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“From Paris to Accra and Beyond” – UNDG Workshop on UNCT

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					 Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report




                           “From Paris to Accra and Beyond” –

  UNDG Workshop on UNCT Engagement in the Changing Aid Environment

                       Glen Cove, New York, 18-20 February 2009


                                        Workshop Report




10 March 2009
Report prepared by:
David Daniels (YozuMannion Ltd)
With additional input by the organization team (UNFPA, DOCO, UNDP)



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                     Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report




Executive Summary

More than 70 participants from both the field and headquarters attended the UNDG workshop on “UNCT
Engagement in the Changing Aid Environment” in Glen Cove, New York, from 18-20 February 2009.
Organized by DOCO, UNDP and UNFPA, the workshop was held to examine the implications of the Accra
Agenda for Action and Doha for the UNDG and to discuss the practical UNDG guidance note on the role of
UNCTs in the changing aid environment.

The workshop had the following outputs:

 Critical feedback for the finalization of the Preliminary UNDG Guidance Note on UNCT Engagement in
  the Changing Aid Environment;
 Proposal for a revision of the UNDG Action Plan on the Implementation of the Paris Declaration to
  reflect the commitments of the Accra Agenda for Action and the Doha Declaration on Financing for
  Development;
 Input for the development and enhancement of UNDAF indicators to reflect the commitments of the
  Paris Declaration and the Accra Agenda for Action.

There was a strong ésprit de corps. The need for a Guidance Note for UNCTs on engagement in the changing
aid environment has been recognised as a priority to support in-country performance. The Note will take into
account the core competencies, mandate and comparative advantages of the UN system at country level and
recognises the diversity of UN organizations that the Note is aimed at supporting, and the considerable
differences in the aid environment that exists between countries.

Participants agreed that the guidance note will have:

 A chapeau on the principles and UNDG/UNCT rules of engagement with governments/donors;
 Specific and practical guidance along the five principles of aid effectiveness (both present in the Paris
  Declaration on Aid Effectiveness/Accra Agenda for Action and the Triennial Comprehensive Policy
  Review) with linkages to other UNDG guidance notes/rules and procedures (e.g. on capacity
  development, HACT, procurement).
 Links to existing guidance notes and checklists on key topics, such as those in the current UNDG Toolkit
  for improved functioning of the United Nations Development system at the country level.

The draft UNDG Action Plan on Aid Effectiveness has emerged with the following points:

 The 2007 Triennial Comprehensive Policy Review is the guiding document for the UNDG.
 There is urgent need for substantive guidance on how to deal with the financial crisis at country level.
 UNCT capacity to move upstream into a substantive policy dialogue at country level needs to be
  strengthened.
 UNCTs need to be empowered to engage with country stakeholders on UN processes linked to the
  Financing for Development and ECOSOC Development Cooperation Forum.
 Accountability issues need to be clarified and capacities for managing for results strengthened. Support
  to government data collection (on development/MDGs and ODA) is emerging as a primary task.
 Knowledge management across UNDG and UNCTs needs to be strengthened considerably. A
  Headquarters-based HelpDesk could be established to support Resident Coordinators and UNCTs to
  position themselves in the current aid environment and donor coordination.




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    Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report

Background

The Glen Cove workshop brought together UNCTs under the leadership of Resident Coordinators, aid
effectiveness practitioners and members of UNDG working groups1 and task teams to reflect on the
implications of the Accra Agenda for Action and the UN Financing for Development process for the UNDG,
with a view to strengthen operational guidance for UNCTs on how to engage more effectively in the
changing aid environment.

In the current difficult global economic environment change is occurring rapidly and increasing the quality
and effectiveness of aid is more important than ever. Last year, the Accra High Level Forum on Aid
Effectiveness and the Doha Financing for Development Review Conference served as important milestones
of the reforms needed to accelerate an effective use of development assistance and help ensure the
achievement of the MDGs by 2015.2 The Paris Declaration and the Accra Agenda for Action will continue
to inform UNDG programming instruments and business operations and the challenge is now to move the
UN development system forward in meeting the international commitments on aid quality and delivery,
including the alignment of business operations with national systems. By implementing these commitments
the UN can, in a harmonized manner as UNCTs, deliver at country level, while improving efficiency and
effectiveness.

The Glen Cove workshop was organized by the UNDG work stream on Aid Effectiveness, co-chaired by
UNFPA and UNDP and had the following two objectives:

1.      Examine the implications of the Accra Agenda for Action and Doha for the UNDG and ensure that the
        UNDG is well positioned to respond to the challenges
2.      Strengthen Guidance for UNCTs on operating more effectively in the changing aid environment.

