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									               Department of Information Technology
                        Bi-Weekly Overtime Approval Form Instructions
                                                Version FY2011-1.08 Release: 01/14/2011
          All overtime must be approved by your supervisor and director prior to being worked.

   Complete the form electronically before submitting to your supervisor for wet signature.
 1 Handwritten forms will not be accepted and will be returned for resubmission.
   Use the Tab key to manipulate around the form.
 2 Required: Select your name.
   Required: Select the payroll period "from" date. If you type it in, use the mm/dd/yyyy format. Payroll periods always begin on a
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   Friday. The payroll period "to" will automatically calculate.
   Required: Type in your start/stop time using the format: mm/dd/yyyy hh:mm AM/PM
   The time (hh:mm AM/PM) must be keyed for the number of hours worked to calculate properly.
 4 PLEASE NOTE: If you work until midnight, enter tomorrow's date and 12:00 AM to have the hours calculate properly. If you
   were "On-Call" or "Recall" that began on the evening of the last Thursday of the pay day, you can input all your hours through
   Friday morning no later than 8:00 am by entering Friday's date and time.
   Required: If you took a lunch or dinner break during the hours shown on the left, enter that time here.
 5
   NOTE: precede minutes only with a zero. Example: 0:45 = forty-five minutes.
   Required: Comp or Paid drop-down box definitions:
 6 Comp = if you select to have time off in lieu of pay or have NOT been authorized to be paid for this overtime.
   Paid = You have authorized to be paid for this overtime.
   Required: Overtime Type drop-down box definitions:
   CLLBO = Actual hours worked when called back to work. (Applies only to employees who are non-exempt from T1/2 and
 7          get called back to work without notice.)
   RCALL = Actual hours you were 'On-Call' and available to be called back to work.
   OTHER = Actual overtime hours worked that is not Call Back or Recall.

   Required: Service Type drop-down box definitions:
   a) If you are TIME TRACKER: In general you should select "01-On Time Distribution Report"; Other valid, but rarely used,
   selections are "05-Not Paid by DoIT", "06-EOC Operations", "07-Override with other DoIT funding". None of the other Service
   Types are valid for Time Trackers.
   b) If you work in the Data Center: In general you should select "04-Data Center Operations".
   c) If you are NOT a TIme Tracker and you do NOT work in the Data Center: In general you should select "03-General DoIT
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   Duties" for your day-to-day work. If you do complete overtime work for a specific agency, and that is not part of your normal
   duties, then you should select "Direct to [agency acronymn & code). The remaining selections should only be used if
   specifically instructed to use them.
   d) "01-On Time Distribution Report" is not a valid selection for anyone except Time Trackers.
   e) "04-Data Center Operations" is not a valid selection for anyone except 27 Hazen Drive Data Center employees.
   If any of these rules cause a problem for you, please send an email to Barbara.Hoover@doit.nh.gov or call at 223-5748.

