Computing Guide Getting Started: 1. As long as you are a Miami student, you are entitled to use Miami's MUNet and web- based services, on or off campus. Just log in with your unique ID and password. For the full range of university-supported programs and tools to install on your own computer, go to <http://software.muohio.edu>. You can access many of the most useful resources (including your Miami e-mail account, file-storage space, course information and library databases) through the myMiami web portal <http://mymiami.muohio.edu>. 2. The university provides you with an e-mail account, and important messages are sent to that address. If, however, you would rather use a non-Miami e-mail service, configure your entry in the university directory (search for yourself in Miami People on myMiami, or go to <http://www.muohio.edu/ph>) so any mail sent to your Miami address will be forwarded to the address you prefer.1 If you use an alternative e-mail service for university-related communication, configure it to display your real name, not just your user name or e-mail address, on the “From” line of messages you send. If you don't, I may not recognize or even receive your messages. 3. Check your e-mail regularly. 4. You are allotted a gigabyte of personal file-storage space on MUNet. When you log in to the network, that space should appear under My Computer as network drives M and Q, identified by your unique ID. On the web, click on netDisk under Tools on the myMiami portal, or log in to Miami University Universal Web Access <http://files.users.muohio.edu>. 5. Save your work often, and back up your files regularly. Use your personal file- storage space on drives M and Q or netDisk, and use a memory stick or other such 1To change your preferred e-mail address in the university directory: 1. Launch your browser—Internet Explorer, for example—and go to http://www.muohio.edu/ph. 2. On your directory page, type your unique ID in the space at the top of the page to the left of the Search button. 3. Select Register/Modify. If a security-information window appears, click the Continue button. 4. On the next page, type in your mmddssss password and select Submit. Again, click Continue if the security window appears. 5. At the top of the directory-information page, in the section titled “Primary E-mail Account,” check “Other” at the bottom of the list of e-mail addresses, and type in your preferred alternative address. 6. Scroll down the page until the Modify Ph Entry button appears, and click it to submit the change. device. Computers crash, and removable media fail or get lost. So protect yourself: never have just one copy of an important file. 6. Learn to install, use and maintain an up-to-date anti-virus program. You can get McAfee's anti-virus software, free, at <http://software.muohio.edu>. Once you have an anti-virus program installed and running on your computer, you still have to keep it current. You can configure the program to update itself automatically over the Internet. Be sure the virus-definition files get updated at least once a week (if not every day). If you receive an e-mail attachment from a stranger or from anyone else unexpectedly, run a virus check on it before opening it, or just delete it. Word Processing: I assume you know your way around a keyboard and can use a common word- processing program. Most people seem to know Microsoft Word already, or find it easy to learn. As a Miami student, you can buy Microsoft Office, including Word, at a deep discount. Microsoft Works has some disadvantages that require work-arounds, and I will not accept Works (.wps) files from you since I often can't open them; so Word is more convenient if you have that choice.2 Send me Word (.doc) files only. Note: do not send .docx files. You can still use Works, WordPerfect or another program (PC or Mac) to write your papers, as long as you convert the files to Word (.doc) format before you send them to me. If you can open files from a different program in Word here on campus and then resave them in Word (.doc) format, the resaved files should be fine for me. Or the program you prefer may have a conversion or “save as” function that allows you to save in Word (.doc) format. But don't wait to find out until the day your first paper is due. Bring in a file as soon as you can; experiment and practice with it on a campus computer to make sure you don't send me a file I can't open. I will not be able to open a file whose extension you merely edit to .doc instead of actually saving in or converting to .doc format. No need to panic: If you create a file in a program other than Word and then want to open it in Word, don't get spooked. You may have to click on “Show all files” before Word will show that your file is present. Do not send me read-only files, compressed (for example, .zip) files, or password- protected files. 2Note to Works users: If you use Works and want to be sure your files will open in Word, use the “save as” function on the File menu to save them in Word format. If you try to open a Works (.wps) file on a campus computer, you have to start Office/Word before you can open the file (if you can open it). You also have to click on “Show all files” before Word will show that your file is present. When you are finished, you probably have to save the file in its original Works format if you plan to work on it again somewhere else in Works. Again, however, never send me files in Works (.wps) format. Convert them to Word (.doc, not .docx) format first. Do not send me plain-text (.txt) files. If you must use .txt or generic word-processing format at some stage in converting your files, be sure to remove all unnecessary line feeds and multiple spaces, and to restore tabs, italics or underlining, and other specialized word-processing codes in the files you send me. E-mail me your papers only as attached word-processing files. Never resort to typing or pasting your paper into the body of an e-mail message. More Word-Processing Dos and Don'ts: Whatever word-processing program you use, be sure you know the basics and observe the dos and don'ts below. You'll work better and produce better (well-formatted, readable) papers. If you have bad habits, take shortcuts or use fakery, simple editing, re-formatting and file-conversion will make a mess of your work. 1. Never simulate tabs (paragraph indentations), centering, flush-right or line breaks with multiple spaces, and never simulate centering, flush-right or line breaks with multiple tabs. Use your word processor's specific keys or commands for these functions. 2. Within paragraphs, rely on word wrap (don't press Enter) to move the cursor to the next line for you. Pressing Enter at the end of every line is unnecessarily troublesome, and it will make a mess of your paper later. Your word processor automatically rearranges text for you when you edit or reformat what you have written, so if you have put in unnecessary line feeds, they will get pushed out of place and make your paper look atrocious. Press Enter only when you have a particular need to break a line, as at the end of a paragraph. 3. Never simulate double spacing by manually putting in a blank line after every line of text. Learn your program's double spacing command. 4. Never simulate indentation of block quotations with multiple spaces or tabs. Either use the block-indenting command, or reset the margins. 