Invoice Wire Transfer

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					              FEDERAL WIRE TRANSFER REQUEST FORM                                                  -        U.S. DOLLARS
                                                        New Jersey Institute of Technology


Debit FRS Account #:                                                  Credit FRS Account #:                          Bank 15

Purchase Order # and Amount:                                 PO#:                                      PO AMOUNT:

Vendor Name:

Invoice Number:                                                             Invoice Date:

Purpose of wire transfer:




                                                                         AMOUNT
Amount of wire transfer:

Wire transfer to be processed on:

ABA # or SWIFT #:
(Routing # of bank accepting wire transfer)

Recipient Bank Information:
    Bank Name:
    Bank Address:
    Bank Account #:
    Other:

Wire Transfer Requested by:

                       Name (print)                                       Department                               Phone Number

Signature                                                                                       Date

All Documents Received:


        Accounts Payable Department/Date                            Associate Vice President for Finance and Controller
                                                                    Approval/Date

Wire Transfer Processed:                                                                                      Actual U.S. $ Transferred



        Accounts Payable Department/Date                            Confirmation Number:

Cash Disbursement Recorded in FRS:                                  Voucher "Dropped" in FRS; PO deleted in FRS:


      General Accounting Department/Date                                               Accounts Payable Department/Date

           NOTE: Please attach applicable information/documentation (i.e., Invoices, Receipts, etc.)

                                                                                                       For General Accounting Use Only

                                                                                                          315_____________
                                                                                                          Cash Disbursement Ref. #
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                 FEDERAL WIRE TRANSFER REQUEST FORM
                              New Jersey Institute of Technology
                                              PROCEDURES



REQUESTER:
   1) Enters a purchase order in FRS to encumber funds.
   2) Obtains Federal Wire Transfer Request Form from Accounts Payable Department or online.
   3) Completes the Federal Wire Transfer Request Form and submits, along with appropriate
      documentation, to the Accounts Payable Department.
Note: If amount to be wire transferred is in a foreign currency, attach support for the
      exchange rate used.

ACCOUNTS PAYABLE DEPARTMENT:
    1) Reviews the Federal Wire Transfer Request Form and related documentation and confirms
       payment by wire is necessary.
    2) Confirms the information on the Federal Wire Transfer Request Form is correct and the
       amount has been properly encumbered in FRS.
    3) Processes the approved invoice in FRS.
    4) Signs and dates the Federal Wire Transfer Request Form.
    5) Obtains approval of Assistant Vice President for Finance and Controller.
    6) Wires funds.
    7) Signs and dates the Federal Wire Transfer Request Form upon completion of the wire payment,
       indicates the actual U.S. $ transferred and, if in a foreign currency, actual exchange rate, and
       forwards to the General Accounting Department.

GENERAL ACCOUNTING DEPARTMENT:
    1)   Processes a cash disbursement entry recording the transaction in FRS.
    2)   Signs and dates the Federal Wire Transfer Request Form and files a copy in the journal voucher book.
    3)   If for equipment or construction, a copy is provided to the Property, Plant and Equipment Manager.
    4)   Forwards original Federal Wire Transfer Request Form to the Accounts Payable Department.

ACCOUNTS PAYABLE DEPARTMENT:
    1) "Drops" the voucher and receiving report, if applicable, from FRS, reversing the transaction.
    2) Deletes the PO in FRS.
    3) Signs and dates the Federal Wire Transfer Request Form when the "drop" process and PO deletion
       is complete.
    4) Maintains the Federal Wire Transfer Request Form along with supporting documentation.




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Description: Invoice Wire Transfer document sample