Your Federal Quarterly Tax Payments are due April 15th Get Help Now >>

EXPO 2007 by gyvwpsjkko

VIEWS: 4 PAGES: 30

									                                                                                                   EXPO 2007

October 2007

Dear Exhibitor

Attached is your Exhibitor’s Manual that contains all the relevant details for the forthcoming Discovery Cape Times Big Walk
Expo 2007.

The manual is comprehensive and you should read it carefully. Please note the build up period, exhibition times and breakdown
times.

 To assist you at the Expo, a number of items are also available for hire and you should refer to the Reply Forms for
further details. Please also note the mandatory return of the first two Reply Forms. Please forward Reply Forms to the
correct supplier and not all forms to be forwarded to Oasys.

This Manual is intended:
    v    To furnish you with information regarding the Exhibition and your participation therein and provide answers to most
         questions
    v    To provide guidelines and to act as a useful checklist
    v    To facilitate and simplify your arrangements in co-ordinating a successful exhibition.

All Exhibitors are earnestly requested, in their own interest, to read this manual and to carefully peruse all material contained
herein and to respond timeously before the relevant deadlines indicated.

It is the intention of the Organisers to apply the rules and regulations in a manner that will be of benefit to all Exhibitors and they
look forward to having the Exhibitor’s co-operation in this matter.

The manual is not intended to replace our personal service. Please contact us should you have any questions or require special
assistance. See details regarding the Organising Team below.

Please note that full payment of stands is due after signing the contract. See payment details below. Please remember to fax a
copy of your deposit slip to ( 021-438 3064 or email it to info@eddycassarpr.co.za if you make a direct bank deposit.

We look forward to a very successful Big Walk Expo 2007 and assure you of our total commitment to ensuring that you make the
most of your involvement.

Yours sincerely
EDDY CASSAR
EDDY CASSAR PUBLIC RELATIONS & PROMOTIONS
The Organising Team at :

THE DISCOVERY CAPE TIMES BIG WALK EXPO 2007

EDDY CASSAR PUBLIC RELATIONS & PROMOTIONS

Sales, Advertising, PR & Promotion
Contact: Eddy Cassar
Tel:     021 - 438 2595
Fax:     021 – 438 3064
Email: eddy@eddycassarpr.co.za

Exhibition Manager
Contact: Parveen Dalvie
Tel: +27 21 438 2595/6
Fax: +27 21 438 3064
Email: parveen@eddycassarpr.co.za


OASYS EXHIBITIONS & EVENTS

Design, Construction & Ordering of Services
Contact: Maxine Woycieh
Tel: 021 – 526 3200
Fax: 021 – 552 1841
Email: maxine@oasysexpo.com



PAYMENT DETAILS
PAYMENT FOR STANDS:

Direct Deposits: Payable to Never Say Never T/A Eddy Cassar Public Relations
Bank:                ABSA
Branch:              Seapoint
Branch Code:         630 309
Account Number:      4045695016



PAYMENT FOR SERVICES:
Payment for certain services are to be paid directly to the contractor concerned. Please see details on the Reply Forms.
                                                 BIG WALK EXPO 2007
                                                     TIMETABLE
BUILD-UP

Tuesday           6 November 2007              10h00 - onwards            Exhibition Construction - Oasys
Wednesday         7 November 2007              10h00 – 16h00              Exhibitor Build-up
Thursday          8 November 2007              09h30 – 11h30              Clearing and Cleaning

Please note that no children will be allowed on site during build-up and breakdown for safety reasons.

All stand fitting and exhibits are to be completed by 16h00 on Wednesday 7 March 2007 to enable final clearing and
cleaning of the hall to take place.

Exhibitors who wish to move into the hall before Tuesday are requested to call the Organisers to make the necessary
arrangeme nts.

NB - PLEASE NOTE : Exhibitors who have vehicles, heavy equipment or any other unusual exhibits or requirements
that have to be moved are to liaise with the Organisers regarding this since equipment needs to be in place before the
carpeting goes down a nd the shell scheme gets erected.

EXPO DAYS


                                                   Open Hours                   Exhibitor Access
Thursday             8 November 2007               13h00 – 20h00                11h00 – 21h00
Friday               9 November 2007               13h00 – 20h00                11h00 – 21h00
Saturday             10 November 2007              09h00 – 14h00                08h00 – till close

Early Exhibitor access will allow for preparing/restocking your stand before the show opens – no deliveries to stands
will be allowed once the exhibition opens each day.

Exhibitors are required to be on their stand at least 15 minutes before the Expo opens each day       .

                                                       BREAKDOWN

    Saturday          10 November             14h30 – 18h00                Exhibitors (Full Breakdown).
     Sunday           11 November                                         Shell scheme (Full Breakdown)

No exhibits or stand fittings are to be removed or dismantled before 14h00 on Saturday 10 March 2007. (Please
allow visitors to leave the hall before commencing breakdown)
All final collections and removals by Exhibitors to be cleared by 18H00 on Saturday evening.
BREAKDOWN (continued)


VEHICLES & HEAVY ITEMS
Vehicles and heavy items will have to be removed last once shell scheme and carpeting has been pulled up to allow
access to stands.


REMOVAL OF GOODS
Exhibitors, their agents or contractors are responsible for the complete removal of all exhibits, goods and materials
used by them, together with all refuse which must be taken to the refuse skip.

Any items not removed by this time will be considered scrap and disposed of by the Organisers and charges levied
accordingly to the Exhibitor concerned.


HIRED ITEMS
Exhibitors are reminded that all items on hire remain their responsibility until goods have been returned to the relevant
companies.The Organisers will take no responsibility in accepting goods on behalf of the Exhibitors or of ensuring
their safe return.


SECURITY
It is essential to remove all portable and valuable goods immediately.

Please have someone on your stand from the beginning of build-up until all your possessions have been removed.

It is stressed that neither the Organisers nor the security company appointed to the exhibition can be held responsible
for any loss or damage to Exhibitor’s property.



               SECURITY PROVIDED BY THE ORGANISERS WILL CEASE AT 18h00
                           ON SATURDAY 10 NOVEMBER 2007
GENERAL NOTES AND INFORMATION
VENUE ADDRESS
Good Hope Centre, Sir Lowry Road, Cape Town


PAYMENT FOR STANDS
Payment for stands is required in advance of the Exhibition. Please ensure timeous payment, as Exhibitors will NOT be
allowed onto their stand unless full payment for stand/s has been received. The deadline for full payment is 1
November 2007.

PAYMENT DETAILS
Herewith bank account details for stand payments:

Direct Deposits:                 Payable to Never Say Never T/A Eddy Cassar Public Relations
Bank:                            ABSA
Branch:                          Seapoint
Branch Code:                     630 309
Account Number:                  4045695016


PAYMENT FOR SERVICES
Payment for additional services is required in advance of the Exhibition. Please ensure that payment is made to the
correct Service Company and that payment is made directly to the contractor concerned. Please see details on the
Reply Forms. Contractors are not obliged to fulfill their orders unless payment has been received

EXHIBITION OFFICE
The Organisers will relocate to a temporary office at the venue during the show period including Build-up and this will
serve as the central point for enquiries.

The organising staff will be happy to assist you with any queries or problems you may have.

Please note that the telephone in the office is for the Organisers use only. Should Exhibitors wish to be contacted
during the exhibition, they must arrange for their own telephones or cellular phones.

EXHIBITION TIMES
Please refer to the Show Timetable.

EXHIBITOR ADMISSION
There will be a separate entrance/exit for Exhibitors on the Sir Lowry Road side of the venue (This will be the only
means of access for Exhibitors prior to the official opening time on each day of the Expo as well as during the Expo
and upon close of the Expo each day.

Exhibitors may enter the hall at times as indicated on the Show Timetable to prepare their exhibits. The hall is to be
cleared within ½ hour after the official closing time at the end of the day.

