January 8_ 2008 - PETERBOROUGH LAKEFIELD POLICE SERVICES BOARD by dfsdf224s

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									               PETERBOROUGH LAKEFIELD POLICE SERVICES BOARD

                                    January 8, 2008 – 9.00am

Minutes of the public meeting of the Peterborough Lakefield Police Services Board held in the
Board Room Police Headquarters on Tuesday, January 8th, 2008 at 9.05am.

       MEMBERS PRESENT:              Dr. Thomas H.B. Symons
                                     Mrs. Nancy Martin
                                     Mayor Paul Ayotte (9:28am)
                                     Deputy Reeve Mary Smith
                                     Mr. Kenneth Armstrong

       ALSO PRESENT:                 T. McLaren, Chief of Police
                                     K. Jackman, Deputy Chief of Police
                                     B.A. Trotter, Administrative Assistant
                                     S.M. Willis, Board Support Staff

1.     The first meeting of the Peterborough Lakefield Police Service Board for 2008 was called to
               order in accordance with By-Law 92(2003), section 4

2.     In accordance with Section 4 of By-Law 92(2003) the election of the Chair and Vice-Chair
              was carried out by the Administrative Assistant. The following resolutions were
              passed.

       Moved by Mrs. N. Martin
       Seconded by Deputy Reeve M. Smith

       That Dr. Thomas H.B. Symons be Chair of the Peterborough Lakefield Police
              Services Board for the year 2008. – Carried.

       Moved by Dr. T.H.B. Symons
       Seconded by Mr. K. Armstrong

       That Mrs. Nancy Martin be Vice-Chair of the Peterborough Lakefield Police
             Services Board for the year 2008. – Carried.

3.     Dr. Symons took the Chair and noted it was a honour to again serve as Chair of the Board
              and thanked everyone for their support.

4.     Moved by Deputy Reeve M. Smith
       Seconded by Mr. K. Armstrong

       That the agenda of the Peterborough Lakefield Police Services Board for the public
              meeting of January 8th, 2008 be approved as amended. – Carried.

5.     A Declaration of Conflict of interest was not noted.

6.     Moved by Deputy Reeve M. Smith
       Seconded by Mrs. N. Martin

       That the Minutes of the public meeting of the Peterborough Lakefield Police Services
              Board of November 13th, 2007, be approved as circulated. – Carried.

7.     Dr. Symons highlighted a visit he had with the New York City Police Authorities, while
              vacationing in New York over the holiday season. The Chair noted this is the largest
              metropolitan police operation in the world, with 76 precincts in New York City.
PETERBOROUGH LAKEFIELD POLICE SERVICES BOARD                          -2-   January 8, 2008

8.    Moved by Deputy Reeve M. Smith
      Seconded by Mrs. N. Martin

      That the Board receive the following items of correspondence under one omnibus motion:

      (a)    Canadian Association of Police Services Board memorandums dated November
             8th, 2007, regarding the CAPB National Newsletter and Fall 2007 Newsletter;
             November 21st, 2007, regarding Police Resources in Canada 2007; December
             11th, 2007, re “Restoring the honour of the RCMP; December 12th regarding the 3rd
             International Virtual Global Taskforce Conference; December 13th, 2007, re
             Adapting to Climate Change: Business Planning, Risk Management, Emergency.
             Bulletins dated November 20th, 2007, regarding An Act to Amend the Criminal Code
             and Firearms Act and November 20th, 2007, re Federal - Provincial -Territorial
             Meeting of Ministers Responsible for Justice & Public Safety.
      (b)    Memorandum from Chief McLaren dated November 16th, 2007, attaching
             the media release from the CACP regarding the use of Conducted Energy
             Devices(CEDs), more commonly known as Tasers.
      (c)    Correspondence from the International Conference for Police and Law
             Enforcement Executives, dated December 7th, 2007, regarding the International
             Police Conference.
      (d)    Memorandum from the Ministry of Community Safety and Correctional Services
             dated November 7th, 2007, regarding Police Quality Assurance Unit Staffing update
             and routine Ministry Inspections.
      (e)    Canada’s National Law Enforcement Magazine “Blue Line” – December 2007.
      (f)    Letter from Schulich Education Centre regarding the Masters Certificate in Policing,
             Fire and Safety Management Program. - Carried.

9.    Moved by Deputy Reeve M. Smith
      Seconded by Mr. K. Armstrong

      That the minutes of the Ontario Association of Police Services Board Zone 3 meeting of
             August 23rd, 2007, be received. It was noted that Mr. K. Armstrong attended this
             Zone meeting and was not recorded on the attendance list.

      And, that the November 22nd, 2007 OAPSB By-Law Review and the draft revisions to the
             OAPSB By-Law, be received. The Board noted that a Terms of Reference for Zone
             3 was not included in the by-law and that in order to make these meetings
             meaningful and productive, the Terms of Reference should be set out. The Board
             directed that OAPSB be advised of these two matters.

      Further, that the OAPSB Bulletin Board – December, 2007, be received. – Carried.

