate), New Delhi 110012.
(iv)    ―The Vendor‖ means the firms providing the desired services under this Contract;
(v)     ―The Site‖ means the NISCAIR Campus; and
(vi)    ―Day‖ means calendar day.

4.2     General Terms & Conditions of the Contract
1.      Quotation must be submitted ONLY ON THE ENCLOSED PROFORMA and every page
        must be signed by the authorised official of the quoting firm, failing which it is liable to be
        rejected.

2.      If the firm fails to execute the job within the stipulated time or leaves the job incomplete or
        refuses to complete the work or takes more time than the schedule fixed then the firm will be
        liable to be penalised. The Director, NISCAIR, reserves the right to impose a penalty at his
        discretion. In such cases, The Director, NISCAIR reserves the right to the termination of the
        contract without any advance notice and the firm will be black-listed.

3.      Printing bills will be accepted and admitted only after the work is done satisfactorily after
        completion and approval. The press should submit pre-receipted bills in triplicate
        accompanied by the Paper Statement.

4.      The Institute reserves the right to terminate the contract at any time without assigning any
        reason. In case of any dispute arising out of the job contract, the decision of the Director,
        National Institute of Science Communication and Information Resources will be final.

5.      The Director, NISCAIR reserves the right to get one or more issues printed from other presses
        if backlogs are accumulated.

6.      The Press would only be paid for the operations done by them. There may be certain
        operations like composing, processing, inputting of photographs in digital format, etc. done at
        NISCAIR for which no payment would be made to the printer.

                                                    12
7.    There will not be any enhancement of rates quoted and approved during the period of contract.
      Renewal of contract for subsequent years may be considered on satisfactory completion of jobs.

8.      In case of      (I)    Default in maintaining time schedule ;
                        (II)   Sub-Contracting of job in any form ;
                        (III)  Delayed and/or bad quality printing ;
                        (IV)   Short supply or damaged copies.
                               Penalty as per Rule would be imposed.
9.    Deductions on account of short supply or copies found damaged would be done by the Institute.

10.   Only very good quality printing inks are to be used for Printing.

11.   To and Fro free messenger service would have to be provided by the Press for collecting the material and
       delivery of proofs at NISCAIR.
12.   Colour laser proofs of 2-colour and 4-colour pages are to be shown for approval.

13.   It will be the responsibility of the firm to lift the printing paper from NISCAIR stores at their own costs
         and no transportation charges will be paid.

14.   The printing paper may be supplied by NISCAIR both in Reels and Sheets but sometimes, in case of
      emergency, the printer may be required to slit the reels into sheets for printing by sheetfed offset for
      which no extra payment for slitting of reels would be paid by NISCAIR.
15.   The printer would have to ensure safe custody of material supplied for printing,e.g. Mss., proofs,
      photographs, floppies, zips, etc. In case of any loss or damage, the printer would have to make good the
      loss as per the decision of NISCAIR.
16.   The bound copies must be properly packed and supplied to NISCAIR Stores at the stipulated dates as per
      schedule.

17.   All the damaged or badly printed copies would be replaced by the Press at his own cost for which no
      additional paper or printing cost would be paid by NISCAIR.

18.   This contract will remain valid for a period of 12 months (ONE YEAR) initially . However, the contract
      may be extended or curtailed at the discretion of The Director, NISCAIR, depending on the performance
      of the firm.

19.   The earnest money amounting to Rs 40,000/- by way of Demand Draft in favour of The Director,
      NISCAIR, New Delhi issued by a scheduled bank, should accompany the original tender which will be
      open. All tenders which are received without earnest money will be rejected.

20.   The earnest money will be liable to be forefieted if the tenderer withdraws or amends, impairs or
      derogates from the tender in any respect within the period of validity of his tender or fails to furnish the
      Security Deposit.

21.     The earnest money can be adjusted against the Security Deposit required to be furnished by the
        successful tenderer.

22.    The successful tenderer would have to ensure safe custody of printing paper supplied by
NISCAIR, printed formes, books, etc. and get his godown/factory comprehensively insured for a
value of Rs 5 lakh only.

23.     Earnest Money is liable to be forefieted if the contractor selected for the work fails to
        confirm the acceptance of the order within seven days from the date of intimation to that effect
        or fails to start the work from the date of commencement given in the work order.
                                                     13
24.     Canvassing in connection with the tender is strictly prohibited and the tenders submitted by
        the contractor who resort to canvassing will be liable to rejection on that ground alone.

25.     The Printing & Binding work contract of V.P. & S.R. will be made on the basis of evidence of
        their experience and performance in their respective areas and not merely on the basis on
        lowest rate basis.

26.     Tenderers are requested to please enclose a pre-receipt towards the receipt of their earnest
        money so that the same may be returned to un-successful tenderers.

27.   Tenders should be submitted in a SEALED COVER with quoting reference written on the
      envelope in the name of DIRECTOR,NISCAIR, DR. K.S.KRISHNAN MARG, NEW
DELHI-110 012. They will be received upto 2.30 P.M. on or before Dated 07/9/2004 and will be
opened at 3.00 P.M.on the same day at NISCAIR Building, in the presence of the authorised
      representative of quoting firm ( One member only).

28.     Tenders and/or earnest money received after 2.30. on 07/9/2004 whether sent by post or
delivered in person are liable to be rejected.

29.     The Director, NISCAIR reserves the right to accept or reject any or all the quotations without
        assigning any reason and engage more than one printing contractor for award of printing jobs.

4.3     Performance Security
(i)     The Vendor/Contractor should furnish performance security to NISCAIR for an amount of
        Rs1,00,000/- valid up to 12 months from the date of implementation of the Contract.

(ii)    The proceeds of the performance security shall be payable to NISCAIR as compensation
        resulting from the Vendor‘s failures to complete its obligation under the contract.

