UNIVERSITEIT VAN DIE VRYSTAAT/UNIVERSITY OF THE FREE STATE BELEID/POLICY Dokumentnommer/Document number Dokumentnaam/Document name/ Riglyne vir die implementering van eksterne moderering/Guidelines for the implementation of external moderation Koördinerende UBD-lid/Co- Viserektor: Onderrig en Leer/Vice-Rector: ordinating Exco member Teaching and Learning Kontak/Contact Gehalteversekeringsbestuurder/Quality Assurance Manager Status/Status Goedgekeur deur die Senaat/Approved by the Senate Goedgekeur deur/Approved by Portefeuljekomitee: Onderwys en Navorsing/Portfolio Committee: Education and Research Datum goedgekeur/Date approved 22 Augustus 2006/22 August 2006 Laaste datum aangepas/Date last 10 November 2009/10 November 2009 amended Datum vir volgende 22 August 2011 hersiening/Date for next review Verwante beleide en dokumente: Related policies and documents: GUIDELINES FOR THE IMPLEMENTATION OF EXTERNAL MODERATION At its meeting of 22 May 2006 the Portfolio Committee: Education and Research recommended the following to the Executive Management for approval: 1. Introduction The Quality Assurance Policy approved by the Senate on 21 February 2006 and by Council on 24 March 2006, provides as follows (numbering was retained as in the policy document): 5.1.5 External moderation • All examination scripts of exit-level modules must be moderated externally. • At least a representative sample of 10% of the scripts (with a minimum of 10 scripts or all of them should the total be less than 10) of the final assessment of exit-level modules (highest-level modules) in the final year of a qualification must be moderated externally. • Arrangements for the internal and external moderation are the responsibility of the faculties and can be phased in, taking the limitations regarding resources and administrative systems, among others, the examination system, into account. 5.1.6 External assessment of all scripts, master’s dissertations and doctor’s theses, including the articles in the article options, must be done according to the General Regulations for Advanced and Postgraduate Qualifications, Regulations A91 & A130 – A131. 5.1.7 The execution of and arrangement for the above-mentioned processes occur according to institutional guidelines for teaching/learning, assessment, postgraduate teaching and supervision. In order to give effect to the above-mentioned policy, the following guidelines for implementation are proposed: 1. The provision that all examination scripts of exit-level modules for both examination sessions in both semesters must be moderated externally also applies to all undergraduate programmes, honours programmes as well as the examination scripts of structured master’s degrees. This moderation must take place long enough before the examination session that any changes recommended by the external moderators can be made. 2. The provision that a representative sample of 10% of examination scripts of the final assessment of exit-level modules must be moderated externally will be phased in as follows: 2.1 For every programme or qualification exit-level modules (old ‘major subjects’) will be identified by the Programme Director 2.2 This will include all undergraduate qualifications, honours programmes and examination scripts of structured master’s degrees. 2.3 At least one third of the exit-level modules per programme will be moderated externally per year, so that all exit-level modules will be moderated externally within a cycle of three years. 2.4 Programme Directors can implement this provision during the June/July examination opportunity already, but it must be implemented during the November/December examination opportunity and, after this, at every examination opportunity. 2.5 The above-mentioned provision will only apply to one of the two examination opportunities per semester, preferably the opportunity (usually the first one) at which the most students sit for the examination. 2.6 External moderation will not be used during the first cycle of three years to make an adjustment to students’ marks, but to improve the general quality of assessment practices (drawing up of examination scripts, memoranda, marking of examination scripts and awarding of marks). 2.7 Arrangements for the identification and contracting of external moderators and assessors will be the responsibility of the programme director or head of the department. 2.8 The arrangements for the identification and contracting of external moderators and assessors rest with Student Academic Services. Additional capacity will be created in the division for this purpose. 2.9 Dispatch costs related to external assessment and moderation will be funded centrally and will not be for the account of departments/faculties. 3. All master’s scripts and dissertations and doctoral theses (including articles within the article option) must be assessed externally, as stipulated by the General Regulations for Advanced and Postgraduate Qualifications (Regulations A91 and A130 – 131).
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