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					                                                             DTFAWA-11-R-ETASS
                                                                        Page L-i

                            PART IV – SECTION L
            INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS
                            TABLE OF CONTENTS



L.1    3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE
       (DECEMBER 2005)………………………………………..………………………....1

L.2    FAA AMS CLAUSES AND PROVISIONS PROVIDED IN FULL TEXT…….…1

  3.1.7-1   EXCLUSION FROM FUTURE AGENCY CONTRACTS (AUGUST 1997)………..1

  3.1.7-2   ORGANIZATIONAL CONFLICTS OF INTEREST (AUGUST 1997)…………..…..3

  3.1.7-4   ORGANIZATIONAL CONFLICT OF INTEREST (FEBRUARY 2009)………..…...4
  3.2.4-1   TYPE OF CONTRACT (APRIL 1996)…………………………………..….…6
  3.6.1-7   LIMITATIONS ON SUBCONTRACTING (AUGUST 1997)…………………..……7

  3.6.2-7   PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE REVIEW
            (NOVEMBER 1997)……………………………………………………………7

  3.9.1-3   PROTEST (NOVEMBER 2002)……………………………………………..…7


L.3    NUMBER OF POTENTIAL AWARDS ……………………………………………..9
L.4    PLACE, DATE AND TIME FOR SUBMISSION OF PROPOSALS………………9
  L.4.1     ELECTRONIC ACCOUNT SETUP…………………………………………..10
  L.4.2     RECEIPT OF PROPOSAL…………………………………………………….11

  L.4.3     DOWN-SELECT DECISION …………………………………………………11
L.5    PERIOD OF OFFER………………………………………………………………….11
L.6    EXPENSES RELATED TO OFFEROR SUBMISSIONS………………………….11
L.7    SIR QUESTIONS, CONCERNS, AND CLARIFICATIONS………………………12
L.8    OFFEROR COMMUNICATIONS…………………………………………………...12
L.9    NOTIFICATION OF AWARD AND DEBRIEFING OF UNSUCCESSFUL
       OFFERORS…………………………………………………………………………….13
L.10   DISPOSITION OF PROPOSALS…………………………………………………….13
L.11   NON-GOVERNMENT PERSONNEL PARTICIPATION…………………………13
L.12   ACQUISITION MILESTONES SCHEDULE……………………………………….13
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                            PART IV – SECTION L
            INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS
                           TABLE OF CONTENTS

L.13     PROPOSAL GENERAL INSTRUCTIONS………………………………………..14
L.14     RESERVED…………………………………………………………………………..17
L.15     PHASE 1 - INSTRUCTIONS FOR PROPOSAL PREPARATION………………18
L.15.1 TECHNICAL CAPABILITIES ……………………………………………………….18
L.15.2 PAST PERFORMANCE ………………………………………………………………19
L.15.2.1 PART ONE – CONTRACTOR PAST PERFORMANCE CUSTOMER
SURVEY………………20
L.15.2.2 PART TWO – OFFEROR PAST PERFORMANCE DESCRIPTION
………………………...20
L.15.3       FINANCIAL/COST DATA….…………………………………………………21
L.15.3.1 DCAA DETERMINATION ON OFFEROR ACCOUNTING
SYSTEM………………………21
L.15.3.2 FINANCIAL CAPABILITY
DATA………………………………………………….….21
L.15.3.3      Cost Information……………………………………………………………...22
L.15.4       BUSINESS CAPABILITY DATA……………………………………………..22
L.15.4.1 BUSINESS DECLARATION FORM (SMALL AND 8(A) BUSINESSES
……………………22
L.15.4.2 JOINT VENTURE INFORMATION FOR SMALL BUSINESSES
……………………………22
L.15.4.3  TEAMING ARRANGEMENTS / JOINT VENTURE INFORMATION FOR
LARGE BUSINESSES.22
L.15.4.4 FAA MENTOR-PROTÉGÉ PROGRAM
……………………………………………….23
L.15.4.5     SIR SECTION A, SOLICITATION/CONTRACT FORM – AMS STANDARD
             FORM (SF) 33, "SOLICITATION, OFFER AND AWARD”.24

L.15.4.6     SIR SECTION K, REPRESENTATIONS, CERTIFICATIONS AND
             OTHER STATEMENTS OF OFFERORS…………………………………..24

L.15.4.7     DISCLOSURE OF CONFLICTS OF INTEREST…………………………..24

L.16         PHASE 2 – TECHNICAL AND COSTS PROPOSALS………….…………25
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                            PART IV – SECTION L
            INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS
                           TABLE OF CONTENTS

L.16.1      VOLUME I: ORAL PRESENTATIONS - INSTRUCTIONS FOR PROPOSAL

         PREPARATION…………………….………………………………………….25
L.16.2      VOLUME II: MANAGEMENT VOLUME - INSTRUCTIONS FOR
            PROPOSAL PREPARATION …………………………………………………27
L.16.2.1 MANAGEMENT
APPROACH……………………………………………………….27
L.16.2.2 CONTRACT MANAGEMENT
PLAN…………………………………………………..27
L.16.2.3 TASK ORDER MANAGEMENT
PLAN………………………………………….….27
L.16.2.4 SUBCONTRACT MANAGEMENT PLAN (IF
APPLICABLE)……………………………28
L.16.2.5 STAFFING, FACILITIES AND RESOURCE
PLAN……………………………………..28
L.16.2.6 COST MANAGEMENT
PLAN……………………………………………………..29
L.16.2.7 QUALITY CONTROL PLAN
……………………………………………………….29
L.16.2.8 RISK MANAGEMENT PLAN
…………………………………………………….30
L.16.2.9 TRANSITION
PLAN………………………………………………………………30
L.16.2.10 SMALL BUSINESS & SMALL DISADVANTAGED BUSINESS (SBSDB)
SUBCONTRACTING                PLAN
…………………………………………………………………………..31
L.16.2.11 ORGANIZATIONAL CONFLICT OF INTEREST
(OCI)…………………………………32
L.16.3   VOLUME III: COST/PRICE PROPOSAL - INSTRUCTIONS FOR
PROPOSAL                      PREPARATION
……………………………………………………………….…..32
L.16.3.1 TITLE PAGE, COVER LETTER, TABLE OF
CONTENTS…………………………….….33
L.16.3.2 CONTRACT START
DATE…………………………………………………….….….33
L.16.3.3 CONTRACTOR SITE
LOCATION……………………………………………….…….33
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                         PART IV – SECTION L
         INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS
                         TABLE OF CONTENTS

L.16.3.4 DEFINITIONS OF LABOR CATEGORIES AND SKILL
LEVELS……………………….….33
L.16.3.5 PRESCRIBED STAFFING AND DISTRIBUTION OF LABOR
HOURS……………….…….33
L.16.3.6 DIRECT LABOR RATES INCLUDING YEARLY
INCREASES……………………….……34
L.16.3.7 ESTIMATED TRAVEL FOR PROPOSAL PRICING
PURPOSES…………………………...34
L.16.3.8 ESTIMATED OTHER DIRECT COSTS FOR PROPOSAL PRICING
PURPOSES…………..…35
L.16.3.9 UNCOMPENSATED
OVERTIME………………………………………………..…..36
L.16.3.10 CHAPTER 1 - PRIME CONTRACTORS COST EXHIBITS, SECTION L,
ATTACHMENTS
     L009 - L013……………………………………………………………..……..37
L.16.3.11 SECTION L – ATTACHMENT L009 – PROPOSED COST/PRICE BY
ELEMENT OF COST, YEAR, AND CONTRACT TERM
………………………………………………….…..…..38
L.16.3.12 SECTION L – ATTACHMENT L010 – PROPOSED DIRECT LABOR
HOURS, RATES
          AND COSTS………………………………………………………………..……..38
L.16.3.13 SECTION L – ATTACHMENT L011 – DEVELOPMENT OF DIRECT
LABOR RATES FOR
     FIRST YEAR OF CONTRACT…………………………………………………..…….39
L.16.3.14 SECTION L – ATTACHMENT L012 – INDIRECT EXPENSE SCHEDULES
…………..….40
L.16.3.15 SECTION L – ATTACHMENT L013 –SUMMARY OF OFFEROR’S
GOVERNMENT AUDIT INFORMATION & DISCLOSURE STATEMENT
………………………………………...41
L.16.3.16 CHAPTER 2 – SUBCONTRACTOR/CONSULTANT COST
EXHIBITS………………………42
L.16.3.17 CHAPTER 3 – CONTRACTOR COST PROPOSAL
NARRATIVE…………………………...43
L.16.3.18 DIRECT LABOR RATE
NARRATIVE………………………………………………….43
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                         PART IV – SECTION L
         INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS
                        TABLE OF CONTENTS

L.16.3.19 DIRECT LABOR HOURS
NARRATIVE………………………………………………..43
L.16.3.20 INDIRECT
RATES………………………………………………………………….44
L.16.3.21 OTHER DIRECT COSTS
………………………………………………………….…44
L.16.3.22 COST OR PRICE DATA
…………………………………………………………….44
L.16.3.23 BASE FEE / AWARD FEE
………………………………………………………....44
L.16.3.24 TASK ORDERS TO BE ISSUED AT CONTRACT AWARD
………………………….….44
L.16.3.25 CHAPTER 4 – COMPLETED SIR
……………………………………………….....45
L.16.3.26 CHAPTER 5 – EXCEPTIONS
…………………………………………………….…45
L.16.3.27 SECTION L - LIST OF
ATTACHMENTS……………………………………………....46
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                               PART IV – SECTION L
               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS


L.1       3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE
          (DECEMBER 2005)
This Screening Information Request (SIR) or contract, as applicable, incorporates by reference one
or more provisions or clauses listed below with the same force and effect as if they were given in
full text. Upon request, the Contracting Officer (CO) will make the full text available; Offerors
may also obtain the full text via the Internet at: http://conwrite.faa.gov (on this web page, select
“Contract Writing/Clauses,” then “Search and View Clauses,” then Download All Clauses”).

Clause                           Title

3.2.2.3-1       False Statements in Offers (July 2004)
3.2.2.3-3       Affiliated Offers (July 2004)
3.2.2.3-6       Submittals in the English Language (July 2004)
3.2.2.3-7       Submittals in U. S. Currency (July 2004)
3.2.2.3-11      Unnecessarily Elaborate Submittals (July 2004)
3.2.2.3-12      Amendments to Screening Information Requests (July 2004)
3.2.2.3-13      Submission of Information Documentation/Offers (July 2004)
3.2.2.3-14      Late Submissions, Modifications, and Withdrawals of Submittals (July 2004)
3.2.2.3-16      Restricting, Disclosing and Using Data (July 2004)
3.2.2.3-17      Preparing Offers (July 2004)
3.2.2.3-18      Prospective Offeror’s Requests for Explanations (February 2009)
3.2.2.3-19      Contract Award (July 2004)
3.2.2.3-20      Electronic Offers (July 2004)
3.2.2.3-31      Facilities Capital Cost of Money (July 2004)
3.2.2.3-72      Announcing of Competing Offers (July 2004)
3.6.1-4         Small, Small Disadvantaged, Women-Owned, and Service Disable Veteran Owned
                Small Business Subcontracting Plan (January 2010)
3.6.1-9         FAA Mentor-Protégé Program (October 2006)
3.6.1-10        Evaluation of Contractor Participation in the FAA Mentor Protégé Program (January
                1999)
3.6.1-11        Mentor Requirements and Evaluation (October 2006)
3.6.2-15        Evaluation of Compensation for Professional Employees (April 1996)
3.6.2-35        Prevention of Sexual Harassment (August 1998)

L.2       FAA AMS CLAUSES AND PROVISIONS PROVIDED IN FULL TEXT

3.1.7-1         EXCLUSION FROM FUTURE AGENCY CONTRACTS (AUGUST 1997)

   (a) Work under this contract may create a future organizational conflict of interest (OCI) that could
prohibit the Contractor from competing for, or being awarded future Government contracts.
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                               PART IV – SECTION L
               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

   The following examples illustrate situations in which questions concerning organizational conflicts of
interest may arise. They are not all inclusive, but are intended to help the Contracting Officer apply general
guidance to individual contract situations:

                 (1) Unequal access to information. Access to "nonpublic information" as part of the
performance of an FAA contract could provide the contractor a competitive advantage in a later competition
for another FAA contract. Such an advantage could easily be perceived as unfair by a competing vendor
who is not given similar access to the relevant information. If the requirements of the FAA procurement
anticipate the successful vendor may have access to nonpublic information, the successful vendor should be
required to submit and negotiate an acceptable mitigation plan. Alternatively, the "nonpublic information"
may be provided to all vendors.

