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Orientation Powerpoint - Students in Service

VIEWS: 7 PAGES: 45

									www.studentsinservice.org

      In-Person
 Program Orientation
          Orientation Overview

   Overview of SIS
   What is direct service? Member Development?
   Review of SIS Member Flowchart
   Review SIS Member Agreement
   Review of Enrollment paperwork
   Questions?
NOTE: Please make sure to sign the SIS In-
 Person Orientation sign-in sheet provided by
 your SIS Campus Coordinator before
 completing this SIS In-Person Orientation
 What is Students in Service?

  Students in Service (SIS) is a part-time
AmeriCorps program that offers scholarships
(education vouchers) to college students who
           serve their community.
 What does it mean to be Civically Engaged?
By joining SIS, you are recognizing yourself as
 a member of a larger social fabric, committed
 to working with others in the community to
 solve social problems, improve lives, and
 strengthen communities.

While serving in SIS, we challenge you to think
 about what it means for you to be a civically
 engaged citizen of the USA and why it is
 important now and in the future?
                      Goals of the
               Students in Service program:
1.   To increase the number of college student volunteers and service
     learners
2.   To help disadvantaged youth succeed and advance along the
     academic continuum
3.   To develop members' and students' civic skills, attitudes, and
     habits
4.   To improve members' and students' workforce skills
5.   To engage Veterans (college students at participating colleges) in
     serving their local communities
6.   To build organizational capacity at non-profit, government, and
     educational institutions
           Where does the funding come from?

                                 US Congress
                                        ↓
 Corporation for National and Community Service (CNCS) /AmeriCorps
                                        ↓
                     Washington Campus Compact (WACC)
                                        ↓
                            Students in Service (SIS)
                                        ↓
Administered in CA, FL, OR, HI including the US Territories of Guam, American Samoa, and
 Saipan (CNMI), IL, LA, MD, MN, MS, NH, OH, OK, OR, TX, WV, and WA (also serving
                                      ID, NV, and AK)
  US Congress funds CNCS. AmeriCorps is a program of CNCS that is
 organized to promote community service in the United States. Washington
  Campus Compact applies for a grant from CNCS to fund the Students in
    Service program. Once WACC is approved for the competitive grant,
 WACC administers the program in AK, NV, WA, and ID while sub-granting
 program administration to other participating Campus Compacts for their
                                  states.
SIS has 3 Education Award Programs

 300 hours (.21 MSY) = $1,132 (One year term of service)

 450 hours (.26 MSY) = $1,415 (One year term of service)

  900 hours (.5 MSY) = $2,675 (Two year term of service)

A person can be awarded up to 4 AmeriCorps awards in a lifetime
   but not to exceed the equivalent of 2 full year terms of service
                 or 2.0 MSY (member service year)
A term of service is made up of:


             At least 80% “direct service”

     Up to 20% “member development”

         No more than 10% fundraising
          What is Direct Service?

   Defined as face to face service with your
    community

   51+% providing service

   No more than 49% administrative support
       What activities qualify as direct
                   service?
   Academic and co-curricular service-learning
   Non-paid, academic internships with a service-focus
   Practicum hours, such as nursing, counseling, EMT,
    firefighting, etc.
   Community service in the areas of education, public
    safety, environmental initiatives, community
    development, and human services
   Federal or State-funded Community Service work
    study positions (the only eligible paid positions)
   Student Teachers who qualify
   Most volunteer work, including tutoring, mentoring,
    stream restoration, volunteer recruitment, etc.
       What is not Direct Service?

   Any service that is purely administrative like a
    research position, clerical work, student
    assistant positions on campus not working
    with the community
   Any internship with a for-profit organization
   Any position that involves activities on our list
    of prohibited activities
   Any international volunteer work
   Sleeping time on overnights or travel time
What is membership development?
        The spirit of the idea of membership
    development/training is to develop something
  within yourself that can help you better serve your
           service site in your community
Examples:
   learning a new language such as Spanish to better serve
    the Hispanic community,
   to take a class in website design so as to help non-
    profits with their website,
   to attend a diversity workshop or conference
   to take a course in coaching that will benefit my service
    with Special Olympics
      Your term of service consists of 3
                  phases:

1.   Enrollment Phase

2.   Service Phase

3.   Exit Phase
                Enrollment Phase
Member                    Member
reviews SIS               scheduled and                               Member
website and               attends an In-           Member             completes and
after reviews             Person                   attends In-        passes in
the “Pre-                 Orientation with         Person             enrollment
Service                   the SIS                  Orientation.       paperwork
Online                    Coordinator on                              ASAP
Overview”.                your campus.


          Enrollment
          begins once                    Once officially enrolled Member is
          the paperwork                  strongly encouraged to sign up for
          is approved                    “My AmeriCorps” online account.
          by SIS Staff.
                   Service and Exit Phase
                          Member reflects on         Member
Member
                          service provided           participates and          Once at 90%
completes
                          and shares by              recruits others           completion of
service hours at
                          writing a “Great           (friends and              service,
site(s) and
                          Story” online and/or       family) for National      member
completes
                          by participating in a      Days of Service           begins exit
monthly Time
                          campus service             and other                 paperwork.
Logs.
                          reflection session.        community events.