(iii)   The performance security shall be in one of the following forms
        (a) A Bank guarantee from a scheduled bank in a form provided by NISCAIR (Annexure-2)
             or another form acceptable to NISCAIR, or a Bankers Cheque or Demand draft.

4.4     Payment Conditions
        Payment will be made within 30 days after receiving bills and satisfactory execution of the
        jobs.

        The Director, NISCAIR reserves the right to make suitable deduction from the Printer‘s bill in
        case printing work is delayed and if the quality is not found satisfactory.




                                                  14
             SECTION –V


ANNEXURES/ FORMATS FOR BID SUBMISSION




                 15
                                                                              ANNEXURE - 0

                          Check List for Bid/Tender Submission
      The following check-list must be filled in and submitted with the bid/Tender document:

Technical Bid

    1.   Has the bid document been issued to you?                                      Yes/No
    2.   Have you attached the bid/tender form shown in Annexure-3                     Yes/No
    3.   Have you attached a copy of the last audited balance sheet of your firm?      Yes/No
    4.   Have you provided details of Typesetting, Printing, Scanning, Outputting,     Yes/No
         Binding Machinery/Equipments available with you?
    5.   Have you attached the copy of Press Registration.                             Yes/No
    6.   Copies of relevant work orders.                                               Yes/No
    7.   Have you attached Annexure - A                                                Yes/No


Financial Bid

     9. Have you attached the bid/tender form in the format shown in Annexure- 4?      Yes/No
    10. Have you attached the price schedule for the services offered in the format Yes/No
        specified in Annexure –1(A) to 1(F)?
    11. Have you attached price schedule as specified in Annexure – 1(G) to 1(H)?      Yes/No
    12. Have you attached the statement of deviations from the Financial terms and     Yes/No
        conditions in the format specified in Annexure-5?
    13. Have you attached the statement regarding continuation of Contract after one   Yes/No
        year in the format as specified in Annexure-6?




                                                16
Please arrange your bid/tender document for each part as given below:
TECHNICAL BID

1. Bid/Tender Form (Annexure –1)

2. Copy of the last audited balance sheet of the company/firm.

3. Technical details of the services offered.

4. Copy of Press Registration.

5. Copies of relevant work orders.

6. Details of Machinery/Equipments etc. (Annexure - A)




FINANCIAL BID

1.     Bid/Tender Form (Annexure -4).

2.     Statement of deviations from Financial terms and conditions (Annexure -5).

3.     Price schedule for continuation of Contract beyond one year (Annexure-6).




                                                17
                                                                           ANNEXURE –1(A)
                               PART – A
                         ANNEXURE – 1(A) to 1(F)


                   SPECIFICATIONS & MECHANICAL DATA


1.   TITLE                     :            VIGYAN PRAGATI
                                            (A Hindi Monthly Popular Science Journal)

2.   PRINT ORDER               :            36,000 Copies per month (The print order may
                                            vary). The press should have the capacity to print
                                            significantly higher number.

3.   NUMBER OF PAGES           :            52 pages (Text) + Cover
                                            (The number of text pages may vary in multiples
                                            of 4 or 8pp formes).

4.   SIZE                      :            Demy Quarto
                                            (Trimmed size: 20.5 x 27 cm.)

5.   PRINT AREA                :            17.5 cm. × 23.5 cm.

6.   PRINTING                  :            Text may be printed by web offset or sheetfed
                                            offset or partly by web offset and partly by
                                            sheetfed offset both in case of black and white
                                            and colour printing.

                                            An issue of VIGYAN PRAGATI may contain
                                            one or two forme (8 or 16 pp) in multicolour and
                                            2 or 5 formes (16 or 36 pp.) in 2 colours. The
                                            forme break-up may be as under:

7.   TEXT FORMES BREAK-UP      :
                                   (i)        -- 16pp - (Printed in Black on both sides.)
                                              -- 16pp - (Printed in double colour on both sides.)
                                              -- 04pp - (Printed in Black on both sides.)
                                              --08 pp-(Printed in Black on One side)
                                            --08 pp-(4-colour on back of black printed forme)
                                                             Or
                                   (ii)        - 36pp - double colour both sides
                                               - 16pp - 4 colour both sides

                                                 (Forme break-up may vary)




                                          18
                                                                                                 ANNEXURE – 1(B)

                         RATES FOR PRINTING & BINDING OF VIGYAN PRAGATI

TYPESETTING/Page formatting
                                                                                                  RATES

     1.        Typesetting (Data entry), formatting, correction & Layout of
               Text pages from the Mss. as per our design (including placement
               of photographs, drawings, graphics, etc.), per page.         :......................................

     3.        Formatting, Correction and Layout of pages (including
               placement of photographs, drawings, graphics, etc.)
               given by NISCAIR, per page. (No data entry)                             :......................................

SCANNING/Outputting

1.         Charges for scanning/inputting Black & White Photos in
           minimum size (50 sq. inch), per Photo.                                      :......................................

2.         Charges for scanning/inputting Black & White Photos over minimum
           size, per sq. inch.                                            :......................................

3.         Charges for scanning/inputting of Colour Photos/TPs in minimum size
           (50 sq. inch), per Photo.                                       :......................................

4.         Charges for scanning/inputting Colour Photographs/
           TPs etc. over the minimim size, per sq. inch.
                                                                                       :......................................

5.         Charges for System outputting of cover/formatted pages with
           photographs/drawings etc., per sq. inch
                   (a)     Single colour                                               :......................................

                   (b)     Double Colour                     .                         :......................................

                   (c)     Four Colour                                                 :......................................
PLATE MAKING ( TEXT & COVER )

     I.        Charges for platemaking per plate of the size (23‖x36‖)
               per colour per forme of 8pp.                                            :......................................

