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MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER_ TUMBY BAY

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					                                 764
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

PRESENT                           Mayor                       G Stirling
                                  Deputy Mayor                M Mason
                                  Councillors                 D Baillie, L Waddell-Smith,
                                                              Robert Lawrie, N Phillips, Bob
                                                              Lawrie, R Wilson
                                  District Clerk              EA Roberts
                                  Manager - Environmental &
                                  Engineering Services        LWG Collins
                                  Works Manager               KG Noble

APOLOGIES

An apology was received from Mr D Watson.

STAFF

Mayor Stirling thanked Mrs Arthur for her service with Council and wished her every
success in her new employment with the District Council of Barossa.

CONFIRMATION OF MINUTES OF MEETING HELD ON 14th JANUARY 2008

Cr Robert Lawrie – Cr Wilson
That the Minutes of the Council Meeting held on 14th January 2008 be confirmed subject
to Coneybeer Terrace being deleted from Item (6) in Folio 676 and adding CARRIED after
the Motion.                                                                CARRIED

BUSINESS ARISING FROM MINUTES

Council Election – Councillor Replacement

The Clerk advised that Council could consider adopting a Policy under Section 62(b) of the
Local Government Act, 1999, of not replacing a Council member should a vacancy occur
within a defined time before the next election.

CONFIRMATION OF MINUTES OF SPECIAL COUNCIL MEETING HELD ON 15th
JANUARY 2008

Cr Bob Lawrie – Cr Phillips
That the Minutes of the Special Council Meeting held on the 15th January 2008 be
confirmed.                                                           CARRIED

BUSINESS ARISING FROM MINUTES

Nil.

DECLARATION OF INTERESTS

Nil.




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                                 765
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

REPORTS AND MINUTES

OUTSIDE MINUTES

Cr Phillips – Cr Robert Lawrie
That the Minutes from the following organisations be received:

•          Eyre Regional Development Board – 07/12/2007
•          Eyre Peninsula Local Government Association – 11/12/2007
•          Tumby Bay Community Development Board – 04/02/2008              CARRIED

OFFICERS REPORTS

GENERAL INSPECTOR’S REPORT

The General Inspector reported on the following:

•          Dog & Cat Management
•          Complaints
•          Fire Prevention

Resolved the General Inspector be requested to inspect an allotment in Spencer Street
considered to be a fire hazard.

COMMUNITY DEVELOPMENT OFFICER’S REPORT

The Community Development Officer reported on the following:

•          Summary of Recent Submissions
•          Community Groups
•          Council Funding

MANAGER - ENVIRONMENTAL & ENGINEERING SERVICES REPORT

The Manager - Environmental & Engineering Services reported on the following:

•          Council Owned Vehicle
•          Australian Institute of Building Surveyors – State Conference
•          Residential Hangar Development – Tumby Bay

Mr Noble attended the Meeting at 5.42pm.

Residential Hangar Development – Tumby Bay

Resolved that the group proposing the residential hangar development be invited to make
a presentation to the Council Meeting to be held on 11th March 2008.

Council Owned Vehicle

Mr Collins was asked to leave the Meeting at 6.10pm.




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                                 766
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

Cr Robert Lawrie – Cr Wilson
That Council accept the offer from Lincoln Land Rover for a new Freelander 2 TD4 auto
(white) at a changeover price of $20,956 for delivery in July 2008 and to be financed in the
normal Council procedure.                                                       LOST

Cr Waddell-Smith – Cr Phillips
That Council do not replace the vehicle that Laurie Collins is currently using and the
vehicle be used until he leaves the employment of Council.                CARRIED

Mr Collins returned to the Meeting at 6.19pm.

Cr Bob Lawrie requested the CWMS lagoons be sprayed for mosquitoes – approved.

Cr Bob Lawrie requested the General Inspector check on some of the Marina allotments
that need tidying up – approved.

Mr Collins advised that the Southern Eyre Peninsula Building Fire Safety Committee had
been re-formed and that it would be inspecting properties within the Council area to see if
they comply with current standards.

WORKS MANAGER’S REPORT

The Works Manager reported on the following:

•          Dozer Operations
•          Mine Hill Road Resheet
•          Edillilie Road Resheet
•          Yallunda Flat Road
•          Pumpa Street
•          Reseals
•          Walking Trail
•          Footpath Resurfacing
•          Folio 178
•          Jetty
•          Foreshores/Public Conveniences
•          Port Neill Works Depot

Give Way Sign – Nelcebee Terrace/Saxon Street

Cr Robert Lawrie – Cr Wilson
That as the intersection is a T-Junction, the Give Way sign be removed and the Works
Manager investigate other means of traffic control for this intersection.

