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www.studentsinservice.org In-Person Program Orientation Orientation Overview Overview of SIS What is direct service? Member Development? Review of SIS Member Flowchart Review SIS Member Agreement Review of Enrollment paperwork Questions? NOTE: Please make sure to sign the SIS In- Person Orientation sign-in sheet provided by your SIS Campus Coordinator before completing this SIS In-Person Orientation What is Students in Service? Students in Service (SIS) is a part-time AmeriCorps program that offers scholarships (education vouchers) to college students who serve their community. What does it mean to be Civically Engaged? By joining SIS, you are recognizing yourself as a member of a larger social fabric, committed to working with others in the community to solve social problems, improve lives, and strengthen communities. While serving in SIS, we challenge you to think about what it means for you to be a civically engaged citizen of the USA and why it is important now and in the future? Goals of the Students in Service program: 1. To increase the number of college student volunteers and service learners 2. To help disadvantaged youth succeed and advance along the academic continuum 3. To develop members' and students' civic skills, attitudes, and habits 4. To improve members' and students' workforce skills 5. To engage Veterans (college students at participating colleges) in serving their local communities 6. To build organizational capacity at non-profit, government, and educational institutions Where does the funding come from? US Congress ↓ Corporation for National and Community Service (CNCS) /AmeriCorps ↓ Washington Campus Compact (WACC) ↓ Students in Service (SIS) ↓ Administered in CA, FL, OR, HI including the US Territories of Guam, American Samoa, and Saipan (CNMI), IL, LA, MD, MN, MS, NH, OH, OK, OR, TX, WV, and WA (also serving ID, NV, and AK) US Congress funds CNCS. AmeriCorps is a program of CNCS that is organized to promote community service in the United States. Washington Campus Compact applies for a grant from CNCS to fund the Students in Service program. Once WACC is approved for the competitive grant, WACC administers the program in AK, NV, WA, and ID while sub-granting program administration to other participating Campus Compacts for their states. SIS has 3 Education Award Programs 300 hours (.21 MSY) = $1,132 (One year term of service) 450 hours (.26 MSY) = $1,415 (One year term of service) 900 hours (.5 MSY) = $2,675 (Two year term of service) A person can be awarded up to 4 AmeriCorps awards in a lifetime but not to exceed the equivalent of 2 full year terms of service or 2.0 MSY (member service year) A term of service is made up of: At least 80% “direct service” Up to 20% “member development” No more than 10% fundraising What is Direct Service? Defined as face to face service with your community 51+% providing service No more than 49% administrative support What activities qualify as direct service? Academic and co-curricular service-learning Non-paid, academic internships with a service-focus Practicum hours, such as nursing, counseling, EMT, firefighting, etc. Community service in the areas of education, public safety, environmental initiatives, community development, and human services Federal or State-funded Community Service work study positions (the only eligible paid positions) Student Teachers who qualify Most volunteer work, including tutoring, mentoring, stream restoration, volunteer recruitment, etc. What is not Direct Service? Any service that is purely administrative like a research position, clerical work, student assistant positions on campus not working with the community Any internship with a for-profit organization Any position that involves activities on our list of prohibited activities Any international volunteer work Sleeping time on overnights or travel time What is membership development? The spirit of the idea of membership development/training is to develop something within yourself that can help you better serve your service site in your community Examples: learning a new language such as Spanish to better serve the Hispanic community, to take a class in website design so as to help non- profits with their website, to attend a diversity workshop or conference to take a course in coaching that will benefit my service with Special Olympics Your term of service consists of 3 phases: 1. Enrollment Phase 2. Service Phase 3. Exit Phase Enrollment Phase Member Member reviews SIS scheduled and Member website and attends an In- Member completes and after reviews Person attends In- passes in the “Pre- Orientation with Person enrollment Service the SIS Orientation. paperwork Online Coordinator on ASAP Overview”. your campus. Enrollment begins once Once officially enrolled Member is the paperwork strongly encouraged to sign up for is approved “My AmeriCorps” online account. by SIS Staff. Service and Exit Phase Member reflects on Member Member service provided participates and Once at 90% completes and shares by recruits others completion of service hours at writing a “Great (friends and service, site(s) and Story” online and/or family) for National member completes by participating in a Days of Service begins exit monthly Time campus service and other paperwork. Logs. reflection session. community events. If Member has Exit paperwork is Once exited, questions about the passed in with final member can use voucher, they can call time log. Once Education Voucher the National Service approval is complete online immediately. Trust at 1-888-507- this signifies the end of 5962. your term of service. 