The workshop had the following outputs:
      Review and inform the finalization of the Preliminary UNDG Guidance Note on UNCT
         Engagement in the Changing Aid Environment;
      Revise the UNDG Action Plan on the Implementation of the Paris Declaration to reflect the
         commitments of the Accra Agenda for Action and the Doha Declaration on Financing for
         Development;
      Inform the development and enhancement of UNDAF indicators to reflect the commitments of the
         Paris Declaration and the Accra Agenda for Action.

In preparation for the workshop a draft guidance note on effective UNCT engagement in the changing aid
environment was prepared. The guidance note was based on an inventory and review of existing UNDG
guidelines and inputs from UN representatives.

The workshop was organised to include plenary and working group sessions focusing on key programmatic
and thematic areas identified as key elements of the guidance note:
  i.    Capacity Development and Technical Assistance,
  ii.   Aid Instruments and Funding Modalities,
  iii. Public Finance Management,
  iv. Aid Management Systems and Mutual Accountability,
  v.    National Procurement Systems,
  vi. Collaboration with Non-State Actors,
  vii. National Reporting and National M&E Systems,
  viii. Division of Labour and Complementarity among UN-agencies,
  ix. Staffing and Human Resource Management at the UN.


1
  WG on RC System Issues; WG on Joint Funding, Financial and Audit Issues; WG on Country Office Business
Operations Issues; WG on Programming Issues; UNDG ECHA WG on Transition
2
  Led by UNDP and UNICEF, the UNDG prepared jointly for these two events resulting in joint UNDG delegations and
UNDG statements.
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                     Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report

Report on Proceedings
Opening Plenary - Facilitator: Ronnie Lindstrom/ Presenter: Peggy Nelson, WFP

The opening plenary session was used to set the scene by describing aid effectiveness as a cross-cutting issue
covering all aid modalities and programming issues. The challenge being how the UN can respond to the
changing realities on the ground and support the achievement of the MDGs and other internationally agreed
targets. The discussions need to recognise the context of a rapidly changing development landscape with
global challenges such as the financial crisis, food security, climate change and others, and the impact of
these on the work of the UN.

Plenary Session 1- Panel & Discussion: “Changing Aid Environment – UNDG Response to the 2007
TCPR and the Accra Agenda for Action” - Moderator: Daša Šilović, UNDP

The Panel:
   1. Aurélien Agbenoci, RC Rwanda
   2. El-Mostafa Benlamlih, RC Indonesia
   3. Luc Stevens, RC Jordan
   4. Jeroen Steeghs, Permanent Mission of The Netherlands to the UN

The case of Rwanda was discussed. A heavily aid dependent country characterized by good signs of
progress and better coordination developing, with Development Partner meetings and emerging leadership
from government through the Ministry of Economic Planning. A Development Assistance database has been
developed to strengthen mutual accountability and transparency. Rwanda’s Health Policy is a good example
of a jointly developed and owned policy led by government supported by partners. All development support
is now required to fit into Rwanda’s overall proverty reduction strategy.

In Jordan, a Middle Income Country, there is strong government leadership from the Ministry of Planning
and International Cooperation providing a framework for good coordination of donors. As part of this a
Donor Lender and Coordination Group has been established. There were some concerns raised about the
recent merger with the Ministry of Economic Planning and UN frustration that Ambassadors were not that
focused on the small aid portfolio. The UN is generally perceived as not able to do much politically and this
in combination with limited funds has led to questioning the role of the UN in this country. This case study
was seen as a good example of the UNs “identity crisis in MICs”. What is the agenda for the UN agencies
and what are the capacity development priorities?

In the case of Indonesia there has been considerable change in the country and the region. Aid is declining
substantially and the UN is being requested to work more at policy level with growing pressure to show
results at sector and thematic levels - this is a new challenge for the UN. It is indicative of the migration
from LIC to MIC status with increasing ownership by government emerging. The challenges around
increasing decentralization were discussed as well as the competing priorities emerging around environment,
climate change, avian flu and support to the democratic process.

A donor perspective was provided that highlighted the changing agenda and role for the UN and donors and
the increasing number of stakeholders and complexity in the aid environment. There is now more demand
for results and more effective use of resources and a “growing scepticism about aid - does it work?”. This
questioning is being intensified by the current financial crisis and pressure on domestic budgets of donor
countries.

Choices will increasingly need to be made by donors on which agencies should be prioritised for funding and
which funding channels should be used. Those agencies and governments committed to the Paris Declaration
and Accra Agenda for Action, reform and aid effectiveness, and who perform well, are best placed for
continued funding. The issues around Division of Labour within the UN system will become increasingly
important. The two key roles for the UN at country level were described as: implementing the Paris agenda
and assisting countries to do so. Developing capacity to implement the PD and working to bring bilateral
donors into the mainstream of development is a key function and the UN at country level must be proactive
in this work. The UN must now show its value, define its niche, act as ONE and implement PD and AAA.
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 Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report


The plenary discussion highlighted the importance that Aid and development effectiveness are being seen
as synonymous and that the UN should be perceived as a neutral broker for dialogue between government
and other DPs including non-State partners. The UN needs to develop good strategic alliances at country
level with partners. The UN stands for international values in human rights and gender and must work to
uphold these principles. While this may conflict with some of national priorities or standards it is an
important part of any dialogue.

