Procedural Guideline

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					CE-IN-CONFIDENCE




                  Procedural
                   Guideline
 General Terms and Conditions for
  the Supply of Electricity to New
       Subdivisions and Site
          Developments

                             CEPG2015

                                   Important Notice

  1   Country Energy may change the information in this document without notice. All
      changes take effect on the date made by Country Energy.

      A print version is always an uncontrolled copy. Before using this document,
      please ensure that it is still current.

  2   This document may contain confidential information. Restrictions on the use and
      disclosure of confidential information by employees are set out in your contract of
      employment. Restrictions on the use and disclosure of confidential information by
      contractors are set out in your contract of engagement with Country Energy. Sub-
      contractors are bound by the confidentiality provisions set out in their contract with
      the contractor engaged by Country Energy.




CE-IN-CONFIDENCE                                                                ISSUE 2
UNCONTROLLED COPY IF PRINTED                                               29 JUNE 2006
                                                   PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                                                SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                                                                                  CEPG2015


CONTENTS PAGE

1          PURPOSE .................................................................................................................. 4
2          KEY TERMS AND DEFINITIONS .............................................................................. 5
3          CONTESTABLE WORKS .......................................................................................... 7
           3.1           CATEGORIES OF CONTESTABLE WORKS.........................................................................7
           3.2           GENERAL PRINCIPLES ........................................................................................................8
           3.3           LEGAL ....................................................................................................................................9
           3.4           CUSTOMER RESPONSIBILITY.............................................................................................9
           3.5           STANDARDS AND SPECIFICATIONS ................................................................................10
           3.6           MATERIALS .........................................................................................................................11
           3.7           ENVIRONMENTAL ASSESSMENT .....................................................................................11
           3.8           EASEMENTS........................................................................................................................11
           3.9           STREET LIGHTING..............................................................................................................12
           3.10          NON ELECTRICAL WORKS ................................................................................................12

4          CONTESTABILITY – THE COMPETITIVE PROCESS............................................ 13
           4.1           CUSTOMER ENQUIRY ........................................................................................................13
           4.2           DESIGN INFORMATION ......................................................................................................13
           4.3           DESIGN SUBMISSION.........................................................................................................14
           4.4           DESIGN CERTIFICATION....................................................................................................14
           4.5           NOTIFICATION TO COMMENCE CONSTRUCTION ..........................................................15
           4.6           NOTICE OF ARRANGEMENT .............................................................................................15
           4.7           ACCESS PERMIT / OUTAGE REQUEST ............................................................................16
           4.8           “AS INSTALLED” PLAN........................................................................................................16
           4.9           COMPLETION NOTICE........................................................................................................17
           4.10          WARRANTY .........................................................................................................................17
           4.11          CERTIFICATE OF ACCEPTANCE.......................................................................................17

ATTACHMENT A – CONTESTABILITY – THE COMPETITIVE PROCESS.......................... 19
ATTACHMENT B – CONTESTABLE WORK DESIGN INFORMATION APPLICATION ....... 20
ATTACHMENT C – PUBLIC LIGHTING INSTALLATION AND CONNECTION CONSENT . 21
ATTACHMENT D – CONTESTABLE WORK DESIGN SUBMISSION .................................. 22
ATTACHMENT E – NOTIFICATION TO COMMENCE CONSTRUCTION............................ 23
ATTACHMENT F – NOTICE OF ARRANGEMENT FOR ELECTRICITY SUPPLY TO A NEW
      SUBDIVISION / ALLOTMENT.................................................................................. 24
ATTACHMENT G – NOTICE OF REQUIRED OUTAGE / CONNECTION ............................ 25
ATTACHMENT H – COMPLETION NOTICE......................................................................... 26
ATTACHMENT I – CERTIFICATE OF ACCEPTANCE.......................................................... 27
ATTACHMENT J – APPROVED MATERIALS FORM ........................................................... 28
ATTACHMENT K – HV UNDERGROUND CABLE TEST REPORT...................................... 29
ATTACHMENT L – LV UNDERGROUND CABLE TEST REPORT....................................... 30




29 June 2006 – Issue 2                   Approved By: Group General Manager Networks and Infrastructure                                         Page 2 of 35

CE-IN-CONFIDENCE                                                       UNCONTROLLED COPY IF PRINTED
                                             PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                                          SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                                                        CEPG2015