   Required: The Drop-Down box immediately below the Service Type identifies the Job Number for HR:
   a) If your service type is "04-Data Center Operations", "06-EOC Operations", or "Direct to [agency acronym and code]", then
   additional information is required. Please select the description from the drop down box.
 9
   b) This field is not required for any other service type.
   CRITICAL - If you select "06-EOC Operations", you must enter your regular working hours in the top, right-hand corner of the
   form.
   Required: Type in a short description or reason for this overtime. Each separate request for overtime must have a description
   or reason entry or this form will be returned to you. You cannot exceed 140 characters in this box. If your Overtime is a) being
10
   funded by another DoIT Division, or an agency is paying directly for your Overtime, please contact the Director of Finance and
   Administration to obtain the appropriation number and/or job number to use in this box.
   Optional: Comments (at the bottom of the form)
11
   Enter any information here that you believe will assist your supervisor or others in the processing of your overtime request.
   A Human Resources administrator will review the DoIT Bi-weekly Overtime Approval Form and apply the personnel rules for
12 Exempt and Non-Exempt employees. For more information about the rules governing employee pay, the Personnel Rules and
   the SEIU Local 1984 Collective Bargaining Agreement are located at URL http://www.nh.gov/hr/sea.html.
     Any information indicated above must be keyed into this form prior to submission to HR. Only one form per employee per pay
13
     period will be accepted. In rare cases, multiple, continuous pages may be needed for a bi-weekly period.
14   Print the form and sign it.
15   Obtain Supervisor and Director or Manager wet signatures. Forms without a these signature will not be processed.
     In order to receive overtime compensation in the next paycheck, the completed form must have original signatures from the
     employee, Supervisor, and Manager, and it must be received at the following address no later than Noon on the Tuesday
16
     morning following the last day of the pay period:
     DoIT BFA - HR, 27 Hazen Drive, Concord, NH, 03301.
17   Faxed overtime forms and copies will not be accepted.
                                                                                                                  Start by selecting your name in the name field
      Department of Information Technology
                  Bi-Weekly Overtime Approval Form                                         Position #: TBD
                     Name: 1 - SELECT YOUR NAME                                          Work Group: TBD
                                Job Number: TBD (TBD)                                   Division: TBD-TBD
            Pay Period From:           01/14/11              To:    01/27/11              Telephone: TBD
         Start Date and Time      Stop Date and Time                  Less                                                             Description / Reason
                                                                             Comp                            HR-Override
Ln #        (mm/dd/yyyy              (mm/dd/yyyy           Hours     Lunch           OT Type* Service Type                             (Each OT must have an entry or
                                                                             or Paid                          Funding                  this form will be returned to you)
          hh:mm AM or PM)          hh:mm AM or PM)                   Dinner



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                               CLLBO=Called Back                        0:00    Comp     0:00         Paid             0:00
        *Overtime Type Totals: RCALL=Actual hours "On-Call"             0:00    Comp     0:00         Paid             0:00
                               OTHER=All other overtime                 0:00    Comp     0:00         Paid             0:00
Add'l Comments:



HR Use Only:                                                                                                                                                                TBD




       Employee Signature:        Complete all information and correct errors please   Date:
                                TBD


       Supervisor's Approval:                                                          Date:
                                TBD


       Director's Approval:                                                            Date:
                                TBD or TBD or TBD
                                                                                                                                     Version FY2011-1.08 Release: 01/14/2011
                                                                                                                  Start by selecting your name in the name field
    Department of Information Technology
                  Bi-Weekly Overtime Approval Form                                         Position #: TBD
                     Name: 1 - SELECT YOUR NAME                                          Work Group: TBD
                                Job Number: TBD (TBD)                                   Division: TBD-TBD
            Pay Period From:           01/14/11              To:    01/27/11              Telephone: TBD
         Start Date and Time      Stop Date and Time                  Less                                                             Description / Reason
                                                                             Comp                            HR-Override
Ln #        (mm/dd/yyyy              (mm/dd/yyyy           Hours     Lunch           OT Type* Service Type                             (Each OT must have an entry or
                                                                             or Paid                          Funding                  this form will be returned to you)
          hh:mm AM or PM)          hh:mm AM or PM)                   Dinner



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                               CLLBO=Called Back                        0:00    Comp     0:00         Paid             0:00
        *Overtime Type Totals: RCALL=Actual hours "On-Call"             0:00    Comp     0:00         Paid             0:00
                               OTHER=All other overtime                 0:00    Comp     0:00         Paid             0:00
Add'l Comments:



HR Use Only:                                                                                                                                                                TBD




       Employee Signature:        Complete all information and correct errors please   Date:
                                TBD


       Supervisor's Approval:                                                          Date:
                                TBD


       Director's Approval:                                                            Date:
                                TBD or TBD or TBD
                                                                                                                                     Version FY2011-1.08 Release: 01/14/2011
State of NH, DoIT - BFA                    Agency Acronymns                             smd


