Wright County Board Minutes APPROVED WRIGHT COUNTY by mikeholy


									APPROVED 11-30-10                                                                          WRIGHT COUNTY BOARD
                                                                                           NOVEMBER 16, 2010

The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and
Eichelberg present.

On a motion by Eichelberg, second by Russek, all voted to approve the 11-09-10 Board Agenda as presented.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, “Joint Ditch 14 Update” (Hiivala); Item For
Consid. #4, “Reschedule 11-17-10 Technology Committee Meeting” (Thelen); Item For Consid. #5, “Acknowledge
Receipt Of MCIT Dividend” (Norman). Russek moved to approve the Agenda as amended, seconded by Eichelberg,
carried unanimously.

On a motion by Eichelberg, second by Thelen, all voted to approve the Consent Agenda:
       1.        Performance Appraisals: J. Martinson, Hwy.; C. Schulz, P&Z.
       2.        Approve Abatement, PID #103-209-001190, DEF Inc.
       3.        Increase Employer’s Contribution Toward Insurances By $50.00/Month, Eff. 3-01-11, For Non-
                 Union Employees.
       1.        Approve Abatement, PID# 103-209-001190, DEF Inc.
       1.        Tobacco License Transfer As Submitted By New Owner, Northern Tier Retail LLC For:
                 SuperAmerica #4267 & SuperAmerica #4479 (Monticello City) & SuperAmerica #4554 (St.
                 Michael City).
       1.        Authorize Purchase Of Replacement Vehicle For The Wright County Compost & Recycling Facility.

Bob Hiivala, Auditor/Treasurer, provided an update on Joint Ditch 14. Hiivala was contacted by Brian Paumen who
feels the repair area in Stockholm Township identified by Kerry Saxton, SWCD, would be a band-aid approach.
Paumen feels there are more areas in need of repair. Paumen will contact Meeker and McLeod Counties to
request a Joint Meeting on 11-22-10. Russek and Mattson are unable to attend. Hiivala said Saxton could attend
and advise the County Board on what additional steps need to be taken. Mattson asked that they look into the
capacity of the tile, as that is what starts blow outs. Hiivala said Paumen’s main concern is the capacity of the tile
for today’s water levels. Hiivala suggested that the Joint Ditch Meeting be held with Meeker and McLeod
Counties. Saxton can attend and advise the County. If the Joint Ditch Meeting is not held next Monday, it could be
held in December. This was provided as an informational item.

The claims listing was reviewed. Richard Norman, County Coordinator, referenced a claim on Page 4, Association
of MN Counties. The claim incorrectly codes a conference registration for Bob Hiivala to Administration. It will be
corrected and charged against the Auditor/Treasurer’s budget. On a motion by Russek, second by Thelen, all voted
to approve the claims as listed in the abstract, subject to audit, including the one change noted.

Brian Asleson, Chief Deputy Attorney, requested the Board authorize signatures on a Master Subscriber
Agreement for Minnesota Court Data Services. The County Attorney’s Office, the Sheriff’s Office, and the District
Court, in conjunction with the Minnesota Bureau of Criminal Apprehension (BCA), are moving ahead with
implementation of eCharging, the electronic filing of criminal complaints. The Agreement is with the State Court
System. The County already has an Agreement, also called a Master Subscriber Agreement, for the MNCIS System,
allowing access to the State’s Court database. The new Agreement allows input of data into the State’s system as
opposed to viewing rights only. The Agreement has no additional cost implications. A fee is already being paid.
The Agreement will cover any County office that has access to MNCIS. Eichelberg moved to authorize signatures
on the Agreement, seconded by Russek, carried 5-0.
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Asleson brought forth discussion on the repeal of the Wright County Tattoo and Body Piercing Ordinance. The
2010 Minnesota Legislature adopted Legislation which became Minnesota Statutes Chapter 146B, regulating Body
Art. Although the new laws, designed to take effect 1-1-11, allow for counties and cities to continue their
regulation of such establishments, Wright County Public Health has indicated that it would prefer to have the
Minnesota Department of Health take over licensing, inspections, etc. in this area. Asleson said Wright County
passed its Ordinance in 2002. There are two tattoo establishments presently operating in Wright County. One is in
Monticello and one is in Buffalo. The establishment in Buffalo is licensed through the City. Asleson said the State
is aware that Wright County may repeal its Ordinance, and the State is willing to take over the review of the one
establishment. Asleson was unsure whether the City of Buffalo will give up their licensing authority of the business
located in Buffalo. Although the State is gearing up for this effort, he was unsure whether the State has adequate
staffing levels. Asleson asked that the Board set a date to consider repeal of the Ordinance. Notice will be
published and the two establishments in the County will be notified. Thelen moved to consider repeal of the
Wright County Tattoo and Body Piercing Ordinance at the County Board Meeting of 12-14-10 at 9:30 A.M. The
motion was seconded by Sawatzke. Asleson said there have been complaints that these activities are occurring in
private residences. Wright County’s Ordinance does not allow for this and so investigations have occurred. He
said Wright County’s Ordinance addresses the public health issue. The motion carried 5-0.