     II.       Charges for platemaking per plate of the size (18‖x23‖)
               per colour per forme of 4pp.                                            :......................................

Note: Colour proofs through inkjet or laser printer, of double and 4-colour pages, are to be shown

                                                          19
                                                                                                                (Contd)

PRINTING                                                            On Maplitho/                 On Glazed News-
                                                                      Art paper                  print (GNP) 60gsm
                                                                       (Rs.)                       or LWC paper
                                                                                                        (Rs.)
BY WEB OFFSET

(a)    SINGLE COLOUR ( BLACK ) PRINTING
               Printing text per forme of 8 pages, per
               thousand or part                                         :.................             ................


(b)    DOUBLE COLOUR PRINTING

               Printing text in 2- colour per forme of
               8 pages per colour per thousand or part.                 : ................               ................

(c)    FOUR COLOUR PRINTING
            Printing text in 4-colour per forme of 8pp., per colour
            per thousand or part.                                 :…………….                              ……………

BY SHEET-FED OFFSET

(a)    SINGLE COLOUR ( BLACK) PRINTING
               Printing text per forme of 8 pages per
               thousand or part.                                        : ................             ................

(b)    DOUBLE COLOUR PRINTING

               Printing text in 2- colour per forme
               of 8 pages per colour per thousand or part.              : ................             ................

(c)    Four-COLOUR PRINTING ( TEXT)

               Charges for printing text pages per forme of 8 pages
               per colour per thousand or part.                         :.....................         .................
(d)    Four-COLOUR PRINTING (COVER )

       I) Charges for printing cover (4-Ups) per forme (23‖x36‖)
          per colour per Thousand sheets or part thereof.        :.....................                .................
       II) Charges for printing Cover (2-Ups) per forme (18‖x23‖)
           per colour per Thousand sheets or part thereof.       :.................                    ..........……

NOTE : In case of multi-colour photo/artwork, progressive proofs must be shown before printing.
                                                                                                                (Contd)

                                                     20
BINDING

(Folding, Gathering, Stitching Trimming, etc.)

(a)     (I)     Folding & gathering of 16 pages per 1000 formes.                      :......................................

        (II)    Folding & gathering of 8 pages per 1000 formes.                       :......................................

        (III)   Folding & gathering of 4-pages per 1000 formes                        :......................................


(b)     (I)     Centre wire stitching at two places with cover (including
                folding/gathering of Cover) per 1000 copies                           :.....................................

        (II)    Side-wire stitching at two places and cover (including folding/
                gathering of cover) pasted on it per 1000 copies.            :.....................................




NOTE: The Job is of highly prestigious nature and hence its quality and the production schedule (21 days) have to be
      scrupulously maintained by you. In case there is any delay in supplying the proofs/printed copies to NISCAIR.
      The Director, NISCAIR reserves the right to withdraw the job and no payment would be made for any part of the
      job completed or in progress.




                                                         21
                                                                                       ANNEXURE – 1(C)
                              ANNEXURE –1 (C)
QUOTE WASTEGE IN PERCENT ON ACTUALS STRICTLY AS PER THE FORMAT
BELOW
 Vigyan Pragati (total pp 52)                 To be quoted by the Vendor
 Sl. Finished copy size & wt.      Volume estimated        No. of pages   Spoilage       All      other
 No. Type of paper                                                        allowance in % wastages
                                                                          of Col. 4      as % of Col. 4
 1.               2.                       3.                    4.               5.           6.
 1.    20.5x27 cm/70gsm            36000 (may vary)
       Text                        Single Col:             28 or Nil
       On Maplitho                 Double Col:             16 or 36

      On Maplitho or Art Paper Four col.:                    08 or 16
 2.   Covers(I-IV) on Art paper                              4
Approx. wt. in kg for 36000 copies for one page:         20.5x27 x 36000 x 70      = 69.74 kg
                                                          2 x 100x100x1000
Paper Utilization Formula:        Finished size x print order x GSM of paper
                                       2 x 100 x 100 x 1000
Issued paper shall be computed as follows:
Print Order: 36000 copies
Weight of paper to be issued (a): 52 x 36000 x 20.5x 27x 70 = Y
                                      2 x 100x100x1000            (Paper would be issued in 58.5x86cm/70gsm
                                                                  or 86 cm width Reel maplitho or 58.5 x
                                                            86cm/90GSM art paper for text. For cover the size
                                                            would be 58.5x91cm/110gsm)
Output Wastage (b): Y x Col.5 + Y x Col.6
                           100           100
Total Quantity to be issued: (a)+(b)
Sample Calculation for „X‟ number of copies
 (A) Consumption for B/w pages:         28 x X x 70 x 20.5x27
      (For 28 pages) in kg                  2 x 100x100x1000
 (B) Consumption for D/c pages:            16 x X x 70 x 20.5x27
      (For 16 pages) in kg                     2 x 100x100x1000
 (C) Consumption for F/c pages:            8 x X x 70 x 20.5x27
      (For 8 pages) in kg                    2 x 100x100x1000
Utilized Quantity of paper:1. For Single col. Forme
     (A) + A x Col. 5 + A x Col. 6              4. Wastage = A x Col. 5 + A x Col. 6
                  100         100                               100          100
                                                 For Double B x Col. 5
                                              2.5.Wastege = col. Forme + B x Col 6
    (B) + B x Col. 5 + B x Col. 6                               100         100
                 100        100                 6. Wastage = C x Col. 5 + C x Col. 6
                                               3. For Four col. Forme
                                                                  100         100
   (C) + C x Col. 5 + C x Col. 6
              100       100
        Total Consumption of Paper for ‗X‘ no. of copies: 1+2+3
N.B.: 1. Quantity of wastage to be computed on a print order based on 36000 copies as Sl. Nos. 4, 5 & 6, paper
        cost will be taken @ Rs. 37.27/kg.
      2. Computation given above shall form the basis of Issuance & Utilization of the paper to the stated
        Vendor.
      3. NISCAIR will not entertain any other wastages except quoted in Col. 5 & Col. 6.
     4. Four-colour text pages may be printed on art paper

                                                      22
                                                                       ANNEXURE – 1(D)



                   SPECIFICATIONS & MECHANICAL DATA


1.   TITLE               :         SCIENCE REPORTER
                                   (An English Monthly Popular Science Journal)

2.   PRINT ORDER         :         36,000 Copies per month (The print order may
                                   vary). The press should have the capacity to print
                                   significantly higher number.