SAFETY PRECAUTIONS & EMERGENCY PROCEDURES
Each Exhibitor should ensure that there are no potential fire or safety hazards on his stand. All appliances, water,
lights and equipment should be switched off before leaving your stand at the close of exhibition each day.

Please be aware of the emergency procedures applicable to the venue - familiarise yourself with the emergency exits
and fire fighting equipment and where security is stationed.

Check your stand for unidentifiable packages, cases or bags that have been deposited. If suspicions arise, do not touch
but notify the Organisers or security.
In the case of an emergency, all Exhibitors must comply with procedures and instructions given by the Organisers, the
official security company or the relevant emergency personnel.

SECURITY
The official security contractors appointed to the exhibition will be the only security company allowed in the exhibition
hall/area. The Organisers will provide general overall 24-hour security from the beginning of build-up until the end of
breakdown.

Exhibitors will be responsible for the security of their own stand during build-up, the exhibition open times and the
breakdown periods.

In their own interest, Exhibitors should arrange for representatives of their companies to be on the stands during build-
up/breakdown or whenever the Exhibition Hall is open (see Exhibitor Access) and until move-out is completed.

During build-up and breakdown
With the large numbers of people involved during these periods your stands should be attended at all times to protect
your possessions.

Overnight Security
Halls will be kept locked and entrance prohibited to all, including Exhibitors, each day from close of exhibition until
Exhibitor Access the following day.

It must be stressed that Show Management and security contractors, whilst taking every reasonable precaution,
expressly decline any responsibility or liability for any loss or damage that may befall the property of an Exhibitor for
any cause whatsoever. Please be vigilant and do not leave your stand unattended.

INSURANCE

Property damage/loss and personal injury
Exhibitors are responsible for the safety of their own staff, property, their stand and its contents and are therefore
advised to take precautions where necessary and to insure their goods accordingly and to negotiate the necessary
extensions to their existing policies.

It is strongly recommended that each Exhibitor insures himself against the kind of risks which he may incur in
connection with the exhibition for the full period of the exhibition, including the build-up and breakdown periods
against all or any loss and/or damage which he may suffer or liability which he may incur with regard to exhibit and
display materials, furniture and equipment, personal effects of the staff. Remember also goods in transit.

While every effort will be made by the Organisers to ensure the safety of Exhibitors' property, they will not be held
responsible for any damage or theft to Exhibitors' property.


Public liability
The Organisers require each Exhibitor to hold insurance cover for Public Liability Indemnity and may ask for evidence
that this is in place.


Indemnity
It is a condition of exhibiting that the Organisers at no stage and for whatever reason accept liability for any loss or
damage or injury that may be sustained.
PARKING AREAS / TRAFFIC CONTROL
There will be a parking area at the Venue for Exhibitors and organising staff and this is on a first come first serve basis
(i.e. to the right of the venue if standing in front of the building in Sir Lowry Road).

The access ramp can only be utilised for off loading and no parking will be allowed on this ramp. All Exhibitors
are to adhere to the control of the ramp by the Official Security Contractor and consideration should be given to other
Exhibitors by ensuring that off loading is done speedily and that vehicles are not left unattended on the ramp.

The Organisers reserve the right to control the traffic and to remove illegally parked vehicles, or vehicles obstructing
access areas, causing congestion or are intrusive, or parked in such a way that they impede activities relating to the
show, or services provided, or deemed to be dangerous to the general public. Accessibility, traffic flow and the
aesthetic appeal of areas will be maintained at all times.
PUBLIC ADDRESS SYSTEM
The official Public Address System may be used to pass messages to Exhibitors and Contractors only during build-up
and breakdown. During the exhibition open period, the use for private messages will not be allowed.

Should you wish the announcer to advertise your product please write details on the relevant form which is available in
the Organisers Office. Announcements will be made during regular times during the day and it is not necessary to
complete a form each day unless your message has changed and then it should be advised to cancel the previous
message.

BANKING FACILITIES
Exhibitors are reminded to make timeous arrangements regarding sufficient change and floats and transit of cash if
necessary. An auto-bank will be available outside the Good Hope Centre for withdrawals only.

FIREARMS
Firearms are not permitted to be displayed on Exhibitors or personnel employed by Exhibitors at the exhibition venue.

FIRST AID
A small first aid kit will be held at the Organisers Office and a First Aid Post will be situated within the Exhibition
area. The Organisers will arrange for serious emergencies to be taken to hospital. They will not, however, be liable for
any costs incurred.

TELEPHONES
There are public telephones at the venue, however for the hire of Telkom telephones please refer to the relevant Reply
Forms elsewhere in this manual.

CATERING FACILITIES / REFRESHMENTS
The Caterers appointed will offer restaurant, fast food, refreshment and bar facilities.
YOUR STAND & STAND SERVICES

COMPLIANCE WITH REGULATIONS & TRADING LICENCES
In planning the design and construction of your stand as well as with regard to what you wish to exhibit, promote or
sell on your stand, please ensure that you notify and comply in all respects with the terms and conditions of exhibiting
as well as regulations from the following departments and others if it should deem necessary:
     v Venue regulations and constraints
     v Municipal regulations
     v Medical Officer of Health (M.O.H)
     v Fire Regulations
     v Health regulations (concerning preparation and serving of food)

ACTIVITIES ON STANDS
Exhibitors are reminded that their activities, unless otherwise agreed to by the Organisers, must remain within the
confines of their stands. NO ambush marketing will be tolerated.

DISTRIBUTION OF MATERIAL OR LITERATURE
Exhibitors are only allowed to display or hand out literature from within the boundary of their stand and no Exhibition
staff will be permitted to walk around the Exhibition halls or on the perimeter of the venue distributing pamphlets or
literature.

BANNERS
Banners may only be erected within the confines of a stand and no additional banners may be erected in and around the
venue.

SALE OF MERCHANDISE
For security purposes Exhibitors should provide an official receipt for goods purchased at their stands.

PRIVATE PA & SOUND SYSTEMS
The use of private PA systems is NOT allowed.

NOISE LEVELS
Exhibitors must contact the Organisers if they are planning to play music, make use of pre-recorded or live
performances. Volume should be kept to a level that does not cause disturbance to other Exhibitors or other events
scheduled at the Show. In case of dispute, the decision of the Organisers is final.


HIRED ITEMS
Exhibitors are reminded that all items on hire remain their responsibility until equipment has been collected or returned
to the relevant companies. The Organisers accept no responsibility in accepting goods on behalf of an Exhibitor,
neither of ensuring their safe return.

DELIVERY OF GOODS AND EXHIBITS
Exhibitors should arrange for a representative to be on their stand during the build-up period to receive goods and
deliveries.

The Organisers will not take delivery of any goods whatsoever on behalf of an Exhibitor, nor will the Organisers
accept any responsibility whatsoever, for the safety and well being of any such items unloaded and/or delivered to the
site in the absence of any Exhibitor, his agent or contractor or for any goods lost or damaged whether such loss or
damage occurs before or after receipt of these goods on the Exhibition premises.
Exhibitors will be responsible for any damage to any part of the building; vehicles, stands or exhibits caused by the
transportation of their equipment outside and inside the venue and any such damage must be reported immediately to
the Organisers Office
DELIVERIES DURING BUILD -UP AND BREAKDOWN
There will be strict security control at points of entry at the venue. Movement of vehicles will also be controlled. Once
unloading/loading has taken place, vehicles are to be removed from this area to allow other Exhibitors access.

DELIVERIES DURING THE EXPO
Deliveries should be complete half an hour before the Exhibition opens each day. Empty packing cases may not be
stored on Exhibitor’s stand but must be removed from the Exhibition venue and returned, if required after the close of
the Exhibition.

CLEANING AND WASTE REMOVAL
It is the Exhibitor’s responsibility to maintain their stand in a clean condition at all times. The Organisers will only be
responsible for general cleaning of the venue and aisles and not individual stands. Bins will be placed in the halls for
paper and general waste.

