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									          FINAL DRAFT 7.20.2010




FLORIDA POLICE ACCREDITATION
       COALITION, INC.

             (FLA-PAC)


STANDARD OPERATING PROCEDURES MANUAL




                JULY 2010
                                       FINAL DRAFT 7.20.2010


                                      TABLE OF CONTENTS
INTRODUCTION ............................................................................................................. 4

I. MEMBERSHIP ............................................................................................................. 5
    A. Regular Agency Membership ............................................................................... 5
    B. Associate Membership ......................................................................................... 5
    C. Retirees ................................................................................................................ 5
    D. Lifetime Membership ............................................................................................ 5

II. EXECUTIVE BOARD .................................................................................................. 6
     A. Duties and Responsibilities .................................................................................. 6
        1. President ......................................................................................................... 6
        2. First Vice President ......................................................................................... 7
        3. Second Vice President .................................................................................... 7
        4. Corresponding Secretary ................................................................................ 7
        5. Recording Secretary ....................................................................................... 8
        6. Treasurer......................................................................................................... 9
        7. Immediate Past President ............................................................................. 11
     B. Authority ............................................................................................................. 11
     C. Sexual and Other Forms of Unlawful Harassment .............................................. 12
     D. Code of Conduct................................................................................................. 12
     E. Disciplinary System ............................................................................................ 13
     F. Appearance Guidelines ...................................................................................... 14
     G. Standard Operating Procedures Manual ............................................................ 14
     H. Attendance ......................................................................................................... 14
     I. First Time Attendee Class .................................................................................. 14

III. COMMITTEES ......................................................................................................... 15
     A. Standing Committees ......................................................................................... 15
     B. Committee Descriptions ..................................................................................... 15
        1. Outreach Committee ..................................................................................... 15
        2. Training Committee ....................................................................................... 16
        3. File Review Committee ................................................................................. 16
        4. Audit Committee ............................................................................................ 17
        5. Certified Accreditation Professional (CAP) .................................................... 17
        6. Scholarship Committee ................................................................................. 17
        7. Nominating Committee .................................................................................. 17
        8. Election Committee ....................................................................................... 18
        9. PAC-Chat Committee .................................................................................... 18
        10. Marketing Committee .................................................................................... 18
     C. Ad Hoc Committees............................................................................................ 19




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IV. ADVISORS/APPOINTMENTS ................................................................................. 20
    A. Parliamentarian .................................................................................................. 20
    B. Legal Advisor ...................................................................................................... 20
    C. State Accreditation Advisor(s) ............................................................................ 20
    D. Appointments...................................................................................................... 20

V. TRAINING ................................................................................................................. 21
   A. Training Committee ............................................................................................ 21
   B. Training Records ................................................................................................ 21
   C. Specialized Training ........................................................................................... 21
   D. Training Expenses .............................................................................................. 21

VI. PUBLIC RECORDS ................................................................................................. 22

VII. COMMUNICATIONS .............................................................................................. 23
    A. PAC-Chat ........................................................................................................... 23
    B. Web Page ........................................................................................................... 23
    C. E-mail ................................................................................................................. 23
    D. Correspondence ................................................................................................. 23

VIII. MEETINGS ............................................................................................................ 24
    A. Business ............................................................................................................. 24
    B. Committee .......................................................................................................... 24
    C. Executive Board ................................................................................................. 24
    D. Special Meetings ................................................................................................ 24

IX. ELECTIONS AND VOTING ..................................................................................... 25
    A. Approval Process ............................................................................................... 25
    B. Campaign Guidelines ......................................................................................... 25
    C. Voting ................................................................................................................. 25
    D. PAC Business Meeting Election Protocol ........................................................... 26
    E. Installation of Elected Officers ............................................................................ 27
    F. Swearing In of Board Members .......................................................................... 27
    G. Transition of Board Members ............................................................................. 27

X. CONFERENCE PLANNING ..................................................................................... 28
   A. Conference Needs.............................................................................................. 28
   B. Hotel Contracts ................................................................................................... 28
   C. Host Agency Information .................................................................................... 28
   D. FLA-PAC Door Prizes ......................................................................................... 28
   E. Vendors .............................................................................................................. 28

APPENDIX .................................................................................................................... 29
  SAMPLE PRESIDENT’S OATH OF OFFICE ........................................................... 30
  SAMPLE BOARD OATH OF OFFICE...................................................................... 31



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                                INTRODUCTION
This manual contains the standard operating procedure of the Florida Police
Accreditation Coalition, Inc. (FLA-PAC).

The mission of FLA-PAC is to support individuals with an interest in the accreditation
process, and recognize the concept of accreditation for law enforcement agencies,
correctional institutions/facilities, crime laboratories, public safety agencies, Inspector
General’s Offices, pre-trial agencies, public safety communications centers, and any
public entity as a means of enhancing the quality of law enforcement services,
correctional activities, and other public services within the State of Florida. To this end,
FLA-PAC will provide a network for member agencies that will encourage
communication, mutual cooperation, training, support, and the sharing of resources.

This Florida Police Accreditation Coalition Standard Operating Procedures Manual has
been created for use by all members who wish to become involved in FLA-PAC
activities through service on the executive board, service on a standing committee, or
through the various other opportunities available to assist in the operation of the
organization.

Many people spent a considerable amount of time and effort meticulously creating and
coordinating the original information in this manual and revising it, and we are grateful
for their assistance. This manual contains specific detailed information relating to the
operation of the FLA-PAC.

Our goal is to ensure that each executive board member of the Florida Police
Accreditation Coalition is aware of and completely understands the duties,
responsibilities, and activities of everyone actively involved in the organization. By
accomplishing this, we can best serve the needs of the accreditation community and
dedicate ourselves to the highest standards of professionalism.




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                                    I. MEMBERSHIP
A. Regular Agency Membership
Regular agency membership shall be open to all law enforcement agencies,
correctional institutions/facilities, crime laboratories, public safety agencies, Inspector
General’s Offices, pre-trial agencies, and public safety communications centers in the
State of Florida interested in the process of attaining or maintaining professional
accreditation. Membership shall be granted to the agency upon receipt and approval of
a completed membership application and dues. To be considered a Member In Good
Standing, all dues and financial obligations to FLA-PAC must be satisfied and current.