Governments (and Donors) like to see UN delivering as ONE. Governments that have committed to Accra
are ones that have taken a strong leadership role and the UN should stimulate and build capacity in
governments to take that ownership. It is important to distinguish between national ownership and
government ownership as the former is broader and includes society, private sector, parliaments, ngos, civil
society etc.

On visibility - Countries are increasingly tired of individual flags and logos of UN agencies. Agency
protectionism is increasingly seen as unhelpful. The changing aid environment for UN agencies is seen as
being pushed by the budget support donors. The UN does not have a seat at the budget support table and
limited ability to put money into the SWAp, pooled funding mechanisms etc. The issue of how to get
involved and get a voice was raised as an urgent issue.

On MICs - the UN has a different role than in LIC. Funds are less of an an issue and the focus needs to
move to policy advise and upstream issues. This means more policy-related technical assistance which
requires different people at country level.

On Crisis prevention and post crisis - work in this area is a priority for the UN and the Paris Agenda should
also apply in these situations.

On Accountability - There were concerns about establishing parallel systems on accountability. Where
possible UN agencies should use existing government systems of accountability provided these are credible.
The extend to which the UN accepts to be accountable to governments for delivering on UNDAFs and the
UN Delivering as One agenda was raised as a question.

Plenary Session 2 - Presentations

      1. “Lessons from the UNDG Evaluation” – Oscar Garcia, UNDP Evaluation Office
      2. “What does the PD Survey 2008 say about UN performance – Marco Baumann, DOCO
      3. “The Draft Guidance Note” – Dia Timmermans, UNFPA & David Daniels, consultant

Parallel Working Groups - National Ownership

Three working groups were held during this session:

    1. Internalizing the TCPR on UN support to country ownership – capacity development and technical
       assistance;
    2. Inclusive ownership and collaboration with non-state actors;
    3. South-South cooperation and the role of the UN system

Some of the general themes and key areas of discussion are summarised as:

The need to be clear on definitions
•     Defining national ownership and ownership of what? The need to unpack the TCPR definition of
      ownership was raised.
•     Definition of non-state partners (Accra document for instance has a very inclusive definition that
      seems to be favoured)
•     Definition of South-South - it was suggested to use the UNCTAD language as a basis for the
      guideline.


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                     Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report

Content issues:
•    Guidance is needed on how UNCTs can influence discussions and to be at the policy table.
•    The need for accurate mapping of non-state partners.
•    The need to create space for dialogue with non-State actors.
•    The need for an explicit statement on South-South Cooperation. Defining the underlying principles
     and then mainstreaming South-South into the report.
•    Need to have a dedicated UNDG guidance note on South-South Cooperation that would allow better
     sharing of good practices using the UN’s huge network.
•    Human Rights similarly needs to be mainstreamed in the guidance note and not just confined to the
     initial section.

Guidance Note - General comments:
•    Needs to be clear on how it links to existing tools, notes and checklists.
•    Good UN guidance on capacity development already exists. If it is core business and there is good
     guidance should not try to repeat but should provide links.
•    The Note should be at the strategic level rather than too detailed.
•    More attention is needed on the role of the specialised agencies.
•    The Guidance Note should be kept as short as possible so that very busy representatives can read it.

Parallel Working Groups - Day 2

Seven working groups were held on day 2 of the workshop covering issues around the Paris principles of
alignment, harmonisation, management by results, mutual accountability and including a working group
session on aid effectiveness in crisis and transition situations. The key issues and recommendations for the
guidance note are summarized below.

WG - Alignment: Strengthening and using national procurement systems

Issues:
It was agreed that the TCPR is a good starting point and gives a clear direction for UNCTs to use and
encourages the strengthening of country systems wherever possible. However it was recognised that there
are issues around the quality of national systems (slow, lack of transparency, lack of completeness etc) as
well as different UN interests in using or not using the systems. While capacity assessments on national
systems are often in place there is usually no clear monitoring framework and a lack of thorough risk
analysis and risk management/mitigation procedures. There are tools available but currently no tools for
micro-assessment of procurement services. The example was cited where China complained that UNFPA
was not using country procurement systems. UNFPA explained that adequate quality control for products
was missing and then TA was provided to set up a testing laboratory. Following this UNFPA was able to use
the country procurement system.