Cleaning of the Exhibition halls will be done between closing time in the evening and opening time the following
morning. To avoid confusion only rubbish left in the aisles will be removed. Should you have any special
requirements or anticipate a consistently heavy production of rubbish please contact the Organisers.


FIRE & SAFETY REGULATIONS
There are strict regulations governing the materials that may be used in the construction of stands and in the
demonstration of products.

It shall be the responsibility of each Exhibitor to observe all current fire regulations, which are applicable to their
circumstances.

The local Authority has the right to remove any offending fittings or materials and ultimately close down a stand
should you contravene any regulations or it is deemed that your stand may cause a fire hazard.

Regular inspections will be carried out by a member of the Fire Prevention Branch to ensure that the fire requirements
have been met.

Queries can be directed to the Divisional Officer Fire Prevention - Mike Brand on:
Tel 021 – 456 1033, fax 021 – 461 9562 or mobile: 083 233 3218

No flammable/highly combustible materials constituting a fire hazard, such as hessian, straw, polystyrene, paper,
polyurethane’s etc may be used in the construction of stands or in the display therein.

It may be necessary to 'fire proof' your stand. Where necessary a certificate of fireproofing must be presented on
demand by an inspecting officer of the Fire Department.

Written permission is required for the following at l east 14 days before commencement of the Exhibition :
    v Permission to use flammable materials e.g. straw
    v Solid ceilings, double volume or double storage stands
    v Stands other than the Organisers shell scheme. - in the case of custom built stands, Exhibitors must submit
        detailed plans to the Fire Prevention Branch at least 21 days before the opening of the Exhibition or definitely
        before construction begins.

The following items are not allowed :

    v             Storage or use of hazardous substances, flammable liquids or gasses
    v             Open fires or demonstrations using naked flame, gas or fires welding operations
FIRE FIGHTING EQUIPMENT
Exhibitors should familiarise themselves with the location and use of all available fire equipment in the vicinity of their
stands. No person shall remove, obstruct or damage any of the provided fire equipment.

The Fire Department may, depending on the circumstances of each case, require an Exhibitor to provide additional fire
extinguishers if deemed necessary by the inspecting officer. It is an offence to use fire hoses to supply water to
Exhibition stands etc.


EMERGENCY ESCAPE ROUTES
No emergency escape routes and exits are to be obstructed prior to and during the Exhibition. No structure or display
shall be so placed or constructed as to impede the ordinary movement of people. Nor shall the existing facilities and
signs be so obstructed. No surface irregularities at floor level shall be placed in any exit route.


REPLY & SERVICE APPLICATION FORMS

The deadline for service forms: Monday 22nd October 2007

The supply and installation of services and equipment needs to be carefully planned and co-ordinated. For this reason
the Organisers need to receive completed Service Forms and payment (where necessary) timeously.

Please note that some forms have a mandatory return and the Organisers would appreciate the co-operation of the
Exhibitors in this respect. Please read carefully and be aware of the Terms and Conditions of Hire before completing
the relevant service forms required. Also refer to the Service Contractors and Providers listed for your convenience.


The Organisers accept no responsibility for any failure/omission due to the late receipt of applicable documents.

Please be aware that no order will be processed without payment and the execution of late orders cannot be
guaranteed. Services ordered after the deadline date will carry a 25% surcharge and a 50% surcharge if
ordered during the Exhibition.

The onus is on the Exhibitor to advise the Organisers/suppliers of any discrepancies regarding services ordered and not
supplied. Failure to comply with this request within 24 hours after the official opening will result in the
Organisers/suppliers not holding themselves responsible or liable for any of the said discrepancies.
YOUR STAND
Stand space is sold in a standard Stand Package Format:
The basic Stand Package includes:
Shell scheme (3x3m²)
Fascia                                           2 x low voltage spotlights
1 x 15-amp 220-volt plug point                   Grey carpeting




   SHELL                                                                                             SCHEME (Stand
                                                    Shell & Fascia)

STAND SHELL
The official shell scheme contractor is Oasys Exhibitions and all shell schemes supplied are on hire and remain the
property of Oasys Exhibitions.

A shell scheme consists of the temporary walling panels and fascias. Stands have corner and mid-support posts.
Fascia posts are provided at intervals not exceeding 4m apart.

Large stands may require additional interior posts. Panels consist of white polypanel panels measuring 2.5 high and
1m wide. Panels are slotted into an aluminum framework with a 400mm white correx fascia.

Display area: approximately 100mm less that stated measurements all around. Please note that polypanels may NOT
be painted.

IMPORTANT: Kindly refer to the diagram of a typical stand shell shown above, and also to its usage, terms &
conditions of hire.


FASCIA & FASCIA LETTERING
Fascia signage is included in the Stand Package. Your stand number will be indicated.

Completion of the relevant Signage Reply Form is mandatory to order fascia signage.

Any changes made once fascia lettering has been applied to the fascia board will carry a cost to be borne by the
Exhibitor.

CARPETS
Unless otherwise specified or requested, carpeting on the stands will be a grey carpet tile with charcoal and blue in the
aisles.
Carpets are on hire only and must be left on stands after the Exhibition has ended. Cut, damaged or missing tiles will
be charged to the Exhibitor at R80 excl. VAT per carpet tile.
ELECTRICAL SUPPLY & INSTALLATIONS
Oasys Exhibitions have been appointed the official Electrical Contractors to the Exhibition and are the only contractors
permitted to carry out electrical work and installations at the Exhibition.

Completion of the first section of the Electrical Reply Form is mandatory.

Refer to your contract to ascertain what fittings are included on your stand. Extras will be for your own account.

Please note the following:

v       You should not exceed the wattage draw-off from the power points you have ordered i.e. 500w per plug
v       The use of ripcord for wiring on stands is not permitted
v       All appliances for heating purposes, including kettles, cookers and heaters, must be thermostatically controlled
v       All appliances should be tested by a qualified and competent person before connection to the power supply
v       Socket outlet multi-way adaptors are NOT permitted. Only one double adaptor per power plug point supplied
        is allowed and this also depends on equipment used.
v       A charge will be levied for the movement of incorrectly placed electrical fittings.
v       Where electrical and light fittings are pre set-up or installed in pre-fabricated displays before their delivery to
        the Exhibition, such fittings must be installed by qualified electrical contractors. The connection of such
        displays to the power sources at the Exhibition must, however, be undertaken by the appointed electrical
        contractor, for which a connection fee will be charged. The cost of any modifications required to comply with
        electrical regulations will be charged to the Exhibitor by the Electrical Contractor.

STAND BUILDING
Please ensure the design of your stand befits not only your own company's standards, but also those of the Exhibition.

The Organisers reserve the right to disallow Stand Plans and Designs should they be deemed to be inappropriate.
Designs must be of an acceptable standard as deemed by the Organisers.


DESIGN PARAMETERS
v    If there is any damage to venue property, the Exhibitors concerned will be held liable to make good or
     replace/repair any damage caused to the venue.
v    No holes may be drilled in the hall floors
v    Floors or permanent walls may not be painted or defaced
v    Stand should be pre-fabricated and merely assembled on site at the Exhibition
v    STAND CEILINGS: Where an Exhibitor is constructing a fabric ceiling, such material (and any other used in
     construction) must comply with Fire Regulations and be of non-flammable material.
v    The overall height of stand fitting (including graphics and cladding of columns) must not exceed 2.5m in
     height from the floor without prior written approval from The Organisers. The design may not impede or deter
     from surrounding stands.