B. Associate Membership
Associate membership shall be open to law enforcement agencies, correctional
institutions/facilities, crime laboratories, public safety agencies, Inspector General’s
Offices, pre-trial agencies, and public safety communications centers outside the State
of Florida, other government agencies, private organizations, and individuals with an
interest in the accreditation process. Associate Membership may be bestowed upon an
agency or an individual. Membership shall be granted upon receipt of a completed
membership application, payment of dues, and approval by the FLA-PAC Board of
Directors. Associate members have no vote and may not hold a position on the Board
of Directors of FLA-PAC.

C. Retirees
Retiree membership shall be open to any individual that retires from a law enforcement
agency, correctional institution/facility, public safety agency, Inspector General’s Office,
pre-trial agency, public safety communications center, other government agency,
private organization, or individuals with an interest in the accreditation process.
Membership shall be granted upon receipt of a completed membership application,
payment of dues, and approval by the FLA-PAC Board of Directors. Retiree members
have no vote and may not hold a position on the Board of Directors of FLA-PAC.

D. Lifetime Membership
Lifetime membership may be bestowed upon an individual by the Executive Board for
demonstrated dedication and service to FLA-PAC. Lifetime membership honorees have
no vote and may not hold a position on the Board of Directors of FLA-PAC.




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                            II. EXECUTIVE BOARD
A. Duties and Responsibilities

   1. President
   Serves as the Chief Executive Officer of FLA-PAC and will:
      a. Represent or appoint a designee of FLA-PAC for all functions and meetings
         deemed appropriate, serve as liaison with accrediting bodies, promote,
         protect and convey the interests of FLA-PAC, (i.e. CFA, FCAC, and CALEA
         meetings, law enforcement agency special functions, FSA and FPCA
         conferences, etc).
      b. Preside at executive board and business meetings ensuring agenda, current
         By-laws, and Robert's Rules of Order are followed.
      c. Manage or supervise general items of business conducted between regular
         scheduled business meetings.
      d. Coordinate agenda for business meetings.
      e. Plan and provide agenda for executive board meeting.
      f. Represent or appoint a designee of FLA-PAC at all President's meetings held
         at CALEA conferences.
      g. Promote state and national accreditation and the benefits of membership in
         FLA-PAC at any and all opportunities, serving as an emissary for
         accreditation at all levels.
      h. Coordinate and further the goals of FLA-PAC keeping the mission of FLA-
         PAC as top priority.
      i. Appoint Executive Board Members to serve as an advisor and liaison to each
         Standing Committee listed in Section III, Committees.
      j. Review all committee reports ensuring committee activities and objectives are
         in keeping with FLA-PAC goals.
      k. Appoint advisors, committees, and/or committee chairs to assist in the
         conduct of the affairs of FLA-PAC.
      l. Make recommendations to the executive board and general membership to
         promote identified goals and support accreditation.
      m. Monitor the performance of all Executive Board Members. Whenever a
         substantial deficiency in FLA-PAC knowledge or training is observed, the
         President shall provide remedial training. The training shall be provided by
         individual instruction or through scheduled remedial training at an Executive
         Board Meeting.
      n. Bestow the Presidential Award to a member of FLA-PAC who has
         distinguished themselves from other members of the organization. The
         Presidential Award is awarded to a member who performs an act or a series
         of acts over a period of time which demonstrates a high degree of
         professional excellence through the success of difficult projects, programs, or
         situations in furtherance of the objectives of FLA-PAC. This award may be
         presented at any regularly scheduled business meeting following the
         conclusion of the current business meeting.


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   o. Whenever an Executive Board member is newly elected/appointed, ensure
      that they receive the current version of the SOP, and transition assistance.
      This may be accomplished by individual training during the spring meeting as
      incumbent members instruct new board members in their duties.
   p. Fill Executive Board vacancies. Once a vacancy occurs, the President shall
      appoint a qualified replacement, pro-tem, to serve the remainder of the
      unfilled term. The President shall announce the opening during the general
      business meeting prior to appointing a replacement.
   q. Other than conference expenses, approve all checks for more than $500.
   r. Coordinate posting of conference information on the FLA-PAC website.
   s. Assign responsibilities for setting up and maintaining a FLA-PAC welcome
      table and display at FLA-PAC, CFA, CALEA, ACA, and other accreditation-
      related events.

2. First Vice President
In the absence of the president, the First Vice-President will assume and discharge
the duties of the President and will:
    a. Assist the President with general activities of FLA-PAC and any other duties
       as directed by the president.
    b. Serve as advisor and liaison to committee(s) as designated by the President;
    c. Assist members with any problems, concerns, or interpretations regarding
       accreditation standards.
    d. Attend all FLA-PAC general meetings and any other meetings as required.
    e. Maintain communication within the executive board and between the board
       members.

3. Second Vice President
Assists the President and First Vice President generally, and will:
   a. Perform the duties of the President in the absence of the President and First
       Vice President.
   b. Serve as advisor and liaison to committee(s) as designated by the President.
   c. Assist members with any problems, concerns, or interpretations regarding
       accreditation standards.
   d. Attend all FLA-PAC general meetings and any other meetings as required.
   e. Maintain communication within the executive board and between the board
       members.

4. Corresponding Secretary
Receives correspondence on a regular basis, and will:
   a. After receiving mail:
      (1) Redirect mail as needed.
      (2) Notify President of all correspondence.
      (3) Maintain file of all correspondence.
   b. For reporting purposes to the PAC:
      (1) List the correspondence received and sent,



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        (2) Advise PAC members at the meeting of what correspondence is received
            and sent, and
        (3) Bring correspondence file for members' perusal.
   c.   Read important correspondence to members.
   d.   Handle miscellaneous correspondence sent by:
        (1) Formatting and sending letters as requested by the President,
        (2) Copying authorized correspondence sent by members and filing in the
            correspondence file, and
        (3) Using the FLA-PAC letterhead which must be pre-approved by the
            President.
   e.   Maintain:
        (1) The corporate seal and affix it to documents as required.
        (2) All correspondence received by FLA-PAC.
   f.   Bring meeting-relevant correspondence to each FLA-PAC meeting.
   g.   Serve as advisor and liaison to committee(s) as designated by the President.
   h.   Serve as archivist for correspondence.
   i.   Be responsible for coordinating purging of all PAC records in accordance with
        Florida Public Records laws.

