School-based Management

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					         School District No. 34 (Abbotsford)                                                      9.10

                                                 School-based Management

                        To facilitate accountability by individual schools, the school district supports
                        a school-based management system for making decisions. The purpose of
                        these policies and procedures is to ensure effective decision making
                        throughout School District No. 34 (Abbotsford). This section provides
                        guidelines for making decisions on allocating resources, staffing, setting
                        instructional and non-instructional days, setting goals, and planning school

                        The school district will provide school principals with information collected
                        through various processes and instruments (for example, district surveys,
                        analyses of school budgets, student performance assessments, provincial
                        forms, etc.).

                        School staff, under the leadership of the principal, will assess the data and,
                        with consideration to district goals, derive annual goals for their school to
                        discuss with the Superintendent or designate. Before presenting the goals to
                        the Superintendent, the principal will ensure that the school’s Parent
                        Advisory Council is consulted.

                        All allocations using student or teacher Full Time Equivalency (FTE) counts
                        will be based on Ministry of Education projections available as of May 1st
                        of each year.

                        Surplus or deficit amounts will be carried over from one year to the next. A
                        deficit may not be incurred without the written approval of the
                        Superintendent or designate. A deficit will not be permitted in two
                        successive years at any school. The Secretary-Treasurer will report all
                        deficits or forecast deficits to the Finance and Audit Committee of the
                        Board of School Trustees.

                        Following approval of the operating budget by the Board, the
                        Superintendent or designate will allocate resources to schools under the
                        terms of the collective agreements, district goals, policies, and attendant

Chapter 9 – School Operations                                               January 1996          •     1
9.10                                                   School-based Management

            Responsibility for Procedures

            Procedures relating to this policy may be changed with the approval of the
            Superintendent and Secretary-Treasurer.

            Schedule of Instructional and Non-instructional Days

            Designations and numbers of instructional days are outlined in collective
            agreement with teachers. School principals will file a schedule of days to be
            used for non-instructional purposes, and the designation assigned to each
            day, with the Superintendent or designate. This schedule will be submitted
            as follows:

            •   by September 30th – all non-instructional days prior to January 31st of
                the current school year
            •   by January 31st – all remaining non-instructional days to June 30th of
                the current school year

            School Goals

            Principals, in discussion with school staff, will identify goals and
            accompanying strategies for presentation to the Superintendent or designate
            and the Board by October 31st. Prior to June 15th of the current school
            year, principals will report progress on the attainment of these goals.

            School Operating Budgets

            Prior to May 31st, the Superintendent or designate will provide school
            principals with an allocation of financial resources for the following school
            year. Within ten days of receiving the allocation, principals will present a
            plan for purchasing human resources, including administrative, teaching, and
            clerical staff.

            Prior to October 31st, principals will provide the Superintendent or
            designate with a budgetary plan identifying appropriate expenditure amounts
            for human and non-human resources.

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School District No. 34 (Abbotsford)                                                            9.10

                        The school budget plan should consider:

                        •   administrative officer, teacher, and clerical salaries
                        •   substitutes (teaching and non-teaching)
                        •   department heads
                        •   professional service contracts
                        •   supplies and texts
                        •   equipment
                        •   trips

                        The final adjustment to a school’s funding formula will be made based on
                        actual enrollment on September 30th. The funding will be adjusted prior to
                        October 20th.

                        The amount of surplus or deficit to be taken into account at year-end will be
                        the actual amount calculated after accounts are closed in the previous July,
                        and will not be subject to alteration by negotiation.

                        An adjustment to a school’s funding may be caused by a variance in the
                        ministry’s projected September enrollment and the actual September
                        enrollment at elementary and secondary levels, at various schools within
                        elementary and secondary levels, or in total district enrollment.

                        The school’s operating budget must equal the amount generated by the
                        funding formula, not the total of each funding category.

                        The principal will be responsible for monitoring overruns within individual
                        budget categories. Each school’s budget and expenditures will be reported
                        annually to the Board by the Secretary-Treasurer.

Chapter 9 – School Operations                                               January 1996       •     3
9.10     School-based Management

4      Policy and Procedures Manual