900 Hour Members Only 900 hr members are required to have their site supervisor complete a mid-term site supervisor evaluation to be given to member so member can turn evaluation into SIS Campus Coordinator Site Supervisor Evaluations are important!! All SIS members must serve in a satisfactory manner so as to be eligible for their full award at the end of their current term of service as well as to be eligible to enroll in another term of service. Site Supervisor evaluation must be signed by the same site supervisor who signed your latest time log and site agreement All SIS members must turn in a site supervisor evaluation to be eligible for the full award. Before enrolling, all members are required to read and fully understand the contents of the Member Agreement (found on the SIS Website on the AmeriCorps Member page) The next few slides touch base on important areas to especially understand Required ID In order to enroll in the SIS program you must provide an acceptable form of ID Top 3: U.S. Birth Certificate U.S. Passport Permanent Resident Card Others described in the Member Agreement, page 1 Criminal Record Check All members are required to have a criminal record check on file and all members will also have a name check done on the national sex offender registry A registered sex offender or a member showing a murder conviction on their criminal record check will not be allowed to participate in the SIS program. All other criminal records will be reviewed on a case-by-case basis as whether the applicant will be able to serve with SIS Prohibited Activities lobbying, political, religious, or other advocacy activities Time spent sleeping on overnights Travel time to and from a service site Service outside of our program states or outside the USA (however, disaster relief areas such as New Orleans can be an exception) List of prohibited activities provided in the member agreement, page 3 Loan Forbearance/Interest Accrual Request forbearances for any loans that you are making payments and/or accruing interest on while you serve. Forbearances may be requested using https://my.americorps.gov Loan holders may or may not choose to grant forbearances. Being issued a forbearance makes you eligible to have a portion of the loan interest (which is accruing while you serve) paid at the end of your term by the National Service Trust . Interest accrual payments are made at the end of your term of service, no more than 90 days following, and are done via the https://my.americorps.gov page as well. If you are a full-time student, all your loans may be in loan deferment and there would be no need to ask for a forbearance For a more detailed explanation of Loan Forbearance, contact your loan holder and/or financial aid officer Reasons for release 1 – For cause: Member dropped out of program Member convicted of felony or selling controlled substance Discipline reasons 2 – For compelling personal circumstance: Member illness, illness in family, military service, others Must provide letter or email detailing circumstance Not to be abused The Program can release the member for cause for the following reason: (read) The member has not been actively participating in service during their term of service determined by the member completing less than 15% of service hours after 4 months of their start date and/or not being in contact with an SIS coordinator on the member’s campus over the past 4 months. Paperwork Members are responsible for completing and submitting required paperwork by the assigned deadlines. Members are required to provide up-to-date contact information Failure to complete program requirements (including not fully completing exit paperwork or not completing all service hours before completion date) may result in the member being released from their term of service and exited without award Grievance Procedure Member Agreement details the SIS grievance policy Most grievances are dealt with by informal means Member Agreement details 3 formal grievance procedures Civil Rights, Drug Free Workplace, and Reasonable Accommodation Policies All three policies are detailed on the SIS web site or member agreement and SIS encourages members to understand them SIS values service by all people No drugs or alcohol are allowed in the workplace Assumption of Risk and Release of Liability All volunteer activities have an element of risk of physical harm or injury SIS cannot guarantee your safety Member has responsibility for their actions and if they are negligent in any way, SIS is held harmless from any liability SIS is not responsible for loss or damage of personal property while serving Please read and understand the policy located in your member agreement, pages 7 and 8 Pass out Enrollment Paperwork Package so members can look at hard copies of the paperwork as presenter reviews each form. Enrollment forms Time Log Exit Checklist Review Enrollment Forms Enrollment Checklist Enrollment Form Site Agreement Member Agreement Authorization Publicity release is not required but encouraged Criminal Record Check Verification or Authorization Form ID requirement NOTE: Complete all enrollment forms in pen! Site Agreement and Member Development Plan