5. Recording Secretary
Records all FLA-PAC meetings and will:
   a. Business meeting:
      (1) Take roll call of officers and member agencies present.
      (2) Record attendance of any dignitaries, VIP’s, Chiefs, Sheriffs, elected
          officials, etc., and synopsize remarks to membership.
      (3) Record all proceedings to include:
          aa. Times for call to order, breaks, resumption of meeting, and
                adjournment.
          bb. Motions and seconds (name, specifics of motion, second).
          cc. Specifics of officer’s reports, committee reports, old business, new
                business, good of the order.
      (4) Prepare minutes and submit to the Executive Board.
      (5) Attach copies of all relevant material distributed (Treasurer’s report, By-
          law changes, etc.).
   b. Board meetings:
      (1) Take detailed, chronological notes to include:
          aa. Date;
          bb. Times;
          cc. Location;
          dd. Board members and other persons in attendance; and
          ee. Specifics of all discussion.
      (2) Prepare minutes and submit to the Executive Board.
   c. Minutes will be prepared utilizing the following general format:
      (1) Date(s) of meeting;
      (2) Location;
      (3) Executive board members present;


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        (4) Verification of presence of a quorum;
        (5) Specifics of items of agenda; and
        (6) Signature of Recording Secretary.
   d.   Serve as advisor and liaison to committee(s) as designated by the President.
   e.   Maintain additional minutes and the By-laws.
   f.   Serve as archivist for minutes, By-laws, the SOP, and PAC-generated
        reports.
   g.   Be responsible for coordinating with the Corresponding Secretary for the
        purging of these PAC records in accordance with Florida Public Records
        laws.

6. Treasurer
The Treasurer shall have custody of all financial property of FLA-PAC and will:
   a. Maintain an updated list of member agencies in good standing.
   b. Annual Corporation Papers:
      (1) The Treasurer will fill out the Nonprofit Corporation Annual Report with the
          Florida Department of State on or before May 1.
      (2) Review the name and address of the officers listed in the report, make any
          corrections and mail to the Deptartment of State with the required filing
          fee.
      (3) The FLA-PAC Treasurer is the Registered Agent of the Corporation and
          receives the mailings from the Florida Department of State.
   c. Bonding Insurance:
      The Treasurer shall be responsible for renewing and updating the Bond
      Insurance on the following Board Officers:
      (1) President;
      (2) 1st Vice President;
      (3) 2nd Vice President; and
      (4) Treasurer.
   d. State Sales Tax:
      (1) State sales tax must be collected and remitted for any items sold by FLA-
          PAC. The tax must be collected at the rate of the county wherein the item
          was sold.
      (2) Sales tax is to be recorded on each sales receipt.
      (3) Filing will be done periodically as required by the Florida Department of
          Revenue.
   e. Banking:
      (1) When a new treasurer takes office, contact the bank branch office to have
          the signature cards signed by the new treasurer, and the account
          transferred to a branch office located near the new treasurer.
      (2) The bank will require a copy of the Corporate Resolution for Depository
          Authorization.
   f. Routine Banking:
      (1) Deposit all revenues received.
      (2) Issue checks for routine expenses and budgeted items as required.



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   (3) Other than conference expenses, when a check for more than $500 is
       issued, specific approval by the president is required.
g. Merchant Vendor (credit card sales):
   (1) Only VISA and MASTERCARD are accepted.
   (2) Maintain the merchant vendor contract.
   (3) A monthly administrative fee is charged regardless of sales.
   (4) Sales are subject to a discount fee as established by the contract.
   (5) Use sales forms provided by the banking institution for each credit card
       sale.
h. Accounting Responsibilities:
   (1) Accounting software is utilized to track all revenues and expenditures of
       the FLA-PAC.
   (2) All deposits are to be recorded using the chart of accounts and any
       additional details recorded in the memo section.
   (3) All checks are to be recorded using the chart of accounts and any
       additional details recorded in the memo section.
   (4) Receipts are required for expended funds and should be signed by the
       person presenting them to the Treasurer.
i. Bank Statements:
   (1) Bank statements can be reconciled using the paper statement or by using
       the accounting software.
   (2) Scan receipts relative to their fiscal documents.
   (3) Scan deposit tickets and electronically attach any pertinent information
       appropriate.
j. Fiscal Reports:
   (1) Provide a financial report to the FLA-PAC at each Conference.
   (2) End of Year: Complete a detailed financial report accounting for all
       transactions during that calendar year.
k. Audits:
   (1) The Treasurer shall assist the Audit Committee by providing
       documentation for their audit of the FLA-PAC financial records.
   (2) A complete audit may be conducted annually by a Certified Public
       Accountant hired by the Board of Directors.
   (3) The results of all audits shall be presented to the membership at the
       regularly scheduled business meeting.
l. Conference Responsibilities:
   (1) The pre-conference requirements of the Treasurer are to:
       aa. Maintain an updated version of the Florida Accreditation Week
             Conference Hosting Guide, which includes a Conference Hosting
             Checklist, and the Host Committee Finance Form.
       bb. Prepare the registration list and name tags for all attendees.
       cc. Prepare a financial statement from accounting software showing
             cash flow activities.
       dd. Review budget with the financial statement.
       ee. Address any problems at the board meeting.



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           (2) At the Conference:
               aa. Issue receipts or authorize a representative of the Host Committee to
                    issue receipts for any monies received at the registration table.
               bb. Report to the membership the financial status of the organization.
               cc. Make deposits for any monies received at the site and If possible,
                    deposit at a local branch.
               dd. Close the hotel account after reviewing all billing documents.
      m.   Fiscal Management:
           (1) The dues structure is established as outlined in the By-laws and is based
               on agency size (total number of sworn & non-sworn full-time personnel).
               aa. A/B - 1 to 24 total full time-employees - $50.00 per year.
               bb. C/D - 25 to 199 total full-time employees - $75.00 per year.
               cc. E - 200 to 999 total full-time employees - $90.00 per year.
               dd. F - 1000+ total full-time employees - $100.00 per year.
               ee. A listing of all agencies invoiced shall be kept noting which agencies
                    paid.
               ff. Notify the Executive Board of new agencies joining during the year to
                    be added to the electronic membership roster by the Web Master.
               gg. Send out the new member package which includes a "welcome"
                    letter.
           (2) Conference Registration: All conference attendees must pay the
               registration fee except individuals as approved by the Executive Board.
           (3) Conference Instructor’s Expense:
               aa. Outside instructor's hotel room expense will be paid by FLA-PAC.
               bb. Other expenses will be negotiated on a case by case basis
                    coordinating with the Training Committee and approved by the
                    Board.
      n.   Tax Exemption: The FLA-PAC is not eligible for 501C3 status and is not tax
           exempt.
      o.   Serve as advisor and liaison to committee(s) as designated by the President.
      p.   Serve as archivist for contracts, financial reports, and training attendance
           documents.
      q.   Be responsible for coordinating with the Corresponding Secretary for the
           purging of these PAC records in accordance with Florida Public Records
           laws.

