Internship Report on Financial Management System of Ngo

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					Kyung Hee International Internship Supporting System (KISS)
Kyung Hee Overseas Development Assistance Corporation (KODAC)
GSP, Kyung Hee University



                   Outline for Internship Project (Practicum)


    Table of Contents

        KISS (Kyung Hee International Internship Supporting System) Process
        Writing a Proposal
        The Proposal Format
        While You are Doing Internship
        Research Paper




    I.   KISS (Kyung Hee International Internship Supporting System) Process

Identification of Internship Organization (IO)                   KODAC
        KODAC network + student needs
Internship Proposal                                              KODAC
         SWOT
Application for Internship Authorization and Financial Support   GSP
        KODAC and GSP
Preliminary Internship Training                                  KODAC
Internship                                                       IO
         Weekly update                                           GSP Blog
Internship Completion and Evaluation                             IO
         Recommendation Letter
Project Development                                              IO
Student’s Evaluation on the IO                                   KODAC
Internship Report Submission                                     KODAC/GSP
Final Presentation                                               KODAC/GSP
          SWOT again
Publication of Annual Internship Report                          KODAC




    II. Writing a proposal
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Writing internship project proposal should enable you to think through the learning
objectives and concrete plans for internship and future career.

The format of your internship report will be the background research of a project
profile of particular case, which will try to address particular problem or issue in
the area of your interest, related to the internship organization. The case study
approach requires in-depth study and analysis of the chosen development problem
or issue that:

i) Focuses on a defined unit of study with limited scope (organizational,
       geographical, social, environmental, programmatic, strategic, etc.).

ii) Describes and critically examines the background, context, and existing situation
       of the problem or issue within the unit of study, including looking at the
       effectiveness of responses, strategies, or management measures in place, if
       any, to address the problem or issue.

iii) Examines the findings or results of the internship in order to reach conclusions
        relevant to (development) work.

iv) Produces recommendations, best practices, and/or lessons learned to improve
       development management of the problem or issue being examined.

Ultimately, using a case study approach will allow a student to examine one’s
chosen topic in a realistic, deep, focused way that should enable the student to link
theory with practice and draw evidence-based conclusions.

You must include a letter of commitment or “terms of reference” (TOR) from the
host organization detailing your job description, specifying the length of the
assignment and designating a field supervisor.




   III. The Proposal Format

   A. Title and Summary:

The title of proposed project is expected to be no more than three sentences, and
describing what you are doing and, in the case of a practicum, with what
organization, and where.

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   B. Table of Contents

Include the titles of the sections listed here with page numbers.

   C. The Learning Objective

State clearly what you hope to achieve during the internship. Describe the skills you
hope to acquire, the experience you want to obtain, and/or the field of knowledge
that you expect to deepen. Do not write about what the project is attempting to
accomplish. Be specific about how this work relates to your area of specialization
and your own career goals. Ask yourself while drafting the proposal how realistic
are the objectives. Are they too ambitious? Are they too modest? Are you allowing
yourself time to reflect on the experiential learning?

   D. The Problem or Issue (SWOT)

Define the problem or issue that your case study will be addressing in your paper.
Provide sufficient background so that the reader understands the importance of the
problem or issue to development. Take your time and develop the statement of the
problem thoughtfully. SWOT analysis is highly recommended.

   E. Literature Review

Read and summarize currents of thought on the proposed problem/issue. Let the
literature frame the debate, present current thinking and experience, and pose
challenging questions that you may have to grapple with next year. Show the reader
that you have familiarized yourself with major thinkers in your field of investigation.
Indicate where you need to deepen your understanding of the issues and what areas
you will be continuing to explore during your second-year. Cite your sources using
the APA format (in addition to other web sites you have been given, see
http://www.liu.edu/cwis/cwp/library/workshop/citapa.htm). Include a bibliography
at the end of the paper.

For web sites that describe how to do a literature review go to:
http://www.utoronto.ca/writing/litrev.html
http://library.ucsc.edu/ref/howto/literaturereview.html
http://www.clet.ait.ac.th/EL21LIT.htm

   F. Learning Strategies


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In this section you should answer the following questions:

• How are you going to go about accomplishing your learning objectives?

• If you are doing an internship:
o What institution has agreed to host your internship? Describe the organization in
some detail. If this commitment is still pending, present options and the status of
your discussions. (Please note: your proposal will not be approved until you are able
to confirm an institutional host).
o Where will you do your work? Will it be on one or more countries? Is it a field
level project, a headquarter assignment, etc. Who will be your field advisor on the
project and what are her/his qualifications?
o What will be your role specifically?
o What preparation will you need? How are you going to evaluate this?
o What methods will be employed to accomplish the work objectives of the project
itself?
o What skills will you learn on this project?

