OVERSEAS TRAVEL – RISK ASSESSMENT Form to be completed in all cases involving travel to a country outside the United Kingdom by staff or students on College business. This form to be completed and given to the Health and Safety Officer Department/Faculty Person(s) Travelling Place(s) to be visited Date(s) of visit Brief description of work to be carried out A Risk Classification Filter to be carried out for all visits (see guidance below) OVERALL RISK CLASSIFICATION FOR THE TRIP HIGH MEDIUM LOW Are there other significant hazards on site that need to be controlled? YES NO Details: Have you obtained necessary health advice and where appropriate vaccinations and immunisations? YES NO N/A Details: Have you received the training and information necessary to undertake the work activity? YES NO N/A Details: Signed Date Risk Assessor Signed Date Health and Safety Officer RISK CLASSIFICATION FILTER Some overseas travel and work activities may not be significantly more hazardous than travel to or work at location within the UK. However some form of classification is required to ensure the health, safety and welfare of students and staff and to mitigate College liability. To achieve this the following reasonably practicable control measures should be implemented: - Assessment and classification of the following into high, medium or low risk categories; Location A European City or a location known by the traveller from previous experience or an area with controlled access may be considered low risk. A City in a less developed or under developed country, an area with planned high profile event at time of travel (G7 Talks etc.) or known possible political unrest may be classified as Medium risk. A rural area in an undeveloped country or an area of known political unrest, areas where there may be military action etc will be High risk. Activity Attendance at a conference or seminar in a controlled environment, a visit to an academic or business institute with no practical work hazards may be classified as Low Risk. Work that would require risk assessment if carried out under normal circumstances may be Medium risk. Field work or research of a practical nature may be High risk. Travel Short duration travel within Europe, Long Haul travel by recognised carrier or frequent visits to a known location may be low risk. Travel by unrecognised carrier (cheap air flights), internal travel in under developed countries and back to back long haul travel with out reasonable interval rest. May represent a Medium to High risk The Individual Individuals with a known background of travel experience who have no known ill health or physical mobility issues may be considered low risk Individuals who may be less mature, less experienced travellers, anyone with known health problems (Heart, Respiratory, Diabetic etc.), or mobility limitations could be medium risk First time overseas travellers, those with known health problems, those recovering from ill health or surgery or female in the later states of pregnancy may be considered at higher risk. For College business which is classified as low risk in all the categories outlined above a simple record of itinerary and contact details may be sufficient. If there is a classification of medium or high risk for any of the categories above consideration should be given to the need for a formal written risk assessment. Where the travel is not by recognised passenger carrier, the risk assessment should also include the travel arrangements. Lone Working Lone working is discouraged as far as possible. Where it is not practicable to avoid it, lone working should only be sanctioned after a thorough assessment of the risks has been carried out. Please speak to the Health and Safety Officer. Health Matters Obtain a copy of Health Advice for Travellers from any Post Office and check out any Foreign Office travel advice on your destination country before you go at www.fco.gov.uk/travel or call 0845 850 2829. Obtain necessary vaccinations and immunisations and other relevant advice either through your GP. You will usually have to pay in advance for any medical treatment. You may be able to claim some or all of the cost if: - you have a European Health Insurance card for European Economic Area countries, or you are visiting a country with a reciprocal health care agreement; - you are covered by holiday or other insurance. A travel agent or insurance broker can advise on the insurance needed for a particular country If you develop any illnesses, fever or skin infections within two months of your trip abroad, inform your doctor about your trip in case you contracted the infection while you were abroad. Monitoring and review Students on placements or extended working visits should be encouraged to use logbooks in which they can record all their observations.