3.   NUMBER OF PAGES     :         64 pages (Text) + Cover
                                   (The number of text pages may vary in multiples
                                   of 4 or 8pp formes.)

4.   SIZE                :         Demy Quarto
                                   (Trimmed size: 20.5 cm × 27 cm.)

5.   PRINT AREA          :         17.5 cm. × 23.5 cm.

6.   PRINTING            :         Text may be printed by web offset or sheetfed
                                   offset or partly by web offset and partly by
                                   sheetfed offset both in case of black and white and
                                   colour printing.
                         :         An issue of SCIENCE REPORTER may contain one or
                                   two forme ( 8pp or 16pp) in multicolour and 3or 6
                                   formes (24pp or 48pp.) in 2 colours. and rest in single
                                   colour. The forme break-up may be as under:

7.   TEXT FORMES BREAK-UP:
                             (i)     --16pp - B/W both sides.
                                    --16pp- One side B/W & One side double colour.
                                    --16pp- Both sides double colour.
                             (ii) -- 08 pp – One side black only
                                  -- 08 pp – Four colour on the back of black printed forme
                                                 or
                                  - 48pp -- double colour both sides
                                  - 16pp -- 4-colour both sides

                                          (Forme break-up may vary)




                                        23
                                                                                                ANNEXURE – 1(E)

                         RATES FOR PRINTING & BINDING OF SCIENCE REPORTER

TYPESETTING/Page formatting
                                                                                                 RATES

     1.     Typesetting (Data entry), Correction, Formatting & Layout
           (including placement of photographs, drawings, graphics,
           etc.) of Text pages from the Mss. as per our design, per page.             :......................................

     2. Formatting, Correction and Layout of text pages (including
        placement of photographs, drawings, graphics, etc.)
        given by NISCAIR, per page. (No data entry)                                   :......................................

SCANNING/Outputting

1.         Charges for scanning/inputting Black & White Photos in
           minimum size (50 sq. inch), per Photo.                                     :......................................

2.         Charges for scanning/inputting Black & White Photos over minimum
           size, per sq. inch.                                            :......................................

3.         Charges for scanning/inputting of Colour Photos/TPs in minimum size
           (50 sq. inch), per Photo.                                       :......................................

4.         Charges for scanning/inputting Colour Photographs/
           TPs etc. over the minimim size, per sq. inch.
                                                                                      :......................................

5.         Charges for System outputting of cover/formatted pages with
           photographs/drawings etc., per sq. inch

                   (a)     Single colour                                              :......................................
                   (b)     Double Colour                     .                        :......................................
                   (c)     Four Colour                                                :......................................

PLATE MAKING ( TEXT & COVER )

     i)        Charges for platemaking per plate of the size (23‖x36‖)
               per colour per forme of 8pp.                                           :......................................

     ii)       Charges for platemaking per plate of the size (18‖x23‖)
               per colour per forme of 4pp.                                           :......................................



                                                          24
Note: Colour proofs through inkjet or laser printer, of double and 4-colour pages, are to be shown
                                                                                                             (Contd)


PRINTING                                                       On Maplitho/                  On Glazed News-
                                                                Art paper                     print (GNP) 60gsm
                                                                  (Rs.)                         or LWC paper
                                                                                                     (Rs.)
BY WEB OFFSET

(a)    SINGLE COLOUR ( BLACK ) PRINTING

       Printing text per forme of 8 pages, per thousand or part        :.................           ................


(b)    DOUBLE COLOUR PRINTING

       Printing text in 2- colour per forme of 8 pages per
       colour per thousand or part.                                    : ................           ..............….

(c)    FOUR COLOUR PRINTING

       Printing text in 4-colour, per forme of 8pp., per colour,
       Per thousand or part.                                           :………….                       …………..

BY SHEET-FED OFFSET

(a)    SINGLE COLOUR ( BLACK) PRINTING

       Printing text per forme of 8 pages per thousand or part.        : ................           ................

(b)    DOUBLE COLOUR PRINTING

       Printing text in 2- colour per forme
       of 8 pages per colour per thousand or part.                     : ................           ................

(c)    Four-COLOUR PRINTING ( TEXT)

       Charges for printing text pages per forme of 8 pages
       per colour per thousand or part                                 :..................          ....................


(d)    Four-COLOUR PRINTING (COVER )

       I) Charges for printing cover (4-Ups) per forme (23‖x36‖)
          per colour per Thousand sheets or part thereof.        :..................                …………..

       II) Charges for printing Cover (2-Ups) per forme (18‖x23‖)
           per colour per Thousand sheets or part thereof.       :.............…..               ....…………..


                                                     25
NOTE : In case of multi-colour photo/artwork, progressive proofs must be shown before printing.
                                                                                                                    (Contd)

BINDING                                                                                        Rate


(Folding, Gathering, Stitching Trimming, etc.)

(a)     (I)     Folding & gathering of 16 pages per 1000 formes.                    :......................................

        (II)    Folding & gathering of 8 pages per 1000 formes.                     :......................................

