Minutes 10 November 2008 Postgraduate Room, 46 Kelburn Parade, Kelburn, Wellington Present: Albert Tibble (Tumuaki, NT); Tai Ahu (Tumuaki Tuarua, NT); Pania Lee (Tumuaki Tuarua,NT); Matt Gifford (NT); Mahina-a-rangi Baker (Kaituhi, NT); Arama Rata (Apiha, NT); Te Hiwi Preston (Apiha, NT); Tahu Wilson (Apiha, NT); Haimona Waititi (Apiha, NT) Apologies : Sarah McCann (NTU) ; Jessica Smith (NTU) Actions: Approved &Adopted 1 Introductions: 4: Karakia: 2 Minutes from the last meeting; 6 October Motion: The minutes are a true and correct record of the meeting held on the 6 October Resolved: Tahu/A. Tibble CARRIED 3 Matters Arising: a. Changes to minutes Tahu supports initiative of Paul’s scholarship initiative Tahu asked whether it is right to know details of students applying for scholarship Tahu’s views on Ngai Tauira Te Ao Marama publication, Tahu raised the point that he feels there is the need for there to be a translation of Te Ao Marama. b. Discretionary Funding Matt pointed out that discretionary funding was new for Ngai Tauira, important for members to have ability to access funds quickly. Questioned whether there needs to be a pool of money set aside for discretionary funding. Albert and Matt looking at setting up a business credit card but deciding how many cards would be needed. Application forms to be brought in the next meeting. Look to setting up at Strategic Planning Hui c. Undergraduate Award No response to Paul but Mahina to talk to him at Study Noho hui, letters sent by albert d. Grad Ball Pania to do the cruise as it is the easiest to manage. No other suggestions. (Check my work email) To be held on Tuesday, sails at 8:30, comes back at 10. Organised the same as last year. Suggestion that we have a dinner instead of what happened last time. Projected cost with wine and cheese platters; $4160, DJ $150. Committee meeting. Barry to be contacted about taonga and costing sought. Pania suggested that we give something new. e. Matatini Te Hiwi and Mahina are doing t-shirts Costing for accommodation and travel. Pania to find out if Paul’s bus is going ahead. Pania to be in touch with Delicia about it. f. Study Noho g. VUWSA Guaranteed 8% percentage of Maori students at Vic, final meeting is to justify 2 or 3%. To argue how activities of NGai Tauira permeate into the wider university community. To be rapped up tomorrow (Te Hiwi leaves) Tai’s position Albert suggested Arama Motion: Arama as VP Matauranga Resolved: M. Baker Arama said that she did not feel she was ready to take on more work Deferred 4 Reports 1. Financial – 00: $20,522.45 01: $23,968.54 Tabled Account Transactions Tabled Bank Register Tabled GST Returns Tabled Job Activity of Te Wiki o Te Reo Tabled Job Activity of Powhakangahau Matt explained the process of a Financial Status Report Return due at the end of October still to be sent in, waiting on Accountant to reconcile accounts. Matt suggested that anyone can contact him if they need clarification on those documents tabled. VUWSA $1667.01 Accommodation charges for NZUSA $852.00 This one not ratified Office Max $152.90 Taxi Charges for $465.85 Residue from IRD $286.30 Motion: Ratified those invoices Resolved: A.Tibble/ M. Gifford CARRIED Laptops to be done at the end of this month 2. Faculty of Science – Didn’t attend hui but met with Stefan 3. Faculty of Commerce and Administration - absent 4. 5 Hangi Motion: Ngai Tauira supports in principle the sustainable hangi Resolved; M.Baker/P.Lee CARRIED 6 Planning for next year Once the MOU’s are signed off we need to start tentative budget planning Last weekend of January NZUSA conference Hangover Hangi, if people have ideas for acts let Albert know and he can pass those suggestions on, Will provide estimate of a budget Maori Orientation Week, to get back with dates Be conscious of putting your names forward for positions next year Need to have another Strategic Planning Hui sometime early next before the next AGM, date to be set Albert 7 Te Hiwi 8 Pania 9 10 11 GENERAL BUSINESS 8 December Tai Mahina Tai 12 Signed: Name: Date:9:25pm True and Correct record of the above minutes.