FE Reprographic Forum Newsletter

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					                      The Further Education
                      Reprographic Forum
February 2008                                                                                Issue 22

                                               MESSAGE FROM THE CHAIRMAN
                                                                         Welcome to              and was always ready to take on and
                                                                         this the 22nd           complete tasks that were given to him.
                                                                         Issue of the FE         Eddie was one of the group of college
MESSAGE FROM THE CHAIRMAN                  1                             Reprographic            managers that came to NESCOT in
                                                                         Forum Newsletter.       the very early days before we started
INTRODUCTION TO THE CLA                    1                                                     to look at forming the Forum, he has
                                                                         You probably            said that he will be coming to events
MEMBER COLLEGES                            1                             know by now that        still, so its not goodbye. Members
WEB SITE STATS                             1                             Eddie Bates has         will still be able to see Eddie at this
                                                                         resigned from           years Conference in Warwick and say
FOCUS ON YOUR PRINT ROOM                   2                             the management          ‘Thank you’ for all his hard work.
IKON OVERVIEW                              2                             team due to             Thanks Eddie!
                                               Jon Larsson, Chairman     work load.
SHARP AT 2008 CONFERENCE                   2                                                     This years conference is now only a few
                                               Eddie has been a member of the                    weeks away but there are still places for
CONFERENCE 2008                            2   management team for several years                 late comers, please let Karen know if
ABOUT THE NLA                              3   and has supported us in all the various           you do want to come. It’s not too late.
                                               projects the Forum has undertaken,
CONFERENCE 2008 NEWS                       3   he has attended and helped with the               Jon Larsson - Chairman
                                               smooth running of all the conferences
FOCUS ON YOUR PRINT ROOM                   4
MEMBERSHIP OVERVIEW                        4
                                               The Copyright Licensing Agency (CLA)              Rob chairs the Schools Working Group
WEB SITE STATS                                 is a not for profit company owned
                                               by authors and publishers. The CLA
                                                                                                 of the Rights Industry Forum a round-
                                                                                                 table for the UK licensing organisations.
                                               support educational institutions by
                                               licensing the reproduction of extracts            He is both an author and a publisher
                                               from books, journals and magazines                and has written extensively on his
                                               without having to seek permission                 interests in both film and music.
                                               from the copyright owner each time.
                                                                                                 Gursh Sangha is the Education
                                                                        Rob Dyer is              Support Manager and is responsible
                                                                        the Business             for issuing all new educational
                                                                        Development              licences within the independent
                                                                        Manager, Education       education sector; the commercial
                                                                        and has been             training sector and Adult Education.
                                                                        with the CLA for
                                                                        14 years. He is          He worked as a professional Youth
                                                                        responsible for          and Community Worker before moving
                                                                        negotiating licenses     into the private sector, working in
                                                                        and developing           publishing and virtual learning.
                                                                        solutions for users
January                                                                 in the education         He enjoys London’s museums, coaching
Page Loads                  241                                         community from           rugby and is looking forward to the
Unique Visitors             148                 Rob Dyer - CLA          primary schools          challenge of riding one geared cycles.
First Time Visitors         95                                          through to
Returning Visitors          53                                          higher education         Email:
United Kingdom              419
United States               4
                                               MEMBERS COLLEGES (NEW MEMBERS IN RED)
                                               Accrington &                      Form College                    Solihull College
Netherlands                 1                  Rossendale College                King Edward VI College,         South East Derbyshire College
Germany                     1                  Alton College                     Stourbridge                     Southampton City College
                                               Aylesbury College                 Lancaster & Morecambe College   Southport College
Members will have noticed changes              Barking College                   Leicester College               Sparsholt College, Hampshire
                                               Bishop Auckland College           Macclesfield College             St John Rigby College
to the home page of the website.               Bishop Burton College             Merton College                  St. Charles Catholic
A summary will now appear on the               Blackpool and The Fylde College   Nelson & Colne College          Sixth Form College
home page with the most recent links           Bournemouth & Poole               NESCOT                          St. Mary’s College, Blackburn
at the top of the list so visitors can         College of FE                     Newcastle College               Stanmore College
see at a glance the latest additions.          Brockenhurst College              Newham College of FE            Stockport College of F & HE
                                               Burnley College                   Newham Sixth Form College       Strode College
                                               Burton College                    North Devon College             Sutton Coldfield College
If you haven’t already subscribed to           Cardinal Newman College           North Lindsey College           Swindon College
the Discussion Board, instructions are         Castle College, Nottingham        Northampton College             Tameside College
listed under ‘System Announcements’.           Cirencester College               Oaklands College                The College of West Anglia
                                               City College Coventry             Oldham Sixth Form College       The Henley College
You can subscribe to the topics                Colchester Sixth Form College     Oxford and Cherwell Valley      The Oldham College
you choose and will receive an e-              College of North West London      College (Oxford Campus          The Sixth Form College
mail whenever a member posts                   Coulsdon College                  Portsmouth College              Farnborough
a new message. It’s a handy                    Croydon College                   Preston College,                Truro College
feature which lets you keep up-                East Surrey College               Fulwood Campus                  Wakefield College,
                                               Enfield College                    Redcar & Cleveland College      Thornes Park Campus
to-date as to what’s going on.                 Fareham College                   Reigate Sixth Form College      West Cheshire College
                                               Guildford College of F & H E      Richmond upon Thames College    West Nottinghamshire College
Comments about the website and                 Hereford Sixth Form College       Rotherham College               Westminster Kingsway College
discussion board are always welcome            Highbury College, Portsmouth      of Arts & Tech.                 Wilberforce College
and should be directed to webmaster@           Huddersfield Technical College     Royal Agricultural College      Winstanley College
                                               Itchen College                    Salisbury College               Worcester College                     John Leggott Sixth                SEEVIC College                  of Technology
The Further Education Reprographic Forum                                                                                                Page 1
FOCUS ON YOUR                             A BRIEF                                        OVERVIEW
NEWHAM COLLEGE                            IKON is one of the world’s largest                    • IKON Business Services
                                          independent providers of office                          Document workflow solutions
                                          technology and support services with                    through expertise in multifunctional
                                          FY2007 revenues of $4.4 Billion.                        and digital printing, copying,
                                                                                                  scanning and fax.
                                          We help companies to produce
                                          and manage their documents                            • IKON IT Managed Services
                                          and information effectively,                            Independent IT infrastructure
                                          minimising document costs                               services using best of breed
                                          and maximising efficiency.                               technology and proven
                                                                                                  project methodologies.
                                          Our independence enables us
                                          to provide the best solution                          • IKON Professional Services
At Newham College we have two             by combining technology from                            Specialist technical pre-
Reprographic Centres, located at East     many different manufacturers                            sales and implementation
Ham Campus and Stratford Campus.          with our unique support services.                       support for document and
At East Ham Campus we have a                                                                      integrated IT solutions.
Canon IR7105 and two full colour          Some of our products and
Canon CLC3220 and a Canon IR3300          services include:                                     • IKON Customer Service
which are linked to Mac and PC’s for                                                              Technology maintenance
the staff and students to use. The        • IKON Outsourcing Services                             and support services from
two colour copiers and the black &         Managed print, copy, fleet and                          networked copiers and printers
white have card readers attached.          imaging services, on-site at customer                  to IT desktops and servers.
Students pay for their copies while        locations and off-site at
staff use credits on their copy cards.     IKON digital centres.
The setup at Stratford Campus is
very much similar to East Ham.

