; CALL TO ORDER Deputy Mayor Hinton called the Organizational
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CALL TO ORDER Deputy Mayor Hinton called the Organizational

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									                                            VILLAGE OF MANNVILLE
                                MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING
                               HELD IN COUNCIL CHAMBERS AT THE VILLAGE OFFICE ON
                                          WEDNESDAY, OCTOBER 28, 2009


                               CALL TO ORDER

                               Deputy Mayor Hinton called the Organizational Meeting to order at 5:30
                               pm

                               PRESENT
                               Deputy Mayor         Chanse Hinton
                               Councillor           Verner Thompson
                               Councillor           Marg Hatch
                               Councillor           Martha Wessel
                               Councillor           Al Good
                               Recording Secretary Wanda Konieczny
                               Trainee Recording Secretary Deborah Betz


                               NOMINATIONS FOR MAYOR
                               Mayor Hinton called for nominations for the position of Mayor for the
                               ensuing year.

                               Councillor Thompson nominates Councillor Hatch
                               Councillor Good nominates Councillor Wessel .
                               Councillor Thompson calls for nominations to cease.
                               Deputy Mayor Hinton calls for a vote.
                               Recorded Vote:      Councillor Hatch - 3 Councillor Wessel 2


                               Councillor Hatch accepts the nomination and subscribed to the Official
                               Oath of Office as Mayor for the Village of Mannville for the ensuing year.

                               Mayor Hatch runs the meeting from this point forward.


                               NOMINATIONS FOR DEPUTY MAYOR

                               Mayor Hatch called for nominations for the position of Deputy Mayor for
                               the ensuing year.
                               Mayor Hatch nominates Councillor Thompson
                               Councillor Thompson declines the nomination.
                               Councillor Thompson nominates Councillor Wessel
                               Councillor Wessel accepts the nomination
                               Councillor Hinton calls for nominations to cease.

                               Councillor Wessel accepted the nomination for the position of Deputy
                               Mayor and subscribed to the Official Oath of Office as Deputy Mayor for
                               the Village of Mannville for the ensuing year.

                               Meeting Dates & Times
M-09-10-28-01                  Moved by Deputy Mayor Wessel that Council will hold one Regular
                               Council Meeting on the 4th Wednesday of the month and a Special
                               Meeting or Committee Meeting on the 2nd Wednesday of the month

                                                                                          Carried

M-09-10-28-02                  Moved by Deputy Mayor Hinton that Regularly Scheduled Council
                               Meetings and Special Meetings/Committee Meetings will be held at 5:30
                               pm. unless otherwise posted.

                                                                                          Carried
2008-10-23
Annual Organization Meeting5
                                            VILLAGE OF MANNVILLE
                                MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING
                               HELD IN COUNCIL CHAMBERS AT THE VILLAGE OFFICE ON
                                          WEDNESDAY, OCTOBER 28, 2009



                               Councillor Remuneration
M-09-10-28-03                  Moved by Councillor Hinton that Council’s remuneration for the ensuing
                               year remain the same as 2008 (see M-07-11-15).

                                                                                           Carried
                               Mileage

M-09-10-28-04                  Moved by Councillor Good that mileage for Council and Staff for use
                               of personal vehicles on Village business will be calculated at $ 0.50 km.
                               effective immediately
                                                                                            Carried


                               Appointments to Village of Mannville Operational Committees of
                               Council
                               Finance & Administration Committee
                               Policy & Bylaw Committee
                               Community Services Committee
                               Planning and Development Committee
                               Protective Services Committee
                               Mannville Housing Corp


M-09-10-28-05                  Moved by Councillor Hinton that Council as a whole be appointed to the
                               above Committees.

                                                                                           Carried

                               External Boards and Committees
                               Alberta Traffic Safety Plan
                               Alberta Services
                               Chamber of Commerce
                               Community Based Policing
                               Community Recycling Committee
                               East Central 911 Call Answer Society
                               The Basil & Mabel Gadsden Memorial Fellowship Society
                               Mannville Riverview Golf Course Steering Committee
                               Health Services Representative
                               Intermunicipal Planning Committee
                               M.D. of Minburn Foundation
                               MMI Joint Landfill Committee
                               MMI FCSS
                               Mannville & District Agricultural Society
                               Mannville & District Chamber of Commerce
                               Mannville Municipal Library Board
                               Mannville Parent Advisory Committee (PAC)
                               Mannville Historical Society
                               North Eastern Alberta HUB
                               Northern Lights Library System
                               Physician & Recruitment/Retention Committee
                               Rural Crime Watch
                               Vermilion River Regional Alliance - General
                               Vermilion River Regional Alliance - Marketing Sub-Committee
                               Vermilion River Regional Water Services Committee
                               VRRA – Healthy Communities Coalition
                               VRRA – Disaster Services 911
                               VRRA – Sr. Housing & Affordable Housing
2008-10-23
Annual Organization Meeting5
                                            VILLAGE OF MANNVILLE
                                MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING
                               HELD IN COUNCIL CHAMBERS AT THE VILLAGE OFFICE ON
                                          WEDNESDAY, OCTOBER 28, 2009
                               Seniors Centre – (provide Council with a report on a monthly basis)