Describe Direct Service: Describe clearly and in a succinct manner Ex. “Mentoring middle school students at Bellingham Middle School” If needed, you can write on the back of the form, attach a sheet, or position description to the Site Agreement The service described on the site agreement should correspond with service recorded on the site time log Site Agreement and Member Development Plan Member Development Plan: Utilize SIS Forms web page “Helpful tips on completing agreement” for tips on filling out Site Agreement and Member Development Plan Examples of service and professional goals: Site Agreement and Member Development Plan Service-Related “One service-related goal I have for Earth Corps is to learn how to distinguish between native and nonnative plant species in my local community.” “Since I’ll be working with students receiving special education services in reading who may find reading as a chore rather than recreation, I’d like to encourage at least one student each week to pick up a book and read for no other reason than for fun.” Professional “To gain more knowledge about how non-profit organizations work and begin community networking by attending conferences and trainings.” “I want to read at least one education book a month and hold a book club to discuss the content and applicability of the material and practices raised by the author.” Site Agreement and Member Development Plan Required by Site Supervisor Answer the 2 questions: 1. Does the member have significant “recurring access” to vulnerable populations? 2. Does site provide liability insurance? Does the member have “recurring access” to vulnerable populations? If your site supervisor checks “yes” to the question on your site agreement, the site supervisor must then fill out the Criminal Record Check Verification (CRCV) form before a member can be enrolled. On CRCV, Site supervisor must note the physical location of the criminal record check report At no time is an AmeriCorps member expected to pay for a criminal record check (usually covered by site or academic department) Does site provide liability insurance? All sites must provide some form of liability insurance or similar insurance that covers injuries while member is serving at the site The majority of legitimate non-profits do have some form of liability coverage If site does not have liability coverage, the member will need to find another site or site supervisor (possible at the college/university) Criminal Record Check Authorization Form If member is not serving a vulnerable population (ex. teachers, counselors, etc.) and site supervisor does not complete a Criminal Record Check Verification Form then member will need to complete, sign and date the Criminal Record Check Authorization Form. SIS Campus Coordinator will do the criminal record check and the check may delay enrollment not more than 5 days. Member cannot be enrolled until the criminal record check has been completed and reviewed. General Enrollment Paperwork Information All enrollment paperwork is expected to be passed in as soon as possible after In-Person Orientation All enrollment paperwork must be completely filled out and signed in pen Only pass in “fully completed” paperwork, preferable in person to your SIS Coordinator When does enrollment begin? Official enrollment date will be no earlier than the day a member passes in a complete enrollment package (all the enrollment paperwork must be signed by the member, site supervisor, and SIS Campus Coordinator on or before the official enrollment date) and a criminal record check has been completed and reviewed. Time Log Tips Do not combine months on one time log One time log per service site Check your math or use excel (or writable pdf) time log provided on SIS web site Round your time to the nearest half hour Do not make changes to your time log, all time logs should be free from cross-outs Provide descriptions of all service activities Always provide original signatures The Site supervisor who signed your site agreement must also sign your time logs Always keep a copy for yourself Great Stories Submit “great stories” that demonstrated how your service benefited the community members you serve or yourself Encapsulates a part of your service of which you are especially proud, or a “light bulb moment” when you learned or realized something important. Stories are used in reporting to federal sponsor(s), and often are drawn upon to explain what AmeriCorps members actually do. You can submit a great story online at any time Exiting Your Term of Service Review Exit Checklist Begin your exit paperwork when you are 90% complete with your service so you can pass in your exit paperwork with your final time log If you have multiple sites, only one site supervisor is required to complete the End-of Term Site Supervisor Evaluation Once exited by your SIS campus coordinator your voucher will immediately appear in your “My AmeriCorps” online account. Any voucher questions, contact the Trust at 1-888-507- 5962 Enrolling in the SIS program is a serious commitment Choose a term of service you feel you have a reasonable chance to complete Once you sign up for a term of service you cannot change it It is important to the SIS program that members who commit to a term of service complete their term of service Thank You for your interest in serving your community! Questions?
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