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Rocky Ridge Fantasy minitown booking form - Rocky Ridge Estate

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Rocky Ridge Fantasy minitown booking form - Rocky Ridge Estate Powered By Docstoc
					                                    PROFORMA INVOICE-Kids party
                                                                                              DATE: March 2, 2011
                                                                                           INVOICE: 0


                  SERVICE PROVIDER                                                   CLIENT DETAILS

 Company Name               Rocky Ridge Estate                                      Client:
 Contact Person             Heidi Adendorff                                         Contact person:
                                                                                    Cell:
 Street Address             A/H 944, Kameeldrift                                    E-mail:
 City                       Pretoria                                                Landline:
 Phone:                     082 5666360                                             W Phone:
 Fax:                       866512767
 Email:                     heidi@rockyridgeestate.co.za


  Indicate your choice with a "x"
  PARTY SPOT             Klipkoppie lapa                                                               FUNCTION DATE
                         Fantasy mini-town lapa
                         Western garden                                                          BIRTHDAY KID'S NAME/S
                         Eastern garden

  TIME SLOT              10:00 - 13:00                              ( 1 session)
                         14:00 - 17:00                              ( 1 session)
                         18:00 - 24:00                              ( 1 session)
                         10:00 - 17:00                              ( 2 sessions)
                         14:00 - 24:00                              ( 2 sessions)


  DESCRIPTION                                                                            PRICE              TOTAL
1) Entrance fee                                                       per person                                    R 0.00
  * Adults                                                               R 10.00              R 0.00
  * Kids (entrance to Fantasy mini-town                                  R 40.00              R 0.00
  ... and two play parks)
2) Party spot hire (type a "1" for 1 session & a "2"
  for 2 sessions, to indicate your choice)                            per session                                   R 0.00
  * Garden                                                                 R 0.00             R 0.00
  * Klipkoppie Lapa                                                    R 950.00               R 0.00
  * Fantasy mini-town Lapa                                             R 700.00               R 0.00
3) Extra items for kids (please complete page 3)                                              R 0.00                R 0.00
4) Catering (please complete page 4)                                                          R 0.00                R 0.00
5) Equipment Hire (please complete page 5)                                                    R 0.00                R 0.00
                                                                                             TOTAL                  R 0.00
                                                           A 50% deposit will secure your booking                      0.00
  THANK YOU FOR YOUR BUSINESS!
  Signature:       Heidi Adendorff
  Bank                 Nedbank
  Branch               155345 (Montana)
  Account holder       Rocky Ridge
  Account number       1553098242
  Deposit date         Immediately to secure booking
  Reference            Client surname - date of function
  Deposit amount       50%
  Saldo                All outstanding amounts must
Sorry, NO CREDIT for non-showing guests after balance has been paid!!!!
      Session bookings--> 1st: 10:00 - 13:00,         2nd: 14:00 - 17:00     OR     3rd: 18:00 - 24:00



Go through this section to see what is included at each party spot.
Party spot                                       Mini-town       Klipkoppie        Eastern      Western
                                                     lapa           Lapa           garden       garden
Staff to assist kids in mini-town                                     Yes, IF applicable
Fantasy clothes for kids                                              Yes, IF applicable
1 Table per group                                      √              √               √            √
Chairs (max 100)                                       √              √               √            √
1 Kids table per 4 kids (max 5 tables free)            √              √               √            √

Private junior toilets                                4
Kitchen                                                               √
  Two plate stove                                                     √
  Kettle                                              √               √
  Pots & cooking utensils                                             √
  Microwave                                                           √
  Fridge                                                              √
  Freezer                                             √               √
  Zink                                                √               √
Bar / serving area                                                    √
Braai facilities                                      4               2              √             √
Fire-pit                                                              √
Separate cooking area for 8 Potjies                                   √
Cleaning services after function                      √               √              √             √
Staff to assist with off- and loading of your stuff   √               √              √             √
DSTV satellite dish – bring own TV and decoder        √               √              √

Small music system                                    √               √
Electricity                                           √               √              √             √
Secure open parking on premises                       √               √              √             √
Well shaded garden                                    √               √              √
Grassed garden                                        √               √              √             √
Sufficient space for a marquee                                                                     √
                                          Rocky Ridge Estate
                                                                     Extras for kids