                  (2) Biased ground rules. A contractor in the course of performance of an FAA contract, has
in some fashion established important "ground rules" for another FAA contract, where the same contractor
may be a competitor. For example, a contractor may have drafted the statement of work, specifications, or
evaluation criteria of a future FAA procurement. The primary concern of the FAA in this case is that a
contractor so situated could slant key aspects of a procurement in its own favor, to the unfair disadvantage of
competing vendors. If the requirements of the FAA procurement anticipate the contractor may have been in
a position to establish important ground rules, including but not limited to those described herein, the
contractor should be required to submit and negotiate an acceptable mitigation plan.

                  (3) Impaired objectivity. A contractor in the course of performance of an FAA contract, is
placed in a situation of providing assessment and evaluation findings over itself, or another business division,
or subsidiary of the same corporation, or other entity with which it has a significant financial relationship.
The concern in this case is that the contractor's ability to render impartial advice to the FAA could appear to
be undermined by the contractor's financial or other business relationship to the entity whose work product is
being assessed or evaluated. In these situations, a "walling off" of lines of communication may well be
insufficient to remove the perception that the objectivity of the contractor has been tainted. If the
requirements of the FAA procurement indicate that the successful vendor may be in a position to provide
evaluations and assessments of itself or corporate siblings, or other entity with which it has a significant
financial relationship, the affected contractor should provide a mitigation plan that includes recusal by the
vendor from the affected contract work. Such recusal might include divestiture of the work to a third party
vendor.

  (b) In order to prevent a future OCI resulting from potential bias, unfair competitive advantage, or
impaired objectivity, the Contractor shall be subject to the following restrictions:

                 (1) The Contractor shall be excluded from competition for, or award of any government
contracts as to which, in the course of performance of this contract, the Contractor has received advance
procurement information before such information has been made generally available to other persons or
firms.

                 (2) The Contractor shall be excluded from competition for, or award of any FAA contract
for which the contractor actually assists in the development of the screening information request (SIR),
specifications or statements of work.

                (3) The Contractor shall be excluded from competition for or award of any government
contract which calls for the evaluation of system requirements, system definitions, or other products
developed by the Contractor under this contract.
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                               PART IV – SECTION L
               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS


                (4) The Contractor shall be excluded from competition for, or award of any government
contract which calls for the construction or fabrication of any system, equipment, hardware, and/or software
for which the Contractor participated in the development of requirements or definitions pursuant to this
contract.

   (c) This clause shall not exclude the Contractor from performing work under any amendment or
modification to this contract or from competing for award for any future contract for work that is the same or
similar to work performed under this contract.

   (d) The term "contractor" as used in this clause, includes any person, firm or corporation which has a
majority or controlling interest in the contractor or in any parent corporation thereof, any person, firm, or
corporation in or as to which the contractor (or any parent or subsidiary corporation thereof) has a majority
or controlling interest. The term also includes the corporate officers of the contractor, those of any
corporation which has a majority or controlling interest in the contractor, and those of any corporation in
which the contractor (or any parent or subsidiary corporation thereof) has a majority or controlling interest.

   (e) The agency may in its sole discretion, waive any provisions of this clause if deemed in the best
interest of the Government. The exclusions contained in this clause shall apply for the duration of this
contract and for three (3) years after completion and acceptance of all work performed hereunder.

   (f) If any provision of this clause excludes the Contractor from competition for, or award of any contract,
the Contractor shall not be permitted to serve as a subcontractor, at any tier, on such contract. This clause
shall be incorporated into any subcontracts or consultant agreements awarded under this contract unless the
Contracting Officer determines otherwise.

(End of clause)



3.1.7-2           ORGANIZATIONAL CONFLICTS OF INTEREST (AUGUST 1997)

   (a) The offeror or Contractor warrants that, to the best of the Contractor's knowledge and belief, there are
no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as
defined in the FAA Acquisition Management System, "Organizational Conflicts of Interest (3.1.7)", or that
the Contractor has disclosed all such relevant information.

   (b) The offeror or Contractor agrees that if an actual or potential OCI is discovered after award, the
Contractor shall make a full disclosure in writing to the Contracting Officer. The disclosure shall include a
mitigation plan describing actions the Contractor has taken or proposed to take, to avoid, mitigate, or
neutralize the actual or potential conflict. Changes in the Contractor's relationships due to mergers,
consolidations or any unanticipated circumstances may create an unacceptable organizational conflict of
interest might necessitate such disclosure.

   (c) The FAA reserves the right to review and audit OCI mitigation plans as needed after award, and to
reject mitigation plans if the OCI, in the opinion of the Contracting Officer cannot be avoided, or mitigated.
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                               PART IV – SECTION L
               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

   (d) The Contracting Officer may terminate this contract for convenience in whole or in part, if it deems
such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or
discovered an actual or potential conflict after award and did not disclose or misrepresented relevant
information to the Contracting Officer, the Government may terminate this contract for default, debar the
Contractor from government contracting, or pursue such other remedies as may be permitted by law or this
contract.

    (e) The Contractor further agrees to insert provisions which shall conform substantial to the language of
this clause including this paragraph (d) in any subcontract or consultant agreement hereunder.

(End of clause)

3.1.7-4           ORGANIZATIONAL CONFLICT OF INTEREST (FEBRUARY 2009)

   (a) The policy of the FAA is to avoid contracting with contractors who have unacceptable organizational
conflicts of interest. An organizational conflict of interest means that because of existing or planned
activities, an offeror or contractor is unable or potentially unable to render impartial assistance to the agency,
or has an unfair competitive advantage, or the offeror or contractor's objectivity is, or might be, impaired.

   It is not the intention of the FAA to foreclose a vendor from a competitive acquisition due to a perceived
OCI. FAA Contracting Officers are fully empowered to evaluate each potential OCI scenario based upon the
applicable facts and circumstances. The final determination of such action may be negotiated between the
impaired vendor and the Contracting Officer. The Contracting Officer's business judgment and sound
discretion in identifying, negotiating, and eliminating OCI scenarios should not adversely affect the FAA's
policy for competition. The FAA is committed to working with potential vendors to eliminate or mitigate
actual and perceived OCI situations, without detriment to the integrity of the competitive process, the
mission of the FAA, or the legitimate business interests of the vendor community.

    (b) Mitigation plans. The successful contractor will be required to permit a Government audit of internal
OCI mitigation procedures for verification purposes. The FAA reserves the right to reject a mitigation plan,
if in the opinion of the Contracting Officer, such a plan is not in the best interests of the FAA. Additionally,
after award the FAA will review and audit OCI mitigation plans as needed, in the event of changes in the
vendor community due to mergers, consolidations, or any unanticipated circumstances that may create an
unacceptable organizational conflict of interest.

   (c) Potential organizational conflict of interest. The following examples illustrate situations in which
questions concerning organizational conflicts of interest may arise. They are not all inclusive.

                 (1) Unequal access to information. Access to "nonpublic information" as part of the
performance of an FAA contract could provide the contractor a competitive advantage in a later competition
for another FAA contract. Such an advantage could easily be perceived as unfair by a competing vendor who
is not given similar access to the relevant information. If the requirements of the FAA procurement
anticipate the successful vendor may have access to nonpublic information, the successful vendor should be
required to submit and negotiate an acceptable mitigation plan.

                (2) Biased ground rules. A contractor in the course of performance of an FAA contract, has
in some fashion established important "ground rules" for another FAA contract, where the same contractor
may be a competitor. For example, a contractor may have drafted the statement of work, specifications, or
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                                  PART IV – SECTION L
                  INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

evaluation criteria of a future FAA procurement. The primary concern of the FAA in this case is that a
contractor so situated could slant key aspects of a procurement in its own favor, to the unfair disadvantage of
competing vendors. If the requirements of the FAA procurement indicate the successful vendor may be in a
position to establish, or may have important ground rules, including but not limited to those described herein,
the successful vendor should be required to submit and negotiate an acceptable mitigation plan.

                  (3) Impaired objectivity. A contractor in the course of performance of an FAA contract, is
placed in a situation of providing assessment and evaluation findings over itself, or another business division,
or subsidiary of the same corporation, or other entity with which it has a significant financial relationship.
The concern in this case is that the contractor's ability to render impartial advice to the FAA could appear to
be undermined by the contractor's financial or other business relationship to the entity whose work product is
being assessed or evaluated. In these situations, a "walling off" of lines of communication may well be
insufficient to remove the perception that the objectivity of the contractor has been tainted. If the
requirements of the FAA procurement indicate that the successful vendor may be in a position to provide
evaluations and assessments of itself or corporate siblings, or other entity with which it has a significant
financial relationship, the affected contractor should provide a mitigation plan that includes recusal by the
vendor from the affected contract work. Such recusal might include divestiture of the work to a third party
vendor.

   (d) Disclosure by offerors or contractors participating in FAA acquisitions

                 (1) Offerors or contractors should provide information which concisely describes all
relevant facts concerning any past, present or currently planned interest, (financial, contractual,
organizational, or otherwise) relating to the work to be performed and bearing on whether the offeror or
contractor has a possible OCI.

                 (2) If the offeror or contractor does not disclose any relevant facts concerning an OCI, the
offeror or contractor, by submitting an offer or signing the contract, warrants that to its best knowledge and
belief no such facts exist relevant to possible OCI.

   (e) Remedies for Nondisclosure. The following are possible remedies should an offeror or contractor
refuse to disclose, or misrepresent, any information regarding a potential OCI:

            (1) Refusal to provide adequate information may result in disqualification for award.

                 (2) Nondisclosure or misrepresentation of any relevant interest may also result in the
disqualification of the offeror for award.

                   (3) Termination of the contract, if the nondisclosure or misrepresentation is discovered after
award.

                   (4) Disqualification from subsequent FAA contracts.

                   (5) Other remedial action as may be permitted or provided by law or in the resulting
contract.

(End of provision)
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



3.2.4-1        TYPE OF CONTRACT (APRIL 1996)
The Federal Aviation Administration (FAA) contemplates award of a Cost-Plus Award-Fee (CPAF
contract resulting from this Screening Information Request (SIR). The FAA anticipated contract
will be Performance Based, Level of Effort (LOE), Task Order, Term.

(End of Provision)

3.6.1-7        LIMITATIONS ON SUBCONTRACTING (AUGUST 1997)

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in
performance of the contract in the case of a contract for:

(a) Services (except construction). At least 50 percent of the cost of contract performance incurred
for personnel shall be expended for employees of the prime contractor.

(b) Supplies (other than procurements from a regular dealer in such supplies). The prime contractor
shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including
the cost of materials.

(c) General construction. The prime contractor shall perform at least 15 percent of the cost of the
contract, not including the cost of materials, with its own employees.

(d) Construction by special trade contractors. The prime contractor shall perform at least 25 percent
of the cost of the contract, not including the cost of materials, with its own employees.

Compute small business subcontracting labor cost percentages as follows:
Contractor Subcontractor
Direct Labor $ ________ $ ________
Allowable Overhead ________ ________
Subtotal (A) ________ (B) ________
Labor G&A @_____% ________ ________
Total Labor Costs (C) ________ (D) ________

To calculate the subcontracting percentage, first add Direct Labor and Allowable Overhead and
enter the figures for the contractor in space (A) and for the subcontractor (if available)* in space
(B).
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



Next, calculate Labor G & A by multiplying the G & A rate by the subtotal figure in space (A).
Calculate subcontractor Labor G & A by multiplying the subcontractor's G & A rate by figure (B).
Add the Labor G & A to the Subtotal and record that figure in the spaces for Total Labor Costs (C)
and (D).

Now, using the formula (D)/(C) + (D), calculate the subcontracting labor cost percentage.

*You need to be comparing as like figures as possible; therefore, if you have a breakdown of the
subcontractor's costs, use it in the formulation above. If you do not have a breakdown of the
subcontractors' costs, you should use the Total Subcontracting Amount for item (D), though you
should still breakdown the contractor's costs.

(End of clause)

3.6.2-7        PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE REVIEW
               (NOVEMBER 1997)
An award in the amount of $1 million or more will not be made under this SIR or result in a
contract unless the Offeror and each of its known first-tier subcontractors (to whom it intends to
award a subcontract of $1 million or more) are found, on the basis of a compliance review, to be
able to comply with the provisions of the Equal Opportunity clause of this SIR or resulting contract.

3.9.1-3        PROTEST (NOVEMBER 2002)
AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER
SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES
TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or
awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute
resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be
governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by
reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall
apply only to final agency decisions. A protestor may seek review of a final FAA decision only
after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the
Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions
promptly and completely, and, where possible, to resolve concerns or controversies. The protest
time limitations, however, will not be extended by attempts to resolve a potential protest with the
Contracting Officer.
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                               PART IV – SECTION L
               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand
delivery, or by facsimile. A protest is considered to be filed on the date it is received by the ODRA.

