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                                POLICY AND STANDARD OPERATING PROCEDURES

Title                             Road Traffic Collisions Policy
Policy Ref. No                    8161
SOP(s) Ref. No
Version No.                       1.5
Senior Officer Lead               Head of Criminal Justice
Author (by job title)             Office Manager CAU
Ratifying Group                   DCOG                                                Date     August 2010


      1   Purpose.

1.1       This policy establishes how Bedfordshire Police responds to, records and investigates Road Traffic
          Collisions.

1.2       This policy establishes the role of the attending Police Officer/s and the Collision Administration Unit
          (CAU).



      2   Revision History.



Date               Revision   Change                                  Section                       Schedule
                                                                                                    Review Due
July 1994          1.0        New Policy
November           1.1
1998
November           1.2        Converted to new format
2003
September          1.3
2005
January            1.4
2007
August 2010        1.5        Amended – Moved to F20




      3   Persons Affected.

3.1       All Police Officers and Police Staff responding to or dealing with Road Traffic Collisions on behalf of
          Bedfordshire Police

3.2       All customers of Bedfordshire Police




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      4   Policy.

4.1       Police Attendance

4.1.1     It is the policy of Bedfordshire Police to only attend those collisions where there is a clear and
          specified purpose for doing so, including but not limited to;


                          All collisions involving injury

                          All collisions on the motorway

                          Where the road is blocked or partially blocked either by vehicles, debris or other
                           objects and/or substances likely to cause danger to other road users

                          Where it is suspected that for reasons of road safety Police attendance is required to
                           prevent further escalation of the incident

                          Where it is suspected that for reasons of road safety Police attendance is required to
                           assist in the clearing of the scene or to assist other agencies to do so (e.g. recovery of
                           vehicles). Police will remain until the scene has been declared as safe by the
                           appropriate authority.

                          Where it is suspected that for other reasons, Police attendance is required to prevent
                           further offences e.g. breach of the peace




4.1.2     It is the Policy of Bedfordshire Police when an Officer attends a collision that all drivers are
          breathalysed unless there are justifiable reasons for not doing so. Breath tests are to be conducted
          regardless of whether the collision is recordable or not. In the event of an injury; hospital procedure
          should be considered.



4.1.3     Collision Investigation trained Officers from Roads Policing Unit will attend the following collisions;


                          Where fatal or life-threatening injuries are involved

                          Where life-changing injuries have been sustained

                          Where serious injuries have been sustained by;

                                        o    Children under 8 year – defined as serious injuries to head or chest


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                                      o   Persons over 65 years – serious injury to include broken limbs

                        Police vehicle collisions involving serious injury

4.2     Recordable Collisions.

4.2.1   It is the Policy of Bedfordshire Police to record Road Traffic Collisions on a road or public place, as
        defined in 4.2.7 under the following circumstances;



                       All incidents involving an injury, including where the injury has been sustained in the
                        following circumstances;

                                     o    Collisions’ involving a PCV and the injury is sustained by either any
                                          passenger on board, or any person boarding or alighting the PCV.

                                     o    Persons repairing a vehicle on a road to which the public have access

                                     o    Incidents where the injury is sustained by persons off the highway

                                     o    Incidents where the injury is sustained by a person falling off a vehicle

                                     o    Collisions resulting from deliberate acts of violence, but excluding
                                          those which are subsequently identified as suicides

                       Collisions where drivers have failed to exchange names and addresses and/or comply
                        with Section 170 of the Road Traffic Act 1988 (Fail to Stop Collisions)

                        Collisions whereby there has been a contributory offence, including but not limited to;

                                      o   Driving without due care and attention / dangerous driving

                                      o   Driving whilst under the influence of drink / drugs

                                      o   Vehicle defect/s

                                      o   Insecure load

                        Any collisions involving Police vehicles (refer to policy 8269)



4.2.2   All recordable Road Traffic Collisions will be submitted using form MG NCRF and sent to the CAU.

4.2.3   In the event of a collision involving an injury a form MG NSRF (statistics and contributory factors
        insert) will also be completed and sent to the CAU.