Guidance Note:
•    Note to be based on principles in TCPR around capacity development, coordination and
     harmonization with other partners.
•    UNCTs to support Capacity assessment and the formulation of gaps based on the existing tools:
     OECD DAC tool preferred tool but thresholds for criteria have to be developed (follow up IAWG
     procurement)
•    Currently there are no tools for micro assessment of procurement: Needs follow up with IAWG
     Procurement to develop such tools, this being very closely linked to the existing HACT assessment.
•    Monitoring frameworks still to be developed, in association with the oversight bodies (to include the
     risk mitigation aspects).

WG - Alignment: Enhancing national reporting and M&E systems

Issues:




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A number of challenges were identified linked to the question of attribution in new aid environments of
sector programmes and DBS. The problem was seen as the UNCTs still being asked to report on their own
inputs. It was recognised that reporting progress on upstream work on policy and advocacy is difficult and
there is a lack of good indicators. UN reporting is often focused on expenditure and this being at odds with
their key normative role. The new aid environment requires different skills and capacities in M&E which
are often lacking in UNCTs. There is also a need to ensure that UNDAF indicators are aligned to national
indicators although it was also noted that national indicators are often weak or absent. Strengthening
national capacity in M&E is therefore also a priority. The question was raised as to whether or when
UNCTs can move to a “ONE UN Report” based on the UNDAF. There is also a need to harmonize UN
terminology which is not currently standardized. The WG highlighted the need to better monitor UN
performance against PD indicators and the need for guidance on how the UN system can do this.

Guidance Note:
•    Should highlight need for a Joint WG in the UN system on M&E. For example different guidelines
     exist on RBM in different agencies and there needs to be a move to have just one set of guidelines.
•    The idea of One UN report is important as it saves work and is appropriate and builds accountability.
•    UNCTs should look to strengthen M&E capacity of UN in country (UNICEF strongest at present)
     including in the RCO and link UN M&E systems to national systems wherever possible.
•    Support working with donors to develop common reporting systems.
•    Develop and support use of DEV INFO in country.
•    Support evidence based results and planning processes of governments.
•    Capacity development - Improve quality of data/ data management systems in countries.

WG - Harmonisation: Enhancing the division of labour and complementarity among UN agencies

Issues:
It appears that several different definitions of Division of Labour exist and that there are big differences
between agencies on their response and engagement with DoL issues. There is also a lot of incompatibilities
in operating systems between UN agencies and this works against DoL. There was a concern that moving in
this direction might end in creating new layers of bureaucracy. UN Agency governance structures appear to
be giving conflicting instructions on how to work together and this is confusing at country level. Concerning
the Non-resident agencies and DoL the question was raised about whether to include or exclude them
depending on their relations with the UNCT. There is also the need to recognise the overlap and
complementarity that exists between agencies when working on this issue. For some the DoL language was
seen as negative implying division and a requirement to give up areas of work.

Guidance Note:
•    Consider using UNAIDS as a successful example of DoL. There are global guidelines but flexible
     interpretation of these at country level is required.
•    Need to refer to existing guidance and mention the gaps that currently exist. This includes UNDG
     level harmonisation on DoL before translation to country level.
•    Guidance should avoid details and allow flexibility in country for tailored application depending on
     who is present and the country situation.
•    The note should encouraging clustering. It was suggested to use complementarity and coherence
     language.
•    Management for synergy and complementarity of mandates was suggested as a terminology rather
     than division of labour.
•    Inconclusive debate about whether there should be a separate DoL section in the note or not.

WG - Crisis and post-crisis situations: Increasing aid effectiveness in crisis and transition settings

Issues:




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                      Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report

It was stressed that work in crisis and transition environments was not business as usual. This is aid
effectiveness in a heightened political and security context. There is the need for both delivery and building
of capacity - Concomitant emergency and building of structures. This all needs to take place with an
assurance that human rights and the Rule of Law must be at heart of the UN’s work. The UN must work
together with government/partners to provide leadership but without taking over. It is well placed in many
instances to lead support on aid effectiveness but to do this well the UN needs to get internal issues in order.
The UN must be careful not to take over and in so doing inadvertently weaken or prevent the development of
national structures. It must work in close alliance with IFIs.

Guidance Note:
•    The Note should build on the cluster system developed in humanitarian phase and take this forward
     into the development phase.
•    There should be an inventory of practice at country level that can be shared across countries, e.g
     Burundi, Afghanistan inventory of good practice.
•    A survey of UNCTs in transition countries to feed into such an inventory is needed and this would
     help to work out what is needed by UNCTs in this area.
•    Need to undertake a mapping of existing guidance and tools.
•    Guidance Note should be concise due to time constraints preventing reading of most guidance
     provided.
•    Make linkages and indicate where to access guidance and tools.