   7. Immediate Past President
   The office of Immediate Past President is established to facilitate continuity in the
   management of the FLA-PAC. The Immediate Past President shall act as an
   advisor to the Board of Directors and perform duties as directed by the President.

B. Authority
Commensurate authority accompanies responsibility for each executive board member
as defined in the FLA-PAC By-laws and the Standard Operating Procedures Manuals.
Each executive board member shall be accountable to the member agencies for their
use of delegated authority as established in the FLA-PAC By- laws.


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C. Sexual and Other Forms of Unlawful Harassment
As a part of FLA-PAC's continuing affirmative action efforts and pursuant to the
guidelines on sex discrimination issued by the Equal Employment Opportunity
Commission, the PAC endorses the following policy.
   1. It is illegal and against the policies of FLA-PAC for any member to unlawfully
       harass another member by:
       a. Making unwelcome sexual advances or requests for sexual favors or other
           verbal or physical conduct of a sexual nature, or
       b. Creating an intimidating, hostile, or offensive working environment by such
           conduct.
   2. Sexual harassment is not, by definition, limited to prohibited conduct by a male
       member toward a female member or by a supervisory member toward a non-
       supervisory member. Sexual harassment also includes:
       a. Uninvited letters, telephone calls, distribution or display or materials of a
           sexual nature;
       b. Uninvited and deliberate touching, leaning over, cornering, or pinching;
       c. Uninvited sexually suggestive looks or gestures;
       d. Uninvited pressure for sexual favors or dates; and
       e. Uninvited sexual teasing, jokes, remarks, or questions.
   3. Any member who believes they have been the subject of sexual harassment can
       report the alleged act immediately to the President or a member of the Executive
       Board. If the President is the alleged source of the harassment, the subject may
       contact any other member of the Executive Board for FLA-PAC. An investigation
       of all complaints will be undertaken immediately. Any member who, after
       appropriate investigation by FLA-PAC, has been found to have unlawfully
       harassed another member, will be subject to appropriate sanctions depending on
       the circumstances. A letter to the agency head informing them of the sanctions,
       up to and including termination of membership, will be sent within ten days of the
       conclusion of the investigation.
   4. Retaliating or discriminating against a member for reporting sexual harassment is
       prohibited.
   5. Given the nature of this type of discrimination, FLA-PAC also recognizes that
       false accusations of sexual or other forms of unlawful harassment can have a
       serious effect on innocent people. All members of the organization have the duty
       to continue to act responsibly in establishing a pleasant working environment,
       free of discrimination.

D. Code of Conduct
   1. As outlined in FLA-PAC By-laws, any board member may be removed from
      office, for just cause, by a two-thirds (2/3) vote of all members in attendance at a
      meeting.
   2. Members of the Executive Board shall be familiar with the Standard Operating
      Procedures Manual and the By-laws of FLA-PAC and shall act in accordance
      with their contents in addition to upholding all applicable State laws and local
      ordinances.
   3. Roberts Rules of Order shall govern the business meetings.


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E. Disciplinary System
   1. FLA-PAC Executive Board Members and Committee Chairpersons are subject to
      discipline. Disciplinary action can be taken in cases of misconduct. Action can
      result in discipline ranging from training to removal from office. In determining
      the necessary action to take against a Board Member or Committee Chairperson,
      a majority of the board will rule. Decisions need not be unanimous.
   2. Misconduct is defined as action or inaction, the results of which are found
      detrimental, and likely to affect the good order or reputation of FLA-PAC, or that
      may compromise the integrity of the Board Member or Committee Chairperson.
      Board Members with oversight of a Committee Chairperson shall not participate
      in any conduct that may detract from or severely affect membership faith or trust
      in FLA-PAC.
   3. Should any PAC member become aware of misconduct on the part of a Board
      Member or Committee Chairperson, the President shall be notified and will
      conduct a preliminary inquiry to establish the validity of the complaint. If
      warranted by the preliminary findings, the President will cause the incident to be
      investigated and notification to be made to the offending party.
   4. The President shall appoint no less than three members from the FLA-PAC
      membership (members who are in good standing) to investigate. Once the
      report has been heard, recommendations, if any, will be made for either non-
      punitive action or punitive action. The Executive Board may reach one of the
      following findings:
      a. Sustained: The allegation is substantiated; misconduct did occur.
      b. No Conclusion: There is insufficient information to substantiate or disprove
          the allegation.
      c. Unfounded: The allegation is false, the incident did not occur or the named
          Board Member or Committee Chairperson was not involved.
      d. Exonerated: The incident occurred, but the Board Member or Committee
          Chairperson acted lawfully and properly.
      e. Policy Failure: The allegation is true; however, the allegation is the result of
          inadequate or defective policy and not because of Board Member or
          Committee Chairperson misconduct.
   5. Once a finding is reached, the Executive Board may elect to sanction one of the
      following actions, if necessary:
      a. Training – The Board Member or Committee Chairperson will be sent to
          training in order to correct the behavior of the Board Member or Committee
          Chairperson. Training may vary depending on the nature of the violation, but
          examples of training include human diversity, anger management, etc.
      b. Counseling – The President will conduct a counseling session and document
          the session with the Board Member or Committee Chairperson. The purpose
          of the counseling session is to stress to the Board Member or Committee
          Chairperson the seriousness of the offense and the possible outcome of any
          recurrence.
      c. Punitive Action – Removal from office/position. This can only be done in
          accordance with FLA-PAC By-laws.



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      d. Resignation – The offending party may elect to resign in lieu of removal from
          office/position.
   6. Documentation – A copy of the final report and any sanctions will be maintained
      by the Recording Secretary. If necessary, the agency head of the Board Member
      or Committee Chairperson may be notified.

F. Appearance Guidelines
   1. Members of the Executive Board when attending the formal business meeting
      shall be in business attire.
      Ex.    For men: a suit jacket, tie, dress shirt and dress pants, and dress shoes.
      Ex.    For women: a pants suit, dress, blouse and slacks, and dress shoes.
   2. Business casual attire is recommended for other PAC business activities.

G. Standard Operating Procedures Manual
   1. Each Executive Board member will be responsible for reading and adhering to
      the current Standard Operating Procedures Manual upon election or appointment
      to the Executive Board. Board Members shall provide an acknowledgement of
      review of the manual to the Recording Secretary.
   2. The manual will be posted on the FLA-PAC Internet web site.