We have had the Photocopiers since
September 2006 and have found
that the reliability and output
                                          SHARP AT 2008 CONFERENCE
from these machines has improved          Sharp Electronics UK Ltd is pleased                   functional devices. You can choose
productivity. We are in the process       to attend the FE Reprographic Forum                   from a range of products with Copy,
of exploring new technologies, and        Conference 2008 in Warwick and                        Print, Fax and Scan capabilities to
once these have been tested and           will be showing our MX3501NFK full                    create the best solution to meet the
fully implemented across all sites        colour and mono multifunctional                       demands of your workplace. We offer
our staff and students will be able       printer (MFP), and giving general                     a wide range of MFP’s from small
to benefit from these changes.             advice on reprographic needs in                       convenience models through to our
                                          the Higher Education Sector.                          High Volume Production Equipment,
Our two Reprographic Centres also have                                                          including the MXM110, which runs at
facilities for staff to send jobs from    We are very successful in the                         110 per minute print/copy speed.
their PC’s. Our Command Workstation       FE sector, recently winning for
system enables us to check what is        example the tender to replace                         We offer through our approved
being printed and if we find that there    the LRC machines throughout                           partners a comprehensive selection
is a breach of copyright we can suspend
                                          Kingston University.                                  of network based software solutions
printing and achieve the scanned image
for use later on.
                                                                                                for access, monitoring, Management
                                          Sharp Electronics (UK) Ltd is an                      Information Services, auditing,
Trevor Jordan - Newham College.           innovator in the development                          and charge back systems. Also
                                          of Business Products. Through                         we can supply hardware such
                                          leadership in digital technology,                     as card-readers, value-loaders
                                          Sharp offers a range of truly multi-                  and coin operated machines.