The following applies specifically to Space only stands:

v       You must supply a copy of your proposed dimensional stand drawing design for approval by Monday 22nd
        October 2007.
v       The Organisers may have to obtain approval from local authorities where necessary. Failure to do so will
        result either in a delay while permission to build is being given at the show or proposed plans being
        condemned and refused building permission
v       Space only stands must provide their own backing wall. It must be understood that the shell scheme backing
        onto this stand does not form part of the stand.
v       All electrical installations must be checked by the official Electrical Contractor and they must make the final
        connection to the mains.
v       Your company name and stand number should be displayed.
v       Existing building structural columns, where sited on stands, must be clad on all faces.
BALLOONS
The Organisers will not accept any responsibility for costs arising from the use of gas filled balloons becoming trapped
in the roof structure or ventilation system of the halls. Such costs will be carried by the Exhibitor concerned.

FLOORS & FLOORLOADINGS
Exhibitors building larger stands or bringing in heavy equipment should take note that there are various ducts in the
floor. No damage may be made to the floor. Please contact the Organisers with any queries.

FLUES
Any exhibit or process that generates noxious or toxic fumes, exhaust or smoke, must be so positioned as to have an
effective exhaust system to the outside and be situated adjacent to an external wall of the Hall. Any Exhibitor who
intends to operate equipment, which may come within this category, is requested to communicate with The Organisers
as soon as possible. Flues, ducting etc. can be arranged if necessary with costs being borne to the Exhibitor.

LIQUID PETROLEUM GAS
No flammable liquid or LPG shall be used within the venue. Please note that the use of LPG for the purpose of
cooking food is not permissible.

DESIGN CONSIDERATIONS
v    In the interests of the Exhibition as a whole it may be necessary to remove or alter something in a stand if the
     Organisers feel this action must be taken in the interest of the Exhibition and this will be at the expense of the
     concerned offending Exhibitor.
v    Any advertising material, decorations, flags etc may be removed or altered at the sole discretion of the
     Organisers, if it deems same to be in any way objectionable.
v    Any item of display, stand dressing, tables and chairs etc may not project over the frontage of the stand
     space or be allowed to encroach into aisles/gangways.
v    The Organisers reserve the right to disconnect the electrical supply to any installation or illumination that, in
     their opinion, is dangerous or likely to cause annoyance to visitors or other Exhibitors.
v    If any presentations/demonstration causes obstruction to any aisles/gangway and/or any nuisance to any other
     Exhibitor or visitors, the Organisers reserve the right to terminate the presentation/demonstration or restrict the
     frequency.
v    All lighting should be designed and installed to avoid nuisance and discomfort to neighbouring stands and to
     visitors.
v    Flashing lights or signs are not permitted, but sequence displays may be used, subject to prior written approval
     by the Organisers.
v    No light fitting or other electrical appliance or item may be suspended from the roof of the Main Hall.


v       Should you have any queries regarding stands or stand design, kindly contact the Organisers who will be happy
        to be of assistance.

OTH ER SERVICES

There are various services offered to Exhibitors. Kindly refer to the Reply Forms. Most forms are self-explanatory
and require no further mention.

Should you require any service not listed kindly contact the Organisers who will be happy to assist in giving you the
contact details of the relevant suppliers.
PLUMBING (WATER & WASTE)

A limited number of water and drainage points are available. The venue has constraints for this service. For any
plumbing requirements the service provider will need a written order received by no later than the deadline date for
Reply Forms.

Final costs will be subject to the number of users and will be finalised for payment before or during Build-up and
payment will be on presentation of invoice.

Exhibitors intending to prepare or give out food or beverages should be aware of the requirements under the various
Health Department regulations. There should be adequate washing and washing-up facilities.
                                               NB: REPLY FORMS
                                   THE DISCOVERY CAPE TIMES BIG WALK EXPO 2007

1.         RETURN OF REPLY FORMS - CHECKLIST

To avoid the misplacement of any of the service forms, vital to the smooth running and organisation of your exhibit, it is
recommended that all forms be attached to this remittance form together with your cheque in full payment for additional services.
Payment for services other than those offered by Oasys Exhibitions should be sent directly to the relevant supplier.

COMPANY NAME : ________________________________________________________

FORM #           DESCRIPTION                      ENQUIRY                         CHEQUE                 AMOUNT          OFF.
                                                  CONTACT                       PAYABLE TO                               USE

IT IS MANDATORY TO R ETURN THE FOLLOWING 5 FORMS TO OASYS OR OTHER
SUPPLIERS BY EMAIL, FAX OR POST

     1.      This form                    Oasys   Exhibitions             ---------------                ----------
     2.      Stand Plan                   Oasys   Exhibitions             ---------------                ----------
     3.      Activities on Stand          Oasys   Exhibitions             ---------------                ----------
     4.      Electrical Requirements      Oasys   Exhibitions             Oasys Exhibitions              R
     5.      Signage                      Oasys   Exhibitions             Oasys Exhibitions              R


EXTRAS – RETURN TO RELEVANT SUPPLIERS
      6.     Stand Extras                 Oasys Exhibitions               Oasys Exhibitions              R
      7.     Furniture Hire               Oasys Exhibitions               Oasys Exhibitions              R
      8.     Plants                       Plant People                    Plant People                   R
      9.     Telkom Telephone Lines       Oasys Exhibitions               Oasys Exhibitions              R
     10.     Promotion staff              Right Angle Marketing           Right Angle Marketing          R

     CHEQUES ENCLOSED PAYABLE TO                                DESCRIPTION OF SERVICE                                AMOUNT
1                                                                                                            R
2                                                                                                            R
3                                                                                                            R

Direct Bank Deposit (Account: Oasys Exhibitions / Bank: Nedbank, CCS Johannesburg / Branch #: 145 405 / Account #:
145 4040 599). Please fax copy of deposit slip/confirmation of EFT to 021-552 1841

DEADLINE DATE:            MONDAY 22nd OCTOBER 2007

RETURN TO:
Oasys Exhibitions         Fax: 021 – 552 1841         Tel: 021 – 526 3200        maxine@oasysexpo.com

AUTHORISATION/UNDERTAKING: for services supplied at the Big Walk Expo 2007
I have read, understood and agree to the above, also to the terms and conditions where applicable

Company Name: ________________________________________________________________
Stand Name & No.:      ________________________________________________________________
Contact Person: ________________________________________________________________
Postal Address: ________________________________________________________________
        ________________________________________________________________
Telephone Number:      ______________________________      Fax Number: ___________________
Email Address: ________________________________________________________________

                                           PLEASE KEEP A COPY FOR YOUR RECORDS
2.       STAND PLAN
DIAGRAM OF STAND PLAN

TO ENSURE CORRECT PLANNING FOR THE SHOW, THE INSTALLATION OF YOUR SERVICE
REQUIREMENTS AND THAT STANDS ARE OF A SUITABLE STANDARD, THIS FORM MUST BE COMPLETED
AND RETURNED.

On the grid provided please indicate the position of the services ordered.
    1. Type of electrical connections i.e. plug points Ä spot light/connection for exhibitor’s own lights
    2. Position of furniture and equipment used.
    3. Any other information not specified above

     Stand of size ordered: …………m x………………m                           SCALE: One block = ………………………….




     PLEASE NOTE: Should this form not be completed and returned, services requested will be placed at the discretion of          the
     contractors and any changes made on site will be subject to an extra charge and may not be able to be affected. Please check
     that the relevant forms have been completed and that payment has been made.

DEADLINE DATE: MONDAY 22nd OCTOBER 2007

RETURN TO:
Oasys Exhibitions Fax: 021 – 552 1841            Tel: 021 – 526 3200            maxine@oasysexpo.com

AUTHORISATION/UNDERTAKING: for services supplied at Big Walk Expo 2007
I have read, understood and agree to the above, also to the terms and conditions where applicable

Company Name: ________________________________________________________________
Stand Name & No.:      ________________________________________________________________
Contact Person: ________________________________________________________________
Postal Address: ________________________________________________________________
        ________________________________________________________________
Telephone Number:      ______________________________      Fax Number: ___________________
Email Address: ________________________________________________________________

                                                PLEASE KEEP A COPY FOR YOUR RECORDS
3.       ACTIVITIES ON YOUR STAND
There are numerous and stringent rules, regulations and by-laws to the Health and Hygiene Department, the Fire Department as
well as regulations applicable to the Venue and the Exhibition that need to be observed. The organisers cannot be held responsible
should any of the above object to activities on your stand. Should there be any uncertainty to your activities being approved kindly
contact the organisers so that they can obtain clarification from the relative authorities.