H. Attendance
   1. Executive Board members will attend scheduled board meetings, general
      business meetings and scheduled special meetings unless exempted by the
      President on a case by case basis. Attendance will be documented by notation
      in the meeting minutes or attendance rosters.
   2. Executive Board members are strongly encouraged to attend the training
      programs presented three times per year during the general meetings and a
      Certificate of Training will be issued to each member that attends the entire
      training session.
   3. “Attendance” by Board Members may be met by physically going to the board
      meetings, general business meetings and scheduled special meetings, or by
      participating in a conference call to facilitate obtaining a quorum of board
      members.

I. First Time Attendee Class
The Executive Board shall create and present a class at each conference designed to
assist first time conference attendees. The class shall include a history of FLA-PAC,
and suggestions for improving the attendee’s experiences during Florida Accreditation
Week.




                           FLA-PAC SOP Manual, page 14 of 31
                         FINAL DRAFT 7.20.2010


                             III. COMMITTEES
The purpose of FLA-PAC committees is to promote the good of the organization and
further the development of the member agencies. Each Committee Chairperson is
accountable to only one supervisor, an Executive Board member, at any given time.

A. Standing Committees
   1. Committee Chairpersons are appointed by the Executive Board.
   2. These committees generally meet at each FLA-PAC conference, and may meet
      outside that venue if deemed necessary by the chair.
   3. Committee chairs will give verbal committee reports at each business meeting
      when called to do so by the President.
   4. Committee chairs are responsible for recruiting their membership. The President
      may appoint members if no volunteers are found.
   5. Committee membership will be limited to one committee, unless approved by the
      Executive Board.
   6. Committee chairs shall submit written committee reports to the President.
      Reports shall be maintained by the Recording Secretary. Reports shall include
      committee members’ activities, or in-activities.
   7. The Executive Board will establish goals for each committee. The committees
      will develop the objectives.
   8. Each committee will submit a budget request when called for by the Executive
      Board.

B. Committee Descriptions
   1. Outreach Committee
      a. The President shall appoint an individual to serve as Chairperson of the
         Outreach Committee.
      b. Committee membership shall be approved by the Executive Board.
      c. The primary responsibility of the Outreach Committee is the perpetuation and
         growth of membership. The Outreach Committee is charged with identifying
         and notifying prospective member organizations of the advantages of FLA-
         PAC membership and inviting them to scheduled meetings.
      d. Welcome responsibilities:
         Welcome activities function as the introduction program for new and
         prospective members to the organization and to further the concepts of
         accreditation. This is generally accomplished by:
         (1) Contacting and introducing new or prospective members at meetings,
             training sessions, and other events.
         (2) Serving as "mentors" for new members at their first meeting and
             introducing them to the membership, directing them to the information
             sharing locations and First-Time Attendee Class, and answering their
             questions.




                           FLA-PAC SOP Manual, page 15 of 31
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2. Training Committee
FLA-PAC is committed to providing quality training to the members of the
organization and the Executive Board. To that end, the Training Committee has
been established to administer the training function of the FLA-PAC.
   a. The President shall appoint a member to serve as Chairperson of the Training
      Committee.
   b. Membership of the Training Committee shall be approved by the Executive
      Board.
   c. The Training Committee is responsible for arranging all training sessions for
      FLA-PAC meetings in order to meet the goals and objectives of the
      organization.
   d. The Training Committee shall also coordinate the instructors for these training
      sessions.
   e. The Training Committee shall supply the Treasurer with attendance rosters to
      facilitate the creation of certificates for participants in the training sessions.
   f. The Training Committee shall coordinate with the Executive Board for
      arrangements regarding hotel/meal accommodations for outside instructors.
   g. The Training Committee shall ensure training material is copied and ready for
      members at the training sessions.
   h. The Training Committee Chair will maintain copies of all lesson plans and
      hand-outs provided by instructors for training conducted at FLA-PAC
      meetings.

3. File Review Committee
   a. The President shall appoint a member to serve as Chairperson of the File
       Review Committee.
   b. Membership of the File Review Committee will be active assessors and are
       selected by the Chairperson in consultation with CFA/FCAC staff and
       approval of the Executive Board.
   c. The purpose of this committee is to assist agencies in the early phases of the
       accreditation process. This is a voluntary process and should be initiated by
       the Accreditation Manager.
   d. Agencies in the early stages of self-assessment in any accreditation or
       reaccreditation process are encouraged to seek the advice of this committee.
   e. Accreditation Managers are encouraged to randomly select up to
       approximately two dozen completed compliance files and bring them to a
       regular FLA-PAC meeting. During the meeting, the committee members will
       review the files to see if the agency is on the right track and give
       recommendations and feedback.
   f. This process is not intended to replace or in any way detract from the
       importance or need for the mock assessment that occurs at the end of self-
       assessment.      It is designed to limit setbacks and unproductive and
       unsuccessful efforts, and as an early intervention program.




                         FLA-PAC SOP Manual, page 16 of 31
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4. Audit Committee
   a. Members of the Audit Committee are appointed by the President.
   b. The purpose of this committee is to conduct audits of the financial records of
      FLA-PAC and report the audits to the membership during the general
      business meeting.
   c. This task shall be accomplished at each FLA-PAC meeting and shall be in
      addition to the audit conducted by a CPA as stated in the By-laws.

5. Certified Accreditation Professional (CAP)
   a. The President shall appoint a member to serve as Chairperson of the CAP
      Committee.
   b. Committee membership is restricted to five members, appointed by the CAP
      Committee Chairperson, with at least one representative from Corrections,
      Local Law Enforcement, and State Law Enforcement.
   c. The CAP Committee will review CAP applications, verify compliance with the
      listed criteria, and submit recommendations for approval/denial to the
      Executive Board.
   d. If the committee member is applying for the CAP Award, they must recuse
      themselves from voting.
   e. It the applicant is a member of a committee member’s agency, they must
      recuse themselves from voting.
   f. The Committee will submit recommendations for program modifications as
      needed.
   g. A member of the committee will conduct CAP Training at each FLA-PAC
      Accreditation Week.
   h. The Committee is responsible for the creation and framing of certificates to be
      presented at the general business meeting.
   i. Written reports will be submitted to President.
   j. The Committee Chairperson will coordinate an appeal process with Executive
      Board.

6. Scholarship Committee
   a. The President shall appoint a member to serve as Chairperson for the
      Scholarship Committee.
   b. Committee membership is restricted to five members, appointed by the
      Scholarship Committee Chairperson.
   c. The Scholarship Committee will review Scholarship applications, verify
      eligibility, and submit recommendations to the Executive Board.
   d. If an applicant is from a committee member’s agency, the member shall
      recuse himself or herself from voting.