Marc Mattice, Parks Administrator, said a Parks Committee Of The Whole Meeting was held on 11-08-10. The
meeting was attended by County Board Members, Parks Department staff, Corinna Township representatives, and
a couple of property owners. The meeting included a site visit to the Clearwater/Pleasant Regional Park. The goal
of the meeting was to discuss maintenance issues on Lathrop and Kramer Avenues. The recommendation of the
Parks Committee Of The Whole was:
         “That Wright County Board of Commissioners direct the County Surveyor to work with the County
         Recorder, the County Attorney, and all others necessary to review all land records past and present,
         including deeds, plats and surveys that are pertinent to this easement/road in question and to develop a
         report regarding the ownership status and rights to same.”

At today’s Board meeting, Mattice said that he supports this recommendation. Mattice consulted with Assistant
County Attorney Greg Kryzer. After review of the documentation, Kryzer feels that the County should consider
having Campbell Abstract complete research on the property and provide their professional opinion. Thelen made
a motion to accept this recommendation. She questioned whether a time frame should be established as she felt
it would be good to establish ownership. Kryzer stated that this morning he received 5-6 abstracts from the
Auditor’s Office dealing with this Park property. He personally spent 10-15 hours researching this property in the
Recorder’s Office. Kryzer stated the County definitely owns the property and it is clearly Park property, including
the land under the road. Kryzer was having difficulty finding the easement buried within the records that go back
quite some time. He said the County may have to engage Campbell Abstract, but hopes the Surveyor can find this.
He felt that a report can possibly be done by the end of the year, dependent on the Surveyor’s schedule. Sawatzke
suggested having Barb Gabrelcik from the Recorder’s Office provide an opinion. Kryzer said if the County requires
the services of Campbell Abstract, he will place this back onto the Agenda. The motion was seconded by
Eichelberg. Sawatzke asked whether the findings will reflect what the County owns and clearly indicate the rights
of the County as opposed to the Township (i.e., the limitations and restrictions the Township has in enhancing,
improving, and maintaining). Kryzer said that would be his intent. He has been actively researching the park
regulations. Thelen said she would like the research to include the private easement holders as well. Sawatzke
said the information should include the private owner’s rights versus the Township’s rights. Kryzer said everything
within the tract will need to be looked at in completing the abstract for this property. The properties within the
Park boundary along Clearwater Lake will probably fall within this and the easements will be reflected. Thelen
asked whether this research will go back beyond when the ownership of the Park was developed. Kryzer explained
that his search went back 40 years, which is the State standard for doing an abstract. He said that there is a need
to go back further than that as 40 years ago is when the Hennepin County Park District acquired the property.
Wright County acquired it in about the mid 1980’s. Sawatzke noted that about a year ago, a sign was placed on
site reflecting that it was County property and there would be limitations on what could be done. Mattice
explained the sign has since disappeared. Sawatzke said during the tour, he noted that there were trees that were
marked. He inquired whether they had been taken down. Mattice said they have not been taken down. Sawatzke
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said he did not like the idea that 22” trees would be removed prior to the research being completed on the
property. Mattice has been in contact with the Township and the trees will not be cut down in the meantime.
Sawatzke questioned whether a letter should be sent to the Township reflecting that the County does not agree to
any trees being cut down and if tree cutting does occur, they are risking action that may be taken by the County.
Kryzer stated that he will take care of sending a letter. He would look at it as criminal damage to property.
Norman clarified that the motion will include approval of the Parks Committee Of The Whole Minutes and the end-
of-year deadline for the abstract work to be completed. The motion carried 5-0. The Board directed Norman to
contact Department Heads that should be involved to ask them to work on this issue. The minutes follow:
         The Parks Committee of the Whole meeting began at the Wright County Public Works Building. Members
         of the committee, along with Parks Department staff, traveled to Clearwater/Pleasant Regional Park.
         Prior to arriving at the site, the Committee reviewed two letters, one from Corinna Township and one
         from David and Dianne Wilkie. [See attached.] They were joined at the park by two members of the
         Corinna Township Board and three property owners. Upon arrival, committee members were surprised
         to find that Corinna Township had already added gravel to the easement/road in question. It was
         determined that this work was completed sometime Thursday, November 4, 2011 or Friday, November 5,
         2011. The committee spent considerable time discussing ownership rights and formulating a
         recommendation. At the completion of the site inspection, the consensus of the committee was to refer
         the following action to the Wright County Board of Commissioners: Recommendation: That Wright
         County Board of Commissioners direct the County Surveyor to work with the County Recorder, the
         County Attorney, and all others necessary to review all land records past and present, including deeds,
         plats and surveys that are pertinent to this easement/road in question and to develop a report
         regarding the ownership status and rights to same.