ATTACHMENT M – CONTESTABLE CONSTRUCTION WORKS IN PROGRESS FINAL
      AUDIT CHECKLIST ................................................................................................. 31
ATTACHMENT N – PROJECT ASSESSMENT LEVEL 1 (NETWORK) SERVICE PROVIDER32
ATTACHMENT O – ENVIRONMENTAL ASSESSMENT ...................................................... 33
ATTACHMENT P – MAP....................................................................................................... 34
5          REFERENCES ......................................................................................................... 35
6          REVISIONS .............................................................................................................. 35




29 June 2006 – Issue 2              Approved By: Group General Manager Networks and Infrastructure                    Page 3 of 35

CE-IN-CONFIDENCE                                            UNCONTROLLED COPY IF PRINTED
                                    PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                                 SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                              CEPG2015




1          PURPOSE
This procedure outlines Country Energy’s requirements for Developers and Service
Providers to follow, when engaged in the design and construction of Contestable Works with
regard to electricity transmission, sub transmission and/or distribution network for
subdivisions and site developments.

This document provides both administrative and technical support for level 1 and Level 3
Service Providers and forms an integral part of the Accredited Service Providers
Authorisation Procedural Guidelines – CEPG2014.

The purpose of this document is to provide the General Terms and Conditions for the design,
construction and/or installation of an asset, the ownership of which may on completion be
transferred to Country Energy.

The NSW Electricity Supply Act 1995 allows customers to choose a suitably qualified Service
Provider to perform work that is deemed to be contestable. Furthermore, Country Energy
through the Independent Pricing and Regulatory Tribunal’s determination 5.4, may require a
customer to contribute towards the cost of extending and/or increasing the capacity of its
existing distribution system where that is necessary to support the asset being connected.

The Code of Practice, Contestable Works sets out the guidelines for contestable work in New
South Wales and defines the obligations of both Country Energy and the customer.

Contestability requires Country Energy to play two roles in the overall process:
1          It must remain the “regulator” being Country Energy responsible for the setting of
           standards and ensuring quality control by implementing inspection and auditing
           procedures. The costs associated with Country Energy performing the “regulatory”
           role are eligible to be recouped through a schedule of monopoly fees as determined
           by IPART.
2          Country Energy may compete for the contestable work subject to appropriate
           accreditation being maintained and effective partitioning of the respective business
           units ensured.

Note: It is critical that the proper steps be followed when offering to do work. There is
a long-term risk to the organisation if the correct procedures are not followed. The
legal, i.e. non-financial procedures and requirements outlined herein are compulsory
for all persons/organisations undertaking work where the asset may become the
property of Country Energy.

Accredited Service Providers seeking any form of dispensation to the process outlined in this
Procedure are required to make written application to the Contractor Accreditation and
Auditing Manager for approval. Unless written approval is offered the conditions of this
procedure (CEPG2015) prevail.




29 June 2006 – Issue 2      Approved By: Group General Manager Networks and Infrastructure   Page 4 of 35

CE-IN-CONFIDENCE                                UNCONTROLLED COPY IF PRINTED
                                   PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                                SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                             CEPG2015