MORE FUN FOR CHILDREN
                                                                                              Q     Due
  1. Client water equipment (water slides etc.)- Rocky Ridge water     R 350.00                   R 0.00
  2. Swimming pool                                                     R 600.00                   R 0.00
  3. Client jumping castle - Rocky Ridge electricity                   R 100.00                   R 0.00
  4. TV, sound systems etcetera - see "Equipment Hire" page
                                                                                  Sub-total       R 0.00
R 0.00

R 0.00
R 0.00
R 0.00
R 0.00
                                                         CATERING SERVICES

Kiddies                                                                Per child
          * Party packs for kiddies (1 cool drink, 1 chips & 8          R 50.00                           R 0.00
          ...different sweeties in a box)
Catering services for kids - minimum 40 kids
          * Vienna & chips                                               R 25.00                          R 0.00
          * Boerewors rolls                                              R 30.00                          R 0.00
          * Small Hotdogs (small bun & half vienna)                      R 10.00                          R 0.00
          * Hotdogs (normal bun & vienna)                                R 16.00                          R 0.00
          * Small chips                                                  R 10.00                          R 0.00
          * Sandwich variety (sweet and salty smears)                     R 8.00                          R 0.00
          * Sandwich variety (polony and ham variety)                    R 15.00                          R 0.00

                                                                                              Sub-total   R 0.00
Adults:                                                               Per person
           * Bottomless tea and coffee (per person,                      R 15.00                          R 0.00
           ...inclusive of coffee & teacups)
           * Snack platters for adults (per person, inclusive            R 65.00                          R 0.00
           ...of side-plates and cake forks)
           * Menu 1: Skaapbraai for adults (min 40 persons,             R 140.00                          R 0.00
           ...per person, inclusive of plates and cutlery.
           ...Tablecloths, serviettes excluded).
           * Menu 2: Potjie for adults (per person, inclusive           R 125.00                          R 0.00
           ...of plates and cutlery. Tablecloths, serviettes excl.)
           * Braai packs: 350g per person (wors and tjop/s)              R 70.00                          R 0.00
           * Pap (you specify type) & tomato, onion sauce                R 25.00                          R 0.00
                                                                                              Sub-total   R 0.00

                                                                                                  Total   R 0.00


           Spyskaart 1                                                             Spyskaart 2
           40 gaste minimum                                                        40 gaste minimum


           Skaapbraai                                                                    Skaappotjie
       R 140.00                 p/p                                                     R 125.00 p/p


           Pap en sous                                                             Rys of stampmielies
           Potbrood of broodrolletjies                                             Potbrood of broodrolletjies
           Mengelslaai                                                             Mengelslaai
           Koolslaai
           Wortelslaai


           Roomys en sjokolade sous                                                Roomys en sjokolade sous
          R 0.00