           Acronym   Agency                                        Code
           ACP       DHHS Board: Acupuncture                       07T
           AG        Adjutant General                              012
           AHP       DHHS Board: Allied Health Professional        07B
           ALC       DHHS Board: Alcohol                           07X
           ANU       DHHS Board: Assistant to Nursing (7431)       07M
           ARRAEB    Executive Branch ARRA                         01A
           BC        Banking Commission                            072
           BMH       Board of Manufactured Housing                 06E
           BOA       Board of Accountancy                          051
           BOM       DHHS Board: Board of Medicine                 07A
           BOP       DHHS Board: Board of Mental Health Practice   07G
           BTLA      Board of Tax and Land Appeals                 089
           BWC       Boxing and Wrestling Commission               00B
           CDFA      Comm Development Finance Authority            037
           CHI       DHHS Board: Chiropractic Examiners            07E
           CMP       Christa McAuliffe Planetarium                 061
           COS       DHHS Board: Cosmetology Board                 074
           CSW       Commission for Status of Women                064
           DAS       Department of Administrative Services         014
           DB        DHHS Board: Dental Board                      07F
           DCR       Department of Cultural Resources              034
           DDC       Developmental Disabilities Council            097
           DES       Department of Environmental Services          044
           DHHS      Department of Health and Human Services       095
           DOA       Department of Agriculture                     018
           DOC       Department of Corrections                     046
           DOE       Department of Education                       056
           DOI       Department of Insurance                       024
           DOJ       Department of Justice                         020
           DOL       Department of Labor                           026
           DOS       Department of Safety                          023
           DOT       Department of Transportation                  096
           DRA       Department of Revenue                         084
           DRED      Department of Resource & Economic Dev         035
           DTN       DHHS Board: Dietician                         07Z
           DoIT      Department of Information Technology          003
           EC        Executive Council                             00A
           ELB       Electricians Licensing Board                  068
           ELT       DHHS Board: Electrology                       07N
           FGC       Fish and Game Commission                      075
           FNL       DHHS Board: Funeral                           07P
           GAL       Guardian Ad Litem                             06D
           GCD       Governor's Commission on Disability           000
           GOV       Governor's Office                             001
           HCP       DHHS Board: Hearing Care Providers            07S
           HRC       Human Rights Commission                       076
           JB        Joint Board                                   031
           JBR       Judicial Branch                               010
           JC        Judicial Council                              007
           LB        Legislative Branch                            004




0c506870-366a-469b-9a3c-9ba4b2a89281.xls          4 of 7                  3/1/2011, 10:43 AM
State of NH, DoIT - BFA                    Agency Acronymns                            smd


           Acronym Agency                                         Code

           MMB       Marital Mediator Board                       06C
           MSG       DHHS Board: Massage                          07Y
           MWF       DHHS Board: Midwifery                        07U
           NAT       DHHS Board: Naturopathic                     07R
           NB        DHHS Board: Nursing Assistants Fund (7432)   07C
           NHA       DHHS Board: Nursing Home Administrators      07K
           NHES      New Hampshire Employment Security            027
           NHHSA     NH Highway Safety Agency                     025
           NHLC      Liquor Commission                            077
           NHREC     Real Estate Commission                       028
           NHVH      Veteran's Home                               043
           NUR       DHHS Board: Nursing (7430)                   07L
           OEP       Office of Energy and Planning                002
           OPH       DHHS Board: Ophthalmic                       07Q
           OPT       DHHS Board: Optometry                        07H
           PC        DHHS Board: Pharmacy Commission              07D
           PDA       Pease Development Authority                  013
           PEC       Postsecondary Education Commission           057
           PELRB     Public Employees Labor Relations Board       073
           PLB       Plumbers Licensing Board                     065
           PMC       Pari-Mutuel Commission                       086
           POD       DHHS Board: Podiatry                         07J
           PST       Police Standards Training                    087
           PUC       Public Utilities Commission                  081
           RCTC      Regional Community Technical College         058
           REAB      Real Estate Appraiser Board                  06B
           RS        Retirement                                   059
           SOS       Secretary of State's Office                  032
           SWC       NH Lottery Commission                        083
           TREA      Treasury                                     038
           VC        Veterans Council                             066
           VEB       Veterinary Exam Board                        06A
           WC        DHHS Board: Workers Compensation             07W




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State of NH, DoIT - BFA                    Agency Acronymns                                        smd