WG - Alignment: Using different aid instruments and funding modalities + Strengthening and using
public financial management systems

Issues:
A discussion was held on how to secure the UN voice at the policy and planning table and remain a neutral
broker at the same time. The role of the UN in capacity development, TA to policy formulation is agreed as
important. It was also recognised that the trend toward global funds raises a challenge to providing TA to
counterparts to enable them to access these funds. UN financial rules are not yet in line with the programme
country request (as per TCPR). Government requests include reduction of transaction costs; alignment of the
UN financial contribution; supporting National development plans and budget, etc and this is not easy to do
at present. There needs to be more work on risk analysis and risk mitigation especially where the center of
gravity and policy dialogue is shifting to pooled funding. There is a need to ensure flexibility of funding
mechanism to reflect different agency mandates and country circumstances while at the same time allowing
project approaches. The key issue is to identify the most effective and efficient modality for the country
circumstances.

Guidance Note:
•    Clear definitions of menu of options and scenarios - what the UN can do and what not?
•    UNCTs need to be conversant with Pooled funding and SBS and able to react where necessary.
•    UNCTs need to identify risks and opportunities linked to upstream work.
•    There is need to link the Note to the TCPR and existing guidance.
•    Include trends on global funds and UN role in supporting programme country partners.

WG - Managing for Results: Staffing, accountability and incentives for good performance in the UN
development system

Issues:
Two key areas were discussed - Quality of staff focusing on skills for working more upstream on policy and,
HR procedures that are time consuming. A range of accountability and performance appraisal issues were
discussed and the need for harmonisation of different HR policies noted. The fears of staff need to be
addressed - for instance, will agencies hire new staff or train existing staff. A number of issues around
support to the RC were discussed, for instance the RC guidance note says different agencies will give
support to the RCO. Staff contractual security and new staff procedures are less flexible and of concern.




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Several of the recommendations were more for agency level than the Note, such as the need for greater
harmonisation of peformance management systems; including One UN type indicators in performance
management systems; building flexibility into job descriptions. Inter-agency experience should be viewed as
a valued experience and facilitated through promoting staff swaps. There should also be common grading
for jobs and interagency mobility should respect promotion. On contractual issues - There is a need for
more clarity on the new rules and forms of contracts. Common procedures across agencies need to be
applied.

Guidance Note:
•    UNCTs should map who is currently doing what? In view of the fact that the UN is being asked for
     more upstream support - Are the right people in the right place and what are the skill gaps across the
     UNCT? Provide training on procedural and technical issues with support from RDTs.

WG - Mutual Accountability: Mutual accountability and aid management systems

 Issues:
Two sides to Mutual Accountability were discussed - Results and Management of Resources. The question
was raised as to how the UN can report when there is an interagency platform. UNAIDS is an improving
example of reporting back on areas of responsibility. Who can be held accountable for delivering the
outcomes in the UNDAF? It was noted that the reporting element has been missing and now that there is an
obligation there is a need for guidance on this. The annual report against the UNDAF should include
financial reporting and pilot countries are now including this - a financial spreadsheet has been developed.
A concern was raised that RCs often do not get inputs from all agencies that participated in the UNDAF
making reporting difficult. Also some partners do not appear in the UNDAF even though seen as part of the
UN system in country. This can be in the form of Non-Resident agencies or due to new
programmes/agencies that have arrived since the UNDAF was drafted.

 Guidance Note:
•    Ensure ownership of UNCT around the UNDAF.
•    Make the UNDAF the key (mutual) accountability framework between UN and Government and
     ensure good reporting.
•    Need to ensure UNDAF outcomes are developed/defined in cooperation with government. Push
     UNDAF to be more aligned with NDSs
•    Use the UNDAF reviews as mechanisms for adjusting UNDAF outcomes, to keep it relevant to the
     changing context.
•    Pilot countries- accountability rests with the agency that takes responsibility for a particular part of the
     workplan. Ensure mechanisms exist to monitor implementing partners’ performance.
•    Promote engagement in mechanisms and instruments such as: Country Assistance Database; Joint
     Annual Performance Reviews; PERs.

Plenary Session - Taking forward the UNDG Guidance Note – Summary of the Workshop Discussions

The final session on the Draft Guidance Note was used to discuss the next steps and issues that need to be
reviewed and included in the next draft, building on the discussions in plenary and work group sessions.

It was agreed that the Note needed to be closely linked to the TCPR 07 and should focus on providing
guidance to UNCTs and the UNDG on ways to effectively position the UN at country level.