          R 0.00
          R 0.00




          R 0.00

          R 0.00

          R 0.00


          R 0.00




de sous
                                                       Equipment hire: Date_______________
Tea & coffee ware (white porcelain)                        Q.    R due             Electrical ware
       * Coffee mug (long)            R 1.25                              R 0.00           * Kettle (2-20 persons)                            R 15.00                      R 0.00
       * Coffee mug (medium)          R 1.25                              R 0.00           * Extention lead                                   R 20.00                      R 0.00
       * Coffee mug (small)           R 1.25                              R 0.00           * Warm tray                                        R 40.00                      R 0.00
                                                                                           * Deep fryer                                       R 150.00                     R 0.00
                                                                                           * Microwave                                        R 150.00                     R 0.00
        * Tea cup saucer              R 1.25                              R 0.00           * 2 Plate stove with oven                          R 150.00                     R 0.00
        * Tea cup                     R 1.25                              R 0.00   Glassware
        * Tea pot                     R 15.00                             R 0.00           * Long glass                                       R 1.10                       R 0.00
        * Milk jug (small)            R 3.00                              R 0.00           * Wine glass                                       R 1.10                       R 0.00
        * Sugar bowl                  R 3.00                              R 0.00           * Champagne glass                                  R 1.10                       R 0.00
Tea & coffee ware (stainless steel)                                                        * Beer glass                                       R 1.10                       R 0.00
        * Tea pot                     R 9.00                              R 0.00           * Tot glass                                        R 1.10                       R 0.00
        * Coffee strainer             R 6.00                              R 0.00   Table ware
        * Milk jug                    R 4.00                              R 0.00           * Ashtrays (brown pottery)                         R 1.20                       R 0.00
        * Sugar bowl                  R 3.00                              R 0.00           * Ashtrays (glass)                                 R 1.20                       R 0.00
Tea trays                                                                                  * Ashtrays (silver)                                R 1.20                       R 0.00
        * Tray (black wood)           R 3.00                              R 0.00                                                              R
                                                                                           * Coffee, tea & sugar canister - 3 piece plastic set 20.00                      R 0.00
        * Tray (light colour, wood)   R 3.00                              R 0.00           * Coffee, tea & sugar canister - 4 piece glass set R 20.00                      R 0.00
        * Tray (metal, picture)       R 3.00                              R 0.00           * Finger bowls (small - glass)                     R 15.00                      R 0.00
Dinner ware (white porcelain)                                                              * Salt & pepper set (silver) - filled              R 20.00                      R 0.00
        * Plate - dinner              R 1.05                              R 0.00           * Salt & pepper set (transparent) - filled         R 20.00                      R 0.00
        * Plate - side                R 1.10                              R 0.00           * Salt & pepper set (white) - filled               R 20.00                      R 0.00
                                                                                           * Serviette holder (wire)                          R 5.00                       R 0.00
          * Bowl - pudding (small)    R 1.05                              R 0.00           * Serviette holder (wood)                          R 5.00                       R 0.00
          * Bowl - pudding (medium)   R 1.05                              R 0.00           * Teabag holder (white)                            R 2.00                       R 0.00
          * Bowl - pudding (big)      R 1.05                              R 0.00           * Teaspoon holder (brown)                          R 2.00                       R 0.00
                                                                                           * Table cloth - black                              R 45.00                      R 0.00
Cutlery                                                                                    * Table cloth - cream                              R 45.00                      R 0.00
          * Fork                      R 0.95                              R 0.00   Lightning ware
          * Fork - cake               R 0.95                              R 0.00           * Candle stander (small, black metal)              R 10.00                      R 0.00
          * Knife (plastic)           R 0.95                              R 0.00           * Candle stander (big, black metal)                R 10.00                      R 0.00
          * Knife                     R 0.95                              R 0.00           * Lantern (blue metal) - provide own parafin       R 10.00                      R 0.00
          * Spoon - pudding           R 0.95                              R 0.00   Serving ware
          * Spoon - serving           R 2.50                              R 0.00           * Bowl - salad (glass)                             R 10.00                      R 0.00
          * Spoon - sugar             R 0.95                              R 0.00           * Bowl - salad (large wooden)                      R 15.00                      R 0.00
          * Teaspoons (plastic)       R 0.95                              R 0.00           * Bowl - salad/chips (square, light wood)          R 3.00                       R 0.00
          * Teaspoons                 R 0.95                              R 0.00           * Platter round (big, stainless steel)             R 5.00                       R 0.00
                                                      Sub tot:   R 0.00                    * Platter square (small, grey plastic)             R 3.00                       R 0.00
                                      Sub tot items        0                               * Shaving dish (burner gel excluded)               R 120.00                     R 0.00
                                                                                                                                                            Sub tot:       R 0.00
                                                                                                                                            Sub tot items              0        0
Electronic ware                                                                                         Covering
       * Mini Hi-Fi                                    R 350.00                                R 0.00          * Gazebo (dark blue)                                R 350.00                    R 0.00
       * TV - own decoder and card                     R 350.00                                R 0.00          * 5 x 5 Military tent (no sides)- pitched           R 1,200.00                  R 0.00
       * Portable film screen                          R 150.00                                R 0.00          * 5 x 5 Military tent (no sides)- you pitch         R 650.00                    R 0.00
       * Entertainment station - computer, speakers,   R 1,500.00                              R 0.00
       ..microphone and stand