(d) Only an interested party may file a protest. An interested party is one whose direct economic
interest has been or would be affected by the award or failure to award an FAA contract. Proposed
subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest
shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid
opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time
set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the
initial solicitation, but which are subsequently incorporated into the solicitation, must be protested
not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be
filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of
the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later
than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) Office of Dispute Resolution for Acquisition, AGC-70,
Federal Aviation Administration,
800 Independence Ave., S.W., Room 323,
Washington, DC 20591,

Telephone: (202) 267-3290,
Facsimile: (202) 267-3720; or

(2) other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the
protest on the Contracting Officer and any other official designated in the SIR for receipt of protests
by means reasonably calculated to be received by the Contracting Officer on the same day as it is to
be received by the ODRA. The protest shall include a signed statement from the protester, certifying
to the ODRA the manner of service, date, and time when a copy of the protest was served on the
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests
can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

L.3    NUMBER OF POTENTIAL AWARDS
The FAA is issuing this SIR under a full and open competition. The FAA anticipates awarding
three (3) contracts resulting from this SIR; one (1) unrestricted, one (1) small business and one (1)
8(a) business. The FAA reserves the right to make contract awards in any combination of business
types. The FAA also reserves the right to award no contracts if it is in the best interest of the
government.

Offerors are required to submit one proposal, not three, to be considered for the above three (3)
categories. In a cover letter the Offeror must state what contract category they are bidding. The
Offeror’s one proposal will be reviewed for the one, two or three contract awards as stated in the
Offeror’s cover letter. Further, alternate proposals are not acceptable and will not be accepted or
evaluated by the Government. Based on the entire ETASS requirements, a total of 20% will be set
aside for small businesses, which includes 7% to an 8(a) firm and 13% to a small business.


L.4    PLACE, DATE AND TIME FOR SUBMISSION OF PROPOSALS

PHASE 1 – Initial Down-Select

Submittal of Phase 1 Volume I proposals in response to this SIR and Section L.15 must be received
no later than 12:00 NOON, Eastern Standard Time, on February 22, 2011.

Offerors are to submit an Original + 3 copies and 1 CD-ROM to the following addressee:

        Federal Aviation Administration (FAA)
        Wilbur Wright Building, FOB10B
        En Route and Oceanic Contracts Division, AJA-462
        ATTN: Jaya Rangan, Contract Specialist
        600 Independence Avenue, S.W., Room 2E1250, Column X
        Washington, DC 20591

        Telephone: (202) 385-6185

Clause 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittal is applicable to
receipt of written proposals.
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              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

In addition, Offerors are required to submit an electronic submission of proposals and other
required documentation in response to the ETASS SIR after account setup via the Knowledge
Sharing Network (KSN) Website: https://ksn2.faa.gov/contracts/etass/Pages/Default.aspx.
Electronic proposals are due by close of business on February 22, 2011.

PHASE 2 – Proposals

The submittal date for Phase 2 Volumes I, II, and III proposals in response to this SIR and Section
L.13 is TO BE DETERMINED. Phase 2 proposals submission date will be made available only to
those Offerors selected to continue in the competition after the FAA down-select decision based
upon the information contained in Phase 1 Volume 1 proposals.

In accordance with Section L.13, Offerors are to submit Original + 3 copies and one or more
CD-ROM to the following addressee. See Section L.13 for specific CD-ROM quantity.

        Federal Aviation Administration (FAA)
        Wilbur Wright Building, FOB10B
        ATTN: Jaya Rangan, Mailstop, AJA-462
        600 Independence Avenue, S.W., Room 2E1250, Column X
        Washington, DC 20591

        Telephone: (202) 385-6185

Clause 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittal is applicable to
receipt of written proposals.

In addition, Offerors are required to submit an electronic submission of proposals and other
required documentation in response to the ETASS SIR after account setup via the Knowledge
Sharing Network (KSN) Website: https://ksn2.faa.gov/contracts/etass/Pages/Default.aspx.
Electronic proposals are due three (3) calendar days from receipt of Phase 2 proposals submission
date.


L.4.1 ELECTRONIC ACCOUNT SETUP
To request an account, please send an email to david.dotsey@faa.gov containing the following
information:
      First and last name
      Company name
      Full Company address
      Contact phone number
      Contact e-mail address
It is requested that Offerors confirm the above data prior to submitting their request; the government
is not responsible for incorrect or incomplete requests.
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

The e-mail address provided will be the primary means of contact for automated updates; password
reset requests, basic KSN site usage questions only and site troubleshooting of any technical issues
while working on the KSN website.
When setting up an account, only one contact per Offeror is needed. Subcontractors (if used) do not
require KSN access.
For security purposes, Offerors’ submitted documentation is visible only to the submitter and to the
appropriate government personnel and not to any other Offeror. The KSN website will also enable
submitter to see the status of submitted questions, view the government response to questions as
well as other announcements regarding the ETASS SIR.


L.4.2 RECEIPT OF PROPOSAL
Except as directed in Section L.4, the FAA will not accept any proposal submission made by
facsimile, telex, telegraph, electronic mail or similar device; except for Offerors Past Performance
Surveys and Requests for Debriefing (see Section L.9).

It is the Offeror’s responsibility to ensure that the company proposal is received by the date and
time specified in Section L.4 above. For proposals not received by the date and time specified
above such proposals will not be evaluated or considered for contract award.


L.4.3 DOWN-SELECT DECISION
The FAA intends to make a down-select decision based upon the information contained in Phase 1
Volume I (See Section L.15) proposals. The FAA anticipates down-selecting the top-scoring
offerors that are determined to have the least risk. Only these offerors will be allowed to
proceed to Phase 2 as a result of this SIR. The FAA anticipates announcing via the FAA Contract
Opportunities Website those Offerors selected to continue in the competition approximately 45
working days after receipt of Phase 1 submissions. Only those Offerors remaining in the
competition will be permitted to submit Phase 2 proposals.


L.5    PERIOD OF OFFER
Proposals must be binding for 180 calendar days from the solicitation closing date. Offerors may
propose more than 180 calendar days, however proposals offering less than 180 days may be
deemed to be unacceptable.

L.6    EXPENSES RELATED TO OFFEROR SUBMISSIONS
a)     The FAA will not pay for the information solicited, nor reimburse the Offerors for any costs
       incurred in the preparation of, or the submission of any response to this SIR or in making
       necessary studies or designs for the preparation thereof.
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                             PART IV – SECTION L
             INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

b)     Furthermore, no pre-contract costs will be allowed on this contract. Pre-contract cost are
       defined as any costs incurred at the Offeror’s risk in anticipation that any such costs may
       later be charged to any resulting contract.

L.7    SIR QUESTIONS, CONCERNS, AND CLARIFICATIONS
a.     The Contracting Officer is the sole point of contact for this acquisition. Offerors are
       instructed to direct all questions, concerns, and clarifications in writing via email within five
       (5) calendar days from the release date of the SIR to the Contracting Officer at
       mary.dobbs@faa.gov with a carbon copy to jaya.rangan@faa.gov, the Contract Specialist.

b.     Written inquiries received within the above timeframe will be made available, answered in
       writing and posted on the FAA Contract Opportunities Website (faaco.faa.gov) prior to the
       required date for submittal of the Offerors proposal. The agency reserves the right to not
       answer any requests received outside of the above timeframe. Offerors should note that the
       proposal due date will not be extended solely on the basis of questions received after the
       timeframe mentioned above. For the purpose of this provision, written communication must
       be through email only. Communications received via US mail, overnight delivery service
       (Federal Express, Airborne, etc.), telefax or courier will not be accepted. The FAA will not
       provide verbal responses to Offeror questions, concerns, and clarification requests initiated
       via Offeror telephone calls.

L.8    OFFEROR COMMUNICATIONS
Communications with potential Offerors may take place throughout the source selection process.
The purpose of communications is to ensure there is a mutual understanding between the FAA and
Offerors on all aspects of this procurement. Information disclosed as a result of oral or written
communications with an Offeror may be considered in the evaluation of an Offeror’s submittal(s).

To ensure that Offerors fully understand the intent of the SIR and the FAA’s needs stated therein,
the FAA may hold one-on-one meetings with individual Offerors. One-on-one communications
may continue throughout the process, as required, at the FAA’s discretion. In accordance with
AMS policy, the FAA reserves the right to conduct discussions with specific Offerors only, with all
Offerors, or with no Offerors as circumstances warrant.

Certain topics of communications may necessitate amendments to the FAA’s SIR. If this is the
case, all competing Offerors will be advised of the changes and the Contracting Officer will
establish a common cutoff date for any and all resulting Offeror revisions.
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                                PART IV – SECTION L
                INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.9     NOTIFICATION OF AWARD AND DEBRIEFING OF UNSUCCESSFUL
        OFFERORS
Written notice of award to unsuccessful Offerors will be made through electronic mail (email) and
provided within one (1) day of contract award. Successful or unsuccessful Offerors (including
those Offerors who were eliminated during the down-select phase) may request a debriefing by
providing a written request to the Contracting Officer within three (3) business days via email after
receiving the notice of award.

Debriefings will be conducted only after completion of source selection activities and award of
contract(s). All Offerors who notify the Contracting Officer within three (3) business days of
receipt of the award notification are entitled to a debriefing. The FAA will make every effort to
provide the debriefing within a reasonable period of time after receipt of the request for debriefing.

L.10    DISPOSITION OF PROPOSALS
Proposals from unsuccessful Offerors or withdrawn proposals will not be returned. The original
proposal will be retained in the official contract file and remaining copies destroyed.

L.11    NON-GOVERNMENT PERSONNEL PARTICIPATION
a)      Offerors are hereby notified that the FAA may have support service Contractor personnel
        serving as advisors to FAA evaluators during the evaluation phase of this acquisition. The
        exclusive responsibility for source selection will remain with the FAA. All non-
        Government personnel will be required to sign non-disclosure of information agreements
        before they are provided access to any responses to this SIR.

b)      The firms B3 Solutions, CEXEC, Inc and BVTI, Inc have provided the FAA with
        acquisition support for the ETASS acquisition. Therefore, these firms will not be eligible to
        be a prime or subcontractor for any part of the contract resulting from this SIR.

L.12    ACQUISITION MILESTONES SCHEDULE
The following acquisition milestones are provided for information purposes only and are subject to
change.
                                           ACTIVITY                                                      DATE
Final SIR Issued                                                                                       <=Jan 2011
Receipt of Phase 1 Proposals                                                                           <=Feb 2011
Anticipated Phase 1 - Initial Down-Select Decision                                                     <=Apr 2011

Anticipated Receipt of Phase 2 Proposals                                                               <=Jun 2011

Anticipated Phase 2 - Final Evaluation Process, Oral Presentations, and Source Selection Decision      <=Sept 2011

Anticipated Contract Award(s)                                                                          <=Nov 2011
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



L.13   PROPOSAL GENERAL INSTRUCTIONS
a) Proposals must be complete and conform to the instructions in this section. Incomplete
   proposals or proposals which contain significant deviation may result in the exclusion of such
   proposals from further consideration. General statements that the Offeror understands the
   requirements of the work to be performed, or simple rephrasing or restating of the FAA’s
   requirements, will not be considered adequate and will be reflected in lower evaluation scores or
   may be cause for rejection of the proposal.

b) All proposals will be screened initially for timeliness and SIR conformance. Offerors whose
   proposals that do not meet the above initial screening criteria will not be evaluated further or
   considered for contract award.

          Timeliness – means Offeror’s proposal is received on time by the proposal due date as
           stated in the SIR.