The Guidance Note focus and scope should:

     Be based on UNCT experiences and lessons learned and some of the examples shared during the
       workshop would be useful.
     Link to existing policies and procedures of the UN organizations, such as the January 2008 Position
       Paper and other documents including those relating to the recent Accra HLF meeting.
     Recognize the diversity of UN organizations. Funds and Programmes and Specialised Agencies.
     Recognize that the speed of change and complexity of aid architecture can be very different between
       countries.
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                     Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report

    Highlight principles for engagement. Use the Chapeau - to highlight guiding principles and rules of
      engagement.
    Identified blocks and challenges.
    Identified areas where actions can be taken.
    Highlight agreed definitions where possible.

Structure of the Guidance Note

The Draft Guidance Note will keep the two Sections as in the first draft:
    Section I - Working with Partners at Country Level (identifying way to support partners to
       implement development programs in context of new aid modalities and linking to specific guidance
       as possible - recognising this will change as new specific guidance emerges)
    Section II - Internal reorganisation to respond to the TCPR and HLFs (focused on internal actions
       UN agencies can do to work together more effectively)

Some more general recommendations from the workshop were:

      Keep the Note simple and keep it as short as possible. The current version was generally seen as too
       long for senior UNCT members with serious time constraints.
      Link to other specific/key guidance notes/ checklists where possible and applicable.
      Incorporate key recommendations of the different Working groups
      Keep a clear and consistent structure based on issues/challenges; Practical actions; Issues under
       development
      Develop a summary/ quick reference Table/Matrix of practical actions

Some additional specific recommendations:

       Consider a short section on Transition, post crisis situations
       Include South-South Cooperation not as a chapter but in chapeau and mainstreamed where
        appropriate
       Human Rights not to be just in the chapeau but mainstreamed
       Need to consider the best place for PFM section

The session closed with a short discussion on timetable. UNDG suggested that the next draft of the Guidance
Note would be produced by the consultant based on these discussions by the middle of March. The Guidance
Note would then be taken over by the WGPI for further development and consultation with other Working
groups through March and April with a view to completing this work by June 2009.




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Annex 1 - Agenda
                                        Tuesday, 17 February 2009
                                                 Arrival
Time              Objective
18.00             Bus transfer from UN HQ (in front of One UN Plaza) to Glen Cove Mansion
20.00             Dinner
                                        Wednesday, 18 February 2009
                              Setting the context and identifying the challenges
Time              Objective
8.30 – 9.00       Registration
9.00 – 9.15       Opening Plenary
                  Peggy Nelson, Co-Convener UNDG Working Group on Programming Issues
9.15 – 10.45      Plenary Panel & Discussion: “Changing Aid Environment – UNDG Response to the 2007
                  TCPR and the Accra Agenda for Action”

                  Panelists:
                  Jeroen Steeghs, Minister Plenipotentiary, Permanent Mission of the Kingdom of The
                  Netherlands to the UN
                  El-Mostafa Benlamlih, Resident Coordinator, Indonesia
                  Aurélien Agbenoci, Resident Coordinator, Rwanda
                  Luc Stevens, Resident Coordinator, Jordan

                  Moderator: Daša Šilović, UNDP
10.45 – 11.00     Coffee Break
11.00 – 12.30     Plenary & Discussion: “UNDG Guidance Note – Objectives, Concept, Substance”

                          “Lessons from the UNDG Evaluation” – Oscar Garcia, UNDP Evaluation Office;
                           “What does the PD Survey 2008 say about UN performance – Marco Baumann, UN
                          DOCO;
                           “The Guidance Note” – Dia Timmermans, UNFPA & David Daniels, Consultant
12.30 – 13.30     Lunch
13.30 – 16.00     Parallel Working Groups:

Includes 15 min   National Ownership
break                 1. Internalizing the TCPR on UN support to country ownership – capacity development
                          and technical assistance;
                      2. Inclusive ownership and collaboration with non-state actors;
                      3. South-South cooperation and the role of the UN system
16.00 – 17.30     Plenary Panel & Discussion: Debrief from the Working Groups 1-3

                  Panel: Rapporteurs of Working Groups 1-3
19.00             Dinner


                                       Thursday, 19 February 2009
                                        Addressing the challenges
Time              Objective
7.30              For joining participants: Bus transfer from UN HQ (in front of One UN Plaza)
                  to Glen Cove Mansion
9.00 – 9.30       Plenary: Recap of Day 1 and Agenda Day 2
                  David Daniels, Consultant
9.30 – 12.00      Parallel Working Groups:

Includes 15 min   Alignment
break                1. Strengthening and using national procurement systems;
                     2. Enhancing national reporting and M&E systems;

                  Harmonisation

                                                                                                       Page 11
                     Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report

                      3. Enhancing the division of labour and complementarity among UN
                         agencies

                  Crisis and post-crisis situations
                     4. Increasing aid effectiveness in crisis and transition settings

12.00 – 13.30     Plenary Panel & Discussion: Debrief from the Working Groups 1-4