Braai equipment                                                                                         Please provide own table cloths for ALL tables hired from us!!!
        * Baking tray (stainless steel)                R 12.00                                 R 0.00   Party furniture for adults - Free per group: 1 table + chairs for adults
        * Braai - half drum (medium)                   R 50.00                                 R 0.00
        * Braai - half drum (large)                    R 100.00                                R 0.00           * Table, fold-up, metal (6 persons)                R 15.00                     R 0.00
        * Casserole dish (with lid)                    R 12.00                                 R 0.00           * Table, brown metal (6 persons)                   R 15.00                     R 0.00
        * Cutting board (plastic)                      R 5.00                                  R 0.00                                                                           Tot        0
        * Cutting board (wood)                         R 5.00                                  R 0.00
        * Dispenser - sauces (plastic)                 R 2.00                                  R 0.00           * Garden table, black plastic                     R 15.00                      R 0.00
        * Thong                                        R 5.00                                  R 0.00                                                             R
                                                                                                                * Presents/sherry table round, white plastic (small) 15.00                     R 0.00
        * Gas bottle                                   R 50.00                                 R 0.00
        * Knife - meat                                 R 20.00                                 R 0.00           * Chairs, black plastic (adults) NO charge       R 0.00                        R 0.00
        * Potjie, iron - no 10 (Serves 60 people)      R 50.00                                 R 0.00                                                            R 0.00
                                                                                                                * Chairs, plastic seats, metal feet (adults) NO charge                         R 0.00
        * Spices shaker (stainless steel)              R 12.00                                 R 0.00                                                                           Tot        0
        * Spoon - wooden (BIG for potjie)              R 5.00                                  R 0.00
Bar accessories                                                                                         Party furniture for kids - Free per group: 1 plastic table for cake/presents
        * Cooler box (big)                             R 4.00                                  R 0.00           * Wooden table, white with umbrella (seats 4)    R 10.00                       R 0.00
        * Cooler box for ice (small)                   R 4.00                                  R 0.00           * Wooden table, black with umbrella (seats 4)    R 10.00                       R 0.00
        * Cork screw                                   R 2.00                                  R 0.00
        * Ice bucket (black)                           R 4.00                                  R 0.00           * Plastic kiddie table (seats 4)                   R 10.00                     R 0.00
        * Ice bucket (brown)                           R 4.00                                  R 0.00           * Plastic chairs (not to be used without covers)   R 5.00                      R 0.00
        * Jugs large (glass)                           R 5.00                                  R 0.00                                                                           Sub tot:       R 0.00
        * Winecooler (silver)                          R 7.00                                  R 0.00
                                                                       Sub tot:       R 0.00
                                                       Sub tot items        0                                                                                      Total amount due:           R 0.00
Washing of hired dish items
      * Per item                                       R 0.39                     0            R 0.00
                                                         FOR OFFICE USE
Bottomless tea & coffee
Tea & coffee ware (white porcelain)                 Q.           Tea trays                                                    Q.
        * Coffee mug (long)                                              * Tray (black wood)
        * Coffee mug (medium)                                            * Tray (light colour, wood)
        * Coffee mug (small)                                             * Tray (metal, picture)
        * Tea cup saucer                                         Cutlery
        * Tea cup                                                        * Spoon - sugar
        * Tea pot                                                        * Teaspoons
        * Milk jug (small)                                       Table ware
        * Sugar bowl                                                     * Coffee, tea & sugar canister - 4 piece glass set
Tea & coffee ware (stainless steel)                                      * Teabag holder (white)
        * Tea pot                                                        * Teaspoon holder (brown)
        * Coffee strainer                                        Electrical ware
        * Milk jug                                                       * Kettle (2-20 persons)
        * Sugar bowl                                                     * Extention lead
Other items used for catering services




Before function:
Inventory taken by staff member: Name and surname



Inventory taken by client: Name and surname



After function:
Inventory taken by client: Name and surname



Inventory taken by staff member: Name and surname
                                          Party spots

                                   Fantasy mini-town lapa




                                        Klipkoppie lapa




                                         Black Rock Hall
Not available for social functions any more, from September 2010. Available for church
ceremonies only.
            Open-air venue




Fantasy mini-town track/Road safety track




               Play Park 1
Play Park 2
                        Rocky Ridge Estate Fantasy Clothes for kids
Date:   ='Proforma invoice'!G19                                PARTY SPOT   Klipkoppie lapa
Client: 0                                                                   Fantasy mini-town lapa
Rocky Ridge Estate representative:                                          Western garden