          Conformance – means meeting all requirements addressed in Section L and due by the
           Offeror per SIR instructions are in compliance.

c) It is the Offeror’s responsibility to ensure the completeness of the proposal. The evaluation of
   proposals will be conducted on the basis of the information contained in the written proposal
   and presented in oral presentation. The Government will not assume that an Offeror possesses
   any capabilities not specified in the written proposal.

d) Any data that may contain trade secrets, copyright data, and/or financial information which
   the Offeror or proposed subcontractors do not want disclosed for any purpose other than the
   evaluation of the proposal must be marked in accordance with AMS 3.2.2.3-16, Restricting,
   Disclosing and Using Data (July 2004).

e) The proposal must be signed by an official who is legally authorized to obligate the Offeror to a
   contract.

f) Each proposal must be submitted in bound volumes as defined in the below table. A binder
   cover sheet must be affixed to each volume, which clearly identifies each Volume, Volume
   Number, Copy Number (i.e., copy 1 of 3), the SIR identification number, and the Offeror’s
   name. Each Volume must be separately bound. The original must be clearly marked as
   “Original”/Copy 1. All volumes must be submitted to the Contracting Officer by the time and
   date specified in Section L.4 clause titled, “Place, Date and Time for Submission of Proposals”.

g) A page is defined as each face of a sheet of paper containing information. When both sides of a
   sheet display printed material, it must be counted as 2 pages. Pages must be single spaced.
   Except for reproduced sections/information, pictures, graphs, and tables, the text size must be no
   less than 12 point. Margins must be one inch on all four sides. No foldouts are allowed in any
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

   volume, except for Volume III. Margins for all volumes must be at least one inch on all four
   sides. Page size must be 8.5” x 11”, exclusive of foldouts.

h) Submission of all proposal material must be in hard copy and electronic format. Electronic
   format is described as using Microsoft Office Suite 2003 on CD-ROM (no other version of
   Microsoft Office is acceptable). Offerors must not submit any electronic files that have been
   “zipped” using file compression software. The material presented in electronic format must be
   the identical to the hard (i.e., printed) copy. If there are discrepancies between the hardcopy and
   electronic version of a document, the hardcopy will be used as the version for evaluation.

i) Written submissions must not exceed any page limitations established in this section. Any
   submission exceeding a page limitation will only be evaluated up to the established page
   limitation. For example, if the page limitation for a specific submission is established at four (4)
   pages and the Offeror’s submission is six (6) pages, only pages one through four will be
   evaluated.

j) Alternate proposals are not authorized to be submitted in response to this SIR and will not be
   accepted or evaluated by the Government.

k) Your attention is directed to the functional relationship between Sections L and M of this SIR.
   Section L provides information for the purpose of organizing the proposal and is not intended to
   be all-inclusive. Section M describes evaluation factors for award. Since the Government
   evaluation of proposals will cover all areas identified in Section M, proposals should address all
   such areas for evaluation.

l) Each Offeror’s proposal must be composed of the following:




             (THE REMAINDER OF THIS PAGE IS LEFT BLANK INTENTIALLY)
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                            PART IV – SECTION L
            INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

          Volume                                      Type of                             Number of      Number of
                       Volume Title & Subtitles                         Page Limit
          Number                                      Proposal                             Copies        CD-ROMs
                     DOWN-SELECT (L.15):                                                                     1

                     Technical Capabilities                                               Original + 3
                                                       Written         15 Page Limit
                     (L.15.1)


                     Past Performance                               Part One Limited to
                     (L.15.2)                                       Survey; Part Two
                                                       Written                            Original + 3
                        1. Part One (L.15.2.1)                      Limit 6 Pgs Each
          PHASE 1       2. Part Two (L.15.2.2)                      Reference
Phase 1    VOL - I

                     Financial / Cost Data
                                                       Written        No Page Limit       Original + 3
                     (L.15.3) (NOT SCORED)



                     Business Capability Data
                                                       Written        No Page Limit       Original + 3
                     (L.15.4) (NOT SCORED)


                                                        Power
          PHASE 2    ORAL PRESENTATION                   Point      See L.16 Table L.2
                                                                                          Original + 3       1
           VOL - I   ( L.16.1)                        Presentatio    for Time Limit
                                                       n Written

                     MANAGEMENT VOLUME
                                                       Written                                               1
                     (L.16.2):

                     1. MANAGEMENT
                                                       Written
                     APPROACH   (L.16.2.1)

                     Contract Management Plan
                     (L16.2.2) including Task Order
                     Management Plan (L.16.2.3) &      Written         18 Page Limit      Original + 3
                     Subcontract Management Plan
                     (L.16.2.4)

Phase 2              Staffing, Facilities and
                                                                    10 Page Limit (No
          PHASE 2    Resource Plan (L.16.2.5),
                                                       Written        page limit on       Original + 3
          VOL - II   including submission of key
                                                                        resumes)
                     person resumes (2).

                     Cost Management Plan
                                                       Written         6 Page Limit       Original + 3
                     (L.16.2.6)

                     Quality Control Plan
                                                       Written         15 Page Limit      Original + 3
                     (L.16.2.7)

                     Risk Management Plan
                                                       Written         10 Page Limit      Original + 3
                     (L.16.2.8)

                     Transition Plan (L.16.2.9)        Written         10 Page Limit      Original + 3
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                             PART IV – SECTION L
             INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

          Volume                                   Type of                    Number of      Number of
                        Volume Title & Subtitles               Page Limit
          Number                                   Proposal                    Copies        CD-ROMs
                      2. SMALL BUSINESS
                      SUBCONTRACTING PLAN          Written    5 Page Limit    Original + 3
                      (L.16.2.10) (NOT SCORED)

                      3. ORGANIZATIONAL
                      CONFLICT OF INTEREST         Written    No Page Limit   Original + 3
                      (L.16.2.11) (NOT SCORED)

                      COST/PRICE PROPOSAL
          PHASE 2
                      (L.16.3) and Management      Written        N/A         Original + 3       2
          VOL - III
Phase 1               Task Orders.




   Note 1: A table of contents, acronym list, and dividers are acceptable for each volume and
   will not count against the page limits cited above.

   Note 2: Each volume stands alone. As necessary, repeat pertinent information for
   clarification purposes to assist the evaluators.


PROPOSALS SUBMITTED WILL BE EVALUATED PER A TWO PHASE PROCESS
(PHASE 1 AND PHASE 2).

FOR PHASE 1 OFFERORS MUST SUBMIT ALL DOCUMENTATION REQUIRED IN
THE PHASE 1 VOLUME AS CITED IN THE ABOVE CHART INCLUDING A
COMPETED SECTION A (AMS STANDARD FORM (SF) 33 AND SECTION K
(REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF
OFFERORS).

 PHASE 2 ONLY APPLIES TO THOSE OFFERORS THAT ARE NOTIFIED OF THEIR
SELECTION TO PROCEED IN THE COMPETITION. FOR PHASE 2 OFFERORS MUST
SUBMIT ALL DOCUMENTATION CITED UNDER PHASE 2 IN THE ABOVE CHART
INCLUDING A COMPETED SECTION A (AMS STANDARD FORM (SF) 33 AND
SECTION K (REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF
OFFERORS).




L.14   RESERVED
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                               PART IV – SECTION L
               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L.15     PHASE 1 - INSTRUCTIONS FOR PROPOSAL PREPARATION
L.15.1          TECHNICAL CAPABILITIES
The Offeror must provide information demonstrating that they have the relevant experience and
capability to effectively and efficiently perform the ETASS requirements. Offerors must
demonstrate that their experience is relevant to the following Subfactors:

        Technical Knowledge – The Offeror must demonstrate their knowledge and experience
         supporting in the National Airspace Systems (NAS) with emphasis on operations, airspace,
         procedures, processes and/or automation systems. This knowledge and experience should
         be demonstrated in relation to the functional task areas in Section C.3 of the PWS as well as
         in size, scope and complexity. This knowledge and experience is needed to support the
         FAA mission, goals and objectives.

                       Size – Offerors must describe how they would provide the estimated level of
                        services required for the contract while maintaining quality and cost
                        effectiveness. This should include capability and experience in managing a
                        contract of this size and specifically referencing the functional areas listed in
                        Section C.3.

                       Scope - Offerors must describe how they would provide the necessary
                        resources to cover the scope of services as required by the 18 functional task
                        areas listed in Section C.3. This should include managing fluctuating
                        requirement levels as may be required by a varying scope of customer
                        requirements.

                       Complexity - Offerors must describe how they would provide the many
                        complex services required by this contract specifically referencing the 18
                        functional task areas listed in Section C.3. This should include capability and
                        experience in providing complex services such as those in Section C.3.

            Staffing Capability – The Offeror must demonstrate their capability to provide staffing
             for the functional areas described in Section C.3 of the PWS. This capability should be
             demonstrated by referencing any pertinent past experience in such staffing. This should
             include any experience in recruiting, retaining and maintaining qualified personnel as
             appropriate for each specific functional area. This capability is necessary in order to
             provide appropriate staffing for the functional area requirements under the PWS.

            Quality Control and Performance Measurements – The Offeror must demonstrate their
             capability to provide quality services and products. This capability should be
             demonstrated by referencing any pertinent past experience in quality control and
             performance measurement. The Offeror must explain how they maintained quality
             control of deliverables and products to the customer. The demonstration of this
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                               PART IV – SECTION L
               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

            capability is necessary to provide quality products and services to the FAA in
            accordance with performance based contracting.

L.15.2          PAST PERFORMANCE
The past performance submission consists of 2 parts: 1) Past performance customer surveys are to
be completed by the referenced customer and returned to the FAA Contracting Officer by the Phase
1 submission due date in Section L.4; 2) Past performance descriptions are submitted as part of the
Offeror’s proposal in Volume I. See Section L.16.3.27, List of Attachments.

The offeror must submit no more than five (5) Past Performance Descriptions (see L.15.2.2). The
template in Section L.16.3.27, Attachment L008, must be completed in their entirety.

Subcontractor past performance submissions may be submitted to show the maximum relevance to
Section C.3 - Functional Task Areas.

Prime and subcontractor Past Performance Descriptions total must not exceed five (5) submissions.

Interviews may be conducted with the points of contact references identified by the Offeror.

The FAA reserves the right to contact prior clients of the Offeror and to use the results in
evaluations. The FAA may use past performance information obtained from other than the sources
identified by the Offeror, and the information obtained may be used for the responsibility
determination.

Below are the elements that must be addressed in the Past Performance Description.

        Relevance of Work – Input must show Section C functional task areas are covered by the
         past performance references and how this past performance is relevant to performing task
         orders under the ETASS contract.

        Quality of Work – Input must show the Offeror delivers complete, accurate, appropriate
         work that is technically sufficient.

        Personnel – Input must show the Offeror is able to recruit and retain qualified personnel to
         the Government and input must show the Offeror effectively utilizes resources.

        Overall Customer Satisfaction – Input must demonstrate the satisfaction of current and past
         customers as to the Offerors’ past performance in providing services of the size, scope and
         magnitude and complexity of services of those defined in Section C-3 of the PWS. Offerors
         will be assessed as to whether their company has a track record of quality work, timeliness
         of filling positions, satisfied customers, and demonstrated cost and schedule control
         procedures. The Government may use past performance information obtained from other
         than the sources identified by the Offeror.
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                             PART IV – SECTION L
             INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



      Cost Control – Input must show the Offeror demonstrates its past performance for cost
       efficiencies used and effort to contain and control costs; target costs relationships to actual
       costs, accurate and complete billings. Particular emphasis is placed on cost reimbursable
       contracts.

      Timeliness of Performance – Input must show the Offeror demonstrates its past performance
       for timeliness of performance in the areas of meeting interim milestones, fulfilling contract
       requirements, completing contract on time, and meeting delivery schedules.

      Business Relations/Subcontract Management –Input must show the Offeror demonstrates its
       past performance for effective program management/business relations in the areas of
       program management, open communications, responsiveness to contract requirements,
       problem notification, flexibility, proactive behavior and effective subcontract management.

      Risk Identification and Mitigation - Input must show the Offeror demonstrates past
       performance in producing timely and quality solutions to continuously identify, mitigate and
       control risks when managing a large task order contract.

L.15.2.1       PART ONE – CONTRACTOR PAST PERFORMANCE CUSTOMER
SURVEY
The Offeror must provide its past performance references (in the format provided in Section L,
Attachment L007, titled Customer Past Performance Survey) to the points of contact for each of the
referenced contracts. The points of contact will be asked to rate the Offeror’s performance on the
referenced contract on quality of work, personnel, overall customer satisfaction, cost control,
timeliness of performance, business relations/sub-contractor management, and risk identification
and mitigation. The points of contact should email completed surveys to the FAA Contract
Specialist identified in Section G or named in the Section L-Attachment L007. Attachment L007
must be used for both the prime and subcontractor submissions.

L.15.2.2       PART TWO – OFFEROR PAST PERFORMANCE DESCRIPTION
The Offeror must describe in Section L, Attachment L008 titled Offeror Past Performance
Template, how its past performance (for the references provided in L.15.2.1) relates to the task
functional areas in Section C. The Offeror must list which functional task areas are covered by the
past performance reference and how this past performance is relevant to performing task orders
under the ETASS contract. Attachment L008 must be used for both the prime and subcontractor
submissions.
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



L.15.3         FINANCIAL/COST DATA
Offerors (Prime Contractor Only) are required to submit all applicable Financial Cost Data
documents listed under this section. This includes DCAA determination (accounting system), and
the Offeror’s demonstrated financial capability in association with other factors in the overall
proposal evaluation.

L.15.3.1       DCAA DETERMINATION ON OFFEROR ACCOUNTING SYSTEM
The Offeror must state whether or not their accounting system has been determined to be adequate
for reimbursable contracts by the Defense Contract Audit Agency (DCAA). If an Offeror states that
DCAA has found their accounting system to be adequate for reimbursable contracts, the Offeror
must provide proof, including a copy of the DCAA audit report making this determination. Offeror
must also provide DCAA point of contact information (DCAA Office, Auditor’s name, Auditor’s
phone number, and email address).

If an Offeror’s accounting system has been determined to be adequate for reimbursable contracts by
a Government agency other than DCAA, the offeror must provide proof, including a copy of the
report making this determination. The Offeror must also provide point of contact information
(Auditor’s name, Auditor’s phone number, and email address).