5. Just as the program wraps lines for you as they fill, it also moves from one page to the next automatically, and automatically adjusts page breaks as you edit. Don't insert unnecessary page-breaks: let the program determine page breaks for you. If you do have a special reason to start a new page without filling the previous one, use your program's page-break command: do not simply press Enter or space until you reach the next page. 6. Be sure you know how to copy and move blocks of text. 7. Italics and underlining serve much the same purpose, but italics are more professional. Use boldface sparingly: too much of it is tacky. 8. Numbering the pages of any document longer than one page is a convenience and a courtesy to your readers. Including your last name with the page number in a header is usually a good idea. But never simply type a page number or a header at what you think is the top of each page. It is far too much trouble. Worse, it won't work very well, since subsequent editing or file-conversion will throw everything off, making your paper look atrocious and you look bad. Use your program's page-numbering or header-creation function. It is customary not to put a number on the first page of a document, but to begin with “2” on the second page. 9. Learn to use the find and replace functions. They can make revising and editing much easier. For example, if you want to make sure you have used “its” and “it's” correctly, Find makes it easy to locate every occurrence of either word in your document. Or, using Replace, you can search for “it's” and have the program stop every time it finds that word and ask whether you want it replaced with “its.” Or again, if you know you have trouble remembering that commas go inside closing quotation marks, you can change any ”, to ,” automatically. 10. Learn to use the spell checker. Spell checkers do have limits, however. There are words—your name, for instance—they may not know, which doesn't necessarily mean those words are misspelled. Spell checkers cannot help if you correctly spell a word that happens to be the wrong word. So use your head, use a good dictionary, and don't mistake spell checking for proofreading. Be sure to Save your document as soon as you finish spell checking; otherwise, your corrections may get lost. 11. Be sure you know how to open and save files, from and to various drives and folders. Also know how to name and rename files. 12. If you value your time and effort, save your work often, back it up regularly, and print it out occasionally. Save and print at the end of any session during which you have done important work. 13. Be sure not to save a file to the local hard drive of a campus computer. Saving to the hard drive of a public computer clutters it up, and the file won't be available to you anywhere else. When you finish working on a file, before you clear an important document from the screen or exit your word-processing program, check to make sure you really have saved your work to your M or Q drive and to a memory stick or the like. Know where you put your files, and then check to be sure they are there. Of course you can save files to the hard drive of your own computer, but you still need to back them up to a removable medium (or to a network drive if you are connected) for security, and so you can have access to them from anywhere. Turning in Your Papers: Follow this step-by-step procedure every time you e-mail me a paper; don't just read about it now and then wing it later. The instructions are tailored to Outlook Web Access on myMiami. If you use a different mail program, learn its procedures for accomplishing the same steps, and do not skip any. 1. Open your paper file in Word. If you can open it, I almost certainly can; if you can't, I almost certainly can't. If you have created your file in a program other than Word, you probably have to start Word before you can open the file, and to click on “Show all files” before you can see that you have it. 2. Scroll through your paper to make sure it is all there, and to make sure nothing is there that shouldn't be—like preliminary or revising notes, pieces of earlier drafts, or lots of extra space at the end. 3. Be sure your name and nothing but your name is at the very top of your paper (not counting a header, and even if you have included your name in a header), at the left margin. I recommend you put the date, the course number and section, and the assignment number on separate lines below your name, also at the left margin. If you include my name, spell it correctly. 4. Have you adhered to the word-processing dos and don'ts listed above in this computing guide? Have you spell-checked your paper? Have you saved your file in Word (.doc, not .docx) format? 5. If you don't already have a printout of your paper which contains your most recent changes, print it out now. Proofread it carefully. Now swap papers with a trustworthy, conscientious classmate and proofread each other's. 6. When you have put all the finishing touches on your paper, save it—ideally, once to drive M or Q and again to a memory stick or the like. 7. Now, save your file again, but this time change the file name (using, for example, the “save as” function in Word) from whatever you have been calling it to a name constructed exactly as follows: Begin with your Miami unique ID; add the number of the assignment; add the section letter of your class (not counting the H common to all sections on the Hamilton campus). (Word will add .doc as a file-name extension.) Do not rearrange, add to, space between or omit any of those file-name elements. For example, if I were turning in my fourth paper in section [H]E, I would rename my file krafftjm4e (which would then appear as krafftjm4e.doc). Do not send me papers with file names of any other form, since I will delete them immediately. Also remember to save your file in Word (.doc, not .docx) format only. For this step, it doesn't matter on which drive you save your file, as long as you remember where to browse for it when you are getting ready to attach it to your e-mail message to me. 8. You may not be able to mail a file that is open, so close your file and exit Word, and then get into your mail program. Click on “New Message,” and address the message to email@example.com. Put something specific and relevant, like “Paper X,” on the subject line; that, along with your real name on the “From” line, will help make sure your message doesn't get automatically filtered out as spam. Now, click on “Attachments.” Browse for your correctly-named file (the one you renamed in step 7 above) and highlight the file name; click on “Open,” then on “Submit Attachment,” then on “Done.” The mail program will display the name of the file you have attached; if it doesn't, you haven't successfully attached it yet. When you have attached your file and made sure it is the correct one, correctly named, click on “Send.” 9. Check your outbox or sent-mail folder to make sure your message has been sent. The message should be marked as having an attachment. Wait a few minutes to make sure your message doesn't bounce right back as undeliverable, in case you addressed it incorrectly. Check your mail again in a day or two in case I have to let you know of a problem.
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