1. COMPANY LISTING
For the listing of Exhibitors at the Show, please state what your company wishes to be known as/listed under. For easy reference
for visitors this name should be the same as your signage, publicity material and any other listings.

Our company wishes to be known as:
_________________________________________________________________________

2. ACTIVITIES ON STAND
It is important that the organisers are fully aware of planned activities on your stand to ensure that a high standard be maintained.
Please give a detailed description i.e. promotion of product, product sales, product launches, demonstrations, special show offers,
presentations, competitions, celebrity appearances etc.
_________________________________________________________________________________

_________________________________________________________________________________

3. INTENT TO COOK/SERVE/S ELL FOOD/INTENT TO TRADE
Health, hygiene and fire regulations have to be strictly observed. It is vital that you fully state your intentions and provide
information to include the following. Are you supplying pre-prepared tasters or preparing food on your stand, how will food be
prepared, what equipment will be used, how often, will stand have fridge and water supply if necessary, will products be on sale or
offered as tasting.
_________________________________________________________________________________

_________________________________________________________________________________

4. PUBLICITY INFORMATION
Should you have any specific newsworthy items please attach a Press Release and relevant promotional material and the organisers
will endeavour but cannot guarantee that these are mentioned in the local press. (Please note that photographs, promotional
material and brochures are not returnable)

DEADLINE DATE: MONDAY 22nd OCTOBER 2007
RETURN TO:
Oasys Exhibitions Fax: 021 – 552 1841            Tel: 021 – 526 3200            maxine@oasysexpo.com

AUTHORISATION/UNDERTAKING: for services supplied at Big Walk Expo 2007
I have read, understood and agree to the above, also to the terms and conditions where applicable

Company Name: ________________________________________________________________
Stand Name & No.:      ________________________________________________________________
Contact Person: ________________________________________________________________
Postal Address: ________________________________________________________________
        ________________________________________________________________
Telephone Number:      ______________________________      Fax Number: ___________________
Email Address: ________________________________________________________________

                                                PLEASE KEEP A COPY FOR YOUR RECORDS
4.       ELECTRICS (0n Hire Only)
1. ELECTRICAL USAGE/CONSUMPTION
It is important that the electrical contractors appointed to the event know what appliances will be used at the event since they need
to plan the electrical distribution within the constraints of the venue. Kindly list the electrical equipment you will be using on your
stand, plus the power they draw. Should information given below not be correct, the organisers reserve the right to insist on extra
electricity being ordered, if available or alternatively prohibit the use of the extra items.

       EQUIPMENT TO BE USED ON THE STAND                                  KILOWATT RATING                       AMPERAGE




2. EXTRA ELECTRICAL SUPPLY
Any extra electrical requirements are to be requested on this order and will be charged accordingly. Your exhibition contract may
already include one 220-volt electrical power point and some spotlights (see Stand Package). Please check your contract before
completing this form.

                                        OASYS EXHIBITIONS - TAX INVOICE
                                              VAT REGISTRATION NO: 4610214399

ORDER FORM (On hire only)                                                        Qty             Unit Price         R
POWER                                                                                                 R 1316.48
Three Phase 30 Amp Distribution Board
Three Phase Connection                                                                                  R 260.15
Single Phase 30 Amp Distribution Board                                                                  R 994.62
15 Amp Plug Point                                                                                       R 168.19
LIGHTING                                                                                                R 298.87
2.4m Two Lamp Fluorescent
1.5m Two Lamp Fluorescent                                                                               R 244.42
1.2m Two Lamp Fluorescent                                                                               R 198.44
100 Watt Spot on Arms                                                                                   R 166.00
150 Watt Spotlight                                                                                      R 168.19
500 Watt Quarts Fitting                                                                                 R 214.17
1500 Watt Quarts Fitting                                                                                R 329.12
50 Watt Low Voltage Spotlight/Downlight                                                                 R 198.44
Exhibitor’s Connection                                                                                  R 122.21
SPECIAL REQUIREMENTS (Please specify)

To ensure execution of this order please note that that full payment                       Sub Total
should be submitted with this order form
                                                                                           VAT @ 14%
                                                                                           TOTAL

Direct Bank Deposit (Account: Oasys Exhibitions / Bank: Nedbank, CCS Johannesburg / Branch #: 145 405 / Account #:
145 4040 599). Please fax copy of deposit slip/confirmation of EFT to 021-552 1841

Please supply a sketch/plan (Stand Plan Reply Form # 2) of your stand indicating the instalment position for electrical
requirements. Where critical, measurements must be included.
4.       ELECTRICS (cont’d)
Failure to return this information will result in the electrical contractors placing fittings at their own discretion. (In a Stand
Package, unless otherwise requested, the power point will be placed at the middle back of the stand and lighting will be along
beams across the middle of the stand or behind the fascia, depending on stand construction). Changes requested on site will be
charged for and may not be able to be affected. Please read the Notes and Conditions of Hire below.

DEADLINE DATE: MONDAY 22nd OCTOBER 2007

RETURN TO:
Oasys Exhibitions Fax: 021 – 552 1841            Tel: 021 – 526 3200            maxine@oasysexpo.com

AUTHORISATION/UNDERTAKING: for services supplied at Big Walk Expo 2007
I have read, understood and agree to the above, also to the terms and conditions where applicable

Company Name: ________________________________________________________________
Stand Name & No.:      ________________________________________________________________
Contact Person: ________________________________________________________________
Postal Address: ________________________________________________________________
        ________________________________________________________________
Telephone Number:      ______________________________      Fax Number: ___________________
Email Address: ________________________________________________________________

                                                PLEASE KEEP A COPY FOR YOUR RECORDS


ELECTRICAL SUPPLY & LIGHTING - CONDITION OF HIRE & SUPPLY

1.       Prices include the supply, hire, installation and maintenance of equipment for the duration of the event of circuit wiring
         power consumed and dismantling.
2.       All electrical equipment is only on hire for the duration of the exhibition and must be returned to the organiser or their
         approved contractors.
3.       The use of ripcord/twin flex for the wiring of stands, including internal wiring is not permitted.
4.       Exhibitors or contractors using their own electricians must: (4.1) take the official electrical connection, and (4.2) ensure
         all wiring conforms to venue, municipal and safety regulations.
5.       Only one double adaptor per plug is allowed and this also depends on the equipment used.
6.       Unless an electrical layout plan is received with the order, placement of the electrical fitting will be at the discretion of the
         electrician.
7.       A 35% surcharge may be applied to orders placed after the deadline and alterations and additions where possible will be
         subject to the same surcharge.
8.       This document constitutes a firm and binding contract and cannot be cancelled.
9.       All items supplied again the order at the risk of the exhibitor from the time of delivery to the stand to the time of removal,
         which will be within 24 hours after the close of the exhibition, or the earliest time allowed by the organisers.
10.      Should any item be lost or damaged the Hirer undertakes to pay the replacement cost including VAT, in addition to the
         hire amount, immediately upon invoice.
11.      In the event of non-availability of any item the Hirer accepts the nearest alternative or refund if no alternative is available.
12.      The onus is on the exhibitor to advise the organisers of any discrepancies regarding the supply of electrical requirement by
         the contractor. Failing to comply with this request within 24 hours after the official opening the organisers do not hold
         themselves responsible or liable for any of the said discrepancies.
13.      Prices and specifications are subject to change at any time and without prior notice.
14.      Payment in full must be effected before any electrics will be installed.
15.      A quotation for requirements other than those listed above should be discussed with Oasys Exhibitions.
5.       SIGNAGE & SHELL SCHEME PACKAGE
1.       FASCIAS

     ¨        We require a fascia board and fascia name
     ¨        We require a fascia board – blank
     ¨        We do not require a fascia board
     ¨        We do not require shell scheme – we are constructing our own stand

NOTE: Removal of fascias on site will incur at extra cost to the exhibitor concerned. It also may NOT be possible due to the fact
that all the electrics run along the top of the Shell Scheme.