Small Businesses and/or SEDB (8(a)) businesses not having Government review of their accounting
systems are not precluded from bidding on the SIR; however, your proposal must detail your ability
to comply with FAA Cost Principles and your method to accurately collect and segregate costs
under a cost reimbursable contract. An Offerors accounting system must be adequate for
determining costs applicable to the contract, and is a requirement for contract award. Further,
Government review and audit of an Offerors accounting system may be conducted after contract
award. In the event an Offerors accounting system is determined not adequate by DCAA, the
contract may be terminated for convenience.

L.15.3.2       FINANCIAL CAPABILITY DATA
Offerors are to submit financial capability information as follows:

A Dunn and Bradstreet Comprehensive Insight Report

In addition, all Offeror’s must provide documentation that shows the offerors ability to cover
payroll and other operating and administrative expenses to accommodate Government “in arrears”
payments for work performed for a period up to 60 days.

Proof of existing Line(s) of Credit by a U.S. Banking Institution (i.e. Bank Letter of Credit)
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Certified Financial Statements that demonstrate the firm’s annual revenue for the last 3 completed
company fiscal years. Certified (third party CPA firm) financial statements include balance sheet,
income statement, and statement of cash flows.

L.15.3.3         COST INFORMATION

Offeror or offeror team will provide a list of cost reimbursement contracts within the last 3 years,
with a maximum list of ten (10) contracts, starting with the largest cost contract administered by the
Offeror or Offeror team.

Offeror will identify cost contracts where the accounting system has been determined not to be
acceptable or where costs have been determined not to be allowable, allocable, or reasonable. A
brief explanation regarding the circumstances shall be provided.

L.15.4          BUSINESS CAPABILITY DATA
L.15.4.1        BUSINESS DECLARATION FORM (SMALL AND 8(A) BUSINESSES
Each small business and 8(a) business must submit a completed Business Declaration Form. See
Section L, Attachment L006 for the subject form requiring completion.

L.15.4.2        JOINT VENTURE INFORMATION FOR SMALL BUSINESSES
For small businesses, which include 8a businesses --Joint Ventures, as defined in the FAA AMS
T3.6.1, may be submitted. Any proposal submitted as a Joint Venture must provide a copy of the
Joint Venture Teaming Agreement that fully describes and governs the roles and relationship
between all parties of the Joint Venture. FAA AMS Clause 3.6.1-7 “Limitations on
Subcontracting” are applicable to Small Business Joint Ventures.

L.15.4.3        TEAMING ARRANGEMENTS / JOINT VENTURE INFORMATION FOR
                LARGE BUSINESSES

a. General.

(1) Team arrangements are cooperative arrangements where:

         (a) Two or more companies form a partnership or joint venture to act as a potential prime
         contractor; or

         (b) A potential prime contractor enters into an agreement with one or more other companies
         to have them act as subcontractors under a specific contract.

(2) Benefits of team arrangements to both FAA and an offeror or contractor include, but are not
limited to:
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               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

        (a) Increases competitive edge and presents a stronger position to FAA;

        (b) Provides companies access to new markets and opportunities;

        (c) Allows companies to collaborate and focus on their core capabilities;

        (d) Brings differing skills and experience together into one solution for FAA;

        (e) More opportunities for small and small disadvantaged businesses; and

        (f) Decreased costs.

(3) Team arrangements may prove particularly appropriate for research and development (R&D)
requirements; however they may be used in other types of acquisitions as well.

(4) FAA will not normally require the dissolution of team arrangements.

(5) Guidance on determining small business size standards for team arrangements can be found in
AMS Procurement Guidance T3.6.1.

b. Joint Venture.

(1) A joint venture is a separate legal entity, such as a partnership or corporation, formed by two or
more parties to conduct business.

(2) In a joint venture, each party contributes equity and shares:

        (a) In any revenues;

        (b) Expenses incurred; and

        (c) In the management or control of the venture.

(3) Joint ventures may be a continuing business relationship or for just one or more projects.

c. Disclosure of Team Arrangements. In order for FAA to recognize the validity of a team
arrangement, the arrangement and company relationships must be fully disclosed:

(1) In the offer; or

(2) Before the arrangement becomes effective when formed after the submission of an offer or
contract award.

L.15.4.4        FAA MENTOR-PROTÉGÉ PROGRAM
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              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

The FAA Mentor-Protégé Program is applicable to contract awards under this screening
information request. Offerors are encouraged to participate in the FAA Mentor-Protégé Program.
If not already an approved participant of the FAA Mentor-Protégé Program, interested Offerors are
required to submit an FAA Mentor-Protégé Program Application and Agreement in the Phase 1
Volume 1. Applications and Agreements will be provided to the FAA Small Business Office for
approval. The FAA will not reimburse expenses related to the submission of the FAA Mentor-
Protégé Program Application and Agreement. Note: Participation in the FAA Mentor-Protégé
Program is not mandatory.

For more details about the FAA Mentor-Protégé Program, Application and Agreement Process for
Mentor Firms to participate in the Program, and FAA Review and Approval of Mentor-Protégé
Application and Agreement, Offerors are directed to Sections 1.10(b) and (c) of the Mentor-Protégé
Program Guidance located at www.sbo.faa.gov.


L.15.4.5       SIR SECTION A, SOLICITATION/CONTRACT FORM – AMS STANDARD
               FORM (SF) 33, "SOLICITATION, OFFER AND AWARD,”

Each Offeror must submit a completed SF-33 with blocks 13 through 18 completed by the Offeror.
The representative who signs this form must be authorized to contractually bind the company
providing the offer.


L.15.4.6       SIR SECTION K, REPRESENTATIONS, CERTIFICATIONS AND OTHER
               STATEMENTS OF OFFERORS

Each Offeror must submit a completed Section K, Representations, Certifications, and Other
Statements with Phase 1 Volume 1 submission.


L.15.4.7       DISCLOSURE OF CONFLICTS OF INTEREST

In order to protect the FAA’s interest, Offerors (including subcontractors) must disclose potential
conflicts of interest while participating in the ETASS acquisition and subsequent contract award.
Conflicts of interest occur when the contractor (including subcontractors) participates in the design
and development of current and future NAS systems and products. Potential conflicts can also
exist where Offerors (including subcontractors) have ongoing business relationships with current
NAS program Contractors. Offerors and Offerors Team are required to disclose all potential
conflicts, in accordance with FAA AMS clauses 3.1.7-1, 3.1.7-2, 3.1.7-4 and 3.1.7-5, in Phase 1
submission under Business Capability Data. Offerors and Offerors Team mitigation plan will be
submitted under Phase 2.
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             INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



L.16 below applies to Phase 2 of the Evaluation Process. Only those Offerors selected to
continue in the competition will provide proposals in accordance with the following
instructions.

L.16   PHASE 2 – TECHNICAL AND COSTS PROPOSALS

L.16.1 VOLUME I: ORAL PRESENTATIONS - INSTRUCTIONS FOR PROPOSAL
PREPARATION
Offeror’s Oral Presentation briefing package (i.e. slides, briefing charts) must be submitted with
Phase 2 proposal submission. During oral presentation, the Offeror must describe its task order
approach for each of the below sample task orders. For sample task orders full text, refer to Section
L Attachments.

      Section L, Attachment L002, Task Order #1 –Planning Task Order.
      Section L, Attachment L003, Task Order #2 – Systems Operations Programs Task Order.
      Section L, Attachment L004, Task Order #3 – Domain Engineering En Route and Oceanic
       NextGen and System Engineering Task Order.

The Offeror must use briefing charts to describe their Management Approach and planned response
to determine the Offeror’s understanding of and the ability to perform the technical requirements of
the contemplated contract. The Offeror will not have an opportunity to revise the task order
responses. The Offeror’s response shall provide insight into the Offeror’s Task Order approach and
should address how the approach will result in successful task order performance and improved
efficiencies.

Offeror’s approach must include the Offeror’s understanding of the requirements, demonstrate the
Offeror’s technical skills and knowledge in performing the requirements, as well as offer any
recommended changes in achieving process improvements. Inclusive of the approach, Offeror must
provide a staffing plan for each task order identifying the personnel needed to perform the work by
indicating labor categories and quantity to perform such services.

The format and time constraints of Oral Presentations are as follows:

   1. The FAA will provide the Offeror its previously submitted CD-ROM for use during the Oral
      Presentation. The CD-ROMs must contain the same briefing charts submitted with the
      proposal.

   2. The Program Manager will be the lead presenter.

   3. The Presentation must begin with an overview of the management approach being presented
      and the presenter’s introduction of himself/herself by name, position and company
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              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

      affiliation as well as other personnel in attendance. The Offeror may use a title slide to
      identify the briefer and company affiliation.
   4. The Offeror must elaborate only on the briefing charts.

   5. The Government plans to record each presentation. There is no limit to the number of
      PowerPoint slides; however, time constraints will be rigidly observed as follows:

                                              Table L.2

                             Time Constraints of Oral Presentations

      TIME                                       ORAL PRESENTATIONS
    30 Minutes         Access to the room for set-up purposes
    10 Minutes         Introductions
    60 Minutes         Offeror Presentation (Not Longer Than 60 Minutes)
    15 Minutes         Break
                       Government questions relating to Offeror Presentation and Contractor
    Unspecified
                       answers to Government questions.
                       Government-provided scenarios and Offeror response to scenarios
    35 Minutes
                       (The 35 minutes includes offeror’s caucus time and response time)
                       Any additional Government Questions relating to Scenarios and Offeror’s
    Unspecified
                       Responses (if required)
                       The Government may request that the Offeror address additional
    Unspecified
                       questions/clarification at a later date.



After completion of the Oral Presentation, the Government may request clarification of any of the
points addressed which are unclear and may ask for elaboration by the Offeror on any point which
was not adequately supported in the presentation. Any such interchange between the Offeror and
the Government will be for clarification only, and will not constitute discussions.

The time required for clarifications will not be counted against the Offeror’s Management Scenario
time limit.

There will be no discussion of the cost or price proposal during the presentation or in the question
and answer periods.

Prior to departing the room, the Offeror must return the CD-ROM to the Government.

A maximum of four (4) individuals will be allowed to participate in the Offeror’s Oral Presentation.
The proposed contract program manager is expected to lead the oral presentation team. Planned
task order leads are preferred members of the presentation team.
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             INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

The Government will schedule the date, time and location of Oral Presentations with Offerors as
soon as possible during the Phase 2 process. The order in which Offerors will make their Oral
Presentation to the Government will be determined by the Contracting Officer. Once notified of
their scheduled Oral Presentation date and time, the Offeror must complete their assigned Oral
Presentations on the scheduled date and time. Requests from Offerors to reschedule their Oral
Presentations will not be allowed unless determined necessary by the Contracting Officer, who
reserves the right to make such schedule changes. For planning purposes, the locations of the Oral
Presentations will be in an FAA provided space in Washington, DC.

The Government will provide a projector, computer and screen or white wall on which to project
slides. The Offeror must electronically project the PowerPoint file using the CD-ROM that was
provided to the Government by the Offeror. The Offeror must provide their PowerPoint file using
Microsoft Office Power Point 2003. The Offeror will have 30 minutes prior to the presentation for
set-up purposes.

L.16.2    VOLUME II: MANAGEMENT VOLUME - INSTRUCTIONS FOR
PROPOSAL PREPARATION
L.16.2.1       MANAGEMENT APPROACH
The Offeror must describe its Management Approach, demonstrating the Offeror’s ability to
successfully perform/manage/administer this contract and individual task orders. The Offeror’s
Management Approach must include the following plans:

      Contract Management Plan
      Task Order Management Plan
      Subcontract Management Plan
      Staffing, Facilities and Resource Plan
      Cost Management Plan
      Quality Control Plan
      Risk Management Plan
      Transition Plan

Note: All “plans” will be incorporated into the contract at the time of award and will be
enforced as part of the contract.

L.16.2.2       CONTRACT MANAGEMENT PLAN
The Offeror must describe how they will ensure effective contract management of the ETASS
contract. This should include types of personnel, corporate organizational structure, corporate
internal policies and procedures and mechanisms that will be used for contract management.

L.16.2.3       TASK ORDER MANAGEMENT PLAN
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Offerors must describe how they will ensure effective task order management of the ETASS
contract at the task order level. This should include types of personnel, structure, policies,
procedures and/or mechanisms used for task order management.

The Offeror must describe its start up procedures for any newly awarded Task Order. The Offeror
must describe how it intends to manage and coordinate individual Task Orders to avoid duplication
of effort, ensure coordination when Task Orders have dependencies, and to ensure consistency and
accuracy for all Task Orders issued. The Offeror must describe the approach and methodology to
be used in providing quality product and services in accordance with the requirements of individual
task orders.