         At this time, the property owners and the two Corinna Township Supervisors left the meeting.

         The committee toured improvements made at Collinwood Regional Park, including the day use area and
         the new tent camping facilities. The Committee also discussed future park infrastructure improvements,
         including relocating the fish cleaning house, campground expansion, shore line restoration, parking area
         improvements, and construction of the new picnic shelter.

         The third area visited was the restoration area at Robert Ney Regional Park, the second largest county
         owned park in size. The committee viewed the water control structure and wetland restoration project
         that was funded by U.S. Fish and Wildlife Department under the stimulus program and viewed the
         hardwood restoration sites.

         The last park on the tour was Bertram Chain of Lakes Regional Park. The committee was updated on the
         acquisition project, minor improvements, and funding outlook. Mattice has received notice from the
         granting authority that Wright County/City of Monticello were selected for an allocation of nearly
         $411,000, bringing the current available grant total to $1,079,974. Mattice indicated that this amount,
         when added to local matching funds, would allow the partnership to execute Phase 3 of the acquisition.
         The Negotiations Committee is currently meeting to develop a recommendation to the Wright County
         Board of Commissioners and the Monticello City Council.
(End of 11-08-10 Parks Committee Of The Whole Minutes)

A Parks Commission meeting was held on 11-08-10. Mattice said the Parks Commission had quite a bit of
discussion relating to campground policies and improvements. Eichelberg moved to approve the following
recommendations brought forth from the Parks Commission, seconded by Sawatzke, carried 5-0:
1)       It is recommended to the Wright County Board of Commissioners that the Parks Department be allowed
         to implement site-specific reservations for Collinwood and Schroeder Parks.
2)       It is recommended to the Wright County Board of Commissioners that the seasonal site policy be updated
         to state: Current site holders have the ability to retain their site by submitting a renewal notice, including
         a down payment of half the seasonal rate, by January 7, 2011, and in future years by the end of the
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        camping season to have their seasonal camping site permit renewed, and that any site not renewed
        within that timeframe be entered into the general lottery drawing held in February of the camping year.