2.       STANDARD SHELL SCHEME FASCIA SIGNAGE

To simplify the ordering of signage a standard format is offered as follows:

     v Vinyl lettering to be centred where possible
     v Typestyle: Standard, 100mm height
     v Colour: Deep royal blue

Company Name/Lettering to appear on the fascia board as follows:




3.       CUSTOMISED FASCIA SIGNAGE

Other signage, different fascia lettering, logos, signage for the panels etc, are subject to a quotation. Please supply details e.g.
typestyle, colour, logo’s, dimensions and a sketch to the organiser who will supply a quote.

DEADLINE DATE: MONDAY 22nd OCTOBER 2007
RETURN TO:
Oasys Exhibitions Fax: 021 – 552 1841          Tel: 021 – 526 3200         maxine@oasysexpo.com

AUTHORISATION/UNDERTAKING: for services supplied at Big Walk Expo 2007

I have read, understood and agree to the above, also to the terms and conditions where applicable

Company Name: ________________________________________________________________
Stand Name & No.:      ________________________________________________________________
Contact Person: ________________________________________________________________
Postal Address: ________________________________________________________________
        ________________________________________________________________
Telephone Number:      ______________________________      Fax Number: ___________________
Email Address: ________________________________________________________________

                                              PLEASE KEEP A COPY FOR YOUR RECORDS
6.       STAND EXTRAS
This form relates to any equipment or services that will impact on stand construction i.e. shell scheme, panelling, plumbing,
carpeting, cooking equipment, electrics, signage, fascias and special exhibits

PLEASE INDICATE IF YOU REQUIRE ANY OF THE FOLLOWING:

SHELL SCHEME & RELATED

Extra Shell Scheme Panelling i.e. for storage on your stand                               POA
Lockable doors                                                                            POA
See Form 4 for Signage and Form 5 for Electrical Requirements

CARPETS

Carpets not yet included in Stand Package                                                 POA
Specific Coloured Carpets (if available)                                                  POA
Company logo on Carpet                                                                    POA

If you are using a Stand Designer/Contractor, please supply details below:

Name of Contractor
…………………………………………………………………………………………………………………………………………
…………………………..

Company
…………………………………………………………………………………………………………………………………………
…………………………..

Tel:……………………………………………………………………………..Fax:…………………………………………………
………………………

Responsibilities with regard to your stand:

………………………………………………………………………………………………………………
…………………………………………………….

…………………………………………………………………………………………………………………………………………
……………………………

…………………………………………………………………………..………………………………………………………………
…………………………


DEADLINE DATE: MONDAY 22nd OCTOBER 2007
RETURN TO:
Oasys Exhibitions Fax: 021 – 552 1841        Tel: 021 – 526 3200        maxine@oasysexpo.com

AUTHORISATION/UNDERTAKING: for services supplied at Big Walk Expo 2007
I have read, understood and agree to the above, also to the terms and conditions where applicable
Company Name: ________________________________________________________________
Stand Name & No.:          _________________________________________________________
Contact Person: ________________________________________________________________
Postal Address: ________________________________________________________________
         ________________________________________________________________
Telephone Number:          ______________________________               Fax Number: _____________
Email Address: ________________________________________________________________
7.      FURNITURE (0n Hire Only)
               SEE OUR WEBSITE FOR PICS OF THE ITEMS: http://www.oasysexhibitions.co.za

                                       OASYS EXHBITIONS - TAX INVOICE
                                          VAT REGISTRATION NO: 4610214399

NO    ITEM                                  DESCRIPTION                   QUANTITY UNIT PRICE     AMOUNT


E1    LOUNGE SUITE                          1 x 1 SEATER (BLACK)                       R 564.65
                                            1 x 2 SEATER                              R 1028.10
                                            1 x 3 SEATER                              R 1200.60
E2    CHROME & LEATHER CHAIR                BLACK                                      R 209.30
E3    NEW LINE CHAIR                        BLACK                                      R 171.35
E5    OFFICE CHAIR                          BLACK, GREY & ANTHRACITE                   R 142.60
E6    BUNNY CHAIR                           NATURAL                                    R 308.20
E7    GOGO CHAIR                            PEACH                                      R 308.20
E8    BAR COUNTER                           H 920mm W 1550mm D 640mm                  R 1113.20
E9    HIGH WRITING TABLE                    H 1100mm D 600mm                           R 217.35
E13   ROUND CHROME & LEATHER BAR STOOL      BLACK                                      R 177.10
E14   HIGH BACK CHROME & LEATHER BAR STOOL BLACK                                       R 209.30
E15   BOARDROOM TABLE                       H 795mm D1175mm                            R 684.25
E16   ROUND TABLE ON MILAN BASE             H 750mm D 900mm                            R 217.35
E17   GLASS TOP TABLE ON MILAN BASE                                                    R 369.15
E18   BEECHWOOD TABLE ON CHROME LEGS        H 750mm D 900mm                            R 377.20
E19   GLASS TOP TABLE ON CHROME LEGS                                                   R 417.45
E20   SQUARE TABLE ON MILAN BASE            H 750mm W 800mm D 800mm                    R 370.30
E21   CHROME & GLASS COFFEE TABLE           H 450mm W 700mm D 500mm                    R 370.30
E22   SQUARE COFFEE TABLE                   H 400mm W 610mm D 610mm                    R 142.60
E23   ROUND GLASS TOP COFFEE TABLE          H 610mm D 600mm                            R 210.45
E24   SHOWCASE                              H 2000mm W 1030mm D 530mm                 R 1297.20
E25   NEWLINE SHOWCASE                      H 1980mm W 1010mm D 500mm                 R 1302.95
E26   GLASS TOP DISPLAY COUNTER             H 900mm W 1030mm D 530mm                   R 581.90
E27   NEWLINE GLASS TOP COUNTER             H 900mm W 1010mm D 500mm                   R 722.90
E28   SHOWCASE                              H 2000mm W 530mm D 530mm                  R 1010.85
E29   NEWLINE SHOWCASE                      H 1980mm W 500mm D 500mm                   R 976.35
E30   OCTANORM BAR COUNTER                  H 900mm W 1010mm D 500mm                   R 496.80
E31   OFFICE CUPBOARD                       H 900mm W 1030mm D 530mm                   R 470.35
E32A VERTICAL PLINTH                        H 1000mm W 500mm D 500mm                   R 308.20
E32B PEDESTAL PLINTH                        H 500mm W 500mm D 500mm                    R 281.75
E33   NEWLINE CUPBOARD                      H 900mm W 1010mm D 520mm                   R 523.25
E34   HEXAGONAL DISPLAY PLINTH              WHITE (SUGGESTED DISPLAY
                                            OF 4 UNITS) H 300mm D 500mm
                                                                                       R 127.65
E35   STANDING SHELF                        H 1360mm W 990mm D 495mm                   R 523.25
E36   UPRIGHT DISPLAY PANEL                 H 2000mm W 1000mm                          R 288.65
E37   FREESTANDING BROCHURE HOLDER          4 X A4 PAMPHLET HOLDERS                    R 369.15
E38   COAT RACK                             H 1700mm                                   R 150.65
E39   ZIG-ZAG BROCHURE HOLDER               BLACK                                      R 411.70
E40A CLOTHES RAIL                           H 1500mm                                   R 171.35
E41   ROPE BARRIER                          PER 1 METRE UNIT                           R 198.95
E42   DESK                                  H 665mm W 1505mm D 805mm                   R 516.35
E43   TV & VIDEO COMBINATION                51cm                                      R 1886.00
E44A SMALL REFRIGERATOR                     H 840mm W 520mm D 480mm                   R 1010.85
E44B LARGE REFRIGERATOR                     H 145mm W 585mm D 595mm                   R 1414.50
E45A WASTE PAPER BIN                        H 290mm D 290mm                             R 27.60
E45B LARGE WASTE BIN                        H 760mm D 400mm                            R 111.55
E46   STANDING ASHTRAY/WASTEBIN             WHITE/BLACK                                 R 95.45
E47   PLASTIC CHAIR                         WHITE                                       R 65.55
E48a FLAT SHELF                                  L 1000mm x 300mm                                   R 126.50
E50   CUBIC BEECHWOOD BAR STOOL                  BLACK / WHITE                                      R 315.10
E51   CUBIC PRO-CHAIR                            BLACK / BEIGE                                      R 379.50
E54   LONG JOHN SILVER BAR STOOL                 BLACK / ORANGE                                     R 391.00
E56   BLUE CHROME CHAIR                          BLUE                                               R 308.20
E57   ALUMINIUM CHAIR                            SILVER                                             R 308.20
E59   BEECHWOOD TABLE (TUBULAR) CAFÉ             H 710mm D 900mm                                    R 411.70
E60   BEECHWOOD TABLE (CAFÉ)                     H 710mm D 900mm                                    R 411.70
E61   BEECHWOOD TABLE (TUBULAR) BISTRO           H 1070mm D 680mm                                   R 596.85
E62   CHROME CAFÉ TABLE                          H 715mm D 600mm                                    R 477.25
E63   CHROME BISTRO TABLE                                                                           R 780.85
E64   EXECUTIVE CHROME BISTRO TABLE              H 1100mm D 700mm                                   R 783.15
E65   CHROME BISTRO DOUBLE RING TABLE            H 1100mm D 700mm                                   R 783.15
E66   SILVER COCKTAIL TABLE                                                                         R 407.10
E67   BROCHURE HOLDER                                                                               R 317.40
                                                                                            SUB TOTAL:
                                                                                             VAT @ 14%
                                                                                                TOTAL:


