Pharmacist Intern June 2008 Volume 16 No 1 Pre-Registration evaluation process All persons who studied and wish to register as pharma- Portfolio of Evidence cists in South Africa are required to complete the Pre-Registration evaluation (examination and portfolio) The portfolio must be submitted to Council before/on prior to registration as a pharmacist for purposes of the eighth month of internship. performing pharmaceutical community service. Re-submission of a portfolio will be required if an intern The Pre-Registration evaluation consists of a written pre- obtains less than 40%. registration examination, which has a weighting of 70% towards the final mark and the submission of a portfolio, Interns who obtain less than 50% for their portfolio will which has a weighting of 30% towards the final mark. The receive a Feedback Form to guide them in amending pass mark for the Pre-Registration evaluation is 50% and their portfolio. Council requests that these interns the sub-minimum for the Pre-Registration examination and submit comments on the usefulness of the Feedback portfolio is 40%. Form when re-submitting their portfolios. Pre-Registration examination Interns that are required to re-submit the portfolios will also be levied a fee of R148.32. The first Pre-Registration examinations for 2008 took Pharmacist interns are required to submit evidence and place on 29 February and subsequent exams will take reflection for 15 outcomes i.e. two outcomes from each place on 04 July and 03 October. of the first seven Competence Standards and one additional outcome from Competence Standard 8, 9 or Only after completing six months of internship may a 10 or one condition/disease under a body system when candidate attempt the Pre-Registration examination for completing the Clinical Knowledge Self Assessment the first time. Tool (Appendix C of the Intern Porfolio Instruction Document). Interns are required to apply to sit for the examinations at least one month prior to the examination date. Interns may NOT use evidence from their last year of the B.Pharm programme (2007) for Competence A fee of R148.32 is payable for second and subsequent Standard 4 or any other Competency Standard. attempts of the Pre-Registration examination. Pharmacist interns who submit theoretical evidence (by The pass mark for the Pre-Registration examination using relevant reference material) for Competence is 50%. Standard 7.2 will be awarded the appropriate mark(s) i.e. assessors of portfolios will accept theoretical Interns who obtain less than 40% in the Pre-Registration evidence for Competence Standard 7.2 from interns in examination will be required to re-write the examination. community, institutional and/or academia. The October 2004 and March 2005 past papers of the Pre- The assessment for the portfolios is based on the Registration examination are available on the website of following criteria: Structure (10%), Evidence (30%) and Council at (http://www.pharmcouncil.co.za/content.asp? Reflection (60%). ContentId=19 ). Other past papers are available at the Office of Council STRUCTURE :- 10% i.e. the assessment includes the following: professional for a fee of R36.60 per question paper, however the communication and appearance, memoranda for these papers are not available. explanatory introduction, conclu- sion, and that all the required Past papers and memoranda are NOT permitted in the documents have been submitted. examination venue. Sharing of reference material is NOT permitted, only reference material (textbooks, articles, journals etc) is permitted and NO university notes are allowed in the 25 venue. Continued on page 26 Pharmaciae - Official publication of the South African Pharmacy Council Pharmacist Intern Pre-Registration evaluation process From page 25 ASSESSMENT SHEET: STRUCTURE sub-sections must be completed because there are less than three sub-sections, but for Competence Standard 3.3 Marked range Criteria the candidate may complete three of the four sub-sections. 2 Included: introduction and conclusion ASSESSMENT SHEET: SUFFICIENT 4 Included: a Learning Plan, CV, No. of Professional Profile Sheet and Minimum No. of sub-sections sub-sections per Competence Standard review. to be completed outcome 4 Good Professional Communication, 4 3 Appearance and Layout. 5 marks will be deducted for those 5 4 –5 pharmacist interns who do not maintain 6 –7 5 confidentiality at all times, even if this occurs once. 8 6 Names of patients and medical personnel must be 9 7 removed so as to maintain confidentiality when submit- ting evidence. 10 – 11 8 REFLECTION: - 60% i.e. The contextualisation of your 12 – 13 10 reflection, linking it to the compe- 14 – 15 11 tence standard and to ongoing practice as a pharmacist will be 16 12 assessed. 17 13 ASSESSMENT SHEET: REFLECTION Marked range Criteria Pre-Registration Supplementary Evaluation The Education Committee has the discretion to allow 0 No reflection/No relevant reflection candidates that have failed the Pre-Registration evalu- 1 Partial contextualisation ation to sit for the Supplementary evaluation, provided that such candidates have completed 12 months of 2 Contextualisation (how, when, where) internship and have attempted the Pre-Registration examination more than once. 3 Contextualisation (how, when, where Such candidates will then be allowed to sit the and why) Supplementary evaluation and/or a subsequent Pre-Registration evaluation. 4 Contextualisation (how, when, where and why), linked to the competence stan- Re-marking dards and linked to ongoing practice as a Any candidate may request a re-analysis (re-mark) of pharmacist. his/her examination conducted by Council. Such a request will only be considered if the mark EVIDENCE: - 30% i.e. The authenticity, currency, suffi- obtained by the candidate in the particular examination ciency and validity of the evidence paper is not less than 5% below the pass mark for the will be assessed. examination paper. ASSESSMENT SHEET: EVIDENCE The candidate shall lodge his/her request within one calendar month of written notice of such results Marked range Criteria deemed to have come to the notice of the candidate. 0 No evidence/totally inappropriate evidence The request must be in writing and must be submitted to the Registrar together with a non-refundable fee as 0.5 Valid determined by Council. 1 Valid and 1 of current, authentic, sufficient Similarly interns may request a re-analysis of their portfolios. 1.5 Valid and 2 of current, authentic, sufficient Tutors of pharmacist interns are requested to submit the 2 Valid and 3 of current, authentic, sufficient Summary of Outcomes Achieved form when they receive correspondence from Council that the pharmacist No marks will be allocated for authenticity, currency and interns have been deemed competent after successfully sufficiency if the evidence submitted is not valid; however, completing the Pre-Registration evaluation (examination marks will be allocated for appropriate reflection. A and portfolio). pharmacist intern who submits evidence that covers 75% Pharmacist interns are encouraged to contact the Office of the sub-sections of an outcome which has four of the Registrar, pharmacy schools, colleagues and or more sub-sections, will be awarded the full mark for other health professionals when preparing for the sufficiency. For example, for Competence Standard 1.3, all Pre-Registration examination and during the development 26 of the portfolio.