4.2.4   MG NCRF reports must be signed by a line manager and submitted within 24 hours.


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4.2.5   An injury is defined as slight or serious according to national criteria as detailed in MG NCRF.

4.2.6   A form 585d will be given to all drivers and those with a lawful interest by the attending Officer
        regardless of whether the collision is recordable or not. The Officer should ensure details have been
        exchanged by all relevant parties.
4.2.7   The definition of road or public place will include the following;

                         Any footway

                         Private road to which the public have access either by right or tolerance

                         Bridle paths and country tracks where motor vehicles are lawfully allowed to use

                         Pedestrian precincts

                         Car Parks or similar locations

4.3     Non-Recordable Collisions.

4.3.1   An incident requiring Officer attendance will be logged on OIS and a note of all relevant information
        made in the attending Officer’s pocket note book.

4.3.2   A retrospective report of a non-recordable collision to an Officer or Enquiry Office Staff will not require
        an OIS incident to be created. Local procedure may be used to log the customers contact with the
        Enquiry Office.

4.3.3   In the event of a non recordable collision whereby non-contributory offences have been revealed (e.g.
        No Insurance), those offences should be dealt with according to local procedure.

4.4     Collisions Involving Animals.

4.4.1   Where a collision involves an animal as defined in the Road Traffic Act 1988, it will be dealt with as a
        non-injury collision, thereby only requiring attendance or a report if it fulfils any of the other criteria laid
        out in 4.1.1 and 4.2.1

4.5     Fatal & Life-Changing Collisions.

4.5.1   All fatal and life-changing collisions will be dealt with by the Collisions Investigation Unit

4.6     Vehicle Examinations.

4.6.1   Vehicle examinations should be undertaken in the following circumstances;
                         Where fatal, life-threatening or life-changing injuries are sustained

                         Where a Police vehicle is involved and serious injuries have been sustained

                         Where there is an allegation of a vehicle defect

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4.7     Locations.

4.7.1   All collision locations must be accurately recorded using road numbers, names and distances to the
        nearest junction.

4.8     Stolen Vehicles.

4.8.1   Where a collision involves a stolen vehicle it will be dealt with in line with the criteria laid out in 4.1.1
        and 4.2.1

4.8.2   There is no power to request insurance details of the stolen vehicle.

4.9     Highways Agency.

4.9.1   The Roads Policing Inspector or SOI is responsible for ensuring the Highways Agency are notified as
        soon as possible, of any major Road Traffic Collisions on the Motorway or major trunk roads which fall
        under the following criteria;



                        Multiple collisions involving at least 5 fatalities, 20 serious injuries, or 30 or more
                         vehicles.


                        Collisions involving crossover of a vehicle from one carriageway to another
                         resulting in fatal or serious injuries.

                        Collisions involving passenger coaches or other PVCs resulting in fatal or serious
                         injuries.

                        Fatal collisions where death results from fire.

                        Any serious collision involving a vehicle carrying dangerous substance. (e.g.
                         hazardous chemicals, inflammable liquids such as petrol, radioactive materials).

                        Any fatal collision on Motorways where major roadworks are being carried out.

                        Collisions on Motorways and trunk roads resulting in serious structural damage,
                         e.g. to a bridge necessitating road closures.

                        Collisions on Motorways and trunk roads resulting in particularly significant
                         disruption likely to attract media interest.


                        Collisions resulting in prolonged road closure of any Motorway or trunk road.



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4.9.2   The Highways Agency should also be informed of any incident in which it may be necessary to brief
        ministers because they provoke considerable media attention, e.g. because of those involved,
        because they are visually spectacular.

4.9.3   Initial notification to the Highways Agency and must include the following:
                        Date and time of collision
                        Location.

                        Type of collision.

                        Weather and road conditions.

                        Estimated number of vehicles and casualties.

                        Any involvement of PCV’s.

                        Any roadworks at or near the location.

