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Please note these are draft minutes until approved and signed at the next meeting
48/09-10
Nutfield Parish Council
Minutes of the Full Council Meeting
Wednesday 7th April 2010 at 7.30pm
Committee Room, Nutfield Village Hall, Mid Street, South Nutfield
Present: Councillors: Mr D Chapman (Chairman), Mrs E Hames, Mrs K Hayes, Mr M Higgs, Mrs S
Renaut (Vice Chairman) & Mr K Sandiford, Mr D Cullen.
In attendance: CC T Elias, DC G Black, DC M Myland
5 residents signed as present, list attached.
Action By
Chairman
Councillor Chapman opened the meeting and welcomed everyone present.
1. Apologies for absence
Apologies for absence were received from the following: Clerk - R Brown, Councillors: Mr M Fletcher,
Mr R Foster and were accepted.
2. Declaration of Interests
Councillor Renaut declared an interest in relation to TA/2010/185 - 23 Kings Acre planning application
and duly completed the record book.
3. Public Forum – Residents requests
Village Parking – a resident requested an update regarding progress made with potential solutions to
alleviate the parking problems along Mid Street and the recreation ground, also regarding the sign to
be sited at the entrance to the recreation ground. DC Black confirmed that Tandridge District Council
are ready to proceed with the signage pending confirmation of the correct site name from the Parish
Council. Councillors believe that this has been done and this should be confirmed with the Clerk. RB
Nutfield Marsh – concerns were raised regarding the preservation of the habitat on the Marsh. The
area has previously been designated an area of natural interest, however the consistent driving of
vehicles across the ground is undoubtedly causing damage. Councillor Cullen confirmed that he had
met with the PCSO earlier in the day and that the Police had therefore been fully updated regarding the
situation. DC Myland will contact Simon Elson to see if he can provide any assistance. It was
suggested that either English Nature or Surrey Hills may be interested in supporting the preservation of
the area. It was agreed that the Clerk should contact NALC/SCAPTC to ascertain their opinion and
also contact Simon Elson direct. RB
Marylands Planning Application – a resident raised the topic of the latest planning application in
relation to Marylands. The resident informed that the application was for 6 houses in the plot. It was
confirmed that the application information had just been received and therefore was not on the Agenda
for decision at the Council meeting. However, Councillor Chapman confirmed that in principal the
Parish Council have previously been against any development on the edge of greenbelt land. Another
neighbour expressed concern that if this development went ahead it would have a negative effect on
his property and that he would be directly overlooked.
4. Report from County & District Councillors – for information
Mid Street Parking - CC T Elias confirmed that in response to residents’ objections regarding dropped
kerbs a study and review report is being conducted, for submission to Tandridge Council in June. It
was suggested that a member of the Parish Council should attend the next SCC/TDC Local Committee
meeting. The Clerk should confirm the date and ensure that a member of Council attends. RB
The Tandridge area currently has three parking attendants. Any new parking related requests should
be submitted as soon as possible.
Nutfield Car Wash - the planning enforcement team conducted a site visit at the car wash. It was
agreed that the car washing activities now constitute the major part of the business conducted in the
site; previous planning approval was on the basis of this being a minor activity. The owner has been
invited to submit a planning application for the business as currently operating.
Access Road - DC Black requested any information regarding the owner of the access road to The Inn
on The Pond in Nutfield Marsh, as the road has very bad potholes. No one aware who the owner is.
DC Myland suggested Tandridge District Council would have these details.
Please note these are draft minutes until approved and signed at the next meeting
49/09-10
5. Police Report & Issues - update
No report was received from the police or apologies received in relation to non-attendance at the
meeting.
CC Elias, DC Black, DC Myland and 5 residents left the meeting
End of Public Forum
6. Minutes of the previous Full Council Meeting held on 3rd March 2010
The Minutes were approved and signed by the Chairman as a true record. (LGA 1972 Sch.12 s41)
7. Matters and action points arising from Minutes – for updating & noting only
None. All items requiring attention are detailed on the Agenda
8. Environment & Planning Committee - Minutes
None as no meeting required or held in February
8.1 Matters and action points arising from those Minutes – for updating & noting
only
None
8.2 Planning Decisions
8.2.1 TA/2010/38 Penhurst, Kings Cross Lane, South Nutfield…. Erection of outbuilding (C of L)
NPC Comment – No Objection – Neighbours TDC Decision - ALLOWED
8.3 Current Planning Applications – the following applications to be considered
and comments agreed for submission to Tandridge District Council
8.3.1 TA/2010/306 The Oak, Moats Lane, South Nutfield…. Erection of single storey rear extension
(C of L for Prop.Devl. )
NPC Comment – No Comment
8.3.2 TA/2010/174 Lane adjacent to 158 Mid Street, South Nutfield…. Erection of 3-bedroom Detached
Dwelling
NPC Comment – Objection – Overdevelopment of plot
8.3.3 TA/2010/185 23 Kings Acre, South Nutfield…. Erection of single storey rear extension
(C of L for Prop.Devl.)
NPC Comment – No Objection – Neighbours
Councillor Renaut had declared an interest and left the room for this decision.