                                           The Sharp MX3501NFK full colour and mono MFD and the High Volume MXM110 which produces 110 per minute

                                          CONFERENCE 2008 HONILEY COURT
                                          Delegates are gearing up for another event-filled conference at Warwick.
                                          The management team have selected the conference to be
                                          held at Honiley Court Hotel & Conference Centre.

                                          “Honiley Court is a charming hotel dating back to 16th century when
                                          it was originally built as a farm. The farm was refurbished into a pub
                                          called The Boot Inn, now incorporated into the hotel, conserving
                                          the original building but adding a contemporary twist.”

                                          If it is any bit as good as previous conference venues, delegates can
                                          look forward to a really good time. For directions and more information,
                                          please visit the website:

Page 2                                                                                                 The Further Education Reprographic Form
FOCUS ON YOUR                                CONFERENCE 2008 - HOW NEW
                                             TECHNOLOGY CAN HELP YOU
                                             Date: 26th, 27th & 28th March 2008. Location: Honiley, Near Warwick
Here at Enfield College we use                Warwickshire, CV8 1NP
two networked Imagistics 9220                Day 1                 Wednesday 26th March 2008
copiers for black and white and
a Bizhub C450 for colour.                    11h30                 Registration

Other equipment includes;                    12h30                 Lunch
• Duplo (ink) printer DP460                  13h30                 Leave for Warwick Castle
• Fastback binding system
• Rhino punch and GBC                        17h45                 AGM (on return from Castle)
  comb binding system
• Roll laminator and A3 pouch laminator      19h40/20h00           Dinner
• Paper drill
• Ideal 8343 folding machine                 Day 2                 Thursday 27th March 2008
• Plockmatic 60 booklet maker
                                             09h00                 How New Technology Can Help You - Hands on Sessions
Our opening hours are                        13h00                 LUNCH
8.30pm to 4.45pm and
we receive e-mail out                        14h00                 How New Technology Can Help You - Hands on Sessions (Cont.)
of hours).
                                             19h15/20h00           Drinks/Dinner
We have one full time
member of staff and                          Day 3                 Friday 28th March 2008
one part time and
produce about 5 million                      09h30                 CLA and NLA Update
copies per year.                             TBC                   TBC
Turnaround times are officially 3 days
notice. Although realistically most jobs
are completed the same or next day.

I believe the most enjoyable part
of the job here at Enfield College
Reprographics is that the people are
very friendly and that you get to
know most people in the college as
everyone comes in at some point.