2          KEY TERMS AND DEFINITIONS
Access Permits/Substation Commissioning Fees: covers Country Energy’s costs for the
issue and administration of access permits and for the commissioning of new distribution
substations in accordance with the Electricity Supply (Safety and Network Management)
Regulation 2002. These fees, where applicable, will be payable prior to the issue of the
Completion Notice.
Accredited Service Provider: a company or sole trader having formally established
accreditation with the Department of Energy, Utilities and Sustainability to engage in
contestable work activities in NSW.
Authorisation: is written permission by Country Energy as the Network Owner, to an
individual, allowing works “on or near” its transmission and/or distribution system.
Authority Benefited: means Country Energy (its successors) and its employees, agents,
contractors and persons authorised by it.
CE-IN-CONFIDENCE: this is a general sensitivity label to be applied to information assets
that are not to be released outside of the organisation, but are freely available to all
employees and other personnel working directly for Country Energy. An example of the use
of this sensitivity label would be its application to the corporate policies, forms, procedures,
standards, manuals and guidelines to be applied across the organisation. For more
information refer to Information Security Sensitivity Labelling and Handling CEPG1096 and
CEM7063.
Certificate of Acceptance: written acknowledgment to the customer for presentation to the
Local Council and/or other interested parties indicating that Country Energy accepts transfer
of the as constructed works. Note: Warranty conditions apply at the time of issuing a
“Certificate of Acceptance”.
Completion Notice: written acknowledgment by the Service Provider or their authorised
representative that the works are complete, operational and capable of being used as an
electricity distribution system (refer attachment H).
Contestable Works: under the Electricity Supply Act 1995, customers are required to fund
certain works which are required to enable new or expanded connection to the electricity
network. These works then become contestable and the customer may choose a service
provider to carry out these works. Such choice facilitates competition between providers of
these services. The areas of work deemed to be contestable are set out in the Code of
Practice Contestable Works.
Country Energy: for the purposes of this document, Country Energy refers to the network
owner/administrator as opposed to Country Energy as an Accredited Service Provider
(Contractor).
Country Energy Network: the sub transmission and distribution infrastructure for which
Country Energy is the Distribution Network Service Provider (DNSP).
Country Energy’s Officer: is the authorised representative of Country Energy responsible
for the co-ordination, liaison, certification and connection of customer installed electricity
distribution systems.
Customer: for the purposes of this document (CEPG2015) customer is defined as the
individual or entity, presenting to Country Energy for business dealings related to the
connection of an electricity distribution system to Country Energy’s network (Refer clause
3.4).




29 June 2006 – Issue 2     Approved By: Group General Manager Networks and Infrastructure   Page 5 of 35

CE-IN-CONFIDENCE                               UNCONTROLLED COPY IF PRINTED
                                  PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                               SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                            CEPG2015


Customer Connection Assets: means assets dedicated to the customer at the time of
connection, up to the nearest point of the network capable of supporting the customer’s load.
Design Certification: is the process whereby Country Energy’s Planning and Customer
Connection Manager accepts the construction plan offered as depicting the proposed
construction and installation of the electricity distribution system at the site.
Design Certification Fee: a fee approved by the Independent Pricing and Regulatory
Tribunal (IPART) to off set the costs to Country Energy for assessing and certifying plans
submitted by Level 3 Service Providers’. The Service Provider will be invoiced for the fee,
following the certification process.
Design Information Fee: a fee approved by the Independent Pricing and Regulatory
Tribunal (IPART) to off set the costs to Country Energy for compiling preliminary information
necessary for a Level 3 Accredited Designer to prepare an electricity distribution system
design in accordance with Country Energy’s Policies and Procedures. The fee will be
invoiced to the Level 3 Accredited Service Provider on receipt of an “Application for
Contestable Work Design Information” (Refer attachment “B”).
Design Re-Checking Fee: a fee approved by the Independent Pricing and Regulatory
Tribunal (IPART) and applied when a design has been rejected by Country Energy and is re-
submitted for certification or when re-certification is required due to design alterations.
Department of Energy, Utilities and Sustainability: the owner/manager of the process for
accrediting service providers to undertake contestable works in New South Wales.
Easement Site: that part of the lot burdened subject to a registered easement.
Electricity Distribution System (EDS): includes the electrical cables, conductors, poles,
substations and associated equipment connecting the EDS to Country Energy’s network.
Erect: includes construct, repair, replace, maintain, modify, use and remove.
Independent Pricing and Regulatory Tribunal (IPART): is the NSW Governments
endorsed Regulator, responsible for determining, from time to time, the application of
monopoly fees with respect to Contestable Work. The current fee structure is affective July
2004 > June 2008.
Inspection Fee: a fee approved by the Independent Pricing and Regulatory Tribunal
(IPART) to offset the cost/s of Country Energy’s Quality Control Officers inspecting the
Service Providers work to ensure compliance with Country Energy’s construction standards.
The inspections may be conducted during and/or at the completion of construction. The
inspection fee is scaled in accordance with the Service Provider’s accreditation rating and
the magnitude of the works to be undertaken. The appropriate fee/s will be invoiced
accordingly and Country Energy’s standard debt recovery process will monitor the activity.
Monopoly Fees: monopoly fees determined by the Independent Pricing and Regulatory
Tribunal (IPART) and payable to Country Energy irrespective of the Service Provider
engaged by the customer to perform the contestable work . Monopoly fees are listed on the
Tribunal’s Web site at www.ipart.nsw.gov.au
Near: means in proximity to an exposed conductor, where there is a reasonable possibility
of either:
a person’s body,
or
any object which the person might be carrying or touching during the course of work which is
not designed for use on live conductors of the same voltage coming closer to the exposed
conductor than the relevant safe working distances specified in Country Energy’s document
CEPG8030 – Electrical Safety Rules.