L.16.2.4       SUBCONTRACT MANAGEMENT PLAN (IF APPLICABLE)
The Offeror must submit a subcontract management approach that includes, at a minimum, the
information described below.

      The Offeror must identify all subcontractors comprising their team along with the specific
       skills of each subcontractor; include business type designation for each proposed
       subcontractor (large business, small business, small disadvantaged business, etc.); and
       identify the Section C functional areas for which the subcontractor is expected to be utilized.

      The Offeror must describe its approach to managing subcontractor activities in a seamless
       Task Order environment; describe the organizational relationship maintained between the
       prime contractor and subcontractors and methods of requirement flow-down (i.e.,
       distribution of work to various subcontractors) and subcontractor activity progress reports
       contemplated.

      The Offeror must describe subcontractor status reporting and invoicing process/ procedures;
       and describe initiatives to enhance communications, reduce the likelihood of
       misunderstandings and expeditiously resolve problems and disputes between the prime and
       its subcontractors.

      The Offeror must describe the methods that will be used to select subcontractors; and
       describe the methods to ensure subcontractors maintain and deliver the same high level
       quality standards as expected of the Offeror.

L.16.2.5       STAFFING, FACILITIES AND RESOURCE PLAN
The Offeror must submit a Staffing, Facilities and Resource Plan describing the staffing, facilities
and resources to be used in performance of the ETASS contract. The plan must include key personnel
resumes for both the Program Manager and Deputy Program Manager. The plan must include
recruitment procedures and policies to be utilized to recruit and retain qualified personnel. The
Offeror must outline the procedures they would use to meet the requirements of a newly awarded
Task Order. The Offeror must indicate its current average time (based on a contract that you
referenced in your Past Performance and cite this reference) between posting a vacancy
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announcement for professional personnel and utilization of selected individual(s) on contract; and
describe employee benefit and incentive programs that induce long-term retention and employee
continuity. The plan must also include: (1) the corporate approach for creating a positive work
environment, and (2) procedures for resolving in a professional manner any conflicts in the work
environment, whether these arise in conjunction with contractor employee interrelationships or
relationships between FAA and contractor employees. The Offeror must provide a detailed listing
and distribution of facilities and resources available for utilization on this contract to accommodate
Task Orders that may be issued. This section must address:

              Buildings, Offices, Laboratories Etc. (include locations)

              Applicable hardware and platforms and relevant locations based on the offices and
               laboratories identified above

              Applicable specialized software and applications that are available

              Applicable Training facilities

              Security elements

              Conference facilities

L.16.2.6       COST MANAGEMENT PLAN
The Offeror must describe its approach for monitoring costs incurred during contract performance,
the approach for estimating costs for FAA task orders, and describe its approach for cost
containment, cost savings and advancing its recommendations to the FAA.

L.16.2.7       QUALITY CONTROL PLAN
The Offeror must submit a Quality Control Plan which must include an extensive plan and
methodology on performance measurement and metrics, as applicable to the important components
of cost, schedule and performance. The plan must address the Quality Assurance methodology for
tracking and ensuring quality performance of contract requirements and measurements in order to
achieve and maintain optimum management and technical performance as well as cost control. The
contractor will be responsible for providing supporting data and making such data available to the
FAA. This plan should describe how the performance requirements listed in the FAA ETASS
Quality Assurance Surveillance Plan (QASP) will be measured in a timely manner and what are the
acceptable quality levels (AQL). Objective assessment of actual AQL will be a key component of
any award fee determination. The Government’s Performance Evaluation Plan (PEP) has been
provided in Section J, Attachment J007. The QASP may be updated in accordance with any
mutually agreed to changes between the Contractor and the Government; however, the Government
retains final disposition. The Government may update and tailor its QASP to monitor and assess
contractor performance and compliance as needed, as well as to adjust monitoring performance
under individual task orders.
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L.16.2.8       RISK MANAGEMENT PLAN
The Offeror must submit a Risk Management Plan, which will be in effect immediately upon
contract award. This plan must be managed and used so that risks to cost, schedule and
performance are clearly and timely identified and reported to the COTR. The tools and reports must
be readily accessible to the COTR, and will clearly and accurately rate the risks; describe the
mitigation actions, and track their resolution.


L.16.2.9       TRANSITION PLAN
Offerors must submit a transition plan providing a comprehensive description of the plan to
migrating ETASS services from the concluding contract/contractor to full performance under the
new contract. Offerors must describe the sequence of activities from the contract award through
the full implementation of the Offeror services. The activities and resources required for the entire
transition must be described such that the reader may obtain an in-depth understanding of the
approach. In addition, Offerors must specify actions they expect from the FAA during this time
frame. Offerors must describe how their transition approach will not negatively affect ETASS
services during the transition. Offerors must address the transition of resources and personnel, and
provide a transition plan for the transfer of Government Furnished Property (GFP), Government
Furnished Information (GFI), and Government Furnished Equipment (GFE).

Offerors must discuss their plans to acquire and orient the required number of fully-qualified
personnel to the contract in a timely manner, must address risk mitigation for all identified risks, as
well as address the need for any FAA guidance, assistance, or orientation deemed necessary during
the transition period. Proposals must address how knowledge transfer must be accomplished
between the outgoing contractor(s) to the incoming ETASS contractor(s).

The proposal must also describe the Offeror’s approach to ensuring a smooth, seamless transition to
the Offeror’s successor contractor at the conclusion of the ETASS contract. Knowledge transfer
and accessibility to program information must be addressed.

The transition plan must include a detailed schedule denoting all major transition activities. The
FAA anticipates a 30 to 60 calendar-days transition period to begin ETASS work. The schedule
must reflect the proposed transition approach and address all major Offerors and all FAA activities
required for the planning and execution of the contract. Offerors must also include with the
schedule an assessment of schedule risks and mitigation activities. At a minimum, the schedule
must include:

              Description of the Offeror activities expected for the planning and execution of
               the contract during transition to include any relocation of personnel envisioned;

              Description of the FAA activities expected for the planning and execution of the
               contract during transition;
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              Description of the milestones consistent with the phase-in and transition
               approach;

              Description of interdependencies among activities; and

              The schedule (using foldout if necessary).

L.16.2.10      SMALL BUSINESS & SMALL DISADVANTAGED BUSINESS (SBSDB)
               SUBCONTRACTING PLAN
This section is only applicable to prime contractors that are large businesses, not small businesses.
Each Offeror that is a large business must provide a detailed subcontracting plan goal requirement
that fulfills all requirements contained within FAA AMS Clause 3.6.1-4, Small, Small
Disadvantaged, Women-Owned and Service-Disabled Veteran Owned Small Business
Subcontracting Plan (January 2010). The SBSDB will be reviewed by the FAA Small
Business Office for approval and determined acceptable or unacceptable. Offerors are hereby
notified that the adequacy of a SBSDB Subcontracting Plan is a factor in the Contracting Officer’s
determination of prospective Contractor responsibility. Therefore, large business Offerors must
ensure that their subcontracting plan fully address each of the eleven items listed in Section I.1,
FAA AMS Clause 3.6.1-4.

The FAA subcontracting goals for this SIR are as follows:

At least forty-five (45) percent of the planned subcontract dollar value should be allocated to small
businesses including:

      At least ten (10) percent of the planned subcontract dollar value must be allocated to small
       disadvantaged businesses.

      At least five (5) percent of the planned subcontract dollar value must be allocated to small
       women-owned businesses.

      At least three (3) percent of the planned subcontract dollar value must be allocated to service
       disabled veterans owned businesses.

To the extent that the proposed plan goals deviate from the above goals, the Offeror must provide a
detailed justification/rationale for the proposed goals. Proposed goals must apply over the life of
the contract, including the base period and each option period.
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L.16.2.11       ORGANIZATIONAL CONFLICT OF INTEREST (OCI)
In order to protect the FAA’s interest, Offerors (including subcontractors) must disclose potential
conflicts of interest while participating in the ETASS acquisition and subsequent contract award.
Conflicts of interest occur when the contractor (including subcontractors) participates in the design
and development of current and future NAS systems and products. Furthermore, potential conflicts
can also exist where Offerors (including subcontractors) have ongoing business relationships with
current NAS program Contractors. Therefore, Offerors (including subcontractors) are required to
disclose all potential conflicts, in accordance with FAA AMS clauses 3.1.7-1, 3.1.7-2, 3.1.7-4 and
3.1.7-5; and as appropriate and applicable, Offerors must submit a mitigation plan. At a minimum,
Offerors must address all potential conflicts of interest in Phase 1 submission and a mitigation plan
in Phase 2 which will be incorporated into the contract at time of award (Section J-Attachment
J002, titled “OCI Mitigation Plan’).

L.16.3          VOLUME III: COST/PRICE PROPOSAL - INSTRUCTIONS FOR
                PROPOSAL PREPARATION
IT IS IMPORTANT THAT OFFERORS AND SUBCONTRACTORS READ AND
FOLLOW THESE COST PROPOSAL INSTRUCTIONS CAREFULLY. THE FAA
RESERVES THE RIGHT TO CONSIDER AN INACCURATE OR INCOMPLETE
COST PROPOSAL INDICATIVE OF THE OFFEROR'S INABILITY TO PERFORM
THE WORK REQUIRED UNDER THE CONTRACT.

The cost proposal is the Offeror’s estimate of the cost and fee to perform the work described in this
SIR. The FAA will use the cost proposal to determine the probable cost to the FAA, so it is
important that the cost proposal be accurate and complete. Each Offeror must submit its cost
proposal (Original + 3 copies) plus 2 CD-ROMs in a sealed package(s) plainly marked "Volume -
COST PROPOSAL." Electronic format submissions of Cost Exhibits are to contain all algorithms
and calculations the Offeror utilized in developing proposed costs. No flat (e.g., PDF files) files are
allowed.

The cost proposal must be organized in the following manner:

     Chapter        Title
       -            Title Page, Cover Letter, Table of Contents
       1            Prime Contractor Cost Exhibits in Section L, Attachments L009 thru L013
       2            Subcontractor Cost Exhibits L009 thru L013 (if not provided directly to FAA)
       3            Contractor Cost Proposal Narrative
       4            Exceptions
       5            Completed SIR
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              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

Each proposed subcontractor must provide chapters 2 and 3 as their subcontractor cost proposal.
Subcontractor information of a proprietary nature may be provided in sealed packages appropriately
marked.

L.16.3.1       TITLE PAGE, COVER LETTER, TABLE OF CONTENTS
The title page must state the document, title, name and SIR Number, name of Offeror, and, if the
Offeror wishes to restrict its proposal, a restrictive marking. Although a cover letter is not required,
if the Offeror chooses to submit one, it should be placed at the beginning of the cost volume, after
the title page. A table of contents must be provided after the cover letter or title page listing the
chapters, sections, subsections, page numbers, etc.

                  Mandated FAA Assumptions/Limitations for Offeror Pricing

In order to promote fair and consistent pricing of this procurement, Offerors must reflect all FAA
directed assumptions/limitations in their cost proposals. Failure to comply with these assumptions
may result in the determination that the proposal is non-responsive to the SIR and may be grounds
for rejection of the proposal.

L.16.3.2       CONTRACT START DATE
For cost proposal pricing purposes, the Offeror must assume performance will begin
October 1, 2011.

L.16.3.3       CONTRACTOR SITE LOCATION
The successful Contractor(s) will be responsible for providing facilities for its contract support
personnel. For pricing purposes, the Offeror must assume that for contractor employees to be
located within the Washington, DC Metropolitan Area, this space must be 30 minutes or less
commuting time of the FAA Headquarters Building at 800 Independence Ave, S.W., Washington,
DC 20591. If a task order requires contract work at a location other than the Contractor’s facility,
appropriate rates shall be negotiated at that time.

L.16.3.4       DEFINITIONS OF LABOR CATEGORIES AND SKILL LEVELS
Section L, Attachment L001 titled Labor Category and Skill Level Descriptions, provides labor
categories and the minimum qualifications for each. Offerors must take these requirements into
account when developing direct labor rates.

L.16.3.5       PRESCRIBED STAFFING AND DISTRIBUTION OF LABOR HOURS
Section L, Attachment L005 titled Proposal Labor Hour Requirements, provides the FAA’s
prescribed distribution of labor hours by labor category, by year. Each Offeror must utilize these
hours for bid purposes. The Offeror may allocate the hours among its proposed subcontractors/
consultants/ inter-division transfers as it deems appropriate. The total number of hours for the
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

prime and subcontractor/consultant/inter-divisional transfers must exactly match those in Section L
- Attachment L005.


L.16.3.6       DIRECT LABOR RATES INCLUDING YEARLY INCREASES
Direct Labor Rates, (all references and instances of the term “Direct Labor Rates” within this
document will mean Unburdened/Base Direct Labor Hourly Rates) Unburdened/Base Direct Labor
Hourly Rates are simply base salaries divided by 2,080 hours, the average hours in a work year,
taking into consideration weekends, with no indirect burdens.

