Invoice Consultant Gst by ldo18572

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									                                                Your reference                                          Office use             PROJECT No.
                                                number                                                  only.
                                                (if applicable)                                                                INVOICE No.


                                                Project Title: ……………………………………………………………….……………..
A.C.N. 000 710 074
A.B.N. 97 000 710 074                           …………………………………………………………………………………………..
Client                        Supervisor: .....................................……....... Faculty: ….....................................…….
Code
Other Consultants (for insurance purposes) .......................................………..........................................…………….….…
Client: ..............................................................................................................…...........................…………………...
Address: ...................................................................……………….................…...............................………………..
............................................................................................................……………...….. Postcode: ………………….. Telephone
No.(s): .................................................................……........ Fax No.: ....................................………………..
Quoted Total Project Cost (Incl/excl GST) : $ ……………………...
   INSTITUTIONAL GRANT SCHEME ELIGIBILITY                                                             AUTHORISATION SIGNATURES
    Not applicable
    Applicable – Nominated _________ %                                                               ………………………………………..                                             ……………..
    Australian Business                                                                              Project Supervisor                                             Date
    International Business
    Australian Competitive Grant                                                                     ………………………………………..                                             ……………..
    Other Public Sector Research                                                                     PVC/ Head of School                                             Date
   ------------------------------------------------------------------
   -                                                                                                  ………………………………………..                                             ……………..
    Other Consulting                                                                                 Newcastle Innovation Limited                                    Date
    University Sanctioned Consulting



Office use only: University Grant form sent                                                         Will a written report be provided?                                 Yes              No


THE INVOICE IS TO READ:
Attention: ..................................................... Client Order/Reference No: ....................................………………………...
Details of Service: ……………………………………………………………………………………………………....
….....................................................................................................………………........................................................................
......................................................................................................................................................................................................
......................................................................................................................................................................................................
...................................................................................................................................

                                                                                                                                      Total Excl. GST: $
                                 CONSULTANTS TAX INVOICE:                                                                                + GST (10%): $
                                                                                                                                  INVOICE TOTAL: $
DISBURSEMENT OF FEES                                                                                      Consultant                       = Total               + GST             Inv. Total
                                                                                                             A.B.N.                        Excl. GST               Y/N              Incl. GST
Consultants:
Research Account Name:
Faculty Overhead Fee: (                        %)
School Overhead Fee: (                         %)
Newcastle Innovation Management Fee (10% of invoice
total):
Newcastle Innovation/ UNI Grants fund (2.5% of invoice):
TOTAL AMOUNT:
                                                 Project Form Procedure

1     Contact is made with the client either by the Consultant or through Newcastle Innovation.

2     The Consultant negotiates his/her fee (including Newcastle Innovation’s fee and the Department’s fee). Newcastle
      Innovation staff are available to assist with Project pricing or negotiation if required.

3     Newcastle Innovation’s Fee of 12.5% is made up as follows:
      a 10% Newcastle Innovation service fee
      b 2.5% Newcastle Innovation/Commercialisation Grants Fund

4     When work is performed on projects using Department facilities and/or on University time, an infrastructure fee is
      charged. This fee is either between the PVC/Head of School and consultant on a project by project basis or as
      stated in the applicable Faculty policy.

5    The quotation to the client (detailing scope of work, price and timing – if applicable) should be accepted in writing by
     the client prior to commencement of any work. This is particularly important if the exact project cost cannot be
     determined until completion of the project.

6    Complete the top portion of the Project form, including signatures from the Consultant and the PVC/Head of
     School.

7     Send the Project form to Newcastle Innovation (we now have a record in event of any insurance problems during
      the course of the project). The Project form is numbered and returned to the Consultant until completion of work.
      Receipt of a signed project form by Newcastle Innovation confirms that the conditions of the University Consultancy
      Policy agreement will be met.

8     When the project is completed, return the Project form with invoicing details, IGS eligibility percentage and
      disbursement of fees, including Faculty and/or School overhead fees. At this point, Newcastle Innovation will
      invoice the project.

9     When a written report is being supplied to the client, Newcastle Innovation requires a copy of the report to be sent
      to us with the project form. The invoice will not be issued without a copy of the written report.

10    For Institutional Grants Scheme related projects, a Newcastle Innovation Administered Research/Grant Details
      Form will need to be completed and forwarded to the University Research Services.

11    Disbursement of fees will be made during the month after the client has paid the account.

12    The Faculty and School overhead fees are transferred quarterly to the University.

11   The Consultant’s Fee will be sent directly to you by cheque, EFT or held in a research account (please refer to the
     Terms and Conditions for operating Newcastle Innovation research accounts) at Newcastle Innovation whichever is
     applicable.

12 TAXATION. Consultants must choose one of the three alternatives:
   a Do NOT record their ABN on the project form. In this case Newcastle Innovation is obliged to deduct 46%
      withholding tax from any payments to the consultant. This withholding tax is credited to the consultant on their
      annual income tax returns, in a similar manner to provisional tax previously paid.
   b If not registered with the ATO for GST but have an ABN, record this ABN in the appropriate column on the
      disbursements section of the project form. Indicate NIL GST.
   c When registered for GST record the ABN on the project form and ADD GST in the disbursements calculation.
      In this case Newcastle Innovation is obliged to add 10% GST to the payment to the consultant, who must then
      account for it to the Australian Taxation Office.

     *A Statement of Earnings is issued at the end of each financial year and it is recommended that this Statement be
     used for taxation purposes.

								
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