        (III)   Folding & gathering of 4-pages per 1000 formes                      :......................................

(b)     (I)     Centre wire stitching at two places with cover (including
                folding/gathering of Cover)per 1000 copies                          :......................................

        (II)    Side-wire stitching at two places and cover pasted on it
                (including folding/gathering of cover) per 1000 copies.             :......................................




NOTE: The Job is of highly prestigious nature and hence its quality and the production schedule (21 days) have to be
      scrupulously maintained by you. In case there is any delay in supplying the proofs/printed copies to NISCAIR,
      The Director, NISCAIR reserves the right to withdraw the job and no payment would be made for any part of the
      job completed or in progress.




                                                        26
                                                       ANNEXURE –1 (F)
QUOTE WASTEGE IN PERCENT ON ACTUALS STRICTLY AS PER THE FORMAT
BELOW
 Science Reporter (total pp 64)                To be quoted by Vendor
 Sl. Finished copy size & wt.      Volume estimated      No. of pages    Spoilage       All      other
 No. Type of paper                                                       allowance in % wastages
                                                                         of Col. 4      as % of Col. 4
  1.                2.                        3.                 4.              5.           6.
        20.5x27 cm/70gsm             36000 (may vary)
        Text                         Single col.:          24 or nil
        On Maplitho                  Double col.:          32 or 48
        On Maplitho or art paper     Four col.:            08 or 16
  2.    Covers(I-IV) on Art paper                          4
Approx. wt. in kg for 36000 copies for one page:     20.5x27 x 36000 x 70       = 69.74 kg
                                                       2 x 100x100x1000
Paper Utilization Formula: Finished size x print order x GSM of paper
                                     2 x 100 x 100 x 1000
Issued paper shall be computed as follows:
Print Order: 36000 copies
Weight of paper to be issued (a): 64 x 36000 x 20.5x 27x 70 = Y
                                     2 x 100x100x1000
                                                          (Paper would be issued in 58.5x86cm/70gsm
                                                         or 86 cm width Reel maplitho or 58.5 x
                                                         86cm/90GSM on art paper for text. For cover
                                                         the size would be 58.5x91cm/110gsm)
Output Wastage (b): Y x Col.5 + Y x Col.6
                          100            100
Total Quantity to be issued: (a)+(b)
Sample Calculation for „X‟ number of copies
 (A) Consumption for B/w pages:        24 x X x 70 x 20.5x27
     (For 24 pages) in kg                2 x 100x100x1000
 (B) Consumption for D/c pages:          32 x X x 70 x 20.5x27
     (For 32 pages) in kg                 2 x 100x100x1000
 (C) Consumption for F/c pages:          8 x X x 70 x 20.5x27
     (For 8 pages) in kg                  2 x 100x100x1000
Utilized Quantity of paper:                  4. Wastage = A x Col. 5 + A x Col. 6
                                          1. For Single col. Forme
                                                              100           100
       (A) + A x Col. 5 + A x Col. 6         5.Wastege = B x Col. 5 + B x Col 6
                  100             100                        100           100
                                             6. Double col. Forme
                                         2. ForWastage = C x Col. 5 + C x Col. 6
       (B) + B x Col. 5 + B x Col. 6                           100         100
                  100          100
                                            3. For Four col. Forme
        (C) + C x Col. 5 + C x Col. 6
                    100          100
Total Consumption of Paper for ‘X’ no. of copies: 1+2+3
N.B.: 1. Quantity of wastage to be computed on a print order based on 36000 copies as Sl. Nos. 4, 5 & 6,
        paper cost will be taken @ Rs.37.27/kg.
      2. Computation given above shall form the basis of Issuance & Utilization of the paper to the selected
        Vendor.
      3. NISCAIR shall not entertain any other wastages except quoted in Col. 5 & Col. 6.
      4. Four colour text pages may be printed on art paper.
                                                    27
                                        PART – B
                                   Annexure – 1(G) to 1(H)
                                                                                                  ANNEXURE – 1(G)

                                  SPECIFICATIONS & MECHANICAL DATA
                                   FOR QUOTING THE RATES PER COPY

1.        TITLE                              :        VIGYAN PRAGATI
                                                      (A Hindi Monthly Popular Science Journal)
2.        PRINT ORDER                        :        36,000 Copies per month (Print order may vary).
                                                      The press should have the capacity to print significantly
                                                      higher number.
3.        NUMBER OF PAGES                    :        52 pages (Text) + Cover
4.        SIZE                               :        Demy Quarto (Trimmed size: 20.5 cm × 27 cm)

5.        PRINT AREA                         :        17.5 cm × 23.5 cm

6.        PHOTOGRAPHS (Approx.)              :        Four Colour : 25-30; B/W : 15-20; Line : 10-15
7.        PRINTING                           :        ► Text may be printed by web offset or sheetfed offset or
                                                        partly by web offset and partly by sheetfed offset both in
                                                        case of black and white and colour printing.
                                                      ► Cover is printed in 4-colour (1st & 4th cover),
                                                        Inside cover (2nd & 3rd) may be printed in black.
                                                      ► An issue of VIGYAN PRAGATI may contain two forme
                                                        (16pp) in multicolour and 5 formes (36 pp) in 2 colours.
8.        BINDING                            :        Centre-wire stitching at two places.
9.        TEXT FORMES BREAK-UP               :          -- 36pp - (Printed in double colour on both sides.)
                                                      -- 16pp - (4 Colour on both side .)
10.       PRINTING PAPER                     :               To be arranged by the printer at his costs.
                                                      (a) Text : Maplitho printing paper white, surfacesized)
                                                                 Best quality,70GSM for 2-colour pp and 90 GSM
                                                                 Indian art paper for 4-colour text pages
                                                          Cover : Indian Art Paper (Best quality/110 GSM)


* Give sample, brand and Paper Mill‘s name.              (Note : NISCAIR would not be supplying printing paper.)
         The complete text and cover material (Single, Double, & 4-colours) would be provided in a computer floppy/Zip
and the printer would have to carry out corrections, format, layout with placement of figures, photo, graphs etc. as per our
design and take outputs through image-setter/scanner, print the copies and deliver at NISCAIR as per our schedule.

