Minutes of crew safety meeting (continued) WISHA Services Guide to Crew Supervisor or meeting leader’s comments: Safety Meetings Employees’ safety suggestions: Department of Labor and Industries WISHA Services Minutes taken by: 7273 Linderson Way SW, PO Box 44640 Olympia, WA 98504-4640 Signature Phone: 1-800-4BE-SAFE Web: www.LNI.wa.gov/safety F417-043-000 [02/2004] Crew safety meetings Minutes of crew safety meeting You may use this form to prepare minutes for your crew safety meeting. For general industry Company name/address: You may hold crew safety meetings in place of using • Document attendance and the subjects discussed. the safety and health committee plan, if you employ: • Prepare minutes of each meeting. Keep them for • Ten or fewer employees, or at least one year and make them available for review by Labor and Industries, if requested. Keep • Eleven or more employees who work on different minutes in a location where the majority of the shifts, if 10 or fewer employees work on each shift, employees of each construction site report for Meeting date: Time: or work each day. • Crews of 10 or fewer employees who work in Number of employees present: widely dispersed locations. For construction and Meeting leader: Crew safety meetings must be held at least general industry once a month. At your meetings, The job supervisor or someone else designated you must: by management is responsible for leading the What we discussed: • Review safety and health inspection reports. discussion during crew-safety meeting. Meetings will This will help correct safety hazards. be most useful if you do the following: • Evaluate accident investigations conducted since • Discuss and/or demonstrate proper equipment the last meeting to determine if the causes of the operation for any new equipment or equipment unsafe situation were identied and corrected. involved in an accident. • Evaluate the workplace accident prevention • Discuss and/or view physical changes in the program and discuss recommendations for job site, changes in job procedures, new job improvement if needed. assignments or other conditions that may affect employees. • Take minutes. Document everyone in attendance and the subjects discussed. • Involve employees in establishing safety procedures, which promotes cooperation and If you need more room for meeting minutes, use another piece of paper and attach it to this form. For the construction industry improves the prospects for self-enforcement. Crew safety meetings must be held at the beginning Tips for meeting leaders Who attended the meeting: of every job and at least weekly thereafter. • Hold the meetings at the worksite in a relaxed In these meetings, you must: atmosphere preferably at the beginning of the • Review reports of walk-around safety inspections week when your workers are rested. conducted since the last safety meeting. • Restrict discussions to the work at hand and to • Review any citations received so that hazards proper safety methods for accomplishing the work. can be corrected and prevented. • Open the session with the subjects to be covered, • Evaluate accident investigations conducted limiting the discussion to a few items. Focusing on since the last meeting to determine if the causes problem areas should be the priority. of the unsafe situation were properly identied Continued on other side and corrected.
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