The direct labor rates proposed will become the maximum allowable unburdened or base direct
labor hourly rates permitted under any task order for this contract. As such, Offerors should take
appropriate care in the preparation and submission of data.

Offerors must develop and propose, in detail, unburdened or base direct labor hourly rates by labor
category, as identified by Section L, Attachment L001 titled Labor Categories and Skill Levels.
Unburdened direct labor rates for all contract years must be based on the same methodology
proposed for the first year (basic) of the contract. Proposed escalation for subsequent year direct
labor rates must be specifically identified and supported by written discussion of the escalation
methodology applied.


L.16.3.7       ESTIMATED TRAVEL FOR PROPOSAL PRICING PURPOSES
Offerors must use the Government's cost estimate for travel pricing. The travel costs must be
allocated and bid proportionately among the proposed prime contractor and their subcontractors
based on the proposed labor hours. For example, if a subcontractor is allocated 25 percent of the
hours, then the subcontractor must propose to perform 25 percent of the estimated travel.

Following are the government estimates, applicable direct costs, for travel:

                                 Full and Open Travel Prescription
                            Performance Period                         Travel
                  1.        Year 1 (Base Year)                          $1,370,000
                  2.        Year 2 (Base Year)                          $1,405,200
                  3.        Year 3 (Base Year)                          $1,491,200
                  4.        Year 4 (Option Year 1)                      $1,495,600
                  5.        Year 5 (Option Year 1)                      $1,442,000
                  6.        Year 6 (Option Year 2)                      $1,348,800
                  7.        Year 7 (Option Year 2)                      $1,382,400

                             Total                                      $9,935,200
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                             Small Business Travel Prescription
                           Performance Period                        Travel
                  1.       Year 1 (Base Year)                           $222,625
                  2.       Year 2 (Base Year)                           $228,345
                  3.       Year 3 (Base Year)                           $242,320
                  4.       Year 4 (Option Year 1)                       $243,035
                  5.       Year 5 (Option Year 1)                       $234,325
                  6.       Year 6 (Option Year 2)                       $219,180
                  7.       Year 7 (Option Year 2)                       $224,640

                           Total                                      $1,614,470


                             8A Travel Prescription
                           Performance Period                        Travel
                  1.       Year 1 (Base Year)                           $119,875
                  2.       Year 2 (Base Year)                           $122,955
                  3.       Year 3 (Base Year)                           $130,480
                  4.       Year 4 (Option Year 1)                       $130,865
                  5.       Year 5 (Option Year 1)                       $126,175
                  6.       Year 6 (Option Year 2)                       $118,020
                  7.       Year 7 (Option Year 2)                       $120,960

                           Total                                        $869,330



L.16.3.8      ESTIMATED OTHER DIRECT COSTS FOR PROPOSAL PRICING
              PURPOSES
All Offerors must use the Government's cost estimate for material and other direct costs (ODC).
The FAA intends to exclude charges for such items as rental of facilities, purchase or rental of
office furniture, office equipment, computers, peripheral devices, telephone network and any other
expenses that may captured in indirect charges (Fringe, Overhead and G&A). If any of the above
stated costs are not captured in Offeror’s indirect expense pools in accordance with contractor’s
approved and disclosed accounting practices, Offerors must propose estimates for those expenses
under a separate line item, and not to be combined with government cost estimates below.

The following are government direct cost ODC estimates to be used as Material/ODC:
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                               Full and Open ODC Prescription
                               Performance Period                             ODC
                    1.         Year 1 (Base Year)                              $178,000
                    2.         Year 2 (Base Year)                              $177,200
                    3.         Year 3 (Base Year)                              $187,200
                    4.         Year 4 (Option Year 1)                          $177,600
                    5.         Year 5 (Option Year 1)                          $184,800
                    6.         Year 6 (Option Year 2)                          $159,200
                    7.         Year 7 (Option Year 2)                          $169,200

                               Total                                         $1,233,200

                              Small Business ODC Prescription
                               Performance Period                            ODC
                    1.         Year 1 (Base Year)                              $28,925
                    2.         Year 2 (Base Year)                              $28,795
                    3.         Year 3 (Base Year)                              $30,420
                    4.         Year 4 (Option Year 1)                          $28,860
                    5.         Year 5 (Option Year 1)                          $30,030
                    6.         Year 6 (Option Year 2)                          $25,870
                    7.         Year 7 (Option Year 2)                          $27,495

                               Total                                            $200,395

                                     8A ODC Prescription
                                Performance Period                           ODC
                    1.          Year 1 (Base Year)                             $15,575
                    2.          Year 2 (Base Year)                             $15,505
                    3.          Year 3 (Base Year)                             $16,380
                    4.          Year 4 (Option Year 1)                         $15,540
                    5.          Year 5 (Option Year 1)                         $16,170
                    6.          Year 6 (Option Year 2)                         $13,930
                    7.          Year 7 (Option Year 2)                         $14,805

                                Total                                          $107,905

L.16.3.9        UNCOMPENSATED OVERTIME
Each Offeror and proposed subcontractor/ consultant/inter-divisional transfer must submit the below
certification as part of its cost proposal. The certification must also include the name and title of the
signing official.
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                        UNCOMPENSATED OVERTIME CERTIFICATION

Uncompensated overtime ( ) is, or ( ) is not included in the generation of rates contained in the Cost
Proposal.

Contractor Signature on Offer

By signature Section A of the SIR/Contract, the offeror certifies that the signee is an authorized officer or
employee of the firm submitting this offer who is responsible for the preparation and submission of this
offer. The signature further certifies that, to the best of their knowledge and belief, no changes have been
made to any terms or conditions contained in the original documents/SIR as issued by the FAA. The offeror
fully understands that failure to make disclosure of changes may cause the contract to be terminated for
default or rescinded as being null and void and shall not be a legally binding contract.
.
All offerors are highly encouraged to propose base labor rates according to instructions set forth in
Section L for uniformity during the evaluation period. The FAA will accept an offeror’s direct
labor rate methodology in compliance with their DCAA approved accounting practices and Cost
Accounting Standards (CAS) Disclosure statements. The Offeror must provide proper and
sufficient rationale if there is a need to deviate from Section L in the development of base direct
labor rates (See Section L, Attachment L011 “Development of Direct Labor Rates for First Year of
Contract” for an example).

L.16.3.10       CHAPTER 1 - PRIME CONTRACTORS COST EXHIBITS, SECTION L,
                ATTACHMENTS L009 - L013
Below are the instructions for the required cost exhibits. Offerors and subcontractors must submit
the information below in the form of cost exhibits, utilizing the Excel files included as part of the
SIR. The expected labor hours are provided in these exhibits and should be used in preparation of
the cost information. Offerors must clearly identify each cost exhibit, follow the prescribed format,
include all of the information requested, and sequentially number the pages as appropriate.
Subcontractor information of a proprietary nature may be provided in sealed packages appropriately
marked. In addition to these cost exhibits, each Offeror must submit any additional data, supporting
schedules or substantiation that will facilitate the Government's evaluation of the proposal. The
Offeror is responsible for ensuring the accuracy and completeness of all subcontractor data.
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                             PART IV – SECTION L
             INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

                                    Summary of Cost Exhibits

Section L – Attachment L009            Proposed Cost/Price by Element of Cost, Year, and
                                       Contract Term

Section L – Attachment L010            Proposed Direct Labor Hours, Rates and Costs

Section L – Attachment L011            Development of Direct Labor Rates for First Year of
                                       Contract

Section L – Attachment L012            Indirect Expense Schedules

Section L – Attachment L013            Summary of Offeror’s Government Audit Information and
                                       Disclosure Statement

L.16.3.11 SECTION L – ATTACHMENT L009 – PROPOSED COST/PRICE BY
ELEMENT OF COST, YEAR, AND CONTRACT TERM
This cost exhibit displays an Offeror’s proposed cost by specified element of cost over the seven
years of the contract, by year, and total contract/proposal value. Each Offeror and subcontractor
must provide this cost exhibit. Subcontractor costs must also be included in the Offeror’s (prime
contractor) cost exhibit. (The total cost amount for the prime contractor (including their
subcontractors’ prices) must match what is proposed in section B of the model contract.) The
specific cost elements should be adjusted to reflect the Offeror’s accounting system. If Facilities
Capital Cost of Money (FCCM) is not originally proposed, it will not be an allowable cost under the
contract.

The element identified as “Direct Labor” should show only the proposing Offeror’s direct labor
cost, and it must exactly match the bottom line in Section L- Attachment L010, Proposed Direct
Labor Hours, Rates and Costs.

For the prime contractor only, the elements identified as subcontractor costs must exactly match the
bottom lines from Section L-Attachment L009, Proposed Cost/Price by Element of Cost, Year, and
Contract Term submitted by the subcontractor. The Offeror must include references to the page
number/section of their cost proposal that provide appropriate support for the cost element amounts.

See Section L, Attachment L009 titled Proposed Cost/Price by Element of Cost, Year, and Contract
Term as an example.

L.16.3.12 SECTION L – ATTACHMENT L010 – PROPOSED DIRECT LABOR
HOURS, RATES AND COSTS
This cost exhibit displays direct labor only, with no applicable indirect costs or fee. Indirect
expenses and other direct charges must appear on separate cost exhibits. There must be a separate
Attachment L010, Proposed Direct Labor Hours, Rates and Costs for each proposing prime
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              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

contractor or subcontractor. Offerors must use the labor categories in Attachment L001, Labor
Category and Skill Level Descriptions when completing this exhibit. The total number of hours of
the prime and its subcontractors must match the labor categories numbers in Attachment L005,
Proposal Labor Hour Requirements.
   For years two (2) through seven (7), the direct labor rate for each labor category must be based
    on the same methodology used to develop the prior year rates. Proposed escalation for
    subsequent years must be specifically identified, by year, and include a supporting discussion of
    the methodology for development of the direct labor rate escalation.
   It is not the Governments intent to treat labor normally considered indirect, such as
    administrative functions, contract administration, subcontract administration, and contract
    accounting as direct labor. The hours in Attachment L005, Proposal Labor Hour Requirements
    to this SIR do not include a provision for these functions.
   Proposing prime contractors or subcontractor must, in a supplement to Attachment L010, certify
    its policy, or intent, regarding the treatment of labor for such administrative functions as
    contract administration, subcontract administration, and contract accounting. The firm must
    certify either a) that it ordinarily does not charge such labor directly or b) does not intend to do
    so under the contract. The certification must include the name and title of the signing official.
    An example is provided in Section L, Attachment L010, “Proposed Direct Labor Hours, Rates
    and Costs.” If any of the above stated costs are not captured in Offeror’s indirect expense pools
    in accordance with contractor’s approved and disclosed accounting practices, Offerors must
    propose estimates for those expenses under a separate line item, and not to be combined with
    government cost estimates.


L.16.3.13      SECTION L – ATTACHMENT L011 – DEVELOPMENT OF DIRECT
               LABOR RATES FOR FIRST YEAR OF CONTRACT
This cost exhibit displays the methodology used to develop/propose each Offeror’s direct labor
rates. There must be a separate Section L-Attachment L011, Direct Labor Rates for each contract
year for the Offeror.

This is a key cost exhibit. It is imperative that Offerors be as realistic as possible when preparing
this exhibit. Bid category rates should be existing, easily verifiable, and Defense Contracting Audit
Agency (DCAA) approved proposal-pricing rates.

Furthermore, once the Offeror develops a mix of bid category rates for a given labor category, it
must use the same mix for every contract year including all option periods.

Inaccurate, incomplete, or unsubstantiated information in Attachment L011, or in its related
discussion, could increase the risk of the proposal, or even result in the elimination of a proposal
from further consideration for award.

This cost exhibit displays the methodology used to develop/propose each prime contractor’s and
subcontractor’s direct labor rates. There must be a separate Attachment L011, Development of
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              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

Direct Labor Rates for First Year of the Contract for the prime contractor and each of its
subcontractor(s) submitting a proposal.

   For each labor category, the prime contractor and subcontractors must show how it
    developed/proposed the year 1 (basic) rate using internal, corporate bid rates that can be easily
    audited or verified. It is assumed that the Offeror has pre-existing, readily accessible direct
    labor rates commonly used for proposal pricing and that the Offeror will use these rates to
    develop the proposed rates. If this is the case, then the Offeror must show the SIR labor
    categories on the left side of the cost exhibit, the company bid categories and rates across the
    top, and at each intersection, must identify the percentage the bid category is of the labor
    category. At the far right, the Offeror must list the sum of the products of bid category rates and
    percentages that bid category are of the labor category. If an Offeror proposes to escalate the
    current bid category rate to a projected rate effective for year 1, then it must list the current rate
    and the escalated rate at the top of the cost exhibit, and provide a detailed explanation of the
    year 1 escalation.