10.   That a copy of Chief McLaren’s letter dated December 6th, 2007, to the Corporation of
              the Township of Smith-Ennismore-Lakefield, regarding the costs associated to
              police the Ward of Lakefield, be received.

      Further, Chief McLaren advised he will arrange a date for attendance at a Council Meeting.


Mayor Ayotte arrived at 9:28am
PETERBOROUGH LAKEFIELD POLICE SERVICES BOARD – 3 – January 8, 2008

11.   A letter of thanks from the YWCA Peterborough Victoria & Haliburton dated November
              22nd, 2007, regarding Week Without Violence, was received. The Board expressed
              their thanks to Deputy Chief Jackman for assisting with this worthwhile project.

12.   The Board received a response to their September 25th, 2007 letter to the Attorney General,
            from the Deputy Attorney General - November 23rd, 2007 and Mr. Rick Bartolucci,
            Minister of Community Safety and Correctional Services - December 11th, 2007,
            regarding court security and associated costs.


13.   Moved by Mrs. N. Martin
      Seconded by Deputy Reeve M. Smith

      That Chief McLaren’s report dated December 10th, 2007, regarding the upgrading of
            software for the Computer Aided Dispatch Service, was received. Further, that
            the Board approve the Chief’s recommendation and authorize the Chair to
            sign the agreement. – Carried.

14.   Moved by Deputy Reeve M. Smith
      Seconded by Mayor P. Ayotte

      That Chief McLaren’s report dated December 10th, 2007, regarding the purchase of a
            Tape Switch Panic Alarm, was received. Further, the Board approved the
            purchase of the panic alarm at a cost not to exceed $2,500.00 and noted the
            purchase would be funded from the Special Projects line account. – Carried.

15.   Moved by Deputy Reeve M. Smith
      Seconded by Mayor P. Ayotte

      That Chief McLaren’s report dated December 10th, 2007, regarding the appointment
            of David Currie, Kyle Kelly and Michael Tisdale, as Fourth Class Constables
            effective January 2nd, 2008, was received. The Board noted these appointments
            are approved with a condition that they successfully complete the Recruit
            Training Program and an employment medical. – Carried.

16.   Moved by Mr. K. Armstrong
      Seconded by Mayor P. Ayotte

      That Chief McLaren’s report dated December 12th, 2007, regarding a non budgeted
            Radio system repair, was received. The Board approved Chief McLaren
            financing the mission critical equipment repair from the Radio Maintenance
            Line Account and at a cost of $1,817.16. – Carried.

17.   Moved by Deputy Reeve M. Smith
      Seconded by Mrs. N. Martin

      That Chief McLaren’s report dated January 2nd, 2008, setting out the resignation of
            Constable Ryan Howard from the Peterborough Lakefield Community Police
            Service effective December 30th, 2007, was received. – Carried.

18.   Moved by Mayor P. Ayotte
      Seconded by Deputy Reeve M. Smith

      That Chief McLaren’s report dated January 2nd, 2008, setting out the resignation of
            Constable Susan Johnson from the Peterborough Lakefield Community Police
            Service effective December 16th, 2007, was received. – Carried.
PETERBOROUGH LAKEFIELD POLICE SERVICES BOARD -4- January 8, 2008

19.    Deputy Chief Jackman gave a verbal update on the building renovations. The Deputy
             noted the lower level renovations are two weeks behind schedule and the northeast
             corner addition is awaiting the delivery of steel. Meetings with the contractors are
             held every second Thursday. Deputy Reeve Smith enquired to the specific moving
             date of the Board office and the Deputy Chief expects April, 2008.

20.    Moved by Deputy Reeve M. Smith
       Seconded by Mayor P. Ayotte

       That the report by the British-North American Committee - Cyber Attack: A Risk
              Management Primer for CEOs and Directors, be received. Further, the Board
              thanked Dr. Symons for providing this pamphlet and commended him and the
              British-North American Committee for taking on the development of this worthwhile
              document. – Carried.

21.    Moved by Deputy Reeve M. Smith
       Seconded by Mrs. N. Martin

       Deputy Reeve M. Smith was pleased to present the 2007-2009 Business Plan on behalf of
             the Board and Service. Deputy Reeve Smith acknowledged those involved and
              thanked the Chief, Deputy Chief, Inspector McMullan, Rob Lockhart and the Police
               & Civilian Personnel for their input into this great document. Copies will be
              distributed and downloaded to the police website. – Carried.

22.    Chief McLaren introduced the four new recruits: Constables Alecia McGrisken, Cameron
               Kenny, Ryan Wilson and Edward Brandon to the Board. These recruits have
              successfully completed Ontario Police College.

23.    The next meeting of the Peterborough Lakefield Police Services Board will be
             Tuesday, February 12th, 2008, at 9:00am for the in-camera meeting and 10:30am for
             the public meeting. Mayor Ayotte advised he would not be at the February meeting.

24.    Moved by Mayor P. Ayotte

       That the public meeting is adjourned and the Board convene their In-camera Meeting.




(B.A. Trotter)
Administrative Assistant
Peterborough Lakefield Police Services Board

Read and approved this    day of                2008.




(Thomas H.B. Symons)
Chair
Peterborough Lakefield Police Services Board

								
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