29 June 2006 – Issue 2    Approved By: Group General Manager Networks and Infrastructure   Page 6 of 35

CE-IN-CONFIDENCE                              UNCONTROLLED COPY IF PRINTED
                                     PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                                  SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                               CEPG2015


Normal Working Hours: between the hours 8.00am > 4.00pm Monday to Friday excluding
Public Holidays.
Notice of Arrangement: written acknowledgment to the customer for presentation to the
Local Council and/or other interested parties indicating that Country Energy accepts the
proposal prior to completion. Note: Conditions and securities apply to the issuing of a
“Notice of Arrangement” (Refer attachment F).
On: means in contact.
Owner: means the registered proprietor from time to time of the lot burdened (including
those claiming under or through the registered proprietor).
Padmounted Substation: means a padmounted electricity substation together with any
underground or overhead electricity cables and any ancillary electrical equipment.
Point of Supply: the junction of the Electricity Distributor’s conductors with the consumer’s
mains.
Note: point of supply was formerly known as “consumer’s terminals”.
Residue Lot: means any lot in a subdivision where:
•          No structure or building exists;
•          Electricity supply is not required, and
•          Is capable of further subdivision.
Shared Assets: means works associated with providing adequate supply to a customer and
which, at the time of connection, are shared by other customers.
Warranty: a security deposit held in Country Energy’s favour pending the expiration of a
nominated period deeming workmanship and materials offered as fit for purpose.
Works: means the construction, installation and testing of an EDS at the site and the
connection of the EDS at the site.


3          CONTESTABLE WORKS
3.1        CATEGORIES OF CONTESTABLE WORKS
The following categories of Contestable Work are directly attributed to this procedure:

Underground Reticulation (URD)

Country Energy’s Underground Design Manual – CEM7098 and Underground Construction
Manual – CEM7199, outline the design and construction requirements for developments
adopting underground technics.

Overhead Reticulation (O/H)

Construction of or extension to an overhead electricity Distribution System in accordance
with Country Energy’s Overhead Design Manual – CEM7097 (Draft) and Overhead
Construction Manual – CEM7099 (Draft).




29 June 2006 – Issue 2       Approved By: Group General Manager Networks and Infrastructure   Page 7 of 35

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                                          PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                                       SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                                    CEPG2015




Zone Substation Construction

Country Energy’s Procedural Guidelines CEPG8032 – Zone Substation Design Guidelines
offers the criteria required to enable participation in the specialist area of Zone Substation
construction.

3.2        GENERAL PRINCIPLES
Contestability allows customers in Country Energy’s Distribution area to:
•          Engage a Level 3 Service Provider to design an EDS.
•          Engage a Level 1 Service Provider to construct and/or install an EDS, and
•          Supply materials conforming to Country Energy’s specification to complete these
           works.

The customer may contact the Department of Energy, Utilities and Sustainability for the
current list of Accredited Service Providers or visit their Web site at www.deus.nsw.gov.au.

The following principles apply to contestable works:
•          The customer has the right to choose which Service Provider will undertake the
           design, construction and/or installation of contestable work.
•          Only Service Providers appropriately accredited with the Department of Energy,
           Utilities and Sustainability may engage in Contestable Works in New South Wales.
•          Country Energy will provide technical information, design and construction
           standards for contestable work in accordance with the relevant Acts, Regulations
           and Codes of Practice (Note Monopoly Fees apply).
•          Country Energy will obtain the customer’s written consent prior to sharing any
           sensitive information with other parties.
•          The Independent Pricing and Regulatory Tribunal (IPART) has determined a fee
           structure allowing Country Energy to charge for the following services as part of
           managing Contestable Works:
           •             Design information
           •             Design certification
           •             Design re-checking (where applicable)
           •             Inspection/Audit
           •             Re-inspection/Audit
           •             Access Permