Initiated Format Police Report - Excel

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					         DeKalb County School System                                       Request for Proposal                                                                                Page 1
                                                                        Student Information Systems



                                                                                                                    Are there   If no, could
                                                                                                                     plans to   a customization
                                                        Requirements                                  Reference        meet     accommodate
                                                                                        Available       Page #    requirement   the requirement?
                          M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /     DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category     Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
   Functionality
                                           Supports input of discipline referrals by
                                           teachers to be immediately viewed by
Discipline         D1           M          administrative staff.
                                           Provides a spell-check for all open text
Discipline         D2           D          fields.
                                           Tracks discipline incidents, participants
                                           (students), actions (responses), and
                                M
                                           detailed comments.
Discipline         D3
                                           Supports user defined discipline event
                                M          tables defining each type of discipline
Discipline         D4                      event that is tracked.
                                           Supports user defined disciple action
                                M          tables defining each type of discipline
Discipline         D5                      action that is tracked.
                                           Supports an unlimited number of
                                M          students participating in each discipline
Discipline         D6                      event.
                                           Supports an unlimited number of
                                M          actions for each student participating in
Discipline         D7                      each event.
                                           Supports tracking of Summer School
                                D
Discipline         D8                      students' discipline incidents.
                                           Supports staff and teachers as
                                D
Discipline         D9                      participants in an event.
         DeKalb County School System                                           Request for Proposal                                                                                    Page 2
                                                                            Student Information Systems



                                                                                                                            Are there   If no, could
                                                                                                                             plans to   a customization
                                                        Requirements                                          Reference        meet     accommodate
                                                                                                Available       Page #    requirement   the requirement?
                         M=Mandatory                                                           in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                                Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                          (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Maintains cross-walk table between
                                          district defined event codes as well as
                                          district defined action codes and state
                                          mandated reporting codes. Cross-walk
                               M
                                          tables should allow multiple district
                                          defined codes to be reported as a
                                          single state discipline code.
Discipline        D10
                                          Tracks the following information for
                               M
Discipline        D11                     each discipline event:
                  D12          M                   The date and time of the incident.
                                                   The person (staff member, student or
                               M                   third party) referring the incident.
                  D13
                  D14          M                   The location of the incident.
                                                   The context of the incident such as
                               M                   after school, at another school district,
                  D15                              etc.
                                                   Any weapons that were used in the
                  D16          M                   incident.
                                                   Any contributing factors to the
                               D                   incident such as drugs and alcohol.
                  D17
                                                   Any property damage related to the
                                                   event including the type of damage,
                               N                   costs to victim and school and if
                                                   restitution is mandated.
                  D18
                                                   Any injuries associated with the event
                               N                   including the type, injured body part
                  D19                              and costs.
                                                   If a police report was filed and the
                  D20          D                   police report number.
                  D21          M                   If arrests where made by police.
         DeKalb County School System                                         Request for Proposal                                                                                  Page 3
                                                                          Student Information Systems



                                                                                                                        Are there   If no, could
                                                                                                                         plans to   a customization
                                                       Requirements                                       Reference        meet     accommodate
                                                                                            Available       Page #    requirement   the requirement?
                         M=Mandatory                                                       in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                            Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                      (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                                  The system allows district
                                                  administrators to mark an event that
                               M                  doesn't get reported to the state.
                  D22
                                                  For each participant in an event, the
                               D                  system should track the following
                  D23                             information:
                                                       The role of the participant such
                               N                       as witness, offender or victim.
                  D24
                                                      The date that the participant
                               N                      information was last updated.
                  D25
                                                      The calculated age of the
                               D                      participant at the time of the
                  D26                                 event.
                                                      The user should be notified at the
                               N                      time of entry of special concerns
                  D27                                 of the participant.
                                          Maintains an unlimited number of
                                          actions and responses for each
                               M
                                          participant in each event. For each
Discipline        D28                     response or action, the system must:
                                                Maintain the date that the response was
                  D29          M                initiated.
                                                Maintain the date and user making the
                  D30          D                last change to the response.
                                                Maintain each response type that was
                               M                administered and the staff responsible
                  D31                           for that action.
                                                If a student is suspended or expelled,
                               M                also track the following information:
                  D32
                                                      The date range of the suspension
                  D33          M                      or expulsion.
                                                      The staff member responsible for
                  D34          M                      the action.
         DeKalb County School System                                         Request for Proposal                                                                                    Page 4
                                                                          Student Information Systems



                                                                                                                          Are there   If no, could
                                                                                                                           plans to   a customization
                                                       Requirements                                         Reference        meet     accommodate
                                                                                              Available       Page #    requirement   the requirement?
                         M=Mandatory                                                         in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                              Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                        (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                                      The number of days of the
                  D35          M                      suspension.
                                                      The number of shortened days
                                                      and the reason for the change if
                               N                      the suspension is changed.
                  D36
                                                      The current status of the
                  D37          D                      suspension.
                                                      An indication of if the student is
                               M                      eligible to return to school and the
                  D38                                 date of that eligibility.
                                                      An indication that the student
                               N                      admitted his/her responsibility for
                  D39                                 the offence.
                                          Supports notes for each event and
                               M
Discipline        D40                     each participant in each event.
                                          Maintains student assignments to
                               M          external activities such as alternative
Discipline        D41                     schools.
                                          Supports recording of Student
                               M          Evidentiary Hearing dates and actions.
Discipline        D42
                                          Provides various reports to include, but
                               N
Discipline        D43                     not be limited to:
                                                    All discipline incidents for each
                               N                    student during the current school
                  D44                               year.
                                                    All discipline incidents for each
                                                    student during the current school
                                                    year, for a single school, across
                                                    multiple schools; across multiple
                               N                    school years for a single school,
                                                    across multiple schools.

                  D45
        DeKalb County School System                                            Request for Proposal                                                                                 Page 5
                                                                            Student Information Systems



                                                                                                                         Are there   If no, could
                                                                                                                          plans to   a customization
                                                       Requirements                                        Reference        meet     accommodate
                                                                                             Available       Page #    requirement   the requirement?
                         M=Mandatory                                                        in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                             Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                       (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                                    Total number of students involved
                                                    for each type of discipline incident
                                                    for each grade or all grade levels
                               N                    for a specified date range, with
                                                    option to list students.
                  D46
                                                    Total number of students who
                                                    received a type of disciplinary
                               N                    action for each grade or all grade
                                                    levels, with option to list students.
                  D47
                                                    Ability to print or export discipline
                                                    incident and/or action taken totals
                               N                    based on specific categories or
                                                    selected criteria.
                  D48
                                                    Ability to send discipline results
                                                    (outcomes/punishments) to teacher
                               N                    who reported incident.
                  D49
Functionality
                                          Provides extensive business rules to
                                          manage the unique requirements of
                                          each school using the system. All
                                          setup tables and business rules must
                                          be capable of being managed by the
Attendance        A1           M          district at a school level.
                                          Provides unique support for daily and
                                          period attendance requirements.
                                          Unique screens designed specifically
                                          for each attendance type must be
Attendance        A2           M          supported.
        DeKalb County School System                                     Request for Proposal                                                                               Page 6
                                                                     Student Information Systems



                                                                                                                Are there   If no, could
                                                                                                                 plans to   a customization
                                                      Requirements                                Reference        meet     accommodate
                                                                                    Available       Page #    requirement   the requirement?
                        M=Mandatory                                                in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                     Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                               (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Provides user managed reason codes
                                         to record the reason that students are
                                         absent or tardy. Reason codes indicate
                                         if the absence is excused or unexcused
                                         for attendance reporting purposes.
Attendance       A3           M
                                         Maintains a separate table for parental
                                         contact (calling) reason codes so that
                                         each parental contact, and the reason
                                         for that contact, may be tracked.
Attendance       A4           N                                                                                             .
                                         Provides attendance for a school to be
                                         collected on a negative (student is
                                         assumed present) or a positive (student
                                         is assumed absent) basis, with the
                                         ability to be changed during a school
Attendance       A5           D          year.
                                         Provides business rules for the
Attendance       A6           M          calculation of perfect attendance.
                                         Allows absence reporting by day, term,
Attendance       A7           M          year, class, course and period.
                                         Provides a variety of business rules to
                                         calculate totals "days" absent from
Attendance       A8           M          period attendance.
                                         Allows the district to restrict schools
                                         from use of specific attendance reason
                                         codes (half period/Open Campus).
Attendance       A9           D
        DeKalb County School System                                     Request for Proposal                                                                                Page 7
                                                                     Student Information Systems



                                                                                                                 Are there   If no, could
                                                                                                                  plans to   a customization
                                                      Requirements                                 Reference        meet     accommodate
                                                                                     Available       Page #    requirement   the requirement?
                        M=Mandatory                                                 in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                      Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Supports school based business rules
                                         that allow teachers and administrators
                                         to update past attendance entry.
Attendance       A10          M
                                         Supports multiple attendance calendars
                                         that identify non-school days, holidays,
                                         and user-defined day types.
Attendance       A11          M
                                         Provides school or district wide
                                         attendance exception days (snow days
                                         for example) to be applied with a single
Attendance       A12          M          calendar entry.
                                         Allows for absences and tardies to be
Attendance       A13          M          recorded by class or homeroom.
                                         Provides ability for teachers to input
                                         absences and tardies from a classroom
                                         workstation or office staff to enter
                                         attendance for students interactively.
Attendance       A14          M
                                         Provides missing teacher attendance
                                         information on a daily and period by
                                         period basis. May also be reported with
Attendance       A15          M          a date range.
                                         Supports the ability for office staff to
                                         override teacher attendance, but not
Attendance       A16          M          allow teachers to override office staff.
                                         Provides a method for attendance to be
                                         recorded for user-defined groups of
Attendance       A17          D          students.
        DeKalb County School System                                       Request for Proposal                                                                                Page 8
                                                                       Student Information Systems



                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                       Requirements                                  Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                        M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Provides for mass entry of attendance
                                         for a teacher, a homeroom or a grade
                                         for a specific date, for a date range, for
                                         a period or for a period range.
Attendance       A18          M
                                         Allows for marking of absence
                                         attendance for a group, grade,
                                         homeroom or teacher to be entered in
                                         advance according to defined business
Attendance       A19          D          rules.
                                         Provides for storing and reporting of an
                                         unlimited number of years of
                                         attendance history, including days
                                         absent, present, and a tardy, for each
Attendance       A20          M          student.
                                         Provides for an online call list of all
                                         students that are absent or tardy on a
                                         user specified day. This list must
                                         provide for contact names and phone
Attendance       A21          N          numbers.
                                         Allows for a student to simultaneously
                                         attend multiple schools and track the
                                         attendance at each school and for the
                                         district as a whole.
Attendance       A22          M
                                         Provides an on-line display of student
                                         attendance based on day, period, and
Attendance       A23          M          specified date range.
                                         Provides automatic attendance
                                         information to the grade reporting
Attendance       A24          M          module.
        DeKalb County School System                                         Request for Proposal                                                                                 Page 9
                                                                         Student Information Systems



                                                                                                                      Are there   If no, could
                                                                                                                       plans to   a customization
                                                       Requirements                                     Reference        meet     accommodate
                                                                                          Available       Page #    requirement   the requirement?
                        M=Mandatory                                                      in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                           Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                     (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Automatically generates state
                                         mandated letters to parents based on
                                         the number of user defined absences
                                         or tardies that a student accumulates.
                                         (Body of letter defined by district.)
Attendance       A25          M
                                         Tracks each time that a notification
                                         letter is generated and provides online
Attendance       A26          M          inquiry into this information.
                                         Allows for the deletion of a letter that
                                         was generated on inaccurate or
Attendance       A27          M          changed data.
                                         Displays period and/or daily absences
                                         and tardies in real time to parents
Attendance       A28          M          and/or contacts.
                                         Supports withdrawal date as "last day
Attendance       A29          M          of student attendance".
                                         Provides a process for school office
                                         user to note students leaving school or
                                         arriving during mid-day or to override
Attendance       A30          D          errors.
                                         Provides various attendance reports
Attendance       A31          M          that include at a minimum:
                 A32          N                   Daily Absentee Report
                 A33          M                   Absenteeism by Criteria Report
                                                  Teacher Posting/Non-Posting Report
                 A34          N
                 A35          N                   Perfect Attendance by Date
                 A36          M                   Attendance Rosters
                 A37          D                   AYP Student Absenteeism
                 A38          D                   AYP Subgroup Attendance
                                                  Attendance Statistics Report (TY vs.
                 A39          M                   LY)
        DeKalb County School System                                        Request for Proposal                                                                               Page 10
                                                                        Student Information Systems



                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                        Requirements                                 Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                         M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Supports import of caretaker phone
Attendance        A40          N          contact responses
Functionality
                                          Identifies students using an
Demographic/                   M          alphanumeric id number not less than
Census            C1                      ten digits in length.
Demographic/                              Tracks key demographic information on
                               M
Census            C2                      each student.
                                          Provides ability to delineate a student's
                                          name as first, middle, last and
                               M
Demographic/                              generation in separate data fields.
Census            C3
                                          Provides ability to track a student alias
Demographic/                   N          name as first, middle, last and
Census            C4                      generation.
Demographic/                              Provides ability to track a student’s
                               D
Census            C5                      preferred or nickname.
                                          Automatically calculates the student’s
Demographic/                   M          age from the user entered birth date.
Census            C6
                                          Automatically calculates the student's
                                          age from the user entered birth date as
                               M
Demographic/                              of Sept. 1 and as of Dec. 31
Census            C7
Demographic/                              Allows for student demographic data to
                               M
Census            C8                      be marked as confidential.
Demographic/                              Allows maintenance and tracking of
                               M
Census            C9                      multiple opt-outs to include:
                  C10          M                 Military
                  C11          M                 College/University
                  C12          M                 Internet
        DeKalb County School System                                      Request for Proposal                                                                                Page 11
                                                                      Student Information Systems



                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                      Requirements                                  Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                        M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Tracks the student state-id and the date
Demographic/                  M          it was assigned/received from the state.
Census           C13
Demographic/                             Tracks prior student state ids when an
                              M
Census           C14                     id change is made.
                                         Tracks the student birth country, date of
Demographic/                  M          birth and birth date verification method.
Census           C15
Demographic/                             Tracks the student’s immigration status
                              M
Census           C16                     and date.
Demographic/                             Tracks the student's first year in US
                              M
Census           C17                     school.
                                         Tracks the student’s primary language
Demographic/                  M          and language spoken at home.
Census           C18                                                                      .
Demographic/                             Tracks the student’s primary ethnicity.
                              M
Census           C19
Demographic/                             Tracks the student’s English proficiency
                              M
Census           C20                     status.
Demographic/                             Tracks the student's transportation
                              D
Census           C21                     status
Demographic/                             Tracks student's Health insurance
                              N
Census           C22                     information.
Demographic/                             Tracks student's e-mail address.
Census
                              M
                 C23
                                         Allows for designation and tracking of
                                         all children and services inside and
                                         outside school boundaries, regardless
                              M          of their enrollment status. This will
                                         include students being home schooled
Demographic/                             and attending private schools.
Census           C24
        DeKalb County School System                                      Request for Proposal                                                                                Page 12
                                                                      Student Information Systems



                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                      Requirements                                  Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                        M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Tracks the following data: student’s
                                         homeroom and homeroom teacher,
                              M          student's counselor, immunizations and
Demographic/                             associated dates, pre-school programs.
Census           C25
                                         Allows for the designation and
                                         association of student caretakers to be
                                         identified separately (father, mother,
                                         step-father, grandfather, etc.) and track
                              M
                                         basic caretaker information including
                                         family relationships in a normalized
Demographic/                             database.
Census           C26
                                         Maintains all caretaker association
                                         codes in user maintained tables that
                              M
Demographic/                             are provided to users as pull-down lists
Census           C27                     during data entry.
                                         Supports the separation of caretakers
                                         in a family to be split and/or combined
                              D
Demographic/                             into single or multiple families when
Census           C28                     appropriate.
                                         Allows a student to be associated with
Demographic/                  M          an unlimited number of families with
Census           C29                     one primary designation.
Demographic/                             Allows restriction of data from family
                              M
Census           C30                     caretakers on specific students.
                                         Derives student residence information
                                         from the family addresses (do not store
                              D
Demographic/                             separately on the student's record).
Census           C31
        DeKalb County School System                                          Request for Proposal                                                                             Page 13
                                                                          Student Information Systems



                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                       Requirements                                  Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                        M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Allows family addresses to be located
                                         outside of the school district’s
                              N
Demographic/                             boundaries or in other states or
Census           C32                     countries.
                                         Allows for mailings to be generated to
                                         the primary family of a student or to all
                              D
Demographic/                             families associated with a student.
Census           C33
                                         Allows for a generally unlimited number
                                         of student secondary contacts to
                              D
Demographic/                             include phone number and email
Census           C34                     address.
                                         Distinguishes between contact types
Demographic/                  D          such as emergency, doctor, neighbor,
Census           C35                     etc.
                                         Tracks and reports the free and
                                         reduced status of the student and
                                         provide this information only to properly
                              M
                                         secured users. Allows for import of this
Demographic/                             data from an outside system.
Census           C36
Demographic/                             Tracks and reports migrant student
                              M
Census           C37                     status.
                                         Provides ability to define and track a
Demographic/                  M          series of flags/identifiers/exclusions on
Census           C38                     students that have the ability to:
                                                  Automatically clear at year end.
                                                  Control student processing.
                                                  Maintain in user defined tables.
                                                  Define what panels on which they
                                                  display.
        DeKalb County School System                                           Request for Proposal                                                                              Page 14
                                                                           Student Information Systems



                                                                                                                     Are there   If no, could
                                                                                                                      plans to   a customization
                                                       Requirements                                    Reference        meet     accommodate
                                                                                         Available       Page #    requirement   the requirement?
                        M=Mandatory                                                     in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                          Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                    (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Tracks, manages and displays student
Demographic/                  M          special concerns to include at a
Census           C39                     minimum:
                                                  Health Concerns on File
                                                  HHB Active Service
                                                  SST Plan Presence
                                                  504 Plan Presence
                                                  IEP Active Status
                                                  Legal Concerns on File
                                                  Gifted Student
                                                  ELL Student
                                                  ESOL Service Status
Demographic/                             Tracks status by year for IEP, Gifted,
                              M
Census           C40                     ELL, ESOL, 504, SST and HHB.
                                         Provides for the ability to define and
                                         manage an unlimited number of student
                              M
Demographic/                             groups with the same functionality as
Census           C41                     an individual student.
                                         Tracks and maintains activity eligibility
                                         requirements such as student age,
                              N          school tenure, fee balance and status,
Demographic/                             and health status.
Census           C42
                                         Tracks an unlimited number of student
                                         activities and awards including the start
                                         and end date of each activity and the
                              N          date of each award, as well as the
                                         ability to print selected student activities
Demographic/                             and awards on the student transcript.
Census           C43
        DeKalb County School System                                       Request for Proposal                                                                                Page 15
                                                                       Student Information Systems



                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                      Requirements                                   Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                        M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Tracks transportation data on students
                                         such as pick-up locations, drop-off
                                         locations, buses and routes and
                              M
                                         tracking of transportation eligibility.
Demographic/                             Allow for import of this data from an
Census           C44                     outside system.
                                         Tracks the dwelling type in which the
                                         student lives such as house, apartment,
                                         condo, etc. Addresses must include
                                         support for apartments, homeless
                              M
                                         designation and other miscellaneous
                                         living statuses. Each maintained
Demographic/                             address is associated with a dwelling
Census           C45                     type.
                                         Mandates the selection of the address
                                         from the address file at the time of
                                         family/caretaker entry, unless the
                              M
                                         address is not in the system. Must
Demographic/                             have the ability to import this data from
Census           C46                     an outside system.
                                         Notifies the user if other families in the
                                         school district are currently residing at
                              N          the address identified by the caretaker
Demographic/                             at the time of family/caretaker entry.
Census           C47
                                         Allows for an unlimited number of
Demographic/                  M          families/caretakers to reside at a single
Census           C48                     address.
        DeKalb County School System                                      Request for Proposal                                                                               Page 16
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                                                                                                                 Are there   If no, could
                                                                                                                  plans to   a customization
                                                      Requirements                                 Reference        meet     accommodate
                                                                                     Available       Page #    requirement   the requirement?
                        M=Mandatory                                                 in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                      Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Tracks the address at which a family
                                         lives as well as a separate mailing
                              M
Demographic/                             address which may be out of the district
Census           C49                     or country.
Demographic/                             Tracks and reports sibling information.
                              N
Census           C50
                                         Allows the user to send one mailing
                                         home to parents based on family linking
                              N
Demographic/                             of siblings within a school or district.
Census           C51
                                         Allows for the student to have a
                                         different last name than the family and
                              N
Demographic/                             warn the user of this situation during
Census           C52                     data entry.
Demographic/                             Tracks which family members have
                              M
Census           C53                     legal responsibility for the student.
                                         Supports enrollment functions
                                         (enrollments, withdrawals, and
                              M          transfers) to be performed in an online,
Demographic/                             interactive manner at either district or
Census           C54                     school locations.
Demographic/                             Supports a student to being enrolled in
                              M
Census           C55                     multiple schools simultaneously.
Demographic/                             Allows for district definition of
                              M
Census           C56                     enrollment and withdrawal codes.
                                         Tracks and reports dates, reasons and
Demographic/                  M          locations for all enrollments and
Census           C57                     withdrawals for each student.
                                         Allows students to be enrolled “as of”
Demographic/                  M          prior or future dates and be supported
Census           C58                     within entire application.
        DeKalb County School System                                         Request for Proposal                                                                                   Page 17
                                                                         Student Information Systems



                                                                                                                        Are there   If no, could
                                                                                                                         plans to   a customization
                                                       Requirements                                       Reference        meet     accommodate
                                                                                            Available       Page #    requirement   the requirement?
                         M=Mandatory                                                       in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                            Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                      (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides the capability to designating
Demographic/                   M          “pre-enrolled,” “active,” and “inactive”
Census            C59                     student status.
Demographic/                              Tracks promotion activity data elements
                               M
Census            C60                     as a minimum:
                                                  School Track for Next Year
                                                  Grade Level for Next Year if the grade
                                                  promotion varies from normal
                                                  progressions.
                                                  School for next year if the school
                                                  varies from normal progression.
                                                  Reason for normal progression
                                                  overrides.
                                          Tracks and maintains an indicator and
Demographic/                   M          reason that a student is retained for
Census            C61                     each school year.
                                          Provides the ability to track the locker
Demographic/                   D          and locker combination that is assigned
Census            C62                     to a student.
                                          Supports for mass entry of elementary
                                          student assignments to homerooms or
                               M          teachers when the school does not use
Demographic/                              automated scheduling.
Census            C63
                                          Provides for counselor assignment
                                          directly or automatically assigned
                               D
Demographic/                              based on user defined business rules.
Census            C64
Demographic/                              Separates the registration process from
                               M
Census            C65                     the enrollment process.
Functionality
        DeKalb County School System                                        Request for Proposal                                                                                Page 18
                                                                        Student Information Systems



                                                                                                                    Are there   If no, could
                                                                                                                     plans to   a customization
                                                       Requirements                                   Reference        meet     accommodate
                                                                                        Available       Page #    requirement   the requirement?
                         M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides full integration with the student
                                          information system and shares all
                                          student demographic data. No
                               M          duplicate data entry is mandated. It
                                          must support all school configurations
                                          (traditional, block, modified block, etc.)
Scheduling        S1
                                          Supports user managed tables to
                               M          define valid codes used throughout the
Scheduling        S2                      application.
                                          Supports the definition of at least
                                          eleven class periods per day, not to
                               M
                                          include before school and after school
Scheduling        S3                      periods.
                                          Tracks courses being taken at off site
                               M          facilities such as community colleges
Scheduling        S4                      for college credit.
                                          Supports the definition and
                                          management of an unlimited number of
                                          cycle days. Classes may meet on a
                               M
                                          recurring basis any combination of the
                                          number of cycle days utilized.
Scheduling        S5
                                          Supports the definition of teams and
                               M          the assignment of teachers and
Scheduling        S6                      students to those teams.
                                          Supports up to nine terms in a school
                               M
Scheduling        S7                      year.
                                          Supports scheduling for 9-week, 18-
                               M          week and year long classes for a
Scheduling        S8                      specific range of dates.
        DeKalb County School System                                        Request for Proposal                                                                                 Page 19
                                                                        Student Information Systems



                                                                                                                     Are there   If no, could
                                                                                                                      plans to   a customization
                                                        Requirements                                   Reference        meet     accommodate
                                                                                         Available       Page #    requirement   the requirement?
                         M=Mandatory                                                    in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                         Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                   (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Allows for multiple versions of the
                               N
Scheduling        S9                      master and student schedule.
                                          Supports the replication of a scheduling
                               N          version in one school year to another
Scheduling        S10                     school year.
                                          Provides the flexibility to define
                                          scheduling constraints at the teacher,
                               M
                                          student, classroom level, etc.
Scheduling        S11
                                          Allows for a student’s schedule to be
                                          saved when a student is withdrawn
                                          from a class. A full history should be
                               M
                                          available to document entire semester
                                          schedule (active & inactive).
Scheduling        S12
                                          Supports the setup and scheduling in a
                                          future year while a current year is in live
                               M
                                          production in the same system.
Scheduling        S13
                                          Provides a comprehensive method for
                                          students to be scheduled in their next
                               M
                                          year school during the current school
Scheduling        S14                     year.
                                          Provides for summer school scheduling
                                          without affecting scheduling for the
                               M
                                          regular school year.
Scheduling        S15
        DeKalb County School System                                        Request for Proposal                                                                              Page 20
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                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                        Requirements                                Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                         M=Mandatory                                                 in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                      Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Supports a variety of student course
                                          request methods. (Direct input by
                                          district staff, parent/student input via
                               M
                                          web via a graduation planning
                                          worksheet, student group model, etc.)
Scheduling        S16
                                          Supports core course requirements to
                                          be defined for a grade level and student
                               M          group and assigned automatically to
                                          student's requests prior to accepting
Scheduling        S17                     elective request.
                                          Allows multiple teachers to be defined
                               M
Scheduling        S18                     for a single course section.
                                          Supports both positive and negative
                               D          assignment of specific teachers to
Scheduling        S19                     student requests.
                                          Allows student course requests to have
                                          alternate courses designated in the
                               M
                                          event the primary course may not
Scheduling        S20                     scheduled.
                                          Supports a mass request
                               M
Scheduling        S21                     change/delete process.
                                          Provides various analysis reports after
                               M          course requests input (Request Tally
Scheduling        S22                     Rpt).
        DeKalb County School System                                        Request for Proposal                                                                                 Page 21
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                                                                                                                     Are there   If no, could
                                                                                                                      plans to   a customization
                                                        Requirements                                   Reference        meet     accommodate
                                                                                         Available       Page #    requirement   the requirement?
                         M=Mandatory                                                    in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                         Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                   (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Supports a comprehensive master
                                          schedule builder that establishes a
                                          master schedule from defined courses,
                               M          student requests, teacher availability
                                          and room definitions along with other
                                          user defined parameters.
Scheduling        S23
                                          Provides a Master schedule builder that
                                          allows the definition of the minimum
                               M          and maximum number of periods that a
                                          teacher may teach as well as number of
Scheduling        S24                     planning periods.
                                          Provides a Master schedule builder that
                                          allows the definition of a time limit while
                               M
                                          attempting to build a course/teacher
Scheduling        S25                     schedule.
                                          Provides a Master schedule builder that
                               M          allows school rooms to be restricted to
Scheduling        S26                     specific departments.
                                          Provides a Master schedule builder that
                                          supports the ability to restrict staff
                               M
                                          members to specific departments.
Scheduling        S27
                                          Provides a Master schedule builder that
                                          allows the scheduling user to override
                               M          the maximum class size or room size
                                          by a user specified percent.
Scheduling        S28
        DeKalb County School System                                        Request for Proposal                                                                                Page 22
                                                                        Student Information Systems



                                                                                                                    Are there   If no, could
                                                                                                                     plans to   a customization
                                                        Requirements                                  Reference        meet     accommodate
                                                                                        Available       Page #    requirement   the requirement?
                         M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides a Master schedule builder that
                                          allows the scheduling user manually to
                               M          create new sections and override all
                                          data created by the builder.
Scheduling        S29
                                          Supports differing section definitions for
                               M          the same course. (Gifted vs. REP
Scheduling        S30                     delivery)
                                          Allows the definition of the role of each
                               D          secondary staff member in each class.
Scheduling        S31
                                          Honors the defined prerequisites and
                               M
Scheduling        S32                     co-requisites during scheduling.
                                          Allows a section to be associated with a
                               M          specific team or student group.
Scheduling        S33
                                          Allows each section to be limited to a
                               M          specific percentage of ELL and/or SE
Scheduling        S34                     students.
                                          Allows each section to be associated
                                          with required room resources such as
                               M
                                          projector, sink, computers, etc.
Scheduling        S35
                                          Supports the ability to establish
                                          automatically the most appropriate
                               M          meeting pattern for a class, as well as
                                          allow user entered meeting patterns.
Scheduling        S36
        DeKalb County School System                                       Request for Proposal                                                                               Page 23
                                                                       Student Information Systems



                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                       Requirements                                 Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                         M=Mandatory                                                 in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                      Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Allows class sections to be categorized
                                          by type, such as traditional, weighted,
                                          Post Secondary, etc.
Scheduling        S37          M
                                          Supports Block and Modified Block
                               M
Scheduling        S38                     Scheduling.
                                          Supports the calendar change when a
                               M          school has been called off for weather
Scheduling        S39                     or other closures.
                                          Provides a conflict request matrix for
                               D          singletons and doubletons only with the
Scheduling        S40                     ability to list affected students.
                                          Provides a variety of standard pre-
                                          scheduling reports to include Request
                               M          Tallies (printed or displayed) and
                                          Student Verification Reports
Scheduling        S41
                                          Supports the ability for the student
                                          scheduling process to be run at any
                               M
                                          time during a day regardless of other
Scheduling        S42                     activities active on the system.
                                          Supports the student scheduler process
                               M          to be run for a specific grade level,
Scheduling        S43                     team, or student group.
                                          Allows the definition of a time limit or
                                          number of attempts for each student
                               M
                                          during the student scheduling process.
Scheduling        S44
                                          Allows the ability to overload class
                               M          sizes during the student scheduler
Scheduling        S45                     process.
        DeKalb County School System                                      Request for Proposal                                                                                Page 24
                                                                      Student Information Systems



                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                       Requirements                                 Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                         M=Mandatory                                                 in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                      Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Allows the balancing of classes by
                               M          ethnicity and or gender during the
Scheduling        S46                     student scheduler process.
                                          Allows only full scheduling of students
                               M
Scheduling        S47                     (no partial schedules).
                                          Provides ability to set priority
                               M          scheduling for students. I.e..
Scheduling        S48                     Singleton/doubleton, grade level, etc.
                                          Supports a walk-in or manual student
                               M
Scheduling        S49                     scheduling process.
                                          Provides a Walk-in scheduler that
                                          allows a student to be scheduled “as of”
                               D
                                          a user specified date, past, present or
Scheduling        S50                     future.
                                          Allows for a course to be added to the
                                          student's request via an interactive
                               M
                                          master schedule search process.
Scheduling        S51
                                          Provides a variety of standard post-
                                          scheduling reports such as
                               M          missing/incomplete, student schedules,
                                          master schedule, room schedules,
Scheduling        S52                     teacher schedules, etc.
                                          Allows courses to be defined as
                               M
Scheduling        S53                     excluded from attendance taking.
                                          Allows courses to be defined as not to
                               M
Scheduling        S54                     receive a grade.
                                          Allows course sections to be defined as
                                          multiple period courses requiring
                               M
                                          multiple attendance taking during the
Scheduling        S55                     course.
         DeKalb County School System                                       Request for Proposal                                                                               Page 25
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                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                        Requirements                                 Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                         M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Allows credits awarded for passing a
                                          course to be defined for each individual
                               M          course, regardless of the length of the
                                          course (to support course recovery).
Scheduling        S56
                                          Allows courses to be defined with
                                          scheduling priorities. The scheduling
                               M          system schedules courses for students
                                          based on the priority defined.
Scheduling        S57
                                          Allows sections to be restricted from
                               D          meeting in specific periods or cycle
Scheduling        S58                     days.
                                          Supports the definition of school year
                                          course catalogs at the district level and
                               M          the subsequent use of those defined
Course                                    courses by various schools.
Master            S59
                                          Course numbers support a minimum of
Course                         M          10 alphanumeric digits in length.
Master            S60
Course                                    Courses maintain both an internal and
                               M
Master            S61                     external course description.
                                          Provides ability to flag a course as
Course                         M          active, inactive and transfer only in the
Master            S62                     district course catalog.
                                          Allows courses to be used for specific
Course                         M          grade levels or grade level ranges.
Master            S63
         DeKalb County School System                                     Request for Proposal                                                                                Page 26
                                                                      Student Information Systems



                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                       Requirements                                 Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                         M=Mandatory                                                 in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                      Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Supports association of courses with
                                          programs. A student’s participation in a
                               D          program may necessitate specific
Course                                    course assignments.
Master            S64
                                          Allows courses to be defined for
                                          various deliveries. For example,
                               M
Course                                    remedial, magnet, gifted and advanced.
Master            S65
                                          Allows courses to be defined as
Course                         M          excluded from state reporting
Master            S66                     requirements.
                                          Allows the definition of the course to
Course                         M          include the maximum number of
Master            S67                     repeats allowed.
                                          Allows courses to be defined as
Course                         D          mandatory courses and excluded from
Master            S68                     student elective requests.
                                          Supports the definition of a default
                                          maximum seat size of a course and
                               M
Course                                    default into each section created for
Master            S69                     that course.
                                          Supports the definition of pre-req and
                                          co-req courses that control the
                               M
Course                                    scheduling of students into those
Master            S70                     courses.
                                          Allows a course definition to be cross-
Course                         M          walked to a state course definition.
Master            S71
Functionality
        DeKalb County School System                                           Request for Proposal                                                                                 Page 27
                                                                           Student Information Systems



                                                                                                                        Are there   If no, could
                                                                                                                         plans to   a customization
                                                        Requirements                                      Reference        meet     accommodate
                                                                                            Available       Page #    requirement   the requirement?
                         M=Mandatory                                                       in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                            Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                      (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides district managed tables and
                                          business rules to control the processes
Grade                                     and procedures of each school and
Reporting         G1           M          school district.
                                          Allows the definition of grade types and
Grade                                     how they are used and published.
Reporting         G2           M
                                          Supports input and reporting of numeric
Grade                                     and alpha grades as well as
Reporting         G3           M          competency based grades.
Grade                                     Supports user defined grading tables to
Reporting         G4           M          include but not be limited to:
                                                   The value for calculation purposes

                                                   A primary and secondary value.
                                                   A Pass/Fall status
                                                   Number of quality points (4.0 scale)

                                                   Internal and external description /
                                                   printed value
                                                   Whether it counts in GPA calculations

                                                   Defined by school and year
                                                   Grade ranges (90-100 = A)
                                          Supports the definition of standardized
                                          comments that may be used by
Grade                                     teachers in electronic grade book.
Reporting         G5           M
                                          Supports definition of multiple grade
Grade                                     reporting periods by school and/or
Reporting         G6           M          district.
        DeKalb County School System                                        Request for Proposal                                                                                Page 28
                                                                        Student Information Systems



                                                                                                                    Are there   If no, could
                                                                                                                     plans to   a customization
                                                        Requirements                                  Reference        meet     accommodate
                                                                                        Available       Page #    requirement   the requirement?
                         M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Allows for the definition of multiple user
                                          defined GPA calculations. Such as
Grade                                     weighted, unweighted, HOPE, Board
Reporting         G7           M          Scholars, MS History, etc.
                                          Manages the calculation of multiple
                                          final grades for a class. For example,
Grade                                     final grades with and without EOCT
Reporting         G8           M          scores.
Grade                                     Supports a valid credit range for each
Reporting         G9           D          individual course.
Grade                                     Allows student credits to be overridden
Reporting         G10          M          on exception by users.
                                          Allows for final grades to be manually
Grade                                     entered or calculated by the system.
Reporting         G11          M
                                          Allows report cards and progress
Grade                                     reports to be printed at a school or at a
Reporting         G12          M          central office.
                                          Supports the reporting of attendance
                                          (daily or period) on report cards and
Grade                                     allows for district defined dates ranges
Reporting         G13          M          for each grading period.
                                          Supports multiple report card formats
Grade                                     and allow the selection of the desired
Reporting         G14          M          format.
                                          Allows teacher comments to be printed
Grade                                     on the report card and/or progress
Reporting         G15          M          report.
                                          Supports report card sorts by defined
Grade                                     groupings, 1st scheduled period and
Reporting         G16          M          zip code.
        DeKalb County School System                                           Request for Proposal                                                                               Page 29
                                                                           Student Information Systems



                                                                                                                      Are there   If no, could
                                                                                                                       plans to   a customization
                                                        Requirements                                    Reference        meet     accommodate
                                                                                          Available       Page #    requirement   the requirement?
                         M=Mandatory                                                     in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                          Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                    (Yes/No)                    When?      (Low/Med/High)?    customization Solution
Grade                                     Allows for multiple caretakers to receive
Reporting         G17          D          printed report cards.
                                          Supports ability for report cards to be
Grade                                     generated for specific groups of
Reporting         G18          D          students.
Grade                                     Supports ability for lost textbooks to be
Reporting         G19          D          printed on report cards.
                                          Maintains a complete history of all
                                          changes that have been made to the
                                          student’s grades. These changes may
Grade                                     be viewed interactively or printed.
Reporting         G20          M
                                          Provides a variety of standard reports
Grade                                     to be printed for grades, to include at a
Reporting         G21          M          minimum:
                                                     A / B Listing
                                                     All 'A' Listing
                                                     Lists by selected grade, teacher,
                                                     school.
                                          Provides a user-customizable transcript
                                          that includes all credits earned,
                                          (selected) standardized testing, GPA,
Grade                                     and demographic information.
Reporting         G22          M
                                          Provides the capability to block printing
Grade                                     of a grade report or transcript for
Reporting         G23          N          selected students.
                                          Maintains all graduated student data,
                                          including selected demographics and
Grade                                     transcript data, for an unlimited period
Reporting         G24          M          of time.
        DeKalb County School System                                     Request for Proposal                                                                               Page 30
                                                                     Student Information Systems



                                                                                                                Are there   If no, could
                                                                                                                 plans to   a customization
                                                      Requirements                                Reference        meet     accommodate
                                                                                    Available       Page #    requirement   the requirement?
                         M=Mandatory                                               in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                    Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                              (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Supports user maintenance of a record
                                          of parental or student permissions for
Grade                                     the release of transcripts.
Reporting         G25          M
                                          Tracks not only final grades, but
Grade                                     progress grades, conduct grades and
Reporting         G26          M          work habits.
                                          Allows the input and reporting on the
Grade                                     transcript for transfer grades earned
Reporting         G27          M          outside the district.
                                          Supports generation of transcripts
                                          (official & unofficial) for a single
Grade                                     student, or for user defined groupings
Reporting         G28          M          of students.
                                          Provides high school students with
                                          graduation planning reports (Summary
                               M          of Credits) showing the student's
Graduation                                credits and/or courses required for
Planning          G29                     graduation.
                                          Supports definition of graduation
Graduation                                requirements based on various diploma
Planning          G30          M          types.
Graduation                                Supports diploma types to be based on
Planning          G31          M          9th grade entry date.
                                          Supports the association of specific
                                          courses that may be taken by a student
                                          as well as assignment of specific
                                          courses that must be passed to meet
Graduation                                the required credits for each diploma
Planning          G32          M          type.
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                                                                                                                       Are there   If no, could
                                                                                                                        plans to   a customization
                                                           Requirements                                  Reference        meet     accommodate
                                                                                           Available       Page #    requirement   the requirement?
                          M=Mandatory                                                     in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /     DCSS   D=Desired                                                          Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category     Ref   N=Nice to Have                                                    (Yes/No)                    When?      (Low/Med/High)?    customization Solution
Graduation                                 Allows for departmental area
Planning           G33          M          sequencing to support prerequisites.
                                           Supports the definition of standardized
Graduation                                 tests that must be passed to graduate.
Planning           G34          M
                                           Provides online analysis of each
                                           student's credit attainment by showing
                                           required courses, achieved courses,
                                           needed courses and currently
Graduation                                 scheduled courses along with
Planning           G35          M          standardized test results.
Functionality
                                           Provides the ability to track all
                                M          administered tests administered to
Testing            T1                      students.
                                                    GHSGT Writing & All Subjects
                                                    EOCT
                                                    Access for ELL
                                                    W-APT
                                                    CRCT
                                                    COGAT
                                                    GCAP
                                                    ITBS
                                                    Renzulli
                                                    5th & 8th grade writing
                                                    Advanced Placements
                                                    International Baccalaureate
                                                    GAA
                                           Tracks an unlimited number of
                                M          standardized tests as well as district
Testing            T2                      defined tests.
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                                                                                                                          Are there   If no, could
                                                                                                                           plans to   a customization
                                                         Requirements                                       Reference        meet     accommodate
                                                                                              Available       Page #    requirement   the requirement?
                          M=Mandatory                                                        in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /     DCSS   D=Desired                                                             Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category     Ref   N=Nice to Have                                                       (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                           Allows for an unlimited number of test
                                M
Testing            T3                      scores to be tracked at the:
                                                    Test Level
                                                    Sub-Test Level
                                                    Sub-Test Component Level
                                                    Strand Level
                                           Tracks the passing score as well as the
                                M          range of scores that are supported for
Testing            T4                      each score type.
                                           Tracks other levels of student score
                                           results such as proficient, advanced,
                                M
                                           basic, etc. for each score on each test
Testing            T5                      section.
                                           Tracks detailed information on each
                                M          test administered. The information
Testing            T6                      tracked includes:
                                                    The test name.
                                                    The test level and edition.
                                                    A description of the test.
                                                    The grade level of the test.
                                                    The date published of the test.
                                                    A test form number.
                                                    The language of the test.
                                                    An indicator to print that test scores
                                                    on the transcript.
                                                    An indicator that the test must be
                                                    passed for graduation.
                                                    The total number of questions on the
                                                    test.
                                           Allows a student to take a test an
                                M
Testing            T7                      unlimited number of times.
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                                                                                                                      Are there   If no, could
                                                                                                                       plans to   a customization
                                                         Requirements                                   Reference        meet     accommodate
                                                                                          Available       Page #    requirement   the requirement?
                          M=Mandatory                                                    in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /     DCSS   D=Desired                                                         Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category     Ref   N=Nice to Have                                                   (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                           Provides tracking of testing
                                M
Testing            T8                      accommodations.
                                           Tracks why a student may be excluded
                                D
Testing            T9                      from a test.
Testing            T10          M          Allows test scores to be defined as:
                                                    Percentage Scores
                                                    Grade Leveling Scores
                                                    Level Scores
                                                    Scale Scores
                                                    Raw Scores
                                                    Past/Fail Scores
                                                    Other user defined test scores.
                                           Provides a report of students eligible for
                                           ESOL exit based on the results of
                                           blending CRCT results with Access for
Testing            T11          D          ELL.
                                           Produces State mandated and district
Testing            T12          M          desired pre-id labels.
Functionality
                                           Supports all state mandated reporting.
                                M
State Rpt          B1
                                           Provides ability to import error files from
                                           the State and generate reports for
                                D
                                           school level verification and cleanup.
State Rpt          B2
                                           Provides district level administrators to
                                M          modify reporting files prior to
State Rpt          B3                      submission.
                                           Allows for exclusion of some schools
State Rpt          B4           M          from state reporting.
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                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                       Requirements                                  Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                         M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Allows specific students to be excluded
                               M
State Rpt         B5                      from state reporting.
                                          Supports build of transcript data
                               M          required for HOPE eligibility
State Rpt         B6                      determination.
                                          Supports all federally mandated
                               M
State Rpt         B7                      reporting. (Civil Rights)
Functionality
                                          Provides the ability to track detailed
                                          health information on all students in the
                               M
Misc/                                     system as well as children not enrolled
Health            M1                      in the school district.
                                          Provides full integration with all other
                                          student modules so that student
                               M          demographic information is available to
Misc/                                     the health system and health data is
Health            M2                      available to other secured users.
                                          Provides an individual log of each
Misc/                          M          nurse visit and actions taken for each
Health            M3                      student.
                                          Provides a method to track medications
                                          that are being administered to the
                               M          student as well as the times and days
Misc/                                     for administering that medication.
Health            M4
                                          Tracks an unlimited number of allergies
Misc/                          M          and health concerns on each student.
Health            M5
Misc/                                     Maintains a history of all past health
                               D
Health            M6                      concerns that are no longer active.
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                                                                             Student Information Systems



                                                                                                                      Are there   If no, could
                                                                                                                       plans to   a customization
                                                         Requirements                                   Reference        meet     accommodate
                                                                                          Available       Page #    requirement   the requirement?
                         M=Mandatory                                                     in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                          Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                    (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Maintains extensive health notes on
                                          each student with the ability to access
                               D
Misc/                                     the health notes by date or key word.
Health            M7
                                          Tracks an unlimited number of
Misc/                          M          immunization types and dates for
Health            M8                      students.
                                          Maintains business rules for each
                                          immunization type and automatically
                               N          determines if a student has complied
Misc/                                     with immunization requirements.
Health            M9
                                          Tracks an unlimited number of student
                                          screenings. Student screening types
                               M
Misc/                                     must include, at a minimum:
Health            M10
                                                   Vision Screenings
                                                   Hearing Screenings
                                                   Early Childhood Screenings
                                                   Physicals
                                                   Dental Screenings
                                                   Growth Screenings
                                                   Scoliosis Screenings
                                                   Tuberculosis Screenings
                                                   Blood Pressure Screenings
                                          Supports interface with IEP vendor
                                          software to export demographic
                               M
Misc/                                     information and import and report on
Special Ed        M11                     the following information:
                                                   All areas of disability
                                                   Hours served
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                                                                                                                          Are there   If no, could
                                                                                                                           plans to   a customization
                                                         Requirements                                       Reference        meet     accommodate
                                                                                              Available       Page #    requirement   the requirement?
                         M=Mandatory                                                         in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                              Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                        (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                                   Event type (Initial Eval, Initial Elig,
                                                   Initial IEP Mtg, Initial IEP Placement,
                                                   IEP Annual Review, etc)

                                                   Event dates
                                                   Student present at conference
                                                   Parent present at conference
                                                   Exit reason and date a disability is
                                                   exited.
Misc/                                     Ability to secure Special Education data
                               M
Special Ed        M12                     from maintenance at any level.
                                          Provides cross-walks to state codes for
Misc/                          M          all appropriate data fields for state
Special Ed        M13                     reporting purposes.
                                          Provides detailed support for an
                                          unlimited number of special programs
                                          and the assignment of students to
                               M
                                          those programs. Examples: Gifted,
Misc/                                     High Achiever and Small Learning
Special Ed        M14                     Communities (SLC)
Misc/                                     Program tracking includes at a
                               M
Special Ed        M15                     minimum:
                                                   Eligibility dates
                                                   Service dates
                                                   Models served
                                                   Criteria for eligibility
                                          Provides full integration with the student
                                          information system. Allows Counselors
                               D
Misc/                                     to work interactively with their assigned
Counselor         M16                     students.
Misc/                                     Provides tracking of counseling activity
                               D
Counselor         M17                     on students to include:
                                                   Type of activity
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                                                                             Student Information Systems



                                                                                                                      Are there   If no, could
                                                                                                                       plans to   a customization
                                                       Requirements                                     Reference        meet     accommodate
                                                                                          Available       Page #    requirement   the requirement?
                        M=Mandatory                                                      in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                           Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                     (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                                  Dates of activities
                                                  Time spent with activity
                                                  Parental contacts
                                                  Unlimited notes
Misc/                                    Supports assignment of counselors to
                              D
Counselor        M18                     individual students.
Misc/                                    Allows reports to be generated by
                              M
Counselor        M19                     assigned counselors.
Misc/                                    Allows staff members to enter referrals
                              N
Counselor        M20                     to counselors for action.
Misc/                                    Provides calendar to track scheduled
                              N
Counselor        M21                     future meetings.
Misc/                                    Allows attachments of documents to
                              N
Counselor        M22                     student records.
                                         Provides a variety of reports to include
                                         at a minimum, each Counselor's activity
                              D
Misc/                                    log by activity type and cumulative
Counselor        M23                     hours.
                                         Provides an interactive system to track
                                         textbook inventories and their
                              D
Misc/                                    assignment to students, teachers and
Textbooks        M24                     courses.
                              D             Issued by teacher OR
                              N             Issued by textbook coordinator
                              D          Textbook inventory is school based.
                                         Ability to issue books to Summer
                                         School and On-line students when the
                              N
                                         serving school doesn't own books.
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                                                                      Student Information Systems



                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                      Requirements                                  Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                        M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Allows for the tracking of the ISBN,
Misc/                         D          serial number, replacement cost and
Textbooks        M25                     title for each textbook.
Misc/                                    Tracks the courses that utilize each
                              D
Textbooks        M26                     textbook.
                                         Supports scanning of textbook bar
                                         codes for checking out textbooks to
                              D
Misc/                                    students and for checking textbook
Textbooks        M27                     back in.
                                         Tracks the teacher, course, section,
                                         room or student to which it is assigned
                              D
Misc/                                    for each serial number (barcode).
Textbooks        M28
Misc/                                    Tracks the condition of each textbook.
                              D
Textbooks        M29
Misc/                                    Tracks the status of each textbook.
Textbooks
                              D
                 M30
Misc/                                    Tracks and reports lost and damaged
                              D
Textbooks        M31                     textbooks.
Misc/                                    Tracks fines due and full and partial
                              D
Textbooks        M32                     payment of fines.
                                         Provides for inquiries and reports of all
Misc/                         D          textbooks assigned to a student and all
Textbooks        M33                     students assigned a textbook.
                                         Provides a fees management system to
                                         track fees owed by a student to the
                              D
Misc/                                    district and the collection of such fees.
Fee Mgmt         M34
                                         Supports the definition of an unlimited
Misc/                         D          number of student fee types.
Fee Mgmt         M35
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                                                                        Student Information Systems



                                                                                                                    Are there   If no, could
                                                                                                                     plans to   a customization
                                                        Requirements                                  Reference        meet     accommodate
                                                                                        Available       Page #    requirement   the requirement?
                         M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides for the definition of Course
                                          Fees so that the student is
                               D          automatically charged a fee for a
Misc/                                     course when the course is taken by that
Fee Mgmt          M36                     student.
Misc/                                     Supports the ability to print student fee
                               D
Fee Mgmt          M37                     statements (receipts).
Misc/                                     Supports the ability to interactively
                               D
Fee Mgmt          M38                     enter fee payments from students.
                                          Supports the ability to track the date
Misc/                          D          and a reference number for each
Fee Mgmt          M39                     payment.
Misc/                                     Provides the ability to process refunds
                               D
Fee Mgmt          M40                     and voids.
Misc/                                     Allows for partial payments.
Fee Mgmt
                               D
                  M41
                                          Provides for the ability to inquire on the
Misc/                          D          overall fee statement/status of a
Fee Mgmt          M42                     student.
Misc/                                     Provides a variety of reports.
Fee Mgmt
                               N
                  M43
Misc/                                     Provides the ability to setup the next
Year-end                       M          school year at any time during the
Processing        M44                     current year.
Misc/                                     Supports end of year promotion activity
Year-end                       M          as defined by business rules.
Processing        M45
                                          Allows for the entry of and
Misc/                                     management of students that are being
                               M
Year-end                                  held back and students that are
Processing        M46                     skipping grade levels.
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                                                                          Student Information Systems



                                                                                                                        Are there   If no, could
                                                                                                                         plans to   a customization
                                                        Requirements                                      Reference        meet     accommodate
                                                                                            Available       Page #    requirement   the requirement?
                         M=Mandatory                                                       in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                            Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                      (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Allows for the entry of a specific school
                                          to which the student is to be promoted.
Misc/                          M          This entry will override the normal
Year-end                                  school progression for that student.
Processing        M47
                                          Provides ability to automatically
                                          determine the next school for the
                               M          student based on business rules when
Year-end                                  a student is being promoted to the next
Processing        M48                     grade level.
    Reporting
                                          Provides a fully integrated query and
                                          report writing tool that honors defined
Reporting         R1           M          role-based security.
                                          Provides a report generator which uses
                                          a graphical interface employing such
                                          functions as point and click, drag and
                                          drop, graphical displays, etc. SQL
                                          entry alone is not an acceptable query
Reporting         R2           M          method.
                                          Allows the user to customize standard
                                          reports using the vendor supplied report
Reporting         R3           M          writer.
                                          Supports generation of reports in
                                          multiple formats, including but not
Reporting         R4           M          limited to:
                                                   WYSIWYG for onscreen viewing
                                                   Output to text for viewing in MS Word
                                                   or other word processors
                                                   Output to MS Excel
                                                   Output to XML Format
                                                   Output to PDF Format
        DeKalb County School System                                       Request for Proposal                                                                                Page 41
                                                                       Student Information Systems



                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                       Requirements                                  Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                         M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                                   Output to HTML
                                                   Charts and graphs
                                          Provides for a report menu to allow
                                          users to select from available reports.
Reporting         R5           M
                                          Allows multiple users to use a standard
                                          report definition in a public folder that
                                          was defined by another user.
Reporting         R6           M
                                          Provides a tool for non-power users to
                                          create reports from any field within the
                                          database with the assistance of a
Reporting         R7           M          wizard.
Gradebook/
Parent Portal     `
                                          Provides for teacher access based on
Gradebook                                 assigned students within class and/or
Attendance        P1           M          homeroom.
                                          Provides interactive notification to
                                          teachers during absence entry with
                                          absence reasons when students have
                                          called in absent or have been enrolled
Gradebook                                 in or dropped from their classes.
Attendance        P2           D
                                          Provides teachers with student contact
                                          data such as parent’s phone numbers,
                                          addresses and email addresses,
                                          secondary family contact data and
Gradebook                                 emergency contact data.
Attendance        P3           M
        DeKalb County School System                                       Request for Proposal                                                                                Page 42
                                                                       Student Information Systems



                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                       Requirements                                  Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                         M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides teachers a view of the student
                                          attendance history for the specific class
Gradebook                                 for which attendance is being taken.
Attendance        P4           M
                                          Allows teachers to view but not change
Gradebook                                 office staff pre-recorded attendance.
Attendance        P5           M
                                          Provides ability to combine classes in
Gradebook                                 the same period in one attendance
Attendance        P6           M          window.
                                          Provides ability to define attendance
Gradebook                                 maintenance windows with business
Attendance        P7           D          rules.
Gradebook                                 Provides a panel that displays a
Attendance        P8           D          teacher's attendance posting status.
Gradebook                                 Provides a seating chart for taking
Attendance        P9           M          attendance.
                                          Supports an integrated electronic
                                          gradebook application for teacher use.
Electronic                                The electronic gradebook is real-time.
Gradebook         P10          M
                                          Gradebook is web based and allows for
                                          all entries into the gradebook from
                                          industry standard browsers. All
                                          updates are immediate and no
Electronic                                transferring of data from other
Gradebook         P11          M          applications is necessary.
Electronic                                Provides built in spell checker.
Gradebook         P12          D
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                                                                      Student Information Systems



                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                       Requirements                                 Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                         M=Mandatory                                                 in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                      Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides simple and instantaneous
                                          grade posting to grade reporting system
Electronic                                when teachers indicate that the grade is
Gradebook         P13          M          final.
Electronic                                Provides business rules to prohibit
Gradebook         P14          M          changes to the posted final grade.
                                          Provides a working area within the
Electronic                                gradebook to calculate averages when
Gradebook         P15          M          assignments are late.
Electronic                                Supports MAC, Linux and PC
Gradebook         P16          M          workstations.
                                          Supports business rules in determining
                                          whether the teacher defines an
                                          unlimited number of grading categories
                                          or whether the district defines the
                                          categories. Allows for the weighting of
                                          grade categories to determine the
Electronic                                calculation of a final class grade.
Gradebook         P17          M
                                          Supports district wide standardized
Electronic                                grading category weights by school,
Gradebook         P18          M          subject and category.
                                          Allows for a teacher to define an
                                          unlimited number of assignments to a
                                          class and to assign each assignment to
                                          a grading category, for example test,
Electronic                                quiz, homework, etc.
Gradebook         P19          M
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                                                                        Student Information Systems



                                                                                                                    Are there   If no, could
                                                                                                                     plans to   a customization
                                                       Requirements                                   Reference        meet     accommodate
                                                                                        Available       Page #    requirement   the requirement?
                         M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides for the definition of points for
                                          each class assignment for the
Electronic                                calculation of final grade weights within
Gradebook         P20          M          that category.
Electronic                                Supports both numeric and alpha
Gradebook         P21          M          grades.
                                          Supports the use of both alpha and
Electronic                                numeric grades in the same class
Gradebook         P22          M          concurrently.
                                          Provides teacher indicators of student
                                          special concerns, such as special ed,
                                          health concerns, court orders or other
Gradebook                                 legal conditions pending.
Attendance        P23          D
                                          Provides the ability to enter descriptions
Electronic                                of all class assignments.
Gradebook         P24          M
                                          Provides the ability to track assignment
Electronic                                dates, due dates and entry date for
Gradebook         P25          M          each assignment.
                                          Provides for the ability to flag an
Electronic                                assignment to not display on the Parent
Gradebook         P26          M          Portal.
                                          Provides the ability to change any
Electronic                                information on a class assignment after
Gradebook         P27          M          it has been entered.
                                          Provides for the ability to copy all class
Electronic                                assignments from one class to another
Gradebook         P28          D          class.
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                                                                          Student Information Systems



                                                                                                                    Are there   If no, could
                                                                                                                     plans to   a customization
                                                        Requirements                                  Reference        meet     accommodate
                                                                                        Available       Page #    requirement   the requirement?
                         M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides the ability to enter a single
                                          grade to be applied to all students that
Electronic                                can then be overridden for selected
Gradebook         P29          D          students.
                                          Allows for selected students to be
                                          exempted for specific assignments.
                                          Does not consider the assignment in
Electronic                                the calculation of those students’ final
Gradebook         P30          M          grades.
                                          Provides ability for teachers to select
Electronic                                whether nick name is to be used
Gradebook         P31          D          instead of legal name.
                                          Allows at least 128 characters of text
                                          comments to be entered along with
Electronic                                each student’s grade for each
Gradebook         P32          D          assignment.
                                          Provides the ability to display all grades
                                          for all students for all assignments in a
Electronic                                grid format for mass maintenance.
Gradebook         P33          M
Electronic                                Provides for access to grades for
Gradebook         P34          D          inactive students.
                                          Provides for the processing of inactive
Electronic                                students' grades based on business
Gradebook         P35          D          rules.
Electronic                                Provides the ability to print a teacher's
Gradebook         P36          M          gradebook showing:
                                                   Assignments
                                                   Grades
                                                   Category percentages
                                                   Grade weights
        DeKalb County School System                                          Request for Proposal                                                                                Page 46
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                                                                                                                      Are there   If no, could
                                                                                                                       plans to   a customization
                                                        Requirements                                    Reference        meet     accommodate
                                                                                          Available       Page #    requirement   the requirement?
                         M=Mandatory                                                     in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                          Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                    (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                                   Grade flags such as excluded,
                                                   dropped, etc.
                                                   Attendance
                                          Provides the ability to print class
Electronic                                progress reports for all students or a
Gradebook         P37          M          single student.
                                          Provides the ability for teachers to post
                                          URLs, assignment aides or reference
Electronic                                materials to the Parent Portal.
Gradebook         P38          N
                                          Provides the ability to print a blank
                                          student roster for the offline preparation
Electronic                                of student grades or manual
Gradebook         P39          M          attendance.
                                          Provides the ability to define specific
Electronic                                assignments that are not to be posted
Gradebook         P40          M          on Parent Portal.
                                          Provides teachers with access to
                                          broader student information as a part of
Electronic                                the electronic gradebook. Teachers
Gradebook         P41          M          should have access to:
                                                   Student demographic information.

                                                   Student alerts.
                                                   Student disciplinary summaries.
                                                   Student contact information.
                                                   Attendance marked for current day's
                                                   schedule.
                                          Provides teacher access to appropriate
Electronic                                standardized reports in the system.
Gradebook         P42          N
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                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                       Requirements                                  Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                         M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Provides teacher access to interactive
Electronic                                report and query writing for specific
Gradebook         P43          N          teacher based purposes.
Electronic                                Allows forgotten passwords to be
Gradebook         P44          M          requested through email.
Electronic                                Allows teachers to change their
Gradebook         P45          M          passwords.
                                          Supports parent email alerts for
                                          attendance and/or grades at both
Electronic                                assignment and current average levels.
Gradebook         P46          D
Electronic                                Provides a training environment.
Gradebook         P47          M
                                          Provides ability to select generic
Electronic                                comment and/or teacher created
Gradebook         P48          M          comments for progress reports.
                                          Provides ability for school administrator
Electronic                                to log into teacher's gradebook in view
Gradebook         P49          M          only mode.
Electronic                                Supports conventional and/or standards
Gradebook         P50          M          based grading.
                                          Provides a date/time stamp for last
Electronic                                posting of attendance, progress reports
Gradebook         P51          N          and final grades.
                                          Provides ability to mass email parents
                                          without disclosure of parents' email
Electronic                                addresses in addition to individual
Gradebook         P52          M          parent emails.
                                          Provides a teacher calendar for teacher
Electronic                                posting of assignments, tests, quizzes,
Gradebook         P53          D          etc.
         DeKalb County School System                                       Request for Proposal                                                                               Page 48
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                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                        Requirements                                 Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                         M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                          Ability to assign sub as secondary
Electronic                                teacher so that the sub can log into the
Gradebook         P54          D          attendance window only.
                                          Provides the ability for the teacher to
Electronic                                override final course average before it
Gradebook         P55          M          is posted as a final grade.
                                          Provides teacher with a Daily Planner
                                          which lists week's absences as well as
Electronic                                assignments due dates for the week.
Gradebook         P56          N
                                          Provides an Internet application (non-
                                          Java) for parents and/or students to
                                          view student info, grades, discipline,
                                          teacher comments, attendance, and
                                          testing information. No plug-ins
Parent Portal     P53          M          required.
                                          Provides district level business rules to
                                          control what is displayed on the Parent
Parent Portal     P54          M          Portal.
                                          Provides ability to email teacher from
Parent Portal     P55          M          most panels.
                                          Provides ability to send district and/or
Parent Portal     P56          M          school notices to parents.
                                          Displays resources (documents, links)
                                          associated with an assignment.
Parent Portal     P57          N
                                          Ability of parents to have forgotten
Parent Portal     P58          M          password emailed to them.
                                          Provides for on-line registration for
Parent Portal     P59          M          parents and students.
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                                                                                                                           Are there   If no, could
                                                                                                                            plans to   a customization
                                                          Requirements                                       Reference        meet     accommodate
                                                                                               Available       Page #    requirement   the requirement?
                           M=Mandatory                                                        in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /      DCSS   D=Desired                                                             Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category      Ref   N=Nice to Have                                                       (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                            Provides for second level approval
                                            during registration. Ability of the
                                            student's home school to approve the
Parent Portal       P60          M          parent's on-line registration.
                                            Provide alerts when pending
Parent Portal       P61          N          registrations exist.
Parent Portal       P62          M          Portal should be available in Spanish.
                                            On-line instructional manual for parents
Parent Portal       P63          D          in English and Spanish.
Security
                                            Supports a broad set of district defined
Security            S1           M          security policies.
                                            Allows control of the following user ID
Security            S2           M          and pass functions:
                                                     Maximum login attempts before
                                                     automatic deactivation of the user ID.
                    S3           M
                                                     Maximum number of days of inactivity
                                                     before automatic deactivation of user
                    S4           M                   ID.
                                                     Definition of either sensitive or
                                                     insensitive case checking for
                    S5           D                   passwords.
                                                     Ability to store the user password in
                                                     an encrypted format and prevent
                                                     administrative personnel from being
                    S6           D                   able to see password.
                                                     Complete support for Active Directory
                    S7           D                   and LDAP
                                                     Ability to define the minimum and
                                                     maximum lengths of the user
                    S8           M                   password
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                                                                                                                            Are there   If no, could
                                                                                                                             plans to   a customization
                                                          Requirements                                        Reference        meet     accommodate
                                                                                                Available       Page #    requirement   the requirement?
                           M=Mandatory                                                         in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /      DCSS   D=Desired                                                              Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category      Ref   N=Nice to Have                                                        (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                                     Track the date that a user last
                                                     changed his/her password and
                                                     support the ability to force a password
                                                     change after a defined duration of
                                                     time that a password has been active.
                    S9           M
                                                     Ability to warn users that a password
                    S10          M                   is about to expire.
                                                     Provide the ability to quickly
                                                     deactivate a user’s password
                    S11          M                   (individually or mass)
                                                     Ability to generate a random
                                                     password that may be used for a
                                                     single login by users prior to their
                    S12          N                   setting their own password
                                                     Prevent a password from being
                                                     reused for a user specified number of
                    S13          N                   times.
                                            Supports role based security with ability
Security            S14          M          to:
                                                     Manage the screens or pages that
                                                     users in a defined role may access
                    S15          M
                                                     Manage the specific fields that a user
                    S16          M                   may access.
                                                     Manage the role based security
                    S17          D                   administration at a school level.
                                                     Manage the functions (add, change,
                                                     delete and inquire) on each page that
                                                     a user in a role may perform.
                    S18          M
                                                     Allow the teacher to access only
                                                     his/her own student data information
                                                     from the classroom. This includes
                                                     grade and attendance data.
                    S19          M
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                                                                                                                          Are there   If no, could
                                                                                                                           plans to   a customization
                                                          Requirements                                      Reference        meet     accommodate
                                                                                              Available       Page #    requirement   the requirement?
                           M=Mandatory                                                       in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
    Category /      DCSS   D=Desired                                                            Product    is Described     If Yes,   customization      Pricing of    Alternative
   Sub-category      Ref   N=Nice to Have                                                      (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                            Provides ability to automatically sign off
                                            dormant users from the system after a
Security            S20          M          user defined time period.
                                            Provides ability to notify users of the
                                            duration of time remaining before
                                            automatic logoff or otherwise notify a
                                            user that they are about to be logged
Security            S21          N          off.
                                            Fully supports the definition of school
Security            S22          M          groups.
                                                     Control access to various school data
                    S23          M                   by school groups.
                                                     Allow any number of users to be
                    S24          M                   assigned to a school group.
                                                     Allow a user to be assigned to
                                                     multiple school groups and roles
                    S25          M                   when appropriate.
Documentation
                                            Provides extensive user documentation
                                            detailing use of the system.
Documentation       N1           M
                                            Provides for extensive technical
                                            documentation detailing flow of the
Documentation       N2           M          system and database structure.
Documentation       N3           M          Supports interactive field level help.
                                            Allows user defined fields to have field
Documentation       N4           M          level help.
                                            Provides an onscreen interactive help
Documentation       N5           M          guide.
                                            Provides for web-based self paced
Documentation       N6           D          training guides.
                                            Ability to customize inserts into
Documentation       N7           N          vendor's documentation.
        DeKalb County School System                                       Request for Proposal                                                                               Page 52
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                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                       Requirements                                 Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                        M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Provides documentation of release
                                         changes at least 1 month prior to
                                         release upgrade implementation. Must
                                         include changes in application
                                         functionality and changes in database.
Documentation    N8           M
                                         Provides an updated Data Dictionary
Documentation    N9           M          when database changes are made.
System
Requirements
System                                   Runs on hardware platform such as
Requirements     Q1           M          IBM iSeries, IBM Blade Server.
System                                   Supports at least MS SQL Server and
Requirements     Q2           M          DB2 databases.
                                         Deployment uses a district wide
                                         approach so that all data across the
                                         District is stored in a single normalized
                                         database for all core applications with
System                                   real time update for all transactions.
Requirements     Q3           M
                                         Supports ability for district to update
                                         existing data fields resulting from
                                         outside processes. All fields within the
System                                   database are updatable with controlled
Requirements     Q4           M          edits from the interface.
System                                   All hardware supports a district wide
Requirements     Q5           M          implementation.
                                         Supports the use of standard industry
                                         browsers. Minimum hardware support
                                         must be for Microsoft Windows
System                                   workstations and Apple MAC
Requirements     Q6           M          workstations.
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                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                       Requirements                                  Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                        M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         No requirement of specific plug-ins for
System                                   browsers to utilize core functions
Requirements     Q7           M          excluding Gradebook
                                         Maintains a stateless browser status so
                                         that users may use the back and
                                         forward browser keys to move forward
System                                   or backward through screens.
Requirements     Q8           D
                                         Supports the ability to change screen
System                                   display appearance and functions on a
Requirements     Q9           M          district wide basis.
System                                   Supports the use of pop-up calendars
Requirements     Q10          N          for date selections.
                                         Supports various methods for
                                         movement from screen to screen within
System                                   the application, including but not limited
Requirements     Q11          D          to:
                 Q12          M                   Traditional Menu-Based access
                 Q13          D                   User directed access
                 Q14          D                   Work flow based processing
                                                  Integrated quick access to common
                 Q15          D                   next screen functions
                                         Provides ability for district
                                         administrators to establish new data
                                         fields that allow the same capabilities
                                         as the native database fields. All user
System                                   defined fields must survive new
Requirements     Q16          M          releases.
                                         Provides ability for users to define new
                                         screens for end user use. New screens
System                                   must survive all new application
Requirements     Q17          M          releases.
        DeKalb County School System                                     Request for Proposal                                                                               Page 54
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                                                                                                                Are there   If no, could
                                                                                                                 plans to   a customization
                                                      Requirements                                Reference        meet     accommodate
                                                                                    Available       Page #    requirement   the requirement?
                        M=Mandatory                                                in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                     Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                               (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Provides on screen indications of
                                         students that have active court orders
System                                   on file throughout the application.
Requirements     Q18          D
                                         Provides full district level control of
                                         parameters managing operational
                                         policies at the school level. Schools
                                         must not have to share processing
                                         rules. This includes parameters such
System                                   as attendance, scheduling and grading.
Requirements     Q19          M
                                         Provides fully normalized database and
                                         process flow for input purposes. All
                                         data, including family, contact and
System                                   address data must be entered only
Requirements     Q20          M          once.
                                         Provides unlimited online notes to be
                                         attached to data records and maintain
System                                   the user adding the note and the date
Requirements     Q21          D          the note was added.
                                         In the event of a system outage the
                                         applications employ automatic recovery
                                         to the last full logical transaction
                                         processed. Unless disk is destroyed in
                                         the outage it is not acceptable that
System                                   backup files be loaded in such a
Requirements     Q22          D          situation.
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                                                                                                                   Are there   If no, could
                                                                                                                    plans to   a customization
                                                      Requirements                                   Reference        meet     accommodate
                                                                                       Available       Page #    requirement   the requirement?
                        M=Mandatory                                                   in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                        Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                  (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Maintains an audit trail of changes and
                                         additions to highly secured functions
                                         such as, but not limited to enrollment,
                                         attendance and grading. Reporting,
                                         online and printed, should show each
                                         change made, to include the user and
System                                   date and time of change.
Requirements     Q23          M
System                                   Supports all FERPA mandates to
Requirements     Q24          M          include 18-year old communications.
                                         Maintains a record of the last user, date
                                         and time that each data record is
System                                   changed. (Actual date/time not job
Requirements     Q25          N          date/time).
                                         Supports real-time registration of
System                                   students at either the school or district
Requirements     Q26          M          level.
                                         Supports withdrawn student records to
System                                   be available for record transfer to any
Requirements     Q27          M          school or entity within the district.
                                         Supports concurrent processing in
System                                   multiple school years using a single
Requirements     Q28          M          instance of the system.
                                         Supports the ability to archive historical
System                                   data and restore the archived data back
Requirements     Q29          M          to the database.
                                         Provides a common look and feel in
                                         command structure, navigation and
System                                   functionality for all modules within core
Requirements     Q30          M          applications.
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                                                                                                                     Are there   If no, could
                                                                                                                      plans to   a customization
                                                       Requirements                                    Reference        meet     accommodate
                                                                                         Available       Page #    requirement   the requirement?
                        M=Mandatory                                                     in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                          Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                    (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Accurately handle attempts by two or
                                         more users to update the same record
                                         concurrently, but must not restrict any
                                         number of users to access the same
System                                   record concurrently.
Requirements     Q31          M
                                         Provides error messages that are easily
                                         comprehensible by the user and that
System                                   can be displayed in an online manner.
Requirements     Q32          M
System                                   Provides ability for District level staff to
Requirements     Q33          D          change error messages.
System                                   Capable of displaying digitized pictures
Requirements     Q34          D          of students.
System                                   Provides an on-line pull-down list of all
Requirements     Q35          M          valid table driven fields.
System                                   Supports SSL encryption for all online
Requirements     Q36          M          transitions.
                                         Supports extensive interactive
                                         searching for students and other key
System                                   data records consisting of the following
Requirements     Q37          M          key fields and methods:
                 Q38          M                   Student ID number
                 Q39          M                   Student Last Name
                 Q40          M                   Student First Name
                                                  Social Security Number when tracked
                 Q41          M
                 Q42          M                   Birth date
                 Q43          N                   Gender
                 Q44          M                   Grade Level
                 Q45          M                   Current School
                 Q46          M                   Family / Parent Name
                 Q47          M                   Georgia Testing Identifier
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                                                                                                                 Are there   If no, could
                                                                                                                  plans to   a customization
                                                       Requirements                                Reference        meet     accommodate
                                                                                     Available       Page #    requirement   the requirement?
                        M=Mandatory                                                 in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                      Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                 Q48          M                   Telephone number
                 Q49          N                   Enrollment Status
                 Q50          D                   Starts with text
                 Q51          D                   Contains text
                 Q52          D                   Exact match text
                 Q53          D                   Sounds like text
                                         Supports the setup of standard district
                                         information including address, phone
                                         numbers, email addresses and other
System                                   key defining information.
Requirements     Q54          M
                                         Supports the definition of primary
System                                   contacts for the district for external
Requirements     Q55          M          contact purposes.
                                         Supports the combination of schools
                                         into zones or sub-districts for detailed
System                                   management and reporting purposes.
Requirements     Q56          M
                                         Allows for setup and management of
System                                   external sites outside of the district’s
Requirements     Q57          N          official jurisdiction.
                                         Supports the definition of extensive
                                         information for each school and entity
                                         within the school district to include a
                                         school identification number of at least
System                                   a four digit alphanumeric field.
Requirements     Q58          M
System                                   Tracks Title 1 status of each school.
Requirements     Q59          M
System                                   Maintains all grade levels supported for
Requirements     Q60          M          each school.
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                                                                                                                  Are there   If no, could
                                                                                                                   plans to   a customization
                                                      Requirements                                  Reference        meet     accommodate
                                                                                      Available       Page #    requirement   the requirement?
                        M=Mandatory                                                  in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                       Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                 (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Supports the definition of room
System                                   information for each school including
Requirements     Q61          M          but not limited to:
                 Q62          M                   Room Type and number
                 Q63          D                   Room Departmental Assignment
                 Q64          M                   Room Seating Capacity
                 Q65          M                   Room Location
                 Q66          D                   Room Phone Number
                 Q67          N                   Room Notes
System                                   Maintains a record of each sports team
Requirements     Q68          M          supported by each school.
                                         Supports tracking of all types of staff
                                         members, including but not limited to
                                         teachers, administrative staff, volunteer
System                                   staff, maintenance staff and other staff
Requirements     Q69          M          member types.
                                         Tracks standard demographic data
                                         tracking for staff members such as
                                         name (first, middle, and last name),
System                                   former names, email address and other
Requirements     Q70          M          miscellaneous fields.
System                                   Allows for the importing of external HR
Requirements     Q71          M          data from outside system.
                                         Tracks multiple school assignments for
                                         a single staff member including the
                                         assignment dates, assignment
System                                   percentages and types of assignments
Requirements     Q72          M          at each school.
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                                                                                                                       Are there   If no, could
                                                                                                                        plans to   a customization
                                                       Requirements                                      Reference        meet     accommodate
                                                                                           Available       Page #    requirement   the requirement?
                        M=Mandatory                                                       in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                            Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                      (Yes/No)                    When?      (Low/Med/High)?    customization Solution
                                         Maintains staff credentials including the
                                         teaching area, credential type and date
                              N          earned. An unlimited number of
System                                   credentials must be tracked for a single
Requirements     Q73                     teacher.
                                         Supports the definition of district
                                         calendars and the replication of district
System                                   calendars to school calendars.
Requirements     Q74          M
System                                   Supports unique calendars for each
Requirements     Q75          M          school.
System                                   Supports unique calendars for each
Requirements     Q76          D          track within a school.
                                         Supports the ability to include Saturday
System                                   and Sunday in calendar definitions.
Requirements     Q77          D
System                                   Supports user entered notes for each
Requirements     Q78          D          calendar defined.
System                                   Interactively uses calendars by all
Requirements     Q79          M          functions throughout the system.
                                         Supports the ability to mass update
                                         special days (snow days for example)
System                                   across specific schools or on a district
Requirements     Q80          M          wide basis.
                                         Supports user defined calendar day
System                                   codes. For each calendar day code
Requirements     Q81          M          support at a minimum:
                                                  Instruction day indicator (school day
                 Q82          M                   or not school day)
                                                  Is the day eligible for ADA reporting
                 Q83          D
                 Q84          M                   Cycle day indication
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                                                                           Student Information Systems



                                                                                                                        Are there   If no, could
                                                                                                                         plans to   a customization
                                                       Requirements                                       Reference        meet     accommodate
                                                                                            Available       Page #    requirement   the requirement?
                        M=Mandatory                                                        in Baseline     Function     (Yes/No)    If yes, level of                 Comments/
   Category /    DCSS   D=Desired                                                             Product    is Described     If Yes,   customization      Pricing of    Alternative
  Sub-category    Ref   N=Nice to Have                                                       (Yes/No)                    When?      (Low/Med/High)?    customization Solution
System                                   Supports half and full day calendar
Requirements     Q85          M          entries.
System                                   Maintains all prior year calendars
Requirements     Q86          M          indefinitely.
                                         Supports the generation of alerts and
                                         notices to users based on various
                                         events that occur though-out the
System                                   system. This function must support at a
Requirements     Q87          M          minimum:
                                                  The definition of various events as
                                                  alerts and notices. Examples of alerts
                                                  may be a high level discipline is
                                                  entered, all absences from a prior
                 Q88          M                   day, etc.
                                                  Alerts must be defined so that they
                                                  may be delivered in real time, daily,
                                                  weekly, monthly or annually.
                 Q89          D
                                                  Alerts must be defined for a single
                 Q90          D                   user or a group of users.
                                                  Alerts must be an integrated part of
                                                  the application and share the same
                 Q91          D                   security definitions.
                                         Supports the ability to send messages
System                                   to an individual user, specific roles, or a
Requirements     Q92          D          group of users.
System                                   Notifies users that messages are
Requirements     Q93          D          available for viewing.
System                                   Tracks historical messages sent.
Requirements     Q94          N

				
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