The effort in producing jobs on
time is very much appreciated by
the staff. I’m not sure about other
Central Repro areas in other colleges
but my area is the ‘calming zone’
                                             BOOKING INFORMATION
for teaching staff, be it to let off          Name of Person attending
steam out of the classroom, listen to
the music or receive counselling!             Name of College
Eddie Bates - Enfield College                  Job Title

• Established in 1996 by newspaper            Telephone
• The Newspaper Licensing Agency’s            Email
   (NLA) role - to provide legal access to
   companies wishing to monitor the           Dietary/ Special
   press and copy newspaper content,          Requirements
   whilst also protecting publishers
• Owned by 8 national newspaper                (These rates are for member colleges only)
   groups.                                     2 nights B&B accommodation, 2 evening dinners, lunch on         £210
• Collectively represents over 1300 UK
                                               27th & 28th March, Castle tour, workshops and seminars.
   newspapers and licenses over 7000
• NLA licenses press cuttings agencies        The rates for members has been significantly subsidised
   (PCAs), PR companies and                   thanks to membership and sponsorship
   organisations copying newspapers
   internally.                                Member colleges can nominate up to 3 delegates. Please photocopy
• All royalties collected are re-             this booking sheet and complete for each delegate attending.
   distributed to rights holders.
                                              Please enclose a cheque to the value of your conference package made
• In 2005 the NLA developed a central
  database of newspaper cuttings called       payable to the FE Reprographic Forum and send with this booking form
  NLA eClips. This database provides          to: Karen Hodge, Administrator, FE Reprographic Forum, 37 Aldridge
  online access to content from all           Rise, New Malden, Surrey, KT3 5RL (by 22nd Feb 2008 latest)
  leading newspapers.                         email:

The Further Education Reprographic Forum                                                                                   Page 3
FOCUS ON YOUR                                                MEMBERSHIP OVERVIEW
PRINT ROOM                                                   The primary aim of the Further Education Reprographic Forum is to support managers and
                                                             staff who work in the sector who have responsibilities for the provision, development and
WAKEFIELD COLLEGE                                            maintenance of reprographics, printing and related college support services.

                                                             Membership of the Forum is open to all Further Education Colleges. The membership fee is
                                                             £120.00 per college per year.

                                                             What benefits do you receive as a member of the Forum?
                                                             Up to 3 named staff from any one college will receive the following range of benefits:

                                                             A termly newsletter with information about future events, membership news, updates on the
                                                             latest equipment and consumables, information on Health and Safety issues and Copyright

                                                             Access to the Members Area of the Forum Website. The website is used as a means of
                                                             sharing good practise and for seeking advice and support from fellow members. New
The Design & Print Section of Wakefield                       information is posted onto the Discussion Board every few days.
College is located on the Thornes
Park Campus of the College. We are                           Events
extremely fortunate to be situated in                        Members receive invitations to events held throughout the country. The Forum holds an
a lovely parkland setting yet within                         Annual Conference. This event is an ideal opportunity for members to meet over a two day
two miles of Wakefield City Centre.                           period. The conference programme is packed with the latest information and ‘Hot Topics’.