                                  PLEASE NOTE THAT PRICES EXCLUDE V.A.T.
Direct Bank Deposit (Account: Oasys Exhibitions / Bank: Nedbank, CCS Johannesburg / Branch #: 145 405 / Account #:
145 4040 599). Please fax copy of deposit slip/confirmation of EFT to 021-552 1841

CONDITIONS OF HIRE:
      v   Orders subject to stock availability.
      v   Items hired, remain the property of Oasys Exhibitions (Pty) Ltd.
      v   NO GOODS WILL BE DELIVERED, UNLESS PAID FOR IN FULL WITH ORDER.
      v   Late orders received after the cut off time will be subject to a surcharge of 50 %.
      v   Goods damaged, will be charged to the relevant exhibitor.
      v   A refundable key deposit will be charged on locks & keys.
      v   Items supplied with plug leads & lighting – prices do not include connection fees.
      v   The risk of all furniture passes to the client on delivery
DEADLINE DATE: MONDAY 22nd OCTOBER 2007
RETURN TO:
Oasys Exhibitions Fax: 021 – 552 1841       Tel: 021 – 526 3200         maxine@oasysexpo.com

AUTHORISATION/UNDERTAKING: for services supplied at Big Walk Expo 2007

I have read, understood and agree to the above, also to the terms and conditions where applicable

Company Name: ________________________________________________________________
Stand Name & No.:      ________________________________________________________________
Contact Person: ________________________________________________________________
Postal Address: ________________________________________________________________
        ________________________________________________________________
Telephone Number:      ______________________________      Fax Number: ___________________
Email Address: ________________________________________________________________



                                           PLEASE KEEP A COPY FOR YOUR RECORDS
                                          Take Root Price List – Hire of Plants – 2007

A.   INDOOR PLANTS

         -   Standard Availability – Bushy Bamboo Palms, Kentia Palms, Ficus Benjaminas (Green, White)
     -       On request – Yuccas and other Canes, assorted Palms - at an extra R10.00 per plant.


 Pot Size                  Description                                                      Price
 30 cm Plastic             White Planter with Small Plant    ± 0,8 m                        R 100.00
 35 cm Plastic             White Planter with Medium Plant ± 1,4 m                          R 110.00
 43 cm Plastic             White Planter with Large Plant ± 2 m tall                        R 120.00
 40 cm                     Stainless Steel Planters with Med/Large Plant                    R 265.00
 49 cm                     Genuine Terracotta Planters with Large Plant                     R 250.00
 49 cm
                           Genuine Ceramic Planters with Large Plant                       R 250.00
                           Colour Selection – White, Black, Burgundy, Persian Blue
 32 cm                     Mixed desk bowl                                                 R 95.00
 90cm x 20cm               Trough with greenery or colour                                  R 195.00
                           Displays, Water Features,
                           Garden Settings etc. On request                                  Quotation


B.   OUTDOOR PLANTS


 Pot Size                  Plant Height                                                     Price
 35 cm                     Standard Eugenias – Topiary/Lollipop                             R 120.00
 35 cm                     Eugenias - Bushy +/- 1.6m                                        R 110.00
 35 cm                     Roebelenii Palms +/- 0.8m                                        R 110.00
 43 cm                                                                                      R 120.00
                           Strelitzia +/- 1.8m
 43 cm                     Cordylines +/- 1.8m                                              R 120.00
 70 cm                     Outdoor Terracotta Lollipops                                     R 360.00
 70 cm                     Outdoor Terracotta Cordylines                                    R 360.00
 70 cm                     Outdoor Terracotta Conifers                                      R 360.00
 70 cm                     Outdoor Terracotta Roebelenii                                   R 360.00

All prices include VAT but exclude delivery and collection charges.
NB: Minimum order value R 660.00.
9.        TELKOM TELEPHONE LINES
Exhibitors who wish to apply for a temporary automatic telephone service on their stand for the period of the exhibition are
required to complete this form. This will be for the exhibitor’s account. Telkom may request a deposit to accompany this form.

COPIES OF DOCUMENTS THAT MUST ACCOMPANY THIS FORM:
ID Document & Founding Statement / Company Registration Document.

       NAME OF EVENT                              Discovery Cape Times Big Walk EXPO
DATE OF EVENT                                     8 – 10 November 2007
INSTALLATION ADDRESS                              Good Hope
DATE & DURATION FOR WHICH                         To be in working order by 12h00 on Wednesday 7 November 2007. Service required
SERVICE IS REQUIRED                               until close of Expo at 14h30 on Saturday 10 November 2007



1. PARTICULARS OF SERVICE REQUIRED
NEW TEMPORARY TELEPHONE SERVICE FOR BUSINESS USE – QUANTITY REQUIRED:
FOR WHAT PURPOSE TO YOU REQUIRE THIS SERVICE E.G. TELEPHONE, CREDIT CARD
MACHINE, FAX, COMPUTER
OTHER REQUIREMENTS – PLEASE SPECIFY




2. PARTICULARS OF BUSINESS APPLYING FOR THE NEW SERVICE (APPLICANT)
FULL NAME OF BUSINESS

ID/COMPANY/CC NO (whichever applicable)

EXISTING TELKOM A/C NO                                                     EXISTING TELEPHONE NO

EXISTING TELEPHONE NUMBER

CONTACT PERSON                                            CONTACT NUMBER

POSTAL ADDRESS/ADDRESS TO WHICH                                                                                                    CODE:
ACCOUNT MUST BE SENT

Please note:
 1.      The organisers merely process this application and hand over to Telkom and are not liable for any costs incurred, service breakdowns,
         damage or claims which may result.
 2.      If you would like your telephone jack placed in a specific area in your stand, please attach a sketch indicating the position.
 3.      Where possible, telephones will be connected during the latter part of the day before the exhibition opens, or as early as possible on the
         morning of the show commences.
 4.      The organisers take no responsibility should the installation of the telephone be late, nor for any faults which may occur.