   Where an Offeror does not have existing bid categories rates or the bid categories do not
    sufficiently correspond to the SIR categories, this cost exhibit may be more difficult to prepare.
    In that case, the Offeror must make this fact known in the proposal. In addition, thorough
    explanations regarding the methodology employed in developing the labor category rates are
    mandatory. Offerors may have to base proposed direct labor rates on the rates of individual
    employees. If so, the Offeror must list each employee's name, current rate, and the weight
    (percent) assigned to the employee’s rate. An Offeror that escalates the current rate to a year 1
    rate must explain how and why it did so. Offerors that use individual employees' rates to
    develop SIR category rates must list the qualifications (education and experience) of each
    employee. The FAA encourages Offerors to provide rationale for not using bid category rates
    and to explain the development of each SIR category rate. They should include existing
    verifiable data as well as assumptions, rationale, and methodologies applied in projecting from
    known data to estimates used in the proposal.


   Offerors may not change the mix of company bid labor categories from contract year to contract
    year. Proposed escalation for subsequent year (post basic) direct labor rates must be specifically
    identified and supported by written discussion of the escalation, and escalation methodology
    applied.


L.16.3.14      SECTION L – ATTACHMENT L012 – INDIRECT EXPENSE SCHEDULES
Each Offeror must include a schedule of indirect expenses for every indirect cost pool included in
the proposal (example: labor overhead; G&A; fringe; material overhead; etc.). Offerors are
discouraged from creating indirect expense pools solely for purposes of responding to this SIR.
However, if the Offeror commonly does this and has no practical alternative to meet proposal
requirements, it must provide rationale for the expense pool, corporate policy regarding the
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

establishment of the pool, and information on similar pools, along with any audit data available.

The Offeror must list amounts for individually accounted for pools, not group totals. For example,
it must list amounts for specific fringe benefit items (vacation, holidays, sick leave, pension plan,
medical insurance, etc.). Listing only fringe benefit total is not sufficient. Similarly, the Offeror
must list separate amounts for rent depreciation, indirect labor, and the other items that comprise the
overhead pool. Further, the Offeror must list the total expense pool amount (numerator), allocation
base amount (denominator), and rate (quotient) for each indirect expense category proposed. See
Section L, Attachment L012 titled Indirect Expense Schedules as an example.

Please note: Two sets of Indirect Expense Schedules must be presented – one showing Off-Site
(Contractor Facility) indirect rates and the other showing On-Site (FAA Facility) indirect rates.



L.16.3.15      SECTION L – ATTACHMENT L013 –SUMMARY OF OFFEROR’S
               GOVERNMENT AUDIT INFORMATION & DISCLOSURE STATEMENT
This cost exhibit provides summary information on each Offeror’s latest audit as well as
Government points of contact. Each Offeror responding to the SIR is required to provide this cost
exhibit. The Offeror (prime and each subcontractor) must comply with FAA Cost Principles and
submit an up-to-date copy of the Offeror’s CAS Disclosure Statement. The Offeror must also
provide any information resulting from Government review and findings with regard to the
Offeror’s accounting system or disclosure statement.
   CAS will not be enforced on small business concerns and therefore CAS Disclosure statements
    will not be required of small businesses. Disclosure statements will be required from large
    businesses acting as subcontractors to the prime. Compliance with FAA Cost Principles is
    mandatory and associated information regarding the Offerors accounting system and ability to
    accurately collect costs under a cost reimbursable contract is required as part of your proposal
    submittal.


   Small businesses not having Government review of their accounting systems are not precluded
    from bidding on the SIR/RFO; however, your proposal must detail your ability to comply with
    FAA Cost Principles and your method to accurately collect and segregate costs under a cost
    reimbursable contract.


   An Offerors’ accounting system must be adequate for determining costs applicable to the
    contract, and is a requirement for contract award. Further, Government review and audit of an
    Offerors’ accounting system may be conducted after contract award. In the event an Offerors’
    accounting system is determined not adequate, the contract may be terminated for convenience.


   In addition, and as part of this cost exhibit, all proposal submittals must provide documentation
    that shows the Offerors’ ability to cover payroll and other operating and administrative expenses
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                             PART IV – SECTION L
             INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

   to accommodate Government “in arrears” payments for work performed for a period up to 60
   days.

Each Offeror must provide the Audit Information called out in Attachment L013 “Summary of
Offeror’s Government Audit Information & Disclosure Statement.”

L.16.3.16      CHAPTER 2 – SUBCONTRACTOR/CONSULTANT COST EXHIBITS
The Contractor must submit a complete listing of all proposed subcontracts, consultants, and inter-
divisional transfers. This listing must provide the following information for each subcontract,
consultant, and inter-divisional transfer:

       1)        Name of subcontractor, consultant, inter-divisional transfer
       2)        Description of effort
       3)        Type of contract
       4)        Hours and costs proposed

L.16.3.17      CHAPTER 3 – CONTRACTOR COST PROPOSAL NARRATIVE
The Offeror must provide a detailed narrative that addresses the following areas:

       1)      Direct Labor Rates (including escalation)
       2)      Indirect Rates (Fringe, OH, G&A and etc.)
       3)      Other Direct Costs (including escalation)
       4)      Fee

For each subcontractor/consultant/inter-divisional transfer proposed at $500,000 or greater, the
Offeror must have each proposed subcontractor, consultant, and inter-divisional transfer provide
separate cost exhibits, Attachments L009 thru L013 found in Section L of this SIR. Additionally,
the prime contractor must provide its internal analysis of the subcontractors/ consultant/
interdivisional-transfer proposal, including a determination that the proposed pricing is fair and
reasonable. Subcontractor/consultant information of a proprietary nature may be provided directly
to the FAA in sealed packages appropriately marked.

L.16.3.18      DIRECT LABOR RATE NARRATIVE
The Offeror must address the rationale used for development of the proposed direct labor rates.
Offeror must address the extent that DCAA FPRA/approved bid rates were utilized, and explain any
differences between DCAA approved rates and proposed rates. Offerors must address use and
rationale of escalation for direct labor.

The Offeror must verify that its proposed rates reflect a NOT-TO-EXCEED 40 hours workweek.
Each Offeror and proposed subcontractor must submit the following certification as a part of its cost
proposal: “The proposed direct labor rates in this proposal reflects a workweek not to exceed
40 hours and does not include uncompensated overtime.” The certification must also include
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

the name and title of the signing official.

L.16.3.19      DIRECT LABOR HOURS NARRATIVE
The Offeror must verify that its proposal (including subcontractor) proposes hours in accordance
with Section L, Attachments L005 and L001.

The Offeror shall verify that it does not include labor for the following administrative functions:
contract administration, subcontract administration, human resources, and contract/invoice
accounting. Offerors shall verify that they have provided the applicable Section K certification
relating to the treatment of the above administrative functions under the resultant contract, unless
labor for administrative functions as mentioned above are verified to be in accordance with the
contractor’s disclosed accounting practice.

L.16.3.20      INDIRECT RATES
The Offeror must address the rationale used for development of each proposed indirect rate.
Offeror must address the extent that DCAA FPRA/approved indirect rates were utilized, and
explain any differences between DCAA approved rates and proposed rates. Offerors must clearly
explain application of each rate.

L.16.3.21      OTHER DIRECT COSTS
The Offeror must address any proposed other direct costs, such as travel (prescribed), materials
(prescribed), consultants, and interdivisional transfers. Please also provide a justification /narrative
of the proposed ODC other than those prescribed.

The FAA intends to exclude charges for such items as rental of facilities, purchase or rental of
office furniture, office equipment, computers, peripheral devices, telephone network and any other
expenses that may captured in indirect charges (Fringe, Overhead and G&A). If any of the above
stated costs are not captured in Offeror’s indirect expense pools in accordance with contractor’s
disclosed accounting practices, Offerors must propose estimates for those expenses under a separate
line item, and not to be combined with government cost estimates.

L.16.3.22      COST OR PRICE DATA
It is anticipated that the pricing of this SIR will be based on upon adequate price competition;
therefore, Certified Cost or Pricing Data is not required to be submitted with this cost/price
proposal. However, after receipt of proposals, it may be determined that adequate price competition
does not exist and that certified cost or price data is required. In this event, a Certificate of Current
Cost or Pricing Data will be required immediately after agreement on cost/price is reached.
Meanwhile, the cost estimates, rationale and supporting cost information to support the Section B
pricing offered is required IAW Section L, but need not be certified. The government reserves the
right to obtain and require other than cost and pricing data from Offerors as necessary to determine
cost/price reasonableness and realism for this procurement.
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                               PART IV – SECTION L
               INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



L.16.3.23       BASE FEE / AWARD FEE
The Government anticipates a zero percent (0%) base fee with eligibility for a maximum award fee
of twelve percent (12%). Offerors may not take exception to the above fee structure. This is the
only fee structure available and no other proposed fee structure will be accepted. Performance will
be measured and the actual award fee will be determined in accordance with Section J, the
Government Quality Assurance Surveillance Plan (QASP) (Attachment J007) and the Government
Performance Evaluation Plan (PEP) (Attachment J008).


L.16.3.24       TASK ORDERS TO BE ISSUED AT CONTRACT AWARD
The FAA anticipates issuing one performance based Management task order at contract award
under each contract category. Offerors are expected to price and submit it as part of the proposal.
This task order will not be evaluated as part of the contract award decision. Task Orders in Section
J represent each contract category as follows:

        1.      Section J, Attachment J009 (applies to Small Business Set-aside Contract)
        2.      Section J, Attachment J010 (applies to the 8(a) Set-Aside Contract)
        3.      Section J, Attachment J011 (applies to the full & Open Competitive Contract)

Offerors must submit pricing for the above task orders in Volume III of Phase 2, “Cost/Price Proposal.

Note: Offerors are required to submit one proposal; however, if an Offeror intends to bid in one or more
contract category, the Offeror is responsible for pricing of the one or more Management Task Order.

L.16.3.25       CHAPTER 4 – COMPLETED SIR
The Completed SIR, including all Representations and Certifications, must be completed, signed,
and provided under this section. All Section A signatures must be original signatures. Sections of
the SIR that are not being filled out or signed are not required to be included in this chapter.

SIR Section A, Solicitation/Contract Form – AMS Form SF-33, "SOLICITATION, OFFER AND
AWARD,” with blocks 13 through 18 completed by the Offeror. The representative who signs this
form must be authorized to contractually bind the company providing the offer.

SIR Section B, Supplies or Services and Prices/Cost - The Offeror must complete the pricing, by
individual Contract Line Item Number (CLIN), for the services as identified in Section B of the
model contract.

SIR Section G, Contract Administration Data, and Contractor’s Remittance Address – The Offeror
must provide the appropriate remittance information.

SIR Section K, Representations, Certifications and Other Statements of Offerors - The Offeror must
complete all Representations, Certifications, and Other Statements included in Section K.
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                              PART IV – SECTION L
              INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS



In accordance with the FAAAMS, the FAA reserves the right to award a contract without
discussions after evaluation of initial written submissions. The FAA also reserves the right to
conduct Offeror specific discussions or to conduct discussions and permit Offerors to revise their
proposals, if the Contracting Officer deems these measures appropriate and in the best interest of
the FAA.

L.16.3.26      CHAPTER 5 – EXCEPTIONS
The Offeror must state explicitly whether or not any exceptions are taken to the terms of the
solicitation. If exceptions are taken, the Offeror must list each exception, and provide the rationale
for each exception. Each exception must be specifically related to a specific paragraph/section of
the SIR. Offerors are cautioned to consult with the Contracting Officer before submitting any offer
that takes exception to any term or condition of this SIR.
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                                   PART IV – SECTION L
                   INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS


       L.16.3.27    SECTION L - LIST OF ATTACHMENTS


ATTACHMENT                       DESCRIPTION
Attachment L001    Labor Category and Skill Level Descriptions

Attachment L002    Sample Task Order #1 – Planning Task Order

Attachment L003    Sample Task Order #2 – Systems Operations Programs Task Order

                   Sample Task Order #3 – En Route and Oceanic NextGen and System Engineering Task
Attachment L004
                   Order


Attachment L005    Proposal Labor Hour Requirements
Attachment L006    Business Declaration Form

Attachment L007    Contractor Past Performance Customer Survey
Attachment L008    Offeror Past Performance Template


Attachment L009    Cost Exhibit: Proposed Cost/Price by Element of Cost, Year, and Contract Term

Attachment L010    Cost Exhibit: Proposed Direct Labor Hours, Rates and Costs

Attachment L011    Cost Exhibit: Development of Direct Labor Rates for First Year of Contract

Attachment L012    Cost Exhibit: Indirect Expense Schedules

                   Cost Exhibit: Summary of Offeror’s Government Audit Information and Disclosure
Attachment L013
                   Statement

				
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