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POLICE RECORD CHECK FLOW CHART * Specified position: refers to all positions, prospective or existing, which requires the person as an inherent part of their employment: - to deal directly with minors who are 16 years of age or under; - To have a financial delegation of more that $100,000; and - To deal regularly with significant amounts of cash and the Dean/Divisional Director (or nominee) determines that this position requires the consideration of any police record before approving appointment. Ensure following documentation contains notification Request candidates that Decision made to that any offer of paid employment or voluntary have been short-listed for appoint/promotion an placement will be subject to a Police Record Check: an interview to bring proof individual to a - job advertisement of identification (includes Specified position* - written position description drivers licence and - application form passport) Applicants must be advised at the time of the interview: Candidates must complete a Police - of the information that may be disclosed in the police records check Record Consent form. The person - that the information is being collected to as a requirement to minimise must nominate the receipt of the risks associated with specified positions results. The individual may nominate: - the information is required to endorse Monash University policy and i. the organisation; or standard and that Faculties/Administration Units are required to collect ii. themselves the information as part if the selection and appointment procedures; and - that by not providing the information the application will not be considered for the position Individual nominates the organisations Individual nominates themselves Please note: The organisation cannot forward the Please note: The individual is required to police certificate to any other organisation or forward an origianal copy of the police record individual, this includes the applicant. check to Monash University The individual applies for a The individual may Forward a complete claim form Corporate Finance police record check approach the faculty/ requesting a cheque for payment of will forward the independently from the division and request police record check to Corporate cheque to the university, therefore the reimbursement. It would Finance. A letter indicating the Divisional Director, administration of the police be up to the faculty/ reason for the police record check Human Resources record check is the division to consider the must also be attached to the claim Division (or responsibility of the application for form (in place of invoice) authorised delegate) individual reimbursement Police Record Check and Forward covering memo, completed Divisional Director, position description is Consent to Check Police Record Human Resources forwarded to the Divisional Form, position description and Division (or Director, Human Resources photocopied identification of staff authorised delegate) Division (or nominee) for member to the Divisional Director, will forward required consideration Human Resources Division (or documentation to authorised delegate) the Victorian Police Police Record Check is Divisional Director, Human returned to the Divisional Resources Division (or Director, Human Resources nominee) will return Police Division (or nominee) for Record Check to individual consideration Victoria Police aim to process the National police certificates within 10 working days of the receipt of the application however it may take up to 3 months for a police record check to be completed. If this is the case, there are two options available: OPTION 2: OPTION 1: Preferred applicant is asked to provide Staff members staff date is A short term contract of verbal information to the Divisional Director, deferred until police record employment may be offered Human Resources Division (or authorised check is returned and pending return of police nominee) about whether they have a police determined appropriate record check. record check Last updated January 2006
"police record check flowcharts"