Paul Coglitore and Jeff Berg, B&C Consulting, are the County’s insurance brokers for the medical and dental
insurance benefits for employees. They were present to discuss the bid process for the March, 2011 insurance
renewals. This year, B&C Consulting contacted all available carriers for bids. Responses were received from Blue
Cross, Medica, and Health Partners. A handout was provided reflecting an analysis of the current and alternative
plan proposals. The carriers were asked to match the County’s current benefit levels as closely as possible. The
carriers were able to do this with one small exception through Health Partners. Blue Cross and Medica reflect Out
of Pocket maximums (calendar year) for Plan 2 of $750 for each family member. Health Partners has an Out of
Pocket maximum (calendar year) for Plan 2 of $1,500. This is a slight improvement over the current level.
Otherwise, all other benefits levels match the current insurance levels. The County’s loss ratio experience was
over 111%. The rates received from the carriers were very strong considering the County’s high loss ratio.
                                     Blue Cross                Medica                     Health Partners
Percentage of Renewal increase
         compared to the current
         Blue Cross Plan             4.01%                     -0.27%                     -1.44%

Rate Caps for Future Renewals      13%/15%                   10%/15%                   12%/15%
        (2 years)

Annual Proposal Difference         N/A                       -$336,253.68              -$427,623.12
        (using Blue Cross as
        the Base)

2011 Proposal Increase/Decrease $314,718.00                  -$21,535.68               -$112,905.12

Health Initiative Dollars            $0/$0/$0                 $25,000/year              $50,000/$20,000/$20,000
         (3 years)
The Health Initiative Dollars can be used to implement Wellness Programs. The idea is to reduce future claims by
employees becoming healthier. Alternative Plan Proposals were requested and include such things such as the
out-of-pocket maximum and office visit co-pays. The office visit co-pay would move from $10 to $25 under the
Alternative Plan Proposals. The urgent care co-pay would move to $25 and the emergency care co-pay would
move to $95. Currently, there is a two-tier pharmacy co-pay of $11. The Alternative Plan would allow for a three
tier pharmacy co-pay of $5-generic/$35-preferred brand name/$85-non-preferred brand name. Compared to the
current Blue Cross Plan, the following reflects the Combined Plan percentage change through the Alternative Plan
                                     Blue Cross               Medica                    Health Partners

Annual Proposal Difference         N/A                       -$90,866.88               -$295,639.56
        (using Blue Cross as
        the base)

2011 Proposal Increase/Decrease -4.45%                       -5.60%                    -8.22%

Both Medica and Health Partners will allow a deductible and out-of-pocket maximum rollover for claims between
1-01-11 and 2-28-11.

Coglitore noted a change relating to the lifetime maximum benefit amount. The maximum amount through Blue
Cross was $5 million. With the Health Care Act, that amount moved to an unlimited dollar amount. This is a nice
improvement no matter which plan is chosen. Sawatzke asked about insurance coverage for dependents to age
26. It was explained that coverage is for dependents to age 26 and is not dependent on student status. Married
dependents can remain on coverage as well. Lori Adams, AFSCME, asked whether services offered through Blue
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Cross would change through another carrier. Coglitore and Berg explained that a copy of the current contract with
Blue Cross was supplied to the other carriers. The carriers were asked to match the plans identically. Any service
under the Blue Cross Plan will be identical and paid out the same through Medica and Health Partners. The only
area that changed slightly was relating to the prescription drug formulary. The drug formulary does not vary
significantly from carrier to carrier.

Coglitore said that based on the difference in premiums and other factors, B&C Consulting would recommend the
County select Health Partners. There is a known savings of over $100,000 without any plan changes and rate caps
for three years to limit the amount of increases the carrier can pass along. Health Partners was also rated slightly
higher through the independent rating companies. There are lower adjusted claims costs, especially given the size
of the group and how that can affect renewals. Norman said the Administration Office concurs with the
recommendation from B&C Consulting to accept the quotes from Health Partners. Employee presentations will be
                              nd      rd
scheduled for November 22 and 23 . After that, union and non-union groups will meet and vote on alternative
proposals. All groups must support the alternative proposals. If one group rejects, then the County will offer the
base plans under Health Partners. On average, companies are realizing a 12-14% increase on premiums. Berg said
the average increase is based on a 100% loss ratio, and Wright County’s loss ratio was 111%. B&C Consulting was
commended for the excellent work in negotiating such strong offers with carriers, including rate caps. Russek
moved to accept the quote from Health Partners, seconded by Thelen, carried 5-0.