PRICE SCHEDULE

      Quote Your Rates per Copy           Printing (Rs.)            Paper (Rs.)                      Total


                                                                                       Rs………………….….per copy




                                                            28
                                                                                                ANNEXURE – 1(H)
                                                      PART – B

                               SPECIFICATIONS & MECHANICAL DATA
                                FOR QUOTING THE RATES PER COPY

1.        TITLE                             :        SCIENCE REPORTER
                                                     (An English Monthly Popular Science Journal)

2.        PRINT ORDER                       :        36,000 Copies per month (The print order may vary).
                                                     The press should have the capacity to print
                                                     significantly higher number.

3.        NUMBER OF PAGES                   :        64 pages (Text) + Cover

4.        SIZE                              :        Demy Quarto (Trimmed size: 20.5 cm × 27 cm)

5.        PRINT AREA                        :        17.5 cm × 23.5 cm

6.        PHOTOGRAPHS (Approx.)             :        Four Colour : 20-25; B/W : 25-30; Line : 20-25
7.        PRINTING                          :        ►Text may be printed by web offset or sheetfed offset
                                                        or partly by web offset and partly by sheet fed offset
                                                         both in case of black and white and colour printing.
                                                     ► Cover is printed in 4-colour (1st & 4th),
                                                        2nd & 3rd covers may be printed in black.
                                            :        ►An issue of SCIENCE REPORTER may contain two
                                                       forme (16pp) in multicolour and 6 formes (48pp) in
                                                       2 colours.
8.        BINDING                           :        Center-wire stitching at two places

9.        TEXT FORMES BREAK-UP              :        --16pp - 4 colour both sides.
                                                     --48pp -Both sides double colour.
10.       PRINTING PAPER                             To be arranged by the printer at his costs.
                                                     (a) Text : Maplitho printing paper (white, surfacesized)
                                                                Best quality, 70GSM for 2-colour pp and 90 GSM
                                                                for 4-colour pp on indian art paper
                                                              Cover : Indian Art Paper (Best quality/110 GSM
     * Give sample, brand and paper Mills name.          (Note : NISCAIR would not be supplying printing paper.)
         The complete text and cover material (Single, Double, & 4-colours) would be provided in a computer floppy/Zip
and the printer would have to Carryout corrections, format, layout with placement of figures, photographs, etc. as per our
design and take outputs through image-setter/scanner, print the copies and deliver at NISCAIR as per our schedule.

PRICE SCHEDULE

      Quote Your Rates per Copy           Printing (Rs.)           Paper (Rs.)                     Total


                                                                                      Rs………………….….per copy



                                                           29
                                                                                   ANNEXURE-2
            PROFORMA FOR BANK GUARANTEE FOR PERFORMANCE SECURITY
                      (To be stamped in accordance with the stamp act)

Ref:    _________________                                 Bank Guarantee No.______________________

To
The Director
National Institute of Science Communication and Information Resources &
Information Resources
Dr. K.S. Krishnan Marg, New Delhi 110 012

Dear Sir,
In accordance with the Award of ‗Printing and Binding of V.P. & S.R.‘ Contract at NISCAIR,
M/s________________________________________________(hereafter called the Vendor) having their
Registered/Head Office at__________________________________________ _________ wish to avail the
same. As an irrevocable Bank Guarantee against supply of goods and its warranty for an amount of
Rs…………………... (Rupees ________________________________________), equivalent to the …….% of
the contract price is required to be submitted by the Vendor as a condition precedent for the award of contract,
which amount is liable to be forfeited/adjusted on the happening of any of the following:

1. If the Vendor withdraws his contract during the period of contract specified by the Vendor on the bid form.
2. If the Vendor, having been accepted the Award of contract
   (a) fails or refuse to execute the contract within the stipulated time, i.e., 10 days
   (b) fails or refuse to provide the satisfactory services during the warranty period.

We, the __________________________________________Bank at having our head office
at___________________and local office__________________Guarantee and undertake to pay immediately on
demand by National Institute of Science Communication and Information Resources & Information Resources,
the amount of Rs……………………                    .(Rupees________________________________________________)
without any reservation, protest, demur and recourse. Any such demand made by National Institute of Science
Communication and Information Resources & Information Resources shall be conclusive and binding on us,
irrespective of any dispute or difference raised by the Vendor.

The Guarantee shall be irrevocable and shall remain valid up to______________________, if any further
extension of any guarantee is required, the same shall be extended to such required period on receiving
instructions from M/s________________________________on whose behalf this guarantee is issued.

In witness whereof the bank through its authorised officer, has set its hand and stamps on this
_____________________day of _______________, 2000.

Witness:
1) Signature: _______________________                     2)      Signature _________________________
   Name       _______________________                             Name ___________________________
   Address    _______________________                             Address __________________________



                                 Signature
                                 Name:
                                 (Designation with stamp)

                                                       30
                                                                                   ANNEXURE –3
                                             BID FORM
                                           (Technical Bid)

(To be submitted on the firm‘s letter head and signed by an authorised person)

To
The Director
National Institute of Science Communication and Information Resources
Dr K S Krishnan Marg
New Delhi 110 012

       Ref: Bid document No……………………..                                    dated……………………….

Sir,

Having examined the bidding documents, the receipt of which is hereby duly acknowledged, we, the
undersigned, offer for Printing & Binding of V.P. & S.R. as per the schedule of requirements and in
conformity with the said bidding documents.