8.4 ANY OTHER PLANNING MATTER – for information & discussion only
A brief discussion and review of the plans for TA/2010/48 Marylands, Kings Cross Lane - Erect 6
dwellings, took place for information only. Decision on comment to be made at EAP.
End of Planning Matters
Please note these are draft minutes until approved and signed at the next meeting
50/09-10
9. Finance
9.1 Payments
The following payments were agreed and cheques and stubs duly signed:
March 2010
Chq No. £
002267 Clerks salary - as per contracted terms
002268 Clerks Expenses 57.48
002269 H.M. Revenue & Customs - Income Tax + N.I. as per contracted terms
DD BT Invoice Q011 05 Internet Service 96.91
DD BT Invoice Q054 S6 Telephone Service 82.22
002270 Christ Church
th
- Centre booking for Parish Assembly 24 April 50.00
002271 Ken Hamilton - Invoice 299.33
- Hedges Allotments / Scout Hut Lane
29/10/09 & 23 + 29/03/10 £160.00
Ken Hamilton - Invoice 299.34
- Maintenance work Cemetery 01/03/10-30/03/10 £130.00 290.00
002272 Redhill Farm Services - Invoice 5264
- Repairs to Hardcourt
Materials £ 29.00
Labour 2hrs @ £16ph £ 32.00 71.67
002273 Sandiford Design - Invoice 00553
- Renovation of Cemetery gates
Materials £ 75.00
Labour £ 600.00 793.92
002274 Sparos Accounting - Invoice 191331
2010/11 payroll licence fee 117.50
002275 SCAPTC - Invoice 1171
- Subscription 2010/11 644.98
002276 SALC - Invoice 3117
Clerks Networking Day 26 March 2010 52.88
002277 Tandridge District Council – A/c ref 70730095 UPRN ref 200000142324
- Cemetery small business rates 01/04/2010 to 01/04/2011 68.30
Total Payments 3847.54
RESOLVED: Proposed, Councillor. Cullen. Seconded, Councillor Higgs. Agreed
9.2 Accounts
Current Income & Expenditure schedule was handed to Councillors, variances to end of February
discussed and agreed.
9.3 Sub Contractors agreement report on progress from Hedleys
Nothing has been received from Hedleys; item to be carried forward to next meeting
9.4 Internal Auditor
Councillors required further details regarding this agenda item, therefore to be carried forward to next
meeting.
End of Finance Matters
10. Reports from Areas of Responsibility
10.1 Village Finance Matters Committee - Minutes
The Minutes of the March VFM meeting were agreed
10.2 Matters and action points arising from those minutes – updating and noting
None
10.3 Visioning – 5-year plan – update from councillors informal meeting on future
proposals
This item is to be carried forward pending agreement on the review of Council working practices.
Please note these are draft minutes until approved and signed at the next meeting
51/09-10
10.4 Proposition to create a Standing Order and Working Practices Sub Committee.
That a new committee be established, to be called the Standing Order & Working Practices Committee,
that its members should be as determined at the next Council meeting and that its remit be: 1) to
review the Council’s current Standing Orders and consider what changes would be appropriate, if any,
in response to the recent publication of the National Association of Local Councils’ Model Standing
Orders; (2) to review the way the Council conducts its business generally including, but not limited to,
the names and workings of its existing committees, the Council's website, e-mails, agendas, minutes
and action plans and to make proposals in relation thereto to ensure that the Council’s resources are
being used as efficiently and effectively as possible.
It was agreed by all Councillors to adopt the proposition for a new Committee. Councillors Cullen,
Hayes, Hames and Foster will sit on the new Committee. A date for the first meeting is to be agreed.
10.5 Woodland Burial sub committee report
th
The brochure has gone to print and is due back from the printers on Friday 9 April.
The Committee are still awaiting feedback from Hedleys in relation to the Terms and Conditions.
A time slot should be added to the Parish Assembly agenda for the Woodland Burial.
The Clerk should check the facilities available, i.e. screen laptop, projector. Councillor Hayes will
prepare a short presentation. RB/KH
10.6 Village Hall
Report to future VFM committee. EH
10.7 Memorial Hall
Nothing to update.
10.8 Website
This will now be covered by the new Committee formed earlier in the Council meeting.
End of Areas of Responsibility Matters
11. Correspondence (Incoming/Outgoing)
Councillors read correspondence lists
12. Matters for reporting or inclusion on future agenda
12.1 Clerks Report plus Publicity - Link
The Link – due to the absence of the Clerk, Councillor Cullen will request an extension for the copy
submission. Councillor Hames will draft for review by the Clerk upon his return from holiday.
12.2 Other matters – for information only
13. Dates of next meetings:
VFM Meeting – 21st April 2010 @ Parish Office at 8.00pm
EAP Meeting – 26th April 2010 @ Parish Office at 8.00pm
Council Meeting - 5th May 2010 @ Village Hall, Mid St., South Nutfield - 7.30pm
Parish Assembly - 24th April 2010 @ Christ Church Community Centre - 10.00am
...........................................................
Signed, Chairman, 5th May 2010
Cc: County Councillor Elias.
District Councillor Black.
District Councillor Myland.