   G. Timeline

What is the length of time you will be engaged in the project? When you will begin,
do fieldwork (if any), and return to GSP? Include the dates that you will send drafts
of sections of your final paper to your advisor. See the attached memo but consult
with your Academic Adviser about her or his availability and needs.



   H. Risk Assessment and Analysis

You should describe any risks (physical, emotional, social, political, etc.) that you
may face while doing your internship project and what precautions you will be
taking. One source of information on countries where there are travel warnings is
the U.S. State Department web site http://travel.state.gov/travel/travel_1744.html but
you should also consult other sources.



   IV. While you are doing internship

You are required to maintain regular contacts with GSP: first, to send a regular
report to your academic advisor; second, to keep posting your work at GSP Naver
blog (in Korean). Especially, regular update of your blog is important, in that it is the
most effective tool to market KISS as an innovative way of doing internship abroad.

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Your own category will be created, so that each intern can upload information
regarding your work, life and activities along with pictures and video clips.



    V. Research Paper

Your research paper should be a background research to identify problems in order
to provide practical questions for development project or business plan.

Your question should be may be related to policy, to development planning,
implementation, monitoring, or evaluation, or to organizational conduct and
management. Based on this question, you will be concluding your paper by
presenting a Technical Consultation (TC) project profile to solve a practical
development problem; a purely abstract question, with no practical applications, is
not suitable.

For those doing internships, the question must be related to the subject matter of the
internship, and the internship itself must provide some of the evidence needed.

The research paper must evidence professional level writing. Do not expect or assume that
your advisors will edit your paper. If you do not have a writing reference book, or even if you
do, we strongly urge you to purchase one of the reference books, for instance,
http://www.dianahacker.com/.



<Research paper Format>

Elements of the paper

   1. Title
   2. Table of Contents
   3. Executive Summary
   4. Acknowledgements
   5. Abbreviations
   6. Introduction and Objectives
   7. Literature review
   8. Methods
   9. Problem Description
   10. Presentation of Evidence and Analysis
   11. Conclusion: Project Development
   12. List of References

                                               5
<Required Elements of the Paper>

The paper should contain the following elements, in the order given. Note that the
page lengths given in parentheses after each section are meant as guidelines, not as
fixed rules; you should work with your advisor in determining how much space
should appropriately be given to each section.

1. Title: The title should contain the key words or phrases of your study. The reader
    should be able to identify the geographical area and topic of your paper simply
    by reading the title.

2. Table of Contents with page numbers.

3. Executive Summary: (200 words maximum). The summary should not describe
    the paper’s question, but rather summarize the methods and the findings. For
    example, the reader should know from this section, not that you worked in an
    NGO that provided school lunch programs in a village in Colombia, but rather
    that promoting school lunches improved attendance.

   The executive summary should have its own page.

4. Acknowledgements: If someone else has assisted in the editing of your paper, you
    must acknowledge this assistance with the statement: This paper has been written
    with the editorial assistance of ______________. You may also use this section, if you
    wish, to express appreciation for other support and assistance that you received
    during the writing of the paper.

   The acknowledgements section should have its own page.

5. Abbreviations: List abbreviations and acronyms used in the paper. The list of
    abbreviations should have its own page.

6. Introduction and objectives (2-4 pages)

   In this section you locate your reader with regard to the context and goals of your
   paper. It must include all of the following elements:
       a. A brief description of the internship (if applicable) Students doing
           internships should start the paper by describing the context in which the
           paper was written.

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          This should include a description of the organization you were working in
          (location, nature, mandate, activities); a description of your own
          responsibilities within the organization; and a timeline explaining when
          you arrived and how long you stayed. For instance, it might start out
          “This paper was written during a eight week internship with UNICEF’s
          regional office in Rangoon, Burma. UNICEF is a United Nations agency
          dedicated to children’s welfare, and the regional office serves to…” etc.



      b. A discussion of your learning objectives for the internship. Here you
          explain for yourself and your reader, in the past tense, what your goals
                        nd
          were for the 2 year, and how the paper fits into those goals.
          The section should:

                 i. Explain specifically what issues or practices you hoped to
                    understand better from your second year overall and what skills
                    or expertise you hoped to gain.

                 ii. Describe briefly the activities (eg, in your internship work) you
                    were engaged in that were specifically relevant to achieving these
                    objectives.

                 iii. Describe briefly the topic of your paper and explain how
                    examining that topic fit in with your overall goals for the year.

7. Literature review (2-4 pages)
    The literature review is the first step in answering your development question.
    You use it to ensure that you are familiar with the key perspectives in the
    academic, policy and practice discourses on the problem that you are addressing.
    This section enables you, and your reader, to know that you understand the key
    issues in your field and the key ongoing debates.

   It is similar to the literature review that you conducted for your proposal, but it is
   more in-depth and more specifically keyed to the particular aspect of the
   development problem that your paper seeks to solve.