Cr Bob Lawrie called for a Division.

Those in Favour
Councillors Baillie, Phillips, Waddell-Smith, Mason, Robert Lawrie, Wilson and Mayor
Stirling.

Those Against
Cr Bob Lawrie.                                                                CARRIED




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                                 767
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

MEETING ADJOURNMENT

Cr Robert Lawrie – Cr Wilson
That the Meeting adjourn for tea at 6.28 pm.                                  CARRIED

MEETING RESUMPTION

Cr Phillips – Cr Robert Lawrie
That the Meeting resume at 6.53pm.                                            CARRIED

DEPUTATION – S de Bruyn – Tourism Eyre Peninsula

Mayor Stirling welcomed Shaun to the Meeting and he presented Tourism Eyre
Peninsula’s results for 2006/07 and the proposed achievements for 2007/08.

Shaun spoke on the increase in tourism to Eyre Peninsula and how the new Port Lincoln
Hotel and the Wallaroo/Lucky Bay Ferry have been major contributors with the publicity
they are generating. He also believed if the Port Lincoln Airport was extended further
expansion would occur.

Mr de Bruyn left the Meeting at 7.18pm

WORKS MANAGER’S REPORT – Continued

Fencing Port Neill Depot

The Works Manager advised that he is having discussions with an adjoining owner to use
his contractor to fence this property.

Trezise Street North

Cr Waddell - Smith – Cr Robert Lawrie
That the filling of the allotments be restricted to the boundaries of Excell Street and
Trezise Street North (Lots 5 to 9) to enable these allotments to be put on the market ready
for sale to gauge interest before filling the remaining allotments.            CARRIED

Cr Mason – Cr Bob Lawrie
That Council seek to have the significant environmental benefit contribution for the
clearing of the Trezise Street sub-division reduced.                   CARRIED

Cr Wilson – Cr Baillie
That Council advise the State Emergency Service that Council has withdrawn their offer
for the purchase of Lot 5 in the Trezise Street North Subdivision and that Council will be
filling the allotment before offering it for sale by auction.               CARRIED

Cr Wilson – Cr Baillie
That the Mayor and District Clerk be authorised to set the reserve price for the sale of the
Trezise Street North and Pumpa Street allotments.

An Amendment

Cr Waddell-Smith – Cr Bob Lawrie
That a small Committee be formed to discuss and set the reserve price for the sale of the
Trezise Street North and Pumpa Street allotments.


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                                 768
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

The Amendment was put to the vote and was LOST.
The Motion was put to the vote and was CARRIED.

DISTRICT CLERK’S REPORT

The District Clerk reported on the following:

•          Broadband
•          Visit by Minister for Environment
•          Waste Recycling
•          Road Closure – Tumby Bay Silos
•          Bratten Way Opening
•          Challenges for 2008
•          Meeting Re Drought Issues
•          Port Neill Motor Home Park
•          Tumby Bay Senior Citizen Club Extension
•          Trezise Street North Subdivision
•          Staff

Road Closure – Tumby Bay Silos

Cr Robert Lawrie – Cr Mason
That Council advise the Surveyor General that they believe ABB Grain has met their
obligations and ask that the road closure proceed.                    CARRIED

Tumby Bay Senior Citizen Clubroom Extension

Cr Wilson – Cr Bob Lawrie
That the Tumby Bay Senior Citizen Club be granted permission to extend their clubrooms
as per their application of the 20th August 2007 and subject to proper development
application plans being submitted with some of the Council fees being remitted.
                                                                             CARRIED
Telstra Pits

Cr Bob Lawrie – Cr Waddell-Smith
That Council write to the Minister for Communications advising of the problems regarding
two Telecom Pits in Lawrie Street and one in Dutton Terrace, Tumby Bay which Council
has requested to have repaired and advise that the work on the pit in Dutton Terrace is 3
to 4 years outstanding.                                                     CARRIED

Cr Rob Lawrie – Cr Phillips
That the Officers reports be received.                                      CARRIED

MAYOR’S REPORT

The Mayor reported on the following:

•          Southern Eyre Peninsula Subsidiary Meeting
•          Marine Parks Meeting with Minister Gago
•          Australia Day Celebrations
•          Meeting with Dean Brown
•          NRM Community Leaders Forum – Port Lincoln
•          Audit Committee
•          Meeting with D & B Kelsey

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                                 769
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

Replacement of Dozer

Cr Robert Lawrie – Cr Mason
That Council agrees to borrow up to $150,000 from the Local Government Finance
Authority for the changeover of the Southern Eyre Peninsula Subsidiary dozer.
                                                                            CARRIED

COUNCILLORS REPORTS

Councillor Wilson

Councillor Wilson advised of the new office bearers for the Lipson Progress Association
following their recent AGM. President: Bob Pycroft, Secretary: J Southon, Treasurer: K
Eatts.

Councillor Wilson reported on the Tumby Bay Development Board visit to the Tumby Bay
Hospital.

Councillor Mason

Councillor Mason presented a written report on his attendance at the Southern Eyre
Peninsula Subsidiary Meeting, NRM Community Leaders Forum, EPNRM Plan Workshop
and Port Neill Aquaculture Public Meeting.

Proposed Port Neill Aquaculture Zone

Cr Mason – Cr Phillips
That Council support the change in the proposed boundaries as outlined in the report.
                                                                            CARRIED

Councillor Waddell-Smith

Councillor Waddell-Smith reported on her attendance at the Eyre Peninsula Road Safety
Meeting and the placement of road accident markers.

Councillor Phillips

Councillor Phillips reported on his attendance at the EP Zone Football/Netball Meeting at
Wudinna to consider the Anderson Report on the future of football and netball on Eyre
Peninsula. The Meeting accepted the report and have established an interim Committee to
take the matter further.

Councillor Baillie

Cr Baillie advised that the Tumby Bay Progress Association were currently discussing their
future.

Cr Wilson - Cr Waddell-Smith
That the Councillors reports be received.                                    CARRIED

FINANCE

Cr Robert Lawrie – Cr Mason
That the payment of cheque numbers 18500 to 18589 for a total of $218434.89 be
endorsed.                                                          CARRIED

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                                 770
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

LAND TRANSFERS

Cr Waddell-Smith – Cr Mason
That the Assessment Book be altered accordingly.                          CARRIED

RECEIPT OF MINUTES OF LEEPLAND MEETING

Cr Wilson – Cr Phillips
That the Minutes of the Leepland Meeting held on 20th November 2007 be received.
                                                                          CARRIED

BUSINESS ARISING FROM MINUTES

Nil.

RECEIPT OF MINUTES OF CITIZEN OF THE YEAR SELECTION MEETING

Cr Robert Lawrie – Cr Wilson
That the Minutes of the Citizen of the Year Selection Committee Meeting held on 11th
January 2008 be received.                                               CARRIED

BUSINESS ARISING FROM MINUTES

Nil.

RECEIPT OF MINUTES OF SPECIAL OH&S COMMITTEE MEETING

Cr Phillips – Cr Waddell-Smith
That the Minutes of the Special OH&S Committee Meeting held on the 21st January 2008
be received.                                                             CARRIED

BUSINESS ARISING FROM MINUTES

Nil.

RECEIPT OF MINUTES OF SOUTHERN EYRE PENINSULA SUBSIDIARY MEETING

Cr Robert Lawrie – Cr Mason
That the Minutes of the Southern Eyre Peninsula Subsidiary Meeting held on the 22nd
January 2008 be received.                                              CARRIED

BUSINESS ARISING FROM MINUTES

Nil.

CORRESPONDENCE

Resolved that letter numbers A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q and R be
received and the contents noted.




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                                 771
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

1.               Petition signed by 75 people requesting 5.2km of the Mine Hill Road be sealed
                 and that Council apply for grant funding to achieve this goal.

                 Cr Wilson – Cr Baillie
                 That the Grants Officer be requested to keep a look out for funding for this
                 project.                                                       CARRIED

2.               C Baillie (Youth Health Coordinator) applying for financial support towards the
                 following youth initiatives:-

                 •        A Night at the Movies (2 shows)              $2900
                 •        Youth Service Booklet                        $1500
                 •        National Youth Week                          $3000

                 Cr Phillips – Cr Baillie
                 That Council provide $7,400 in support of the above projects.
                 There being a tied vote status quo remained.

                 Cr Baillie – Cr Waddell-Smith
                 That Council provide $5,000 in support of the above projects.     CARRIED

3.               Tumby Bay Business Centre enquiring as to what funding may be available to
                 assist them to continue to support and encourage growth within our community.

                 Cr Mason – Cr Phillips
                 That the correspondence be referred to the Grants Officer for consideration.
                                                                                   CARRIED

4.               SA Police advising they had a Blue Light Disco on the 18th January 2008 in
                 Tumby Bay with only 43 attending. They are requesting that Council consider
                 waiving the hall hire fee due to the poor attendance.

                 Cr Waddell-Smith – Cr Wilson
                 That the hall hire cost be met from the funds provided by Council for youth
                 activities.                                                  CARRIED

5.               Tumby Bay Drama Club offering their services to form a Committee dedicated
                 to the search for funding and grants that can be used towards the upkeep of
                 the Tumby Bay Soldiers Memorial Hall.

                 Resolved that further discussion be held with the Drama Club on their offer.
                                                                                   CARRIED

6.               HDS Australia advising of the process they have undertaken to select a tender
                 for the Construction of a Treatment Plant for the Upgrade of the Tumby Bay
                 CWMS and recommending that Factor UTB be the preferred tenderer.

                  Cr Mason – Cr Robert Lawrie
                  That Council accept the tender submitted by Factor UTB, at a tender price
                 (adjusted for inclusion of UV Sterilisation, Multi-Media Filtration, Colourbond
                 and Powdercoating of Tanks and PC Sum Adjustment) of $640,808 (GST
                 inclusive).                                                         CARRIED




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                                 772
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

LATE CORRESPONDENCE

L1.              Eyre Peninsula Natural Resources Management Board advising of a Review of
                 the EPNRM Management Initial Plan and offering Council the opportunity of
                 personal briefing regarding the proposed amendments and enquiring if we wish
                 to register for them to hold a Community Meeting in our area.

                 Cr Phillips – Cr Wilson
                 That the Board be invited to brief Council on the proposed amendments and
                 that we register for a Community Meeting to be held in our district. CARRIED

L2.              R & N Jackson requesting approval to purchase approx 38m² of Nelcebee
                 Terrace adjacent allotment 100 DP76203.

                 Cr Robert Lawrie – Cr Baillie
                 That Council agrees in principle to the closure of the road subject to
                 compliance with the requirements of the Road Opening & Closing Act and that
                 an independent valuation be obtained for the proposed area to be closed with
                 the applicant to meet all the costs associated with the closure including a value
                 for the land.                                                       CARRIED

OTHER BUSINESS

2007/08 Budget Review

Cr Bob Lawrie - Cr Waddell-Smith
That Councils 2007/08 Budget Review not be adopted by Council due to the proposed
Income and Expenditure for Council’s two subdivisions at Trezise Street North and Pumpa
Street are still not included in the Budget Revision, as these two items will have dramatic
consequences on Council’s operating budget.

Cr Bob Lawrie called for a Division.

Those in Favour
Councillors Bob Lawrie, Phillips, Waddell-Smith and Mayor Stirling.

Those Against
Councillors Wilson, Robert Lawrie, Mason and Baillie.                               EQUALITY
                                                                                    OF VOTES

Tender for Lease of Land

Tenders were received for the lease of the following areas of land:-.

•       Tumby Bay Island
•       Area North of Tumby Bay Golf Course
•       Area surrounding the Airstrip

Cr Bob Lawrie – Cr Phillips
That the following tenders be accepted:-

•       Lease of Tumby Bay Island Land – Tumby Bay Progress Association Inc
•       Lease of Area North of Tumby Bay Golf Course – GC & AJ Hill
•       Lease of Area Surrounding Airstrip – WJ, WJ & DJ Coad              CARRIED


G:\Agenda\MINUTES\2008\February 2008.doc
                                 773
MINUTES OF COUNCIL MEETING HELD IN THE COUNCIL CHAMBER, TUMBY BAY
ON MONDAY 11TH FEBRUARY 2008 AT 5.00PM.

2008/09 Budget Meeting

Resolved that a Special Meeting of Council be held on Wednesday 20th February 2008 at
6.00pm to commence consideration of the 2008/09 Budget.                  CARRIED

Review of Impounding Act

Mayor Stirling advised that he had met with Councillors Baillie and Robert Lawrie and they
had some comments to make in relation to the Review of the Impounding Act.

The Mayor declared the Meeting closed at 10.23pm.


Minutes confirmed at Meeting of Council held on 11th March 2008.




MAYOR




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