The department is an arm of Marketing                        Projects
& Publicity and consists of two Graphic                      From time to time the Forum will undertake a range of specialist projects. Work on
Designers and two Reprographic                               benchmarking and purchasing contracts is also ongoing.
Technicians. Opening hours are 8 am
to 5.30 pm Monday to Thursday and                            Membership
8 am to 4 pm Fridays. Turnaround                             In 2005 over 95 colleges were represented at one or more Forum event. Each month the
                                                             members area pages are receiving approximately 500 hits. Members can enter a secure area
times for reprints is normally within
                                                             for additional Forum information and also have access to notice and bulletin board facilities.
24 hours for digital printing and 2/3
days for offset printing, these times                        Meetings & Events
are extended if design is required                           Meetings regularly have more than 30 delegates at each event. Delegates often travel
or during very busy periods (usually                         significant distances to attend meetings. To date event feedback has been very positive and
July, August and September).                                 supportive.
Reprographic Equipment consists of
a Docutec 6115 with Freeflow Make-                            HISTORY OF THE FORUM
ready, a Docucolor 3535 (this is to
be replaced by a Docucolor 250 in                            In 1998 a group of Further Education Reprographic Managers in Southern England
the next week or so), a HP Design Jet                        began to meet on a regular, informal basis with the main aim of sharing good practice.
800 and a Heidelberg Quickmaster
48-2 in conjunction with a DPX Lite                          The agenda at these meetings covered topics such as photocopier contracts,
CTP system. There are a number                               paper purchasing, copyright issues, digital print provision and cost recovery.
of satellite photocopiers located
                                                             Similarly, for a number of years in the Yorkshire and Humberside
at each of the three campuses.
                                                             region, FE print managers were also meeting together on an
                                                             ad-hoc basis for very much the same reasons.
Finishing is provided by a Duplo Booklet
maker consisting of a DSF 2000, DBM                          Generally meetings were quite well attended and then almost by
120 and DBM 120T, a Foldmaster folder,                       accident the two groups quite independently looking for input to future
an EBA 550LT Guillotine, Citoborma                           meetings approached Xerox as a potential host and sponsor.
280B Drill, Plockmatic 310 Collator, a
GMP Excelam 1055 Laminator, a Rexel                          As a result of this approach to Xerox two conferences were arranged in November
LP 35 HS pouch laminator and various                         2000, one at Wokefield Park, Reading (a Xerox Training Centre) and the other at
comb and slide binding machines.                             North Lindsey College, Scunthorpe. These events were very successful but more
                                                             importantly it brought the two groups of managers together for the first time.
 The Design & Print Unit uses
around 40 tonnes of paper a year.                            Everyone attending these two events were invited to consider the benefits of
                                                             amalgamating the two groups and forming a national FE Reprographic Forum. The
I enjoy coming to work through a                             consensus was that such a move would be very welcome and could only positively
parkland setting and spending my                             support the work and activities of anyone with a College print manager responsibility.
lunchtimes in it, I enjoy working
                                                             As a result of this decision invitations were sent to all FE College Reprographic Managers
with a super team and I enjoy                                inviting them to meet at North East Surrey College of Technology (Nescot) on 9 April
everything about printing, lucky eh?                         2001 to begin the process of formulising the forum. In order to facilitate this process
                                                             an Acting Management Group of Jon Larsson (Nescot), Lesley Mulley (Barnet College),
Mike Richardson - Wakefield College                           Dave Pavely (Westminster Kingsway College) and David Simons (North Lindsey College)
                                                             offered to conduct the business of the Forum and organise events for one year until
                                                             a first Annual General Meeting could be held (provisionally arranged for April 2002).

                                                             After a very successful year the Forum held its Inaugural Annual
                                                             General Meeting in Northampton on 21/22 March 2002.

                                                             In 2003 a termly newsletter was distributed to member colleges. Developments and
                                                             enhancements to the website allowed for a significant amount of archive materials,
                                                             papers and presentations being made available for member access. The aim to have
                                                             at least 100 member colleges accessing the discussion board was achieved in 2004.

                                                             To find out more about the FE Reprographic Forum and how to get involved, please contact:

                                                             FORUM MANAGEMENT TEAM                                                   Denise McDonald - Cirencester College
Editorial Terms and Conditions                               Jon Larsson - Nescot                                                    Jamie Spracklen - SEEVIC College
This edition of the forum newsletter was edited by Mark      Dave Pavely - Westminster Kingsway College                              Tony Walsh - Nelson & Colne College
Watson. The editor reserves the right to edit or amend
all contributions and reject material which is in any        Jenny Newman - Alton College                                            Sharon Clarke - Northampton College
way deemed to be unsuitable for publication.
Views & opinions expressed in this newsletter are those      A .pdf version of this newsletter can be found on the members section of the web site.
of the individual writer and do not necessarily reflect the
official policies and views of the FE Reprographic Forum.     This newsletter was printed using a Canon CLC3220 onto paper supplied by Xerox. (Xerox Colortech Paper A3 90g/m²)

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