MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE SUMMER by dfsdf224s

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									MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF
GHOST LAKE HELD ON WEDNESDAY, OCTOBER 22, 2008 AT 7:00 P.M. AT FRANK WILLS
HALL, COCHRANE ALBERTA.

  PRESENT        Mayor Rick Elvey, Councillor Ron Kennard, Chief Administrative Officer
                 Sharon Plett and one (1) resident.

                 Called to Order by Mayor Elvey at 7:20 pm.

  AGENDA         Council reviewed the agenda and agreed to the agenda with the following
                 additions: 3.2 Delegations, Bob Watts, 9.3 Planning Services, 9.4 Storage
                 Site, 9.5 Derelict Vehicles, 9.6 Annual Land Use Bylaw Review. Council
                 also agreed to move delegation item 3.2 to the beginning of the meeting.

  08-060         MOVED by Cr. Kennard that the agenda be approved as amended.
                 CARRIED.

  BOB WATTS      Bob Watts attended the meeting to discuss the following items with Council:
                 Items being stored in the Fire Hall, he expressed concern with the increase in
                 non emergency equipment being stored in the Fire Hall.
                 Breakwater – he asked when Council would be looking at placing rocks and
                 gravel on the breakwater to prevent erosion – Council responded that a plan
                 needs to be completed and an application submitted and approved by
                 governing bodies prior to any work being undertaken.
                 Compost Sign- he requested a sign be placed near compost area – Council
                 responded that a sign has been purchased and needs to be erected.
                 Requested permission to remove a dead poplar tree along the lakefront.
                 Council will assess the tree and determine if it should be removed.

  MINUTES        Council reviewed the minutes of the September 2, 2008 regular meeting of
                 Council.
  08-061
                 MOVED by Deputy Mayor Miller that the minutes of the September 2, 2008
                 regular meeting be adopted as circulated.
                 CARRIED.

  CASH           Council reviewed the Cash Statement for the period ending September 30,
  STMT           2008.

  08-062         MOVED by Deputy Mayor Miller that Council approve the Cash Statement
                 for the period ending September 30, 2008.
                 CARRIED.

  FINANCE        Council reviewed the monthly financial statement for the period ending
  STMT           September 30, 2008.

  08-063         MOVED by Mayor Elvey that the finance statement for the period ending
                 September 30, 2008 be approved as submitted.
                 CARRIED.
SUMMER VILLAGE OF GHOST LAKE – October 22, 2008


                     Council discussed the projected year end statement and how to handle any
                     potential surplus.

  08-064             MOVED by Deputy Mayor Miller that Council create an operating
                     contingency reserve in the event there is a surplus remaining at year end and
                     that up to $10,000 of annual surplus funds be transferred into the contingency
                     reserve and any remaining surplus be transferred into the capital works
                     reserve.
                     CARRIED.

  PAYMENT            Council reviewed the payment schedule as presented which outlined
  SCHEDULE           payments in the amount of $ 27,917.28 and acknowledged payment of same.

  2009 BUDGET        Council discussed the proposed 2009 budget and agreed to table discussion
                     until Council has discussed the Municipal Sustainability Plan.

  HIGHWAY 1A         Shane Duvall, engineer with AMEC attended the meeting to review the
                     progress of the road improvements projected for Highway 1A. He indicated
                     that most of the right of way has been secured except private land holdings
                     near the Village. A map of the proposed right of way was reviewed and
                     discussion was had on the intersection entering the Summer Village. Shane
                     noted that improvements would be made to the Village entrance but specific
                     details regarding length of the improvement have not been established at this
                     time. Discussion was also had on the secondary emergency access for the
                     Summer Village. Various locations were discussed considering sight lines
                     for access onto the highway. Shane agreed to assist the summer village with
                     estimating the cost of road improvements within the summer village based on
                     estimates and quantities established on the Highway 1A project. There was
                     also discussion on the potential of dovetailing some of the Summer Village
                     work with the Provincial work to obtain better pricing.

  RV PARKING         Council agreed to review a draft bylaw at the next regular council meeting.

  ROAD PLAN          Council reviewed a proposal received from AECOM on conducting a road
                     safety audit. Council agreed to table discussion at this time awaiting
                     estimates from AMEC on road development.

  UTILITIES          Council agreed to table setting up a meeting until a later date.
  BYLAW

  GRAVEL             Council discussed future plans which could include rip rap at the end of the
  BREAKWATER         tip. Plans would need to be drafted and approvals received prior to any work
                     undertaken. Mayor Elvey and Cr. Kennard will meet to review designs. It
                     was recommended that a design be developed as soon as possible so that an
                     application can be submitted to the regulatory bodies.