                                                                   If Member has
  Exit paperwork is                  Once exited,                  questions about the
  passed in with final               member can use                voucher, they can call
  time log. Once                     Education Voucher             the National Service
  approval is complete               online immediately.           Trust at 1-888-507-
  this signifies the end of                                        5962.
  your term of service.
         900 Hour Members Only

   900 hr members are required to have their
    site supervisor complete a mid-term site
    supervisor evaluation to be given to
    member so member can turn evaluation into
    SIS Campus Coordinator
Site Supervisor Evaluations are important!!

   All SIS members must serve in a satisfactory
    manner so as to be eligible for their full award at the
    end of their current term of service as well as to be
    eligible to enroll in another term of service.
   Site Supervisor evaluation must be signed by the
    same site supervisor who signed your latest time log
    and site agreement
   All SIS members must turn in a site supervisor
    evaluation to be eligible for the full award.
Before enrolling, all members are
   required to read and fully
 understand the contents of the
     Member Agreement
 (found on the SIS Website on the AmeriCorps Member page)


The next few slides touch base on important
      areas to especially understand
               Required ID
 In order to enroll in the SIS program you must
         provide an acceptable form of ID
 Top 3:

   U.S. Birth Certificate

   U.S. Passport

   Permanent Resident Card

   Others described in the Member Agreement,

    page 1
          Criminal Record Check
   All members are required to have a criminal
    record check on file and all members will also
    have a name check done on the national sex
    offender registry
   A registered sex offender or a member showing a
    murder conviction on their criminal record check
    will not be allowed to participate in the SIS
    program. All other criminal records will be
    reviewed on a case-by-case basis as whether the
    applicant will be able to serve with SIS
              Prohibited Activities
   lobbying, political, religious, or other advocacy activities
   Time spent sleeping on overnights
   Travel time to and from a service site
   Service outside of our program states or outside the USA
    (however, disaster relief areas such as New Orleans can be an
    exception)
   List of prohibited activities provided in the member
    agreement, page 3
     Loan Forbearance/Interest Accrual
   Request forbearances for any loans that you are making
    payments and/or accruing interest on while you serve.
   Forbearances may be requested using https://my.americorps.gov
   Loan holders may or may not choose to grant forbearances.
   Being issued a forbearance makes you eligible to have a portion
    of the loan interest (which is accruing while you serve) paid at the
    end of your term by the National Service Trust .
   Interest accrual payments are made at the end of your term of
    service, no more than 90 days following, and are done via the
    https://my.americorps.gov page as well.
   If you are a full-time student, all your loans may be in loan
    deferment and there would be no need to ask for a forbearance
   For a more detailed explanation of Loan Forbearance, contact
    your loan holder and/or financial aid officer
               Reasons for release
1 – For cause:
     Member dropped out of program
     Member convicted of felony or selling controlled substance
     Discipline reasons


2 – For compelling personal circumstance:
     Member illness, illness in family, military service, others
     Must provide letter or email detailing circumstance
     Not to be abused
The Program can release the member for cause for
             the following reason:

  (read) The member has not been actively
   participating in service during their term of
       service determined by the member
   completing less than 15% of service hours
  after 4 months of their start date and/or not
  being in contact with an SIS coordinator on
     the member’s campus over the past 4
                      months.
                       Paperwork

   Members are responsible for completing and submitting
    required paperwork by the assigned deadlines.

   Members are required to provide up-to-date contact
    information

   Failure to complete program requirements (including not fully
    completing exit paperwork or not completing all service hours
    before completion date) may result in the member being
    released from their term of service and exited without award
             Grievance Procedure

   Member Agreement details the SIS grievance
    policy

   Most grievances are dealt with by informal means

   Member Agreement details 3 formal grievance
    procedures
Civil Rights, Drug Free Workplace, and Reasonable
              Accommodation Policies

   All three policies are detailed on the SIS web site
    or member agreement and SIS encourages
    members to understand them

   SIS values service by all people

   No drugs or alcohol are allowed in the workplace
    Assumption of Risk and Release of
               Liability
   All volunteer activities have an element of risk of
    physical harm or injury
   SIS cannot guarantee your safety
   Member has responsibility for their actions and if
    they are negligent in any way, SIS is held
    harmless from any liability
   SIS is not responsible for loss or damage of
    personal property while serving
   Please read and understand the policy located
    in your member agreement, pages 7 and 8
Pass out Enrollment Paperwork Package so
  members can look at hard copies of the
paperwork as presenter reviews each form.
            Enrollment forms

                 Time Log

              Exit Checklist
         Review Enrollment Forms

   Enrollment Checklist
   Enrollment Form
   Site Agreement
   Member Agreement Authorization
     Publicity release is not required but encouraged