We undertake, if our bid is accepted, to provide Printing & Binding Services in accordance with the
schedule specified in the bidding documents.

If our bid is accepted, we will submit a bank guarantee for the sum equivalent to Rs……………. of
the Estimated Contract Price for the due performance of the Contract, in the form prescribed by the
NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND INFORMATION
RESOURCES.

We agree to abide by this bid for a period of Ninety days after the date fixed for opening and it shall
remain binding upon us and may be accepted at any time before the expiration of that period.

WE DECLARE

1.     That we are equipped with adequate machinery for undertaking Printing & Binding of V.P. &
       S.R., monthly magazines, published by NISCAIR.

2.     We hereby offer to supply the Services at the prices and rates mentioned in the Financial Bid.

3.     We enclose herewith the complete Technical Bid as required by you. This includes:
       ● Bid form
       ● Copy of the last audited balance sheet of the company.
       ● Details of income tax registration and Income tax clearance certificate
       ● Technical details of the services offered
       ● Copies of relevant work orders
       ● Details of Machinery/equipment available with us for undertaking the jobs.


                                                  31
4. We have carefully read and understood the terms and conditions of the bid/tender documents and
   the conditions of the contract applicable to the bid document and we do hereby undertake to
   provide services as per these terms and conditions.

5. Certified that the bidder is:
a sole proprietorship firm and the person signing the bid document is the sole proprietor/constituted
attorney of the sole proprietor,
                                                   or

a partnership firm, and the person signing the bid document is a partner of the firm and he has
authority to refer to arbitration disputes concerning the business of the partnership by virtue of the
partnership agreement/by virtue of general power of attorney,
                                                   or

a company and the person signing the document is the constituted attorney.

(NOTE: Delete whatever is not applicable. All corrections/deletions should invariably be duly
attested by the person authorised to sign the bid document)

6. We do hereby undertake, that, until a formal work order is prepared and executed, this bid,
   together with your written acceptance thereof and placement of letter of intent awarding the work
   order, shall constitute a binding contract between us.




Dated this day of……………. …2004                        Signature of Bidder

Details of enclosures.                               Full Address……………………….
                                                                 ………………………..
                                                     Telephone No……………………...

                                                     Telegraphic Address:………………………

                                                     Fax No……………………………..
                                                     E-mail ……………………………..



                                                                             COMPANY SEAL




                                                  32
                                                                                ANNEXURE - 4
                                                Bind Form
                                              (Financial Bid)

                        (on the letter head of the firm submitting the bid document)

To

          The Director
          National Institute of Science Communication and Information Resources
          Dr K S Krishnan Marg
          New Delhi - 110012

          Ref: Bid document No                                                dated…...…………….

Sir,

Having examined the bidding/tender documents and having submitted the technical bid for the same,
we, the undersigned, hereby submit the financial bid for Printing and Binding of V.P. & S.R. as per
the schedule of requirements and in conformity with the said bidding documents.

We hereby offer to supply the Services at the prices and rates mentioned in the Commercial Bid.

We do hereby undertake, that, in the event of acceptance of our bid, the supply of Services shall be
made as stipulated in the schedule to the Bid document and that we shall perform all the incidental
services.

We enclose herewith the complete Financial Bid as required by you. This includes:

      Bid Letter
      Price Schedule
      Statement of deviations from Financial terms and conditions

We agree to abide by our offer for a period of 90 days from the date fixed for opening of the bid
documents and that we shall remain bound by a communication of acceptance within that time.

We have carefully read and understood the terms and conditions of the bid document and we do
hereby undertake to abide as per these terms and conditions. The Financial Deviations are only those
mentioned in the statement of deviations from financial terms and conditions.




                                                    33
Certified that the bidder is:

a sole proprietorship firm and the person signing the bid document is the sole proprietor/constituted
attorney of sole proprietor,

                                                   or
a partnership firm, and the person signing the bid document is a partner of the firm and he has
authority to refer to arbitration disputes concerning the business of the partnership by virtue of the
partnership agreement/ by virtue of general power of attorney,

                                               or
a company and the person signing the bid document is the constituted attorney.


(NOTE: Delete whatever is not applicable. All corrections / deletions should invariably be duly
attested by the person authorised to sign the bid document.)

We do hereby undertake, that, until a formal work order is prepared and executed, this bid, together
with your written acceptance thereof and placement of letter of intent awarding the work order, shall
constitute a binding contract between us.




Dated this day of…………………. 2004                              Signature of Bidder


Details of enclosures                               Full Address……………………………..:
                                                    Telephone No…………………………….
                                                    Telegraphic Address:……………………..
                                                    Fax No……………………………………
                                                    E-mail:……………………………………




                                                                                   COMPANY SEAL




                                                  34
                                                                               ANNEXURE - 5

      STATEMENT OF DEVIATION(S) FROM FINANCIAL TERMS & CONDITIONS

Dear Sir,

Following are the Financial deviations(s) and variation(s) from the exceptions to the specifications
and documents for the Bid document. These deviation(s) and variation(s) are exhaustive. Except these
deviation(s) and variation(s), the entire work shall be performed as per your specifications and
documents.

     Sl. No.      Section No.       Clause No.        Statement of deviation(s) and variation(s)




       (Signature of the bidder)

       Name:…………………………………
       Place:………………………………….
       Date:………………………………….
       Seal:…………………………………..