                  Panel: Rapporteurs of Working Groups 1-3

13.30 – 14.30     Lunch
14.30 – 17.00     Parallel Working Groups:

Includes 15 min   Alignment
break                5. Using different aid instruments and funding modalities;
                     6. Strengthening and using public financial management systems;

                  Managing for Results
                      7.   Staffing, accountability and incentives for good performance in the UN development
                           system

                  Mutual Accountability
                      8.   Mutual accountability and aid management systems

17.00 – 18.30     Plenary Panel & Discussion: Debrief from the Working Groups 5-8

                  Panel: Rapporteurs of Working Groups 5-8

19.00             Dinner


                                          Friday, 20 February 2009
                                          Mapping the way forward
Time              Objective
9.00 – 10.30      Plenary: Taking forward the UNDG Guidance Note – Synthesis of the Workshop
                  Discussions

                  Moderator: Dia Timmermans, UNFPA
10.30 – 10.45     Coffee Break
10.45 – 12.30     Plenary: The UNDG Action Plan and Monitoring Progress

                  Moderator: Daša Šilović, UNDP
12.30 – 13.00     Plenary: Closing Session
13.00 – 14.00     Lunch
14.00             Bus Transfer to UN HQ




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                        Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report



Annex 2 - List of Participants

               Participants Name                 Organization           Designation                      Email Address
          1    Abdel El Abassi                   WHO                    Coordinator                      elabassia@who.int

          2    Abdul Hannan                      UNDP                   Programme Advisor, OSG           abdul.hannan@undp.org

          3    Akmel Akpa                        UNIDO                  Officer in Charge                a.akpa@unido.org

          4    Alexandra Yuster                  UNCT Moldova           UNICEF Representative            ayuster@unicef.org

          5    Anita Amorim                      ILO                    Senior Policy Advisor            amorim@ilo.org

          6    Anne-Marie Carlsen                UNDP                   Climate Change Advisor, BDP      anne.carlsen@undp.org

          7    Ashok Nigam                       UN DOCO                Associate Director               ashok.nigam@undg.org

          8    Astrid Schnitzer                  UNDP                   Programme Specialist             astrid.schnitzer@undp.org

          9    Aurelien Agbenoci                 UNCT Rwanda            Resident Coordinator             aurelien.agbenonci@undp.org

          10   Belinda Bowling                   UNCT Afghanistan                                        belinda.bowling@unep.ch

          11   Boris Falatar                     UNESCO                 Liaison Officer                  falatar@un.org

          12   Consuelo Vidal                    UNCT Armenia           Resident Coordinator             consuelo.Vidal@undp.org
          13   Christian Lotz                    UNDP                   Peacebuilding Specialist, BCPR   christian.lotz@undp.org

          14   Danila Boneva                     OHCHR                  Human Rights Officer             boneva@un.org

          15   Dasa Silovic                      UNDP                   Senior Policy Adviser Aid        dasa.silovic@undp.org
                                                                        Effectiveness
          16   David Daniels                                            Consultant                       david.daniels@yozumannion.com
                                                                                                                                         Page 13
                            Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report


17   Dia Timmermans               UNFPA                  Senior Policy Adviser Aid        timmermans@unfpa.org
                                                         Effectiveness
18   Diego Angemi                 UNCT Malawi            Aid Effectiveness Advisor        diego.angemi@finance.gov.mw

19   El-Mostafa Benlamlih         UNCT Indonesia         Resident Coordinator             el-mostafa.benlamlih@undp.org

20   Fabrice Hanse                UNCT Viet Nam          Coordination Analyst             fabrice.hanse@undp.org

21   Faith Tempest                                       Consultant                       ftempest@unicef.org

22   Farah Usmani                 UNFPA                  Planning Adviser                 usmani@unfpa.org

23   Fatou Haidara                UNIDO                  Director PCF/SPP                 f.haidara@unido.org

24   Fernando Calado              IOM                    Director of Programmes           fcalado@iom.int

25   Francesco Galtieri           UNDOCO                 Facilitator                      francesco.galtieri@undg.org

26   Geert Vansintjan             UNOPS                  Senior Manager                   geertvs@unops.org

27   Gina Lucarelli               UNDP                   Regional Coordination            gina.lucarelli@undp.org
                                                         Specialist, Europe and the CIS
28   Hans Page                    UNIA                                                    hans.page@fao.org

29   Hazel Gooding                UNIFEM                                                  hazel.gooding@unifem.org

30   Hideko Hadzialik             UNDP                   Manager, UNDG Policy             hideko.hadzialik@undp.org
                                                         Network for MDG & MDGNet
31   Huanyu Liu                   UN DESA                Associate Programme Officer      liuh@un.org

