The Hong Kong Girl Guides Association The Outstanding Unit

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					                                                 The Hong Kong Girl Guides Association                                               OGGU-G-2008/2009 (eng)
                                               The Outstanding Unit Award – Guide Section
                                                             Record Form
Aims:
Aims:       1. To recognize and honour the units with distinguished performance in the previous year.
            2. To encourage improvement in administration, organization of activities, training and various aspects.
Prizes: 1. A ribbon and the ‘Outstanding Unit badge’ will be awarded to the outstanding unit and the members, as well as the guiders. The Badge can be worn on
               the uniform for one year.
            2. A ‘Certificate of Participation’ will be given to the units which are not eligible for the Award.
Appraisal period: 1st July 2008 to 30th June 2009
Participants: For all Guide Units.

Judging Criteria:
(A) General Performance of the Unit                               (B) Administrative and financial management      (C) Prizes received     (D) General Performance of
 (1) Total number of meetings.                                      (1) Year plan and Unit Meeting Records.        Prizes awarded by            Guider(s)
 (2) Increase in membership.                                        (2) Attendance Record.                         HKGGA/ Division/         (1) Attending Guiders Meeting
 (3) Average number of 8-point badges obtained.                     (3) Guides Personal Records.                   District/ Sponsoring or  (2) Participation in activities,
 (4) Average number of interest badges obtained.
                                                                    (4) Unit Equipment Record.                     other organizations          service or training organized
(5-7) Total number of service flashes obtained (Gold/               (5) Unit A/C record.                                                        by HKGGA/ Division/
        Silver/ Bronze).
                                                                    (6) WAGGGS membership fee                                                   District
 (8) Patrol Interest Pennant ?Unit Interest Flag obtained.
 (9) Total number of raffle tickets sold.                           (7) Thinking Day Money.                                                 (3) Attending courses, seminars,
 (10) Self-organized activities/ training.                          (8) Medic-card Money.                                                       interest groups etc.
 (11) Participation in activities/ training organized by             (9) Patrol Record (Meeting, Equipment,                                 (4) Average number of Awards.
       district/ division/ HKGGA.                                         Account)                                                          (5) Guiding Qualification
 (12) Participation in voluntary service (sponsoring                                                                                        (6) Punctual submission of
       organization/ community centers).                                                                                                        reports/ records.
 (13) Self-organized camping activities.
 (14) Participation in international/ mainland exchange
       programmes.
 (15) Participation in the Outstanding Girl Guide Award.
 (16) Obtaining Chief Commissioner’s Guide Award.
 (17) Website available and updated minimum once
       per year.
Judging Panel:         The Outstanding Unit Award Committee endorsed by the Operation Team. Photocopies of all supporting documents should be kept tidily and
                       submitted to the Judging Panel ONLY when necessary.
Number of awards:        Varies each year.
Nomination Methods: Outstanding Unit Award Record Form should be completed and submitted to THE HONG KONG GIRL GUIDES ASSN.
                   No.8 Gascoigne Road Kowloon Hong Kong with the reference to “Outstanding Unit Award Committee”. If there is any query,
                   please contact our region operation staff at 2332 5523 or all District Commissioners.
Submission period: From 27 June 2009 to 17 July 2009, based on date of postmark. (Late submission would not be entertained)
                                                                 The Hong Kong Girl Guides Association                                    OGGU-G-2008/2009 (eng)
                                                               The Outstanding Unit Award – Guide Section
                                                                             Record Form
    Unit Number:____________________________Division: ____________________________ District:_____________________________
    Sponsoring organization:_______________________________________________________________________________________________
    Unit Guider:____________________________________ Telephone:(Office)_____________________ (Mobile) ______________________
    Email:________________________________________ Correspondence address:_______________________________________________
    Members: No. of Members Enrolled: _________ No. of Guiders holding warrant: _________ No. of non-uniform voluntary helpers: ________
    Meeting information: Meeting Day __________________________           Meeting Time __________________________________________
                     st              th
    (Record period: 1 July 2008 to 30 June 2009, please put a tick ‘a’in the corresponding box.)
                                                                                                                                                                   Score (Fill by the
                         Appraisal Items                                                                          Scoring                                          gained committee)
  )
(A)General Performance of the Unit                                                       5                4                     3               2              1
1 Total number of meetings                                              20 times or          15-19            10-14 times           7-9 times        1-6
                                                                        above                times                                                   times
2      Increase in membership (calculation method:                      41% or               31-40%           21-30%                11-20%           1-10%
       No. of members this year – No. of members last year   X 100% )   above
                    No. of members last year
3      Average number of 8-point badges obtained                        61% or               51-60%           41-50%                31-40%           21-30%
       (Calculation method:     No. of Badges obtained       X 100% )   above
                               No. of Members Enrolled
4      Average number of interest badges obtained                       7 or above           6                5                     3-4              1-2
       (round to nearest integer digit) (Calculation method:
        No. of Badges obtained ÷ No. of Members Enrolled)
5      Total number of service flashes obtained (Bronze)                5 or above           4                3                     2                1
6      Total number of service flashes obtained (Silver)                5 or above           4                3                     2                1
7      Total number of service flashes obtained (Gold)                                                                      5                                  0
                                                                                             Yes                                                No
8      Patrol Interest Pennant ?Unit Interest Flag obtained.                                 Yes                                                No
9      Total number of raffle tickets sold                              201 tickets or       151-200          101-150               51-100           1-50
                                                                        above                tickets          tickets               tickets          tickets
10 Self-organized activities/ training                                  8 times or           6-7 timers       4-5 times             2-3 times        1 time
       (Including:Christmas Party/ Enrollment Ceremony)                 above
       (Details) :
                                                  The Hong Kong Girl Guides Association                 OGGU-G-2008/2009 (eng)
                                                The Outstanding Unit Award – Guide Section
                                                              Record Form
11 Participation in activities/ training organized by     8 times or   6-7 times   4-5 times       2-3 times    1 time
     district/ division/ HKGGA)                           above
     (Details) :