A Personnel Committee Of The Whole Meeting was held on 11-09-10. At today’s meeting, Thelen said the Board
will discuss whether to schedule a Personnel Committee Of The Whole Meeting to meet with Frank Madden, Labor
Law Attorney, on salaries for non-union employees and elected officials. Thelen suggested that the minutes be
laid over until after that meeting. Thelen moved to lay the 11-09-10 Personnel Committee Minutes over until after
the Personnel Committee Of The Whole Meeting that will be held with the Labor Law Attorney. The motion was
seconded by Eichelberg. Sawatzke asked Norman whether the purpose of the meeting with Madden is to talk
about the salaries for non-union employees and elected department heads. Sawatzke said it is his understanding
that elected Department Heads stand alone and the Board needs to look at that group on their own. He felt the
concept of throwing them in with others begs the question of being arbitrary and capricious. He questioned
whether it would be more appropriate to handle them separately. Norman said it is up to the Board to set the
Agenda for the Committee Meeting. The Agenda could include separate Agenda items for the elected department
heads and non-union employees. Sawatzke said he thought the purpose of the Committee Meeting was to discuss
the salaries of the non-union employees. Thelen said it was her intent to discuss the elected officials’ salaries as
well in the context of any deviations that they might consider from the salary adjustment for union employees.
The motion carried 4-1 (Sawatzke casting the nay vote) to lay the 11-09-10 Personnel Committee Of The Whole
Minutes over until after the committee meeting with the Labor Law Attorney.

On a motion by Thelen, second by Eichelberg, all voted to schedule a Personnel Committee Of The Whole Meeting
for 11-23-10 at 1:30 P.M. The purpose of the meeting is to meet with Frank Madden, Labor Law Attorney,
regarding salaries of elected department heads and non-union employees.

The Board Chair opened the Public Hearing to review and take comment on the proposed changes to the Fees-For-
Service Schedule. Norman said the Board was provided with documentation on the changes at an earlier Board
Meeting. All changes will be effective 1-01-11. Mattson voiced concern with the percentage of increase in fees for
the Parks Department because of the economy. Eichelberg said there have not been fee changes for a number of
years for Parks. State Parks were consulted and the County’s fees were very comparable. In some cases, they
were less. The proposed changes were reviewed with the Parks Commission. As no public comment was
received, Russek moved to close the Public Hearing. The motion was seconded by Eichelberg and carried 5-0.
Russek moved to accept the recommended changes to the Fees-For-Service Schedule. The rate changes are
effective 1-01-11. The motion was seconded by Eichelberg and carried 5-0.

On 10-30-07, the Wright County Board approved a Master Partnership Contract with Mn/DOT. This is an
agreement that is renewed every five years allowing the Highway Department to work with the State on such
things as material testing, appraisal services, and bridge inspections. The Board reviewed an Amendment today
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which would add Emergency Services to the Agreement. Russek moved to adopt Resolution #10-39, approving an
Emergency Services Amendment to the Master Partnership with Mn/DOT. The motion was seconded by
Eichelberg and carried 5-0 on a roll call vote.

Thelen said a Technology Meeting is scheduled for 11-17-10 at 1:30 P.M. She requested the meeting be
rescheduled as she is unable to attend. Norman was in contact with Bill Swing, Information Technology Director,
who called the meeting. Swing is agreeable to the reschedule. Eichelberg moved to cancel the 11-17-10
Technology Committee Meeting and reschedule it to 12-15-10. The motion was seconded by Thelen and carried

Norman received a dividend check from Minnesota Counties Intergovernmental Trust (MCIT) for the 2010
premium in the amount of $434,539. The 2010 budget had a projected revenue of $302,755 so this is a positive
variance of approximately $132,000. This was provided as an informational item.

The meeting adjourned at 10:07 A.M.

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