32   Isabel Candela               UNICEF                                                  icandela@unicef.org

33   Ishmael Munthali             UNCT Malawi            Development Assistance           Ishmael.munthali@undp.org
                                                         Coordinator
                                                                                                                          Page 14
              Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report

34   Ismail Ould Cheikh Ahmed          UNCT Syria             Resident Coordinator           ismail.ouldcheikhahmed@undp.org

35   James Rogan                       UNICEF                                                jrogan@unicef.org

36   Jana Simonova                     UNFPA                  External Relations Advisor     simonova@unfpa.org

37   Jeroen Steeghs                    Netherlands            Minister Plenipotentiary,      jeroen.Steeghs@minbuza.nl
                                                              Head of Section
38   Jesper Pedersen                   UNDP                   Procurement CD Specialist,     jesper.pedersen@undp.org
                                                              BDP
39   Jonathan Lewis                    UNCT Bolivia           UNICEF Representative

40   Krishan Batra                     UNDP                   Principal Advisor, Bureau of   krishan.batra@undp.org
                                                              Management
41   Lotta Sylwander                   UNCT Zambia            UNICEF Representative          isylwander@unicef.org

42   Lovita Ramguttee                  UNCT Moldova           Assistant Resident             lovita.ramguttee@undp.org
                                                              Representative
43   Lubna Baqi                        UN DOCO                Associate Director             lubna.baqi@undg.org

44   Luc Stevens                       UNDP/UNCT Jordan       Resident Coordinator           luc.stevens@undp.org

45   Manuela Tortora                   UNCTAD                 Chief, Technical Cooperation   manuela.Tortora@unctad.org
                                                              Service
46   Marco Baumann                     UN DOCO                Policy Analyst                 marco.baumann@undg.org

47   Marina Bezruchenko-Novachuk       UNAIDS                 Country Coordination/AE        bezruchenkom@unaids.org

48   Mark Hereward                     UNICEF                 Chair on Change Management     mhereward@unicef.org

49   Nahleen Ahmed                     UN DESA                Office for ECOSOC Support      ahmed36@un.org
                                                              and Coordination
50   Nicholas Crawford                 WFP                                                   nicholas.crawford@wfp.org;

51   Oliver Buder                      UNFPA                  Programme Specialist           buder@unfpa.org
                                                                                                                               Page 15
                                 Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report


52   Oscar Garcia                      UNDP                   Evaluation Adviser, Evaluation   oscar.garcia@undp.org
                                                              Office
53   Peggy Nelson                      WFP                    Co-Convener of UNDG WG on        nelsonp@un.org
                                                              Programming Issues
54   Penninah Munoru                   UNCHR                                                   munorujp@unchr.org

55   Peri Johnson                      UNDP                   Director                         Peri.johnson@undp.org

56   Rada Noeva                        UNICEF                 Programme and Planning           rnoeva@unicef.org
                                                              Manager
57   Ricardo Rossi                     UNCT Cap Verde         Coordination Analyst             riccardo.rossi@cv.jo.un.org

58   Robert Carr                       UNCT Albania           UNICEF Acting Representative     rcarr@unicef.org

59   Richard Trenchard                 FAO                                                     Richard.trenchard@fao.org

60   Ronny Lindstrom                   UNFPA                  Adviser, UN Reform               lindstrom@unfpa.org

61   Sajjad Malik                      UNHCR                                                   malik@unchr.org

62   Sharon Brennen-Haylock            FAO                    Officer-in-Charge, Liaison       brennen-haylock@un.org
                                                              Office to the UN
63   Shoko Noda                        UNCT Mongolia          Deputy Resident                  shoko.noda@undp.org
                                                              Representative
64   Sofia Carrondo                    UN DOCO                Policy Adviser for post-crisis   sofia.carrondo@undg.org
                                                              transitions
65   Thomas Eriksson                   UNDP                    Policy Adviser                  thomas.eriksson@undp.org

66   Unni Ramboll                      UNIFEM                 External Relations Advisor       unni.ramboll@unifem.org

67   Valentine Hoschet-Verdier         UN DESA                Associate Programme Officer      hoschet-verdier@un.org

68   Valerie Wolff                     UN DOCO                Coordination Analyst             valerie.wolff@undp.org

                                                                                                                             Page 16
               Glen Cove, New York, 18-20 February 2009 - UNDG Workshop Report

69   Venge Nyirongo                     UNDP/UNCT Malawi       Coordination Specialist a.i   venge.nyirongo@undp.org

70   Vitoria Ginja                      UNCT Bolivia           WFP Representative            Vitoria.Ginja@wfp.org

71   Wilhelmina Welsch                  UN DOCO                Intern                        wilhelmina.welsch@undpaffiliates.o
                                                                                             rg
72   Zehra Aydin                        UNEP                   Senior Programme Officer      aydin@un.org




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