                                                 35
                                                     ANNEXURE - 6

         STATEMENT/RATES FOR CONTINUATION OF CONTRACT
                        AFTER ONE YEAR

S.      Description of       Current Rates   Rates for Continuation
No.         items                (Rs)          of Contract up to
                                               another year (Rs)




 (Signature of the bidder)


 Name:………………………………

 Place:………………………………

 Date:………………………………

 Seal:………………………………



                                   36
                                                                             ANNEXURE –7

                                       CONTRACT FORM



This agreement made the…………………………….day of…………………….2004 between
National Institute of Science Communication and Information Resources (Hereinafter the
―NISCAIR‘‘) of one part and …………………………………………………………………(Name
of the Vendor (Hereinafter the ‗Vendor‘) of the other part.

Whereas NISCAIR invited bids for certain services, viz. BINDING, and has accepted a bid by the
supplier for the supply of those services in the sum of Rs………………………………………………
(Rs            ……………………………………….……..……………………………………………..)
(Contract Prices in words and figures) (hereinafter called the ‗Contract Price‘)


Now this agreement is witnessed as follows:

1. In this agreement words and expressions shall have the same meanings as are respectively
   assigned to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this
   agreement, viz.,

(a) the bid form and the price schedule submitted by the bidder
(b) the technical specifications
(c) the General terms and conditions of the contract
(d) NISCAIR‘s notification of award


1. In consideration of the payments to be made by NISCAIR to the Vendor as hereinafter mentioned,
   the Vendor hereby covenants with the purchaser to provide the services and to remedy defects
   therein conformity in all respects with the provisions of the contract.

2. The purchaser hereby covenants to pay the Vendor in consideration of the provisions of services,
   the contract price or such other sum as may become payable under the provisions of the contract
   at the times and in the manner prescribed by the contract.




                                                 37
Brief particular of the Vendor are as under:

TOTAL VALUE:


In Witness whereof the parties hereto have caused this Agreement to be executed in accordance with
their respective laws the day and year first above written.



Signed sealed and delivered by the

Said……………………………………..….(for the purchaser)

In the presence of………………………………………….

Signed sealed and delivered by the

Said………………………………………...(for the supplier)

In the presence of………………………………………….




                                                38
                                                                                ANNEXURE -- A

                  Do You Have the following Facilities for Undertaking the Jobs

1.   TYPESETTING                                                                    Remarks

     Pentium III/IV Computers with higher configuration                  Yes   No
     Softwares (latest version) ─ MS Word, Ventura, Page Maker,          Yes   No
     Corel    Draw, Photoshop, Win Zip, etc. for Formatting both in
     English and Hindi
     Media for Transportation of digital data ─ 3.5″ Floppy, CD, i       Yes   No
     Omega Zip, M.O. drives
     Laser Printer 1200 DPI (B & W)                                      Yes   No
     Colour laser/inkjet printer                                         Yes   No
2.   SCANNER                                                             Yes   No

     Drum                                                                Yes   No
     Flat-bed                                                            Yes   No
     Size : A3                                                           Yes   No
     Should be able to scan : (i) Transmission; (ii) Reflection; and     Yes   No
     (iii) Text data
     Resolution above 2000 DPI                                           Yes   No
3.   IMAGE SETTER

     Size : A2                                                           Yes   No
     Resolution 2540 DPI                                                 Yes   No
     Film Quality ─ Fog density not more than 0.04                       Yes   No
4.   DENSITOMETER

     Transmission Type                                                   Yes   No
     Reflection Type                                                     Yes   No
5.   PROOFING

     Facility to provide digital proof of designs (Min. 600 DPI)         Yes   No
     Facility to provide machine proofs of the scanned material/pages.   Yes   No
6.   PLATE-MAKING

     Automatic Plate Processor/ Exposure Unit for PS Plates              Yes   No

                                                  39
                                                                              Remarks
7.   PRINTING MACHINES
     Web Offset ─ To load a reel of min. 86 cm width               Yes   No
     Four-colour Sheet-fed Offset Printing Machine (23″ × 36″)     Yes   No
     Two-colour Sheet-fed Offset Printing Machine (23″ × 36″)      Yes   No
     Single-colour Sheet-fed Offset Printing Machine (23″ × 36″)   Yes   No
     Machines for printing on glazed newsprint paper               Yes   No
8.   BINDING FACILITIES
     Folding Machine                                               Yes   No
     Gathering Machine                                             Yes   No
     Stapling Machine                                              Yes   No
     Cutting Machine                                               Yes   No
     Manual                                                        Yes   No
9.   GODOWN FACILITY
     Capacity to store about 20 MT paper                           Yes   No




                                                40
              NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND
                         INFORMATION RESOURCES (NISCAIR)
              Dr. K.S. Krishnan Marg, (Near Pusa Gate), New Delhi-110012
                              Phone : 25849949, 25843182


No. 3/2(100)/2004/pur/printing SRVP                          dated 06/8/2004



                                NOTICE INVITING TENDER


      Sealed tender in two bid system are invited from reputed Printers for the following job

Sr. No.   Description                   E.M.D Rs.       Cost of tender document
1.        Printing & binding of monthly
          magazine- Science Reporter 40000/-            2000/-
          & Vigyan Pragati

       Tender document (non-transferable) containing eligibility conditions, detailed scope of
work and terms & conditions can be obtained from our Book Shop on all working days
between 10.00 a.m. to 4.30 p.m. by remitting tender cost ( non-refundable) by way of
demand draft drawn on any scheduled bank in favour of the Director, NISCAIR payable at
Delhi, against request letter up to 03/9/2004 at 4.00 P.M.

       Complete tender document can also be down loaded from our website
www.niscair.res.in and DD towards the cost of the tender document may be submitted with
the tender, as such tender without tender document cost will not be entertained. Vendors
name, address and tender number should be mentioned on the reverse side of demand
draft.

      Director, NISCAIR reserves the right to accept or reject any or all bids in part or full
without assigning any reason thereof.



                                                             Sd/-
                                                Stores & Purchase Officer




                                             41
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