                      Agency                                        Acronym   Code
                      Adjutant General                              AG        012
                      Banking Commission                            BC        072
                      Board of Accountancy                          BOA       051
                      Board of Manufactured Housing                 BMH       06E
                      Board of Tax and Land Appeals                 BTLA      089
                      Boxing and Wrestling Commission               BWC       00B
                      Christa McAuliffe Planetarium                 CMP       061
                      Comm Development Finance Authority            CDFA      037
                      Commission for Status of Women                CSW       064
                      DHHS Board: Acupuncture                       ACP       07T
                      DHHS Board: Alcohol                           ALC       07X
                      DHHS Board: Allied Health Professional        AHP       07B
                      DHHS Board: Assistant to Nursing (7431)       ANU       07M
                      DHHS Board: Board of Medicine                 BOM       07A
                      DHHS Board: Board of Mental Health Practice   BOP       07G
                      DHHS Board: Chiropractic Examiners            CHI       07E
                      DHHS Board: Cosmetology Board                 COS       074
                      DHHS Board: Dental Board                      DB        07F
                      DHHS Board: Dietician                         DTN       07Z
                      DHHS Board: Electrology                       ELT       07N
                      DHHS Board: Funeral                           FNL       07P
                      DHHS Board: Hearing Care Providers            HCP       07S
                      DHHS Board: Massage                           MSG       07Y
                      DHHS Board: Midwifery                         MWF       07U
                      DHHS Board: Naturopathic                      NAT       07R
                      DHHS Board: Nursing (7430)                    NUR       07L
                      DHHS Board: Nursing Assistants Fund (7432)    NB        07C
                      DHHS Board: Nursing Home Administrators       NHA       07K
                      DHHS Board: Ophthalmic                        OPH       07Q
                      DHHS Board: Optometry                         OPT       07H
                      DHHS Board: Pharmacy Commission               PC        07D
                      DHHS Board: Podiatry                          POD       07J
                      DHHS Board: Workers Compensation              WC        07W
                      Department of Administrative Services         DAS       014
                      Department of Agriculture                     DOA       018
                      Department of Corrections                     DOC       046
                      Department of Cultural Resources              DCR       034
                      Department of Education                       DOE       056
                      Department of Environmental Services          DES       044
                      Department of Health and Human Services       DHHS      095
                      Department of Information Technology          DoIT      003
                      Department of Insurance                       DOI       024
                      Department of Justice                         DOJ       020
                      Department of Labor                           DOL       026
                      Department of Resource & Economic Dev         DRED      035
                      Department of Revenue                         DRA       084
                      Department of Safety                          DOS       023
                      Department of Transportation                  DOT       096
                      Developmental Disabilities Council            DDC       097
                      Electricians Licensing Board                  ELB       068




0c506870-366a-469b-9a3c-9ba4b2a89281.xls          6 of 7                             3/1/2011, 10:43 AM
State of NH, DoIT - BFA                    Agency Acronymns                                 smd


                      Agency                                   Acronym Code

                      Executive Branch ARRA                    ARRAEB   01A
                      Executive Council                        EC       00A
                      Fish and Game Commission                 FGC      075
                      Governor's Commission on Disability      GCD      000
                      Governor's Office                        GOV      001
                      Guardian Ad Litem                        GAL      06D
                      Human Rights Commission                  HRC      076
                      Joint Board                              JB       031
                      Judicial Branch                          JBR      010
                      Judicial Council                         JC       007
                      Legislative Branch                       LB       004
                      Liquor Commission                        NHLC     077
                      Marital Mediator Board                   MMB      06C
                      NH Highway Safety Agency                 NHHSA    025
                      NH Lottery Commission                    SWC      083
                      New Hampshire Employment Security        NHES     027
                      Office of Energy and Planning            OEP      002
                      Pari-Mutuel Commission                   PMC      086
                      Pease Development Authority              PDA      013
                      Plumbers Licensing Board                 PLB      065
                      Police Standards Training                PST      087
                      Postsecondary Education Commission       PEC      057
                      Public Employees Labor Relations Board   PELRB    073
                      Public Utilities Commission              PUC      081
                      Real Estate Appraiser Board              REAB     06B
                      Real Estate Commission                   NHREC    028
                      Regional Community Technical College     RCTC     058
                      Retirement                               RS       059
                      Secretary of State's Office              SOS      032
                      Treasury                                 TREA     038
                      Veteran's Home                           NHVH     043
                      Veterans Council                         VC       066
                      Veterinary Exam Board                    VEB      06A




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