4.9.4   A pre-formatted message available on the OIS System must be completed, printed and faxed to the
        Highways Agency. Telephone reports must be followed by a faxed message as soon as possible.

4.10    Form 445.

4.10.1 Form 445 should be completed where;
                        Damage has been caused to street furniture

                        Highways Agency attend for any purpose

                        Traffic Management or Road Safety issues have been indentified following
                         investigation

4.11    Drivers Improvement Scheme/ Rider Intervention Developing Experience (RiDE)

4.11.1 The CAU are responsible for the administration of the Drivers Improvement Scheme and RiDE which
        in accordance with ACPO guidelines will be offered as a diversionary scheme in the following
        circumstances;
                        Where there is an offence of Due Care in isolation

                        Where the collision was either a damage only or a slight injury collision

                        Where the only serious injuries sustained were sustained by the offender

                        Where the offender admits the offence and accepts liability




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4.12      Medical Conditions

4.12.1 Where the collision is suspected to be as a result of a possible medical condition, form D751 should
          be completed and submitted to the DVLA for further investigation by them.

4.12.2 Where during the course of enquiries it has become apparent there is a suspected medical condition
          (not necessarily being the cause of the collision) either the CAU or the Officer should complete form
          D751 and submit it to the DVLA for further investigation by them.

      5   Definitions.

5.1       EIA means an Equality Impact Assessment

5.2       CAU means the Collision Administration Unit

5.3       MG NCRF means National Collision Report Form

5.4       MG NSRF means National Statistics Report Form

5.5       PCV means Passenger Carrying Vehicle

5.6       SIO means Senior Investigating Officer

5.7       RiDE means Rider Intervention Developing Experience

5.8       DVLA means Driver and Vehicle Licensing Agency

      6   Responsibilities.

6.1       Not Applicable



      7   Standard Operating Procedures.

7.1       Not Applicable



      8   Monitoring Compliance

8.1       This Policy will be monitored for compliance by the Office Manager CAU, Inspector Roads Policing
          Unit, Traffic Management Unit and Divisional Operational Chief Inspectors.




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      9    Communications/Implementation Plan

9.1        Not Applicable, not significantly altered. However communications regarding the updates will be made
           by existing force systems.

      10   Associated Documentation / Legislation.

10.1       Road Traffic Act 1988

10.2       Police Vehicle Collisions Policy 8269



      11   Freedom of Information.

11.1       Suitable for External Publication.    Yes



           Exempted                Reason for Exemption
           Paragraphs




      12   Equality Impact Assessment

12.1       The equality impact assessment for this document is provided below.




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EQUALITY IMPACT ASSESSMENT - PART ONE
                                                                                th
Name    Road Traffic Collisions Policy                     Date               27 August 2010
                                                           Assessed
Person(s) responsible for assessment      Office Manager CAU
Designation: Low
1. Who are the main stakeholders?                    Bedfordshire Police Officers, Staff and customers

2. Are there concerns that there could be a differential impact on racial groups?                No


3. Are there concerns that there could be a differential impact due to sex?                      No

4. Are there concerns that there could be a differential impact due to Gender                    No
reassignment?

5. Are there concerns that there could be a differential impact due to disability?               No


6. Are there concerns that there could be a differential impact due to sexual orientation?       No



7. Are there concerns that there could be a differential impact due to age?                      No



8. Are there concerns that there could be a differential impact due to religion and belief?      No



9. Are there concerns that there could be a differential impact due to dependants/caring         No
responsibilities?



10. Are there concerns that there could be a differential impact due to socio-economic          No
issues?


11. Are there any other issues or considerations?                                                No



12. Can the impact be justified on grounds of promoting equality of opportunity for one          N/A
group? Or any other reason?


13. Should this proceed to a full impact assessment? If yes, proceed to the EIA Part Two.        No


Approved by the Diversity and Inclusions Advisor: Date: Low Impact Not Required.
Contact Information Governance: Bedfordshire Police Headquarters, Woburn Road, Kempston,
Bedfordshire.MK43 9AX.


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