VIEWS: 14 PAGES: 4 CATEGORY: Business POSTED ON: 2/23/2011
International Bylaws Template document sample
International Bylaws Template document sample
Chapter Bylaws Review On the following pages are guidelines to help the Governance Committee and board of R directors review chapter bylaws and make minimal, appropriate modifications, if necessary. Origin of Chapter Bylaws Model In 1983, the House of Delegates adopted a resolution for the creation of a “form” for the chapter bylaws. The form, now called the Chapter Bylaws Form, simplifies the process of updating chapter bylaws and standardizes the chapter and international structures. Sigma Theta Tau International headquarters incorporates the House-approved changes into the Chapter Bylaws Form after each biennial convention so the chapter does not have to be involved in this time- consuming update. The Chapter Bylaws Form text is available on the honor society’s Web page at www.nursingsociety.org and in a Word document sent via e-mail (upon request). The Chapter Bylaws Form is sent to the Governance Committee chairs in January of even-numbered years. 1983 House of Delegates Chapter Bylaws Resolution WHEREAS, Sigma Theta Tau, as a member of the American Association of College Honor Societies and WHEREAS, chapters of Sigma Theta Tau must have bylaws which are in compliance with those of Sigma Theta Tau, Inc., as directed by the House of Delegates and WHEREAS, it would be advantageous to chapters to have valid bylaws operational immediately after each House of Delegates and WHEREAS, “model” chapter bylaws incorporate the direction of the House of Delegates in a manner that should facilitate their utilization for the operations of each chapter and WHEREAS, the adoption of the “model” chapter bylaws would allow chapters to focus on significant bylaws decisions helpful to specific chapter development and would permit the Governance Committee to serve a leadership role in the development and interpretation of policies and procedures within the chapter, therefore, BE IT RESOLVED: that all chapters adopt the “model” chapter bylaws submitted to them after the House of Delegates meeting at each biennium, unless they request from the Governance Committee and receive an exemption from the Third Vice President and that the “model” chapter bylaws serve as the basic chapter bylaws document for each chapter as of 1984. Understanding the Bylaws Process The following flowchart illustrates the bylaws review process from beginning to end. Those items listed in bold are the items for which chapters are responsible; all other action items are completed at the international level. Chapter Bylaws Review Process PRIOR TO CONVENTION DURING CONVENTION FOLLOWING CONVENTION Proposed bylaws amendments and Delegates vote on proposed All approved bylaws amendments are accompanying rationale are bylaws amendments at the incorporated into the Chapter Bylaws identified. House of Delegates. Form. Proposed bylaws amendments are Revised Chapter Bylaws Form is made reviewed by Governance Committee. available on the honor society’s Web site. Proposed bylaws amendments are submitted to the international board Chapters review the bylaws form and of directors for review and approval. discuss any needed changes or additions. Once amendments are approved by the international board, proposed Chapter Governance Committee amendments are published in the incorporates approved amendments Delegate Newsletter. into the bylaws form. Chapters hold meetings to discuss stance on proposed amendments and ensure that the chapter’s delegate(s) know how the chapter’s votes should be cast in the House of Delegates. Chapter Responsibilities Governance Committee Primary Responsibilities: 1. Review the bylaws to ensure the structure supports the chapter’s goals. There are four main areas for review: officers, elections, committees and chapter induction/renewal fees. The committee should work in concert with the board of directors in discussing potential changes to these sections. 2. Present recommendations for any non-editorial amendments to the chapter board of directors and, if they concur, to the chapter members at the annual meeting. 3. Incorporate approved amendments into the bylaws and complete the Chapter Bylaws Form. The Chapter Governance Committee should be able to complete this activity in one short meeting. 4. Interpret the bylaws for members and guide the development of a policy and procedure manual to implement the bylaws. 5. In conjunction with the chapter board of directors, send feedback to the Sigma Theta Tau International Governance Committee regarding the ease of implementation and suggestions for the Chapter Bylaws Form. Chapter Membership Responsibilities: Vote on recommendations presented by the Chapter Governance Committee and chapter board of directors to amend the chapter bylaws when assessment and data indicate the need. (Refer to Chapter Bylaws Article XIV. Amendments to Bylaws for further information.) Chapter Board of Directors Primary Responsibilities: 1. Effective November, 2006, chapters are no longer required to complete the bylaws submission form and submit it to headquarters. The bylaws template will continue to be updated as changes are made to the bylaws and will be available for chapter use. Chapters should continue to use the template to update bylaws and ensure compliance. 2. Petition the Sigma Theta Tau International Governance Committee and provide rationale for an exemption to adopting the Chapter Bylaws Form if the revised bylaws appear to interfere with efficient chapter administration and operation. Updating the Chapter Bylaws Form During the process of bylaws review, chapters have the opportunity to modify four areas: 1. Officers 2. Elections 3. Committees 4. Fee structure No other articles in the bylaws are to be changed or manipulated. The bylaws evaluation conducted by the chapter board of directors and the chapter Governance Committee is to include: 1. Evaluating the officer duties and their needs. 2. Identifying a timeframe for newly elected officers to officially begin their term of office. 3. Identifying any additional committees needed to help fulfill the chapter’s goals. 4. Identifying a fee structure that will be fair to members and provide income that supports the chapter’s biennial goals. NOTE: Changes proposed by the committee to these articles and sections require a vote by the chapter membership at a meeting. Refer to Chapter Bylaws-Article XIV “Amendments to Bylaws” for more information. Completing the Chapter Bylaws Form The newly revised model Chapter Bylaws are made available on the honor society’s Web site following the biennial convention in January of every even-numbered year. Although chapters are no longer required (as of November 2006) to submit the bylaws form to headquarters, they should still use the form to update the existing bylaws and incorporate any changes to ensure compliance with the current bylaws. An additional copy of the chapter bylaws template highlighting areas where chapters can make changes and linking to policies/procedures/further information is also available on the web site.
Pages to are hidden for
"International Bylaws Template - PDF"Please download to view full document