7. Nominating Committee
   a. The Board of Directors shall appoint three members from different agencies
      to the Nominating Committee.
   b. The Nominating Committee will elect a Chairperson from the committee.



                        FLA-PAC SOP Manual, page 17 of 31
                      FINAL DRAFT 7.20.2010

   c. The Nominating Committee shall comply with current By-laws in determining
      qualified members of the FLA-PAC to run for positions on the Executive
      Board.
   d. Candidates interested in providing items to be stuffed in conference
      registration kits must submit a proposal to the Nominating Committee for
      approval to place in registration kits. It may be a one-page flyer, or an item
      which is appropriate for conference attendees containing promotional
      information. The candidate must supply the items to the host committee for
      inclusion in the registration kit.
   e. Upon approval of a candidate, the Nominating Committee shall obtain a brief
      resume and photograph. The Chairperson shall coordinate the publication of
      a document that contains the names, information, and photograph of each
      candidate for positions on the Board.

8. Election Committee
   a. The President shall appoint three or more members present during the Spring
      General Membership Meeting in odd numbered years to serve as the Election
      Committee.
   b. The Election Committee will elect a Chairperson from the committee.
   c. The Election Committee shall comply with current By-laws in the distribution,
      collecting, and counting of ballots for the election of FLA-PAC Officers.

9. PAC-Chat Committee
   a. The President shall appoint a member to serve as the PAC-Chat Editor and
      the PAC-Chat Committee Chairperson.
   b. Committee membership shall be selected by the Chairperson and approved
      by the Executive Board.
   c. No report need be submitted, as the publications shall serve as the committee
      report.
   d. Members of the committee shall serve as reporters, gathering information for
      inclusion in the PAC-Chat.
   e. The committee shall be responsible for the creation of PAC-Chat, to be
      published and distributed at each Accreditation Week upon final approval of
      the President.
   f. The PAC-Chat Committee shall serve as Historians for the FLA-PAC:
      (1) The Historian has the duty of recording FLA-PAC meetings and other
          events for future reference by taking photographs, videotapes, voice
          recordings, and the use of written logs and journals.
      (2) This duty is in no way connected to that of the Recording Secretary.
      (3) No photographic or audio recordings are to be made in a covert manner
          and no information which might cause embarrassment for any individual,
          is to be recorded.

10. Marketing Committee
    a. The President shall appoint a member to serve as the Chairperson of the
       Marketing Committee.


                        FLA-PAC SOP Manual, page 18 of 31
                          FINAL DRAFT 7.20.2010

      b. Committee membership shall be selected by the Chairperson and approved
         by the Executive Board.
      c. The purpose of this committee is to further the exposure of the FLA-PAC
         mission in soliciting vendors and sponsors.
      d. Committee members will identify potential vendors.
      e. Potential vendors shall be referred to the Executive Board for finalization and
         completion of Vendor Form.
      f. The Marketing Committee will coordinate Conference Package donations and
         make recommendations to the Host Agencies and the Executive Board.

C. Ad Hoc Committees
An Ad Hoc Committee refers to a temporary committee created for a specific task or
objective that is dissolved after the completion of the task or achievement of the
objective. The President may direct the creation of an Ad Hoc Committee, and shall
appoint a member in good standing to serve as Chairperson.




                           FLA-PAC SOP Manual, page 19 of 31
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                  IV. ADVISORS/APPOINTMENTS
These appointments are made by the President on as as-needed basis.

A. Parliamentarian
   1. The role of the Parliamentarian is that of a consultant who advises the President
      or other officers, committees, and members of parliamentary procedures as
      outlined in the latest edition of Robert's Rules of Order.
   2. Appointment of the Parliamentarian is at the discretion of the President. The
      President may seek advice from the Board prior to selection.
   3. The duties of the Parliamentarian are limited to giving advice to the Board and,
      when requested, to other members of the FLA-PAC regarding parliamentary
      procedures.
      a. The Parliamentarian has the duty to call to the attention of the Chair any error
         in the proceedings that may affect the substantive rights of any member.
      b. The Parliamentarian should not wait until an error has occurred, but may
         advise the Chair of a problem prior to it occurring.
      c. Issues of a parliamentary nature should be brought to the attention of the
         Chair in a discrete manner during official meetings.

B. Legal Advisor
   1. A practicing attorney fills this position as FLA-PAC Legal Advisor.
      Responsibilities include advising the Board on any legal issue affecting the
      organization, including issues pertaining to accreditation, liability, and current
      court decisions that may affect accreditation standards. The Legal Advisor also
      provides legal assistance on all corporate affairs.
   2. The FLA-PAC Legal Advisor will provide legal updates during the general
      business meetings.

C. State Accreditation Advisor(s)
   1. The State Accreditation Advisor attends all Commission for Florida Law
      Enforcement Accreditation (CFA) meetings, and Florida Corrections
      Accreditation Commission (FCAC) meetings, and provides a verbal report of
      significant events to the FLA-PAC general membership at each regular meeting.
   2. Works in conjunction with the Outreach Committee to recruit accreditation
      managers pursuing CFA and FCAC to join FLA-PAC.

D. Appointments
The Board shall have the authority to appoint individual members of different
accreditation disciplines to inform the membership about activities occurring within the
discipline, such as national conference attendance.




                            FLA-PAC SOP Manual, page 20 of 31
                           FINAL DRAFT 7.20.2010


                                  V. TRAINING
A. Training Committee
The Training Committee shall be responsible for determining the training needs of the
general membership and schedule training to meet those needs. This may be done
through surveys, verbal interviews, and class evaluation forms.
    1. The Training Committee will schedule training to be provided at each regularly
       scheduled general meeting.
    2. The Training Committee Chairperson is responsible for maintaining all training
       records for each training class conducted by FLA-PAC.

B. Training Records
   1. The Training Committee shall submit to the Treasurer a record of training session
      attendance.
   2. The Treasurer will compare attendance rosters to a list of paid attendees before
      issuing training certificates.
   3. It is the responsibility of each attendee to sign the attendance roster and be
      present for the entire training session to receive credit for that block of
      instruction. There will be no exceptions to this policy.
   4. Certificates of Training will be issued for each attendee by posting to the web-site
      upon completion of training and verification of registration payment.