12 Participation in voluntary service (sponsoring        8 times or    6-7 times   4-5 times       2-3 times    1 time
     organization/ community centers)                     above
     (Details) :



13 Self-organized camping activities                                                           5                         0
     (Including: Joint Unit/ self-organized)                           Yes                                 No
14   Participation in international/ mainland exchange                 Yes                                 No
     programmes
15   Outstanding Girl Guide Award obtained this year                   Yes                                 No
     (HK Wide/ Division/ Unit Level)
16   Chief Commissioner’s Guide Award obtained                         Yes                                 No
17   Website available and updated minimum once per                    Yes                                 No
     year. Website: ________________________________

                                                                                                                   Sub-total     /85
                                                       The Hong Kong Girl Guides Association                         OGGU-G-2008/2009 (eng)
                                                     The Outstanding Unit Award – Guide Section
                                                                   Record Form

                                                                                                                                                                     the
                                                                                                                                                            (Fill by the
                   Appraisal Items                                                         Scoring                                           Score gained
                                                                                                                                                            committee)
  )
(B)Administrative and financial management                                             5                                              0
1  Year plan and Unit Meeting Records                                 Yes                                   No
2  Attendance Record                                                  Yes                                   No
3  Guide Personal Records                                             Yes                                   No
4  Unit Equipment Record                                              Yes                                   No
5  Unit A/C Record                                                    Yes                                   No
6  WAGGGS membership fee
                                                                      Yes                                   No
    (Headquarters Units should tick ‘Yes”)
7   Thinking Day Money                                                Yes                                   No
8   Medic-care Money                                                  Yes                                   No
9   Patrol Record (Meeting, Equipment, Account)
                                                                      Yes                                   No
    (Either One)
                                                                                                                                 Sub-total          /45

  )
(C)Prizes received                                              5              4              3                  2                   1           Score      (Fill by the
                                                                                                                                                 gained     committee)
1   Prizes awarded by HKGGA/ Division/          5 Awards            4 Awards       3 Awards          2 Awards          1 Award
    District/ Sponsoring or other organizations or above
    (Prizes, except CC Guide Award, awarded to the
    Unit or individual guide should be counted)
    (Details) :




                                                                                                                                   Sub-total          /5
                                                     The Hong Kong Girl Guides Association                                  OGGU-G-2008/2009 (eng)
                                                   The Outstanding Unit Award – Guide Section
                                                                 Record Form
                                                                                                                                                   Score    (Fill
                                                                                                                                                            (Fill by the
              Appraisal Items                                                                Scoring                                               gained   committee)
   )
 (D) General perforrnance of Guider(s)                                5                 4               3                  2                1
1 Attending Guiders meeting            5 times or                          4 times          3 times           2 times            1 times
                                                         above
2   Participation in activities, service or              5 times or        4 times          3 times           2 times            1 times
    training organized by HKGGA/                         above
    Division/ District
3   Attending courses, seminars, interest 5 times or                       4 times          3 times           2 times            1 times
    groups etc. (Including: Guiding training, above
    professional education etc.)
    (Details) :

4   Average number of awards to Guiders                  5 or above        4                3                 2                  1
    (Including: Prizes awarded by any organizations
    to individual guider)
    (Details) :

5   Guiding Qualification (e.g. Campfire                                                        5                                           0
    Leader)                                                               Yes                                       No
    (Details) :

6   Punctual submission of reports/ records                               Yes                   5                   No                      0
    (Including Census, Registration of Membership,
    Unit activities reports and Unit Financial report,
    based on date of postmark)
                                                                                                                                     Sub-
                                                                                                                                     Sub-total        /30
                                                                                                                                           Total     /165
I declare that the all the above information is true. I acknowledge that the Outstanding Unit Award Committee reserves the right to make final judgment on every
situation.
Guider’s signature :        _________________________________________ Name: ________________________ Date: _________________________

District Commissioner’s Signature: _________________________________                 Name: ________________________ Date: _________________________

Division Commissioner’s Signature: ________________________________                  Name: ________________________ Date: _________________________