   Criminal Record Check Verification or Authorization
    Form
   ID requirement

        NOTE: Complete all enrollment forms in pen!
         Site Agreement and Member
               Development Plan
Describe Direct Service:
    Describe clearly and in a succinct manner
        Ex. “Mentoring middle school students at Bellingham
         Middle School”
    If needed, you can write on the back of the form,
     attach a sheet, or position description to the Site
     Agreement
    The service described on the site agreement
     should correspond with service recorded on the
     site time log
        Site Agreement and Member
              Development Plan
Member Development Plan:
   Utilize SIS Forms web page “Helpful tips
    on completing agreement” for tips on filling
    out Site Agreement and Member
    Development Plan
   Examples of service and professional
    goals:
          Site Agreement and Member
                Development Plan
Service-Related
     “One service-related goal I have for Earth Corps is to learn how to
      distinguish between native and nonnative plant species in my local
      community.”
     “Since I’ll be working with students receiving special education services
      in reading who may find reading as a chore rather than recreation, I’d
      like to encourage at least one student each week to pick up a book and
      read for no other reason than for fun.”
Professional
     “To gain more knowledge about how non-profit organizations work and begin
      community networking by attending conferences and trainings.”
     “I want to read at least one education book a month and hold a book club to
      discuss the content and applicability of the material and practices raised by the
      author.”
      Site Agreement and Member
            Development Plan

        Required by Site Supervisor

Answer the 2 questions:
1. Does the member have significant
   “recurring access” to vulnerable
   populations?
2. Does site provide liability insurance?
Does the member have “recurring
   access” to vulnerable populations?
   If your site supervisor checks “yes” to the question on your site
    agreement, the site supervisor must then fill out the Criminal Record
    Check Verification (CRCV) form before a member can be enrolled.
   On CRCV, Site supervisor must note the physical location of the
    criminal record check report
   At no time is an AmeriCorps member expected to pay for a criminal
    record check (usually covered by site or academic department)
    Does site provide liability insurance?

   All sites must provide some form of liability
    insurance or similar insurance that covers
    injuries while member is serving at the site
   The majority of legitimate non-profits do have
    some form of liability coverage
   If site does not have liability coverage, the
    member will need to find another site or site
    supervisor (possible at the college/university)
Criminal Record Check Authorization
               Form
   If member is not serving a vulnerable population (ex.
    teachers, counselors, etc.) and site supervisor does not
    complete a Criminal Record Check Verification Form
    then member will need to complete, sign and date the
    Criminal Record Check Authorization Form.

   SIS Campus Coordinator will do the criminal record
    check and the check may delay enrollment not more
    than 5 days. Member cannot be enrolled until the
    criminal record check has been completed and reviewed.
       General Enrollment Paperwork
                Information
   All enrollment paperwork is expected to be passed
    in as soon as possible after In-Person Orientation
   All enrollment paperwork must be completely filled
    out and signed in pen
   Only pass in “fully completed” paperwork, preferable
    in person to your SIS Coordinator
When does enrollment begin?

   Official enrollment date will be no earlier than
    the day a member passes in a complete
    enrollment package (all the enrollment
    paperwork must be signed by the member,
    site supervisor, and SIS Campus Coordinator
    on or before the official enrollment date) and
    a criminal record check has been completed
    and reviewed.
                    Time Log Tips
   Do not combine months on one time log
   One time log per service site
   Check your math or use excel (or writable pdf) time log
    provided on SIS web site
   Round your time to the nearest half hour
   Do not make changes to your time log, all time logs should
    be free from cross-outs
   Provide descriptions of all service activities
   Always provide original signatures
   The Site supervisor who signed your site agreement must
    also sign your time logs
   Always keep a copy for yourself
                    Great Stories

   Submit “great stories” that demonstrated how your
    service benefited the community members you serve or
    yourself
   Encapsulates a part of your service of which you are
    especially proud, or a “light bulb moment” when you
    learned or realized something important.
   Stories are used in reporting to federal sponsor(s), and
    often are drawn upon to explain what AmeriCorps
    members actually do.
   You can submit a great story online at any time
      Exiting Your Term of Service
   Review Exit Checklist
   Begin your exit paperwork when you are 90% complete
    with your service so you can pass in your exit paperwork
    with your final time log
   If you have multiple sites, only one site supervisor is
    required to complete the End-of Term Site Supervisor
    Evaluation
   Once exited by your SIS campus coordinator your
    voucher will immediately appear in your “My
    AmeriCorps” online account.
   Any voucher questions, contact the Trust at 1-888-507-
    5962
     Enrolling in the SIS program is a
           serious commitment
   Choose a term of service you feel you have a
    reasonable chance to complete
   Once you sign up for a term of service you
    cannot change it
   It is important to the SIS program that
    members who commit to a term of service
    complete their term of service
Thank You for your interest in serving
        your community!



            Questions?

								
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