C. Specialized Training
As the members of the Executive Board are elected to office, the incumbent member
will provide on-the-job training to the newly appointed member, prior to the new member
formally taking office at the meeting following the election of members. All members of
the Executive Board are required to receive formal training, conducted under the
supervision of the incumbent member, in the Standard Operating Procedures Manual of
the PAC.

D. Training Expenses
   1. At the direction of the President, and with approval of the Executive Board, the
      organization may reimburse members for expenses involved in attending training
      programs which are outside the scope of the normal training classes conducted
      at the regular meetings.
   2. The Executive Board may approve expenditure of FLA-PAC training funds to
      provide training to members at FLA-PAC meetings. The Training Committee will
      be responsible for submitting its proposed budget needs to the Executive Board
      on an annual basis and tracking expenditures to ensure that the budget is not
      exceeded. If additional funds are needed during the year, the Chairperson shall
      submit a request to the Executive Board for consideration.




                            FLA-PAC SOP Manual, page 21 of 31
                         FINAL DRAFT 7.20.2010


                         VI. PUBLIC RECORDS
FLA-PAC shall subscribe to and abide by the Florida Public Records Law.




                           FLA-PAC SOP Manual, page 22 of 31
                         FINAL DRAFT 7.20.2010


                        VII. COMMUNICATIONS
A. PAC-Chat
The PAC-Chat shall be published three times per year, or as needed, as determined by
the President or designee.

B. Web Page
The FLA-PAC internet page shall be maintained by the FLA-PAC with the current
Internet address as www.fla-pac.org.

C. E-mail
The FLA-PAC ListServ shall serve as the primary e-mail distribution to members of the
FLA-PAC.

D. Correspondence
Use of FLA-PAC letterhead must be approved in advance by the President.




                           FLA-PAC SOP Manual, page 23 of 31
                           FINAL DRAFT 7.20.2010


                                VIII. MEETINGS
A. Business
   1. Business meetings are planned to be held at least three times per year in varied
      locations throughout the state.
   2. The business meeting is the forum for reporting and recording the activities of the
      FLA-PAC.

B. Committee
   1. Committee meetings may be held in conjunction with the regular meeting.
   2. Special time is allocated for committee meetings and reports of committee
      activity are brought before the Board and membership at the business meeting.

C. Executive Board
   1. The Board meets in conjunction with each regular meeting.
   2. These meetings are announced and are open to the membership.

D. Special Meetings
   1. Special meetings may be called, for cause, by following the procedures outlined
      in the By-laws.
   2. Any meeting without the required quorum, as defined elsewhere, shall be
      considered a workshop. These workshops will be informational in nature and no
      official business may be conducted. Matters of concern from the workshop will
      be brought to the next regular meeting.




                            FLA-PAC SOP Manual, page 24 of 31
                           FINAL DRAFT 7.20.2010


                     IX. ELECTIONS AND VOTING
At the Fall meeting in even numbered years, the Executive Board shall appoint a
Nominating Committee of three (3) members from three different agencies in good
standing.

Elections for positions on the FLA-PAC Executive Board shall take place at the Spring
Meeting in odd numbered years in compliance with the By-laws.

A. Approval Process
   1. All candidates for elected office must meet the eligibility requirements as outlined
      in the By-laws. The Nominating Committee is charged with the responsibility of
      assuring that all candidates are eligible to hold office.
   2. All eligible regular members are invited and encouraged to run for election as
      specified in the By-laws. Elections as governed by the By-laws shall serve as the
      selection process for Executive Board openings.
   3. Any elected official found to be ineligible shall be removed from office and
      replaced as per the By-laws.

B. Campaign Guidelines
   1. Mass e-mails through ListServ: Candidates shall not send election requests nor
      advertisements through the FLA-PAC ListServ. Use of the ListServ for any
      campaign materials is strictly prohibited.
   2. Handing out material at conferences: Candidates may hand out promotional
      literature during breaks in general congregation areas. Items may not be placed
      on tables or displays. Campaign items and information may be distributed during
      Information Sharing sessions.
   3. Posters: Nothing will be attached or affixed to the walls of the hotel. No posters
      or signs are allowed to be placed leaning against tables. Campaign banners of
      any kind are prohibited.
   4. Stuffing registration kits: Interested candidates must submit a proposal to the
      Nominating Committee for approval to place in registration kits. It may be a one-
      page flyer, or an item which is appropriate for conference attendees containing
      promotional information. Candidate must supply the items to the host committee
      for inclusion in the registration kit.
   5. Bios and photos: Candidates may submit to a brief biography/resume for the
      Nominating Committee to distribute once the candidate has been approved to
      run.
   6. Vehicles: Candidates may not place advertising information on a vehicle that is
      prominently displayed at an entrance to the conference facility.
   7. Balloons: No campaign balloons shall be displayed inside the hotel facility.

C. Voting
   1. Voting privilege is extended to full member agencies only. Associate members,
      retiree members, and lifetime members have no vote.


                            FLA-PAC SOP Manual, page 25 of 31
                           FINAL DRAFT 7.20.2010

   2. Voting is based on one vote per member agency, regardless of the number of
      individuals in attendance from the agency.
   3. Election voting is by majority of the voting members present.
   4. Absentee ballots may not be cast for Elections.

D. PAC Business Meeting Election Protocol
   1. The President announces that the room shall be considered secure and that no
       one enters or leaves until the ballots have been collected by the Election
       Committee for tabulation.
   2. The Nominating Committee Chair comes forward to report on nominations
       submitted with approval of nominees’ CEOs.
   3. The President thanks and discharges the Nominating Committee.
   4. The President appoints Election Committee members; committee elects
       Chairperson.
   5. The President accepts nominations from the floor for each position.
   6. The Election Committee verifies eligibility of nominee from the floor (regular
       member agency in good standing; verbally secure CEO approval).
   7. Each candidate will be given two minutes to speak to the membership. The
       candidates are called up by position and in alphabetical order. Slide shows and
       video presentations are allowed as long as the two-minute time is not exceeded.
   8. The ballots are distributed/collected in the following manner:
       a. One member of each agency comes forward to receive a ballot. The agency
          name will be marked off on a roll call by the Recording Secretary of registered
          agencies in good standing.
       b. Ask if all agencies currently in attendance have received a ballot.
       c. The membership is instructed to complete their ballot and turn it in to the
          Election Committee for tabulation.
       d. Ask if all agencies currently in attendance have turned in their ballot.
       e. A count of the ballots in possession of the Election Committee is conducted to
          correspond with the count of ballots distributed.
       f. Announce that the room is no longer classified as secured, and members are
          free to take a moment’s break if one is needed, though the meeting will
          continue.
       g. The Elections Committee will count the ballots in the presence of the
          membership while the business meeting is conducted.
          (1) If there are two or less candidates for a position – majority vote;
          (2) If there are three or more candidates for a position – plurality vote.
   9. During the New Business portion of the business agenda, the Election
       Committee Chairperson shall present the name of the candidate that received
       the majority/plurality of votes for each position.
   10. A motion must be made to accept the slate of new officers.
   11. The new officers will be sworn in at the PAC luncheon.
   12. The Election Committee will be instructed to destroy the ballots and the tally
       sheet.