                                                                                                 nd
                            NO FORMS WILL BE PROCESSED AFTER 22                                       October 2007
9.       TELKOM TELEPHONE LINES (continued)

TELKOM REGULATIONS (Please read carefully. Completion of form implies acceptance)


RENTAL CHARGE: Telkom will levy Rental for a minimum period of one month, as well as the appropriate installation charge
directly to the applicant in respect of each telephone service. Applicant will be responsible for the payment of all calls made from
their telephone. Upon the conclusion of the exhibition, the account will be rendered to stated business address. Exhibitors who do
not have a local address and telephone service may be required to place a deposit with Telkom

GUARANTEE: There is no guarantee, expressed or implied, by the completion of this form that a telephone will be installed.
Applicant understands and does hereby agree that if the telephone service applied for above is granted, this service shall be subject
in all aspects to the terms and conditions prescribed in the Telephones Regulations and/or by Telkom, or any amendments thereof.
Applicant shall be liable for the cost of the telephone instruments, keys and accessories if said should neglect to return them to
Telkom SA Limited. (These may be handed in at the Organiser’s office and a receipt obtained).

DEADLINE DATE: MONDAY 22nd OCTOBER 2007

RETURN TO:
Oasys Exhibitions Fax: 021 – 552 1841            Tel: 021 – 526 3200            maxine@oasysexpo.com

AUTHORISATION/UNDERTAKING: for services supplied at the Big Walk Expo 2007
I have read, understood and agree to the above, also to the terms and conditions where applicable

Company Name: ________________________________________________________________
Stand Name & No.:      ________________________________________________________________
Contact Person: ________________________________________________________________
Postal Address: ________________________________________________________________
        ________________________________________________________________
Telephone Number:      ______________________________      Fax Number: ___________________
Email Address: ________________________________________________________________




                               PLEASE KEEP A COPY FOR YOUR RECORDS
            SHOW NAME:                                TEMPORARY TELEPHONE / FAX / SPEEDPOINT                                FORM
                                                      LINE APPLICATION
          Discovery Cape Times
           Big Walk Expo 2007                               Contact persons at Telkom SA:

DATES OF SHOW:
                                                                       Nicky Pretorius
                                                         Production Line National / Temporary Lines
           8 – 10 November 2007                                        )((011)360 -6838
                                                                        4 0860105778

           Installation date:

            7th November 2007
        Discontinuance date:

   10th November 2007 after 15h00
Exhibitors who wish to apply for a temporary telephone service on their stands for the period of the exhibition are required to complete
this form.

I / We understand and do hereby agree that if the telephone service applied for below is granted, it shall be
subject in all aspects to the terms and conditions prescribed in the Telephone Regulations as published in the
Telkom guide, or any amendments of such regulations.

RENTAL CHARGE
Telkom will levy rental for a minimum period of one month, as well as the appropriate installation charge, in respect of each telephone service.
Upon the conclusion of the exhibition, the account will be rendered to your business address.


PROVISION OF SERVICE

No telephone service can be guaranteed before the first day on which the exhibition commences. The service will be terminated upon the
conclusion of the exhibition. Late applications cannot usually be accommodated. All applications are to be credit vetted according to Telkom’s
Policy.


SERVICE REQUIRED

      Telephone line for direct dialling                     ISDN2 / ISDN2a Line                                       ADSL Line



      Fax Line                                               Credit Card Line                                      Instruments / Telephones




FOR OFFICIAL USE ONLY

 Telephone number:                               Customer No:                                Order number:




Companies must please attach the registration documents and the letter of authorization,
signed by one of the directors.
                    PLEASE KEEP A COPY FOR YOUR RECORD – DEADLINE -
                                  ________________________
Full Name of Company:                                                  Hall no:

Bus Reg. OR I/d No:

                                                                      Stand no:
VAT NUMBER


Postal Address:
  (Billing Adress)
                                                Postal Code:
                                                               Installation Address:
                                                                        (Venue)
Contact Telephone Details: Work no __________________
                           Cell no: ___________________         _________________________
                           Email                                _________________________
                           Fax no:                              _________________________
                                                                _________________________



Contact Person:


Director Name:


Director Signature:

Telkom SA Limited

Reg no 1991/005476/06
                         Price List and Conditions for Temporary
                           Telephone Services with Telkom SA
1.    “Temporary service” means the service will be in operation for a month (30 days ) or less.

2.    The installation cost is R438.69 per line – multiple lines (>1) however are charged at R406.90 per line (both
      prices are VAT inclusive). The installation cost includes a month’s rental irrespective that the line would be
      utilized for a shorter period . NB : These prices does not include telephone instruments .

3.    Fees do not include out going calls.

4.    Normal call charges within South Africa will apply:
       §     Local call (0-50 km) charges are 0.594 cents (minimum charge) - thereafter ‘per second’ billing
             applies

        §     Long distance (>50km) charges are 0.801 cents (minimum charge) - thereafter per second billing
              applies.

5.    At the discretion of Telkom SA, a deposit of R700.00 per line may also be charged depending on the credit
      results obtained or adverse history of the applicant and is payable prior to installation.

6.    Please indicate if a phone instrument is required or not. If an instrument is required, the technician will provide
      the unit and the account will be charge accordingly.

7.    Exhibitors that have any outstanding accounts with Telkom must first settle the total amount in full before a
      service can be provided.

8.    All local exhibitors are required to forward copies of their Company Registration papers (CC, CO, BK),
      together with a letter of authorization signed by one of the Company Directors and a copy of that
      Director’s I/D number.

9.    The aforementioned documents must accompany the application form.

10.   International exhibitors that are not registered in South Africa will be required to pay an additional amount as a
      deposit depending the amount of lines required, over and above the installation and rental fees.

11.   All applications must reach Telkom offices at least 14 days before the exhibition begins.

12.   Late and incomplete applications will not be approved.

13.   The abovementioned information is only applicable to single business lines ie Fax, Speed point and Telephone




      lines.
14.   ISDN, Data, ADSL and Diginet lines have different conditions and fees.

15.   Customers requesting ADSL lines need to apply at least 1 month in advance.
STAFF
Application form for promotional and general staff:
 Right Angle Marketing provide brand ambassadors and promotional staff that enhance your brand and provide
 consumers an opportunity to experience your product at touch-points or events, strengthening the emotive link
 between the consumer and your brand.

Staff Description:
We offer brand ambassadors, promotional staff, hostesses and build-up / breakdown staff.
 Categories:        Rate:       Sex:       Description:
 A-Grade            R 150 ph    M&F        Post matric qualification with great looks and bubbly personality
 B-Grade            R 120 ph    M&F        Senior student with good looks and bubbly personality
 C-Grade            R 80 ph     M&F        Matric or student with good looks and bubbly personality
 Building staff:    R 60 ph     M only     Matric or student with brawn to build and carry

Please note that minimum shift hours apply and these rates are negotiable for shifts in excess of 6 hours per day.

Proforma Promoter Booking Form:
 Category:          Quantity:    Sex:    Times:     Dates:      Description of duties required:




The above provide a minimum proforma detail of staff required. On receipt of this completed form, we will
contact you and request a more detailed brief of required staff demographics.

Company Detail:
 Registered Co Name:
 Address:




 Tel Nr:                                                      Contact Name:

 Fax Nr:                                                      Cellular Nr:

 Web
 Address:                                                     E-mail Address:

 Nature of Business:

                   Terms & Conditions apply and bookings will not be confirmed until payment terms are agreed.

                                            Tel: 083 270 2844 Fax: 021 685 4936
                          E-mail: info@rightanglemarketing.co.za or anton@rightanglemarketing.co.za

								
To top