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SUMMER VILLAGE OF GHOST LAKE – October 22, 2008

  COMMUNITY         Table awaiting testing of well and test results.
  WELL

  TRANSALTA         Table awaiting lease from TransAlta Utilities.
  LEASE

  FIRE/             Mayor Elvey indicated that he has not received plans from the architect that
  LIBRARY           was asked to create a plan and spec sheet for the proposed fire/library
  BUILDING          building. It was agreed that if the architect does not have a plan and spec
                    sheet ready by November 30th, another architect be engaged to complete the
                    work. Mayor Elvey indicated that he would speak with the architect regarding
                    the timelines.

                    Cr. Kennard indicated that he had received a suggestion from a resident to
                    consider leaving the existing firehall in the current location and building a
                    new facility in another area of the Village. Council indicated that they were
                    not interested in maintaining two buildings and two sites.

  MUNI SUSTAIN Council discussed the need to develop a municipal sustainability plan for the
  PLAN         municipality. Discussion was had on hiring a planner to undertake the work
               and having residents involved in the plan.

                    It was recommended that a note be placed in the next newsletter to find out the
                    interest of residents in participating in the development of a plan. Deputy
                    Mayor Miller indicated that he would check with a planner to determine the
                    cost for developing a plan.

  CORRES.
  FORTIS            Council reviewed the powerpoint presentation on Automated Metering
  METERING          Infrastructure. The Administrator was directed to ask Fortis if information
                    from the presentation could be placed in the next newsletter.

  MARIGOLD          Council reviewed the 2009 Estimates.
  LIBRARY
                    Council reviewed the proposed amendments to the library agreement
                    regarding changes for municipalities that leave Marigold and then choose to
                    return at a later date.

  08-065            MOVED by Mayor Elvey that Council approve the amending agreement with
                    Marigold Library.
                    CARRIED.

  LAND USE          Council indicated that they will conduct an annual review of the Land Use
  BYLAW             Bylaw.

  PUBLIC            Cr. Kennard discussed public works arranging to dig and scrape the burn pile
  WORKS             and place gravel on the site.

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SUMMER VILLAGE OF GHOST LAKE – October 22, 2008

                    He also asked if a note could be placed in the next newsletter asking people to
                    pick up their garbage on the golf course so that volunteers do not have to clean
                    up after them.

                    Discussion was had on the tennis court net that needed repair. It was agreed
                    that if the price was not very high that a new net be purchased.

  EMERG.            Discussion was had that Municipal Affairs rules that there is a requirement for
                    emergency plans for summer villages. There is a need to appoint members to
                    the emergency committee to commence review of the plan.

  REC.              No report

  FIRE               Mayor Elvey will review items required to be purchased with the MSP funds.

  NEXT              Council discussed possible dates for the next regular meeting in early
  REGULAR           February. It was agreed that if information is received on the road plan
  MEETING           development, that a special meeting be held to deal with that issue.

  08-066            MOVED by Deputy Mayor Miller that the next regular Council meeting be
                    held on Wednesday, February 4, 2009 7:00 pm. Frank Wills Hall, Cochrane,
                    Alberta.
                    CARRIED.

  STORM             Council discussed storm drainage standards, indicating that the Summer
  DRAINAGE          Village does not have an established set of standards. It was agreed that the
  STANDARDS         Summer Village study Cochrane’s standards to determine if their standards
                    would be suitable for the Summer Village.

  PLANNING          Council acknowledged an email sent to the Administrator from the Director of
  SERVICES          Planning Services for the Town of Cochrane, indicating that Cochrane does
                    not have sufficient staff to continue offering planning services for Ghost Lake.
                    They indicated that they would work on a transition plan for the Summer
                    Village.

                    Council directed the administrator to contact Sandy Wong and the MD of
                    Bighorn to determine if they would be interested in offering planning services
                    to Ghost Lake.

  STORAGE SITE      Council discussed the storage site at Ghost Lake and the possibility of
                    enforcing any misuse of the site. It was agreed that Council discuss at the
                    next council meeting a set of rules for the type of equipment that can be
                    stored on site, the duration for storage and enforcement options when rules
                    are not adhered to.

  DERELICT          The Administrator inquired about a derelict vehicle parked near 412 Ghost
  VEHICLE           Lake Village. Council confirmed there was a vehicle parked near 412 GLV
                    and that a letter be sent to the property owner indicating that if the vehicle is

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SUMMER VILLAGE OF GHOST LAKE – October 22, 2008

                    not removed, arrangements will be made to have it removed.

  ADJOURN.           MOVED by Mayor Elvey that Council adjourn the meeting at 11:40 pm.
  08-067             CARRIED.




__________________________________       _______________________________________
Mayor                                         Chief Administrative Officer




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