                            FLA-PAC SOP Manual, page 26 of 31
                           FINAL DRAFT 7.20.2010

E. Installation of Elected Officers
After verification of the results, officers are installed immediately. In this manner, the
newly elected officer has the opportunity to work with their predecessor for the
remainder of the meeting to ensure an orderly transition.

F. Swearing In of Board Members
   1. If the current President is not re-elected:
      The outgoing President calls the incoming President forward and reads: “The
      office to which you have been elected is one of dignity and importance. In
      accepting the position of President, you undertake a responsibility which is not to
      be assumed lightly. You are charged with the duties of seriously and resolutely
      furthering the objectives of the FLA-PAC. With the By-Laws as your guide, you
      must be ever ready to exercise the functions of the office with which you are
      entrusted. Do you accept this charge?” After an affirmative response from the
      incoming President, the outgoing President states, “Please raise your right hand
      and repeat after me the President’s Oath of Office.” The incoming President then
      calls the incoming Board Members forward to administer the Oath of Office.
   2. If the current President is re-elected:
      The current President calls a dignitary of their choosing to perform the
      President’s Oath of Office. The re-elected President then calls the incoming
      Board Members forward to administer the Executive Board Oath of Office.
   3. The incoming/re-elected President states, “Please raise your right hand and
      repeat after me the Oath of Office.”
   4. A sample of the President’s Oath of Office and a copy of the traditional FLA-PAC
      Executive Board Oath of Office are appended to this SOP.

G. Transition of Board Members
All members of the Executive Board are required to receive formal training, conducted
under the supervision of the incumbent member, in the Standard Operating Procedures
Manual of the PAC. In addition, the following activities are also required:
    1. The Corresponding Secretary shall, within ten days of the installation of the new
       Corresponding Secretary, deliver to the successor the seal of FLA-PAC, together
       with all books, documents, records, funds, supplies, and paraphernalia; and shall
       require and receive a two part receipt for the same.
    2. The Treasurer shall deliver to the successor all books, documents, records,
       funds, supplies, equipment, etc., and shall require and receive a two part receipt
       for the same. The Treasurer shall ensure that all necessary financial documents
       are completed in a timely manner.




                            FLA-PAC SOP Manual, page 27 of 31
                           FINAL DRAFT 7.20.2010


                     X. CONFERENCE PLANNING
A. Conference Needs
The Executive Board shall be responsible for determining the needs for each FLA-PAC
Conference. They shall be guided by past practice, as well as future requirements for
the accrediting bodies the PAC supports, in compliance with the By-laws.

B. Hotel Contracts
The By-laws stipulate three separate conferences each year, generally to be held in
February, June, and October. In addition to meetings of the accrediting bodies, PAC
board and business meetings, and FLA-PAC training, there may also be:
   February - 1 lunch (as needed)
   June - 2 lunches (Corrections and Law Enforcement Award Luncheons)
   October - 1 lunch (as needed – New Board election every odd year)

Each year, the Executive Board will determine a list of hotel requirements to be included
in Requests For Proposals (RFP). The RFP will include, at a minimum:
    1. A stipulation that FLA-PAC cannot sign Attrition or Cancellation Clauses.
    2. Client to provide own AV equipment with no additional charge.
    3. No meeting room rental or meeting room set-up fees.
    4. A Force majeure clause that protects the PAC from contractual liability should
       there bea substantial law enforcement event that precludes the attendance of a
       large percentage of the membership.

C. Host Agency Information
The Executive Board shall make every effort to identify host agencies as soon as a
potential hotel is considered, to allow the agency to participate in the planning process.
Once a hotel is selected, host agencies will be contacted to confirm participation and to
be provided the Host Agency Guidelines and current finance forms from the Treasurer.

The Host Agency shall be provided $1,000 as seed money. This money may not be
used to purchase alcoholic beverages.

D. FLA-PAC Door Prizes
At each conference, FLA-PAC shall offer the following door prizes:
   1. One free Conference Registration to the next conference
   2. One free room night at the next conference
   3. A free get-away package at the current hotel to be used at winner’s convenience
      (if part of contract negotiation and based on hotel availability)

E. Vendors
The most current version of vendor forms shall be maintained on the FLA-PAC website.




                            FLA-PAC SOP Manual, page 28 of 31
FINAL DRAFT 7.20.2010




       APPENDIX




FLA-PAC SOP Manual, page 29 of 31
                 FINAL DRAFT 7.20.2010

            SAMPLE PRESIDENT’S OATH OF OFFICE

                         I do solemnly affirm
       that I will faithfully execute the office of President
          to which I have been elected by my peers.

         I will to the best of my ability and capacities,
uphold the By-laws of the Florida Police Accreditation Coalition.

                I will do so without fear or favor,
  with the goal of furthering the purpose of this organization,
             and I will conduct myself in a manner
     so as to bring honor and prestige to the organization.

        I will bear true faith and allegiance to the same;
                 that I take this obligation freely,
                 without any mental reservations
                       or purpose of evasion;
           and that I will well and faithfully discharge
    the duties of the office upon which I am about to enter;
                             I do affirm.




                  FLA-PAC SOP Manual, page 30 of 31
               FINAL DRAFT 7.20.2010

             SAMPLE BOARD OATH OF OFFICE

                    I do solemnly affirm
                 that I will faithfully execute
   the office to which I have been elected by my peers.

       I will to the best of my ability and capacities,
                      uphold the By-Laws
       of the Florida Police Accreditation Coalition.

              I will do so without fear or favor,
with the goal of furthering the purpose of this organization,
           and I will conduct myself in a manner
   so as to bring honor and prestige to the organization.

     I will bear true faith and allegiance to the same;
              that I take this obligation freely,
              without any mental reservations
                    or purpose of evasion;
        and that I will well and faithfully discharge
 the duties of the office upon which I am about to enter;
                          I do affirm.




                FLA-PAC SOP Manual, page 31 of 31

								
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