   It is fine to reuse any parts of your proposal literature review that are still
   relevant.
   The literature review must be organized by topic, not author. A literature
   review that is simply a series of summaries of author’s works is not sufficient
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   and will not be accepted. For instance, if you were writing about the FAO and
   food security, the reader would need to know that two major conceptual issues
   are 1) how “food security” should be defined at the national and household level;
   and 2) whether or not domestic production of adequate food is necessary for
   national food security; and what the main arguments are on both sides of each
   issue. The views of the relevant authors on each side would need to be given and
   their similarities and differences highlighted. The reader would not need to be
   given plain summaries of eight different works on food security and left to sort
   out on his or her own what the major issues and arguments are in this area.

   For those doing advanced study, or those on internships whose methods include
   a great deal of library research, it may be hard to distinguish between the
   literature review and the main body of the paper, which is the Evidence and
   Analysis section, below.

   It may help if you think of the literature review as the background information
   on the general field, and the rest of the research as more specific information
   gathering into your precise topic. For instance, if you are working on human
   rights approaches to access to education in Bolivia, your literature review might
   address education policy in Bolivia generally, while your paper examines human
   rights approaches specifically.

See http://www.utoronto.ca/writing/litrev.html for tips on constructing a literature
review.

In general, you will know that you have done a sufficient review of the existing
literature when you begin to find that the new books and articles you read are
raising issues or arguments with which you are already familiar.

8. Methods (2-4 pages).

   You should use this section to set out clearly for your readers the methods that
   you used to answer the question in posed in the previous section. A student in an
   internship may gather information to answer his or her question by observing the
   work of the host organization, by studying case studies of similar organizations
   and comparing them, by doing background research into national or regional
   policies, by collecting and studying relevant quantitative data, or by a
   combination of several of the above or of entirely other methods. This section
   should set out all of the methods used and explain how each one was conducted
   and why. (If, for instance, the student was asked by his or her host organization
   to interview partner organizations on a particular issue, then this section should

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   describe the content of the interviews and the methodology used to conduct
   them.)

   On the other hand, a student doing advanced study may use a combination of
   course work and library research to answer the question.

   The student may rely entirely on secondary research, or may be looking at a
   combination of secondary research and original data, like relevant census data,
   and may focus on one particular field or on several fields. This section should set
   out the scope of the research being conducted.
   For all students, the section should also include the following:
           • Timeline and schedule of specific activities (if relevant)
           • A discussion of the imitations of your approach or of the information
              available. This section should make your reader understand where the
              paper may not be able to provide conclusive evidence, and allow him
              or her to evaluate whether or not the available information provides
              sufficient evidence for his or her purposes.

   All students should consult with both their field advisors (if relevant) and their
   academic advisors concerning their methods early in the paper-writing process.



9. Problem Description (4-6 pages)

   In this section, you set out the broader development problem that your question
   is meant to address and show its significance, whether to international
   development policy, to the country/region you are working on, or to a particular
   community or institution, etc. Include background information that is necessary
   to understand the problem and the context. The reader should be able to
   understand by the first couple of paragraphs what the problem is that you are
   addressing and its significance.

   For instance, if your paper addresses a question related to the promotion of
   Colombian export to Asia, you might set out here the key facts and concerns
   about Colombian trade structure in general. If your paper addresses child
   laborers in India, you might set out the key facts and concerns about child
   laborers in that country, including any relevant background information on
   India’s political, social, or legal structures.



10. Presentation of the evidence and analysis (6-8 pages):

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   In this section you set out to answer the question that you identified in the
   Problem Description section. This is the core of your paper.

   You should analyze the question to determine its key elements. Then you should
   show the evidence you gathered using the methods that you described above,
   and, using evidence and analysis, you should present conclusions concerning
   each element of your question.

   Please make sure that all of your findings or arguments are supported by
   strong evidence or by clear, logical analysis. If you come across contradictory
   evidence, include it and explain how you are resolving the contradictions. If it is
   possible to draw other conclusions from the one you chose, describe those other
   possibilities and explain why you chose the one you did.

   In this section, your job is to convince your audience that you have broken the
   question down into its relevant parts and examined each of them carefully, and
   that your conclusions are based on evidence and sound reasoning and will
   hold up under close scrutiny.



11. Conclusion: Project Development (6-8 pages)

   This section will summarize your research, and will explain what you specifically
   want to accomplish in the form of TC (4-5 pages). For instance, if you have been
   working with an NGO that focuses on trafficking in women, the goal of the paper
   might be to develop a project to address the problem through the reform or
   capacity building of local police or immigration authorities.

   The typical order of the TC is the following:

   I.     Basic Project Data
   II.    Background
   III.   Objectives and Project Description
   IV.    Budget Structure (Max. US$300,000)
   V.     Critical Aspects
   VI.    Action Plan
                                                                              J.Kwak 2008




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