                                                                                    Invoice
  #         Summary of Items Issued for Kids Party               Amount
                                                                                     Value
  1     Army suits & pants                                           6                  R 1,600.00
  2     Wedding voils                                               15                   R 750.00
  3     Doctor coats (boys)                                          3                   R 450.00
  4     Nurse dresses (girls)                                        3                   R 600.00
  5     Police suits & pants                                         4                   R 800.00
  6     Fire fighter suits with pants                                4                   R 800.00
  7     Butterfly wings & skirts                                     6                   R 450.00
  8     Butterfly wings (small)                                      3                   R 150.00
  9     Butterfly wings (big)                                        1                     R 75.00
  10    Cow hat                                                      1                   R 110.00
  11    Dragon hat                                                   1                   R 110.00
  12    Wizard hats & cloaks                                         5                  R 1,000.00
  13    Insect wings                                                 2                   R 150.00
  14    Cowboy undercoat                                             1                     R 60.00
  15    Apron - big                                                  3                   R 150.00
  16    Apron - small                                                3                   R 100.00
  17
  18
  19
  20
  21
  22
  23
  24
  25
                                                                                        R 7,355.00
        Before party:
        I have checked that all items are in good condition.




        Client Signature



        After party:
        I have checked that all items are in good condition.
RRE represenatative Signature
ds
         0
         0
         0



     All Items
     Received
       (Y/N)
                                 General Terms and Conditions: Rocky Ridge Estate
We have three types of spots available for setting up parties
      A lapa:
       * The mini-town lapa
       * The Klipkoppie lapa
      A hall:
       * Black Rock hall
      An outside area:
       * Anywhere you like on the grass under the trees or on a sunny spot. ( No extra costs)

On the day of the function
        You are allowed to set up your party 30 minutes before the session starts.
        Cash Bar available on request.Fantasy mini-town before the session starts (10:00, 14:00
          No children are allowed in the
          or 18:00). They are however allowed in the play park area.
        Cash Bar available on request.
          Tablecloths only available if hired.
        Cash Bar available on request.
          Please keep to the session hours - if the session is finished please clear the area on
          time as we need to tidy up for the next session.
         A compulsary amount of is added for the washing of dishes if you have hired
          any crockery etc.
         Please ensure that you and your guests have the map to our place available online
          on our website under the "Contact us " page.
Catering
        No outside caterers or catering is allowed on the premises, unless authorised in writing
          by Rocky Ridge Estate.
        Groups of less than 40 adults and 30 children are allowed to bring own food or prepare
           it on our premises – BUT under certain conditions exceptions can be made – please
          discuss with the management of Rocky Ridge Estate, and obtain their written
          permission.
        Above condition do not apply to groups from non-profitable originations such as
          government schools and churches – but written permission must still be obtained from
          the management of Rocky Ridge Estate to bring in own food and non-alcoholic
          beverages.
Fees and bookings
        This quotation serves as a provisional booking.
        A 50% non refundable deposit is required to confirm a booking. The deposit will be forfeited if the
          function is cancelled.
     Final payment is required 5 working days before the function date.
          Confirmation of the actual numbers of children and adults is required by 16:00 on the Wednesday before
         the function. We will not phone you, you have to phone us.
        Rocky Ridge Estate retains the right to make more than one reservation/booking per
          venue and session at their discretion without any further notice – unless a venue is
          booked exclusively.
         Entrance fees are applicable to all children from walking age upwards.
        Prices are subject to change without prior notification. The obligation lies with the client
          to follow up on any price increases through the year.
        To obtain the right to book a venue exclusively for you and your group, the applicable
          fee for this must be paid in addition to the 50% deposit, and is non-refundable.
        It is compulsory for groups bigger than 40 children and or 50 adults to book a venue
          exclusively and to pay the additional fee for this. (This term is not applicable to groups
          from non-profitable originations such as government schools and churches, as well as
          private pre-primary and primary schools, and all other educational bookings).
If you have any enquiries or need any help with the organising of your function, please contact us without
delay. We hope to hear from you soon.

Payment details
Bank                 Nedbank
Branch               15534506 (Montana)
Account holder       Rocky Ridge
Account number       1553098242
Deposit date         Immediately to secure booking
Reference            Client surname - date of function
Deposit amount       50%
                     All outstanding amounts must be paid AT LEAST 36 hours before function
Saldo
        Sorry, NO CREDIT for non-showing guests after balance has been paid!!!!

				
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