                               APPOINTMENTS TO EXTERNAL BOARDS AND COMMITTEES

M-09-10-28-06                  Moved by Mayor Hatch that Deputy Mayor Wessel be appointed to the
                               following boards and committees for the upcoming year:

                               East Central 911 Call Answer Society
                               Physicians & Recruitment/Retention Committee
                               North Eastern Alberta HUB
                               Mannville Historical Society
                               Alberta Services
                               Chamber of Commerce - Alternate
                               Mannville-Minburn-Innisfree FCSS
                               VRRA – Healthy Communities Coalition - Alternate
                                                                                          Carried

M-09-10-28-07                  Moved by Deputy Mayor Wessel that Mayor Hatch be appointed to the
                               following boards and committees for the upcoming year:

                               Mannville Riverview Golf & Recreation Society
                               M.D. of Minburn Foundation
                               Vermilion River Regional Alliance
                               Vermilion River Regional Alliance - Marketing Sub-Committee
                               The Basil & Mabel Gadsden Memorial Fellowship Society

                                                                                          Carried

M-09-10-28-08                  Moved by Councillor Thompson that Councillor Hinton be appointed to
                               the following boards and committees for the Upcoming year:

                               Jt Landfill Committee
                               VRRA General – Alternate
                               Parents Advisory Council (PAC)
                               The Basil & Mabel Gadsden Memorial Fellowship Society
                               Intermunicipal Planning Committee
                               Alberta Community Enhancement ACE
                               Mannville Riverview Golf & Recreations Society - Alternate
                                                                                        Carried

M-09-10-28-09                  Moved by Councillor Good that Councillor Thompson be appointed to
                               the following Boards and committees for the upcoming year:

                               Jt. Landfill – Alternate
                               Rural Crime Watch
                               Sr. Affordable Housing – 1st
                               N. E. Alberta HUB – Alternate
                               Recycling Committee
                               VRRA Healthy Community Coalition
                               The Basil & Mabel Gadsden Memorial Fellowship Society
                               Chamber of Commerce
                               Municipal Library Board - Alternate
                                                                                          Carried

M-09-10-28-10                  Moved by Councillor Thompson that Councillor Good be appointed to
                               the following boards and Committees for the upcoming year:

                               Mannville & District Ag Society
                               Community based policing

2008-10-23
Annual Organization Meeting5
                                            VILLAGE OF MANNVILLE
                                MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING
                               HELD IN COUNCIL CHAMBERS AT THE VILLAGE OFFICE ON
                                          WEDNESDAY, OCTOBER 28, 2009


                               VRRWSC
                               Municipal Library Board
                               Alberta Traffic Safety
                               NLLS Library System
                                                                                           Carried

                               ORGANIZATIONAL CHART

M-09-10-28-11                  Mayor Hatch moved that the Council amend Organizational chart to
                               reflect the FCSS to be directly answerable to Mayor or Council and the
                               Manager of Development Services should also be brought up to be
                               answerable to Mayor and Council and that the Manager of Development
                               Services be removed from Administration Staff.
                                                                                         Carried

                               COUNCIL PROCEDURAL BYLAW

                               Council reviewed the Council Procedural By-Law #2007-742 to discuss if
                               Amendments were required.

M-09-10-28-12                  Moved by Deputy Mayor Wessel to amend 4.2, removing the wording
                               “The agenda package …… to the meeting.”
                                                                                     Carried


M-09-10-28-13                  Moved by Deputy Mayor Wessel to amend 6.3 to include after CAO
                               “under majority of Council” reschedule…
                                                                                      Carried

M-09-10-28-14                  Moved by Councillor Thompson to include 7.13 the regarding the
                               Rescinding of a motion.                                 Carried

M-09-10-28-15                  Moved by Councillor Hinton moved to ad under 6.1 “ or amended by
                               unanimous resolution of Council                         Carried

                               Procedures and Rules of Order

M-09-10-28-16                  Moved by Deputy Mayor Wessel that where the Procedural Bylaw is
                               silent, Village Council follow Robert’s Rules of Order for conducting all
                               meetings


                                                                                           Carried
                               ADJOURNMENT
                               Meeting Adjourned – 5:58 pm

                               Minutes Approved at Regular Council Meeting: November 25, 2009




                                                                    Mayor


                                                                    Chief Administrative Officer




2008-10-23
Annual Organization Meeting5
                                            VILLAGE OF MANNVILLE
                                MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING
                               HELD IN COUNCIL CHAMBERS AT THE VILLAGE OFFICE ON
                                          WEDNESDAY, OCTOBER 28, 2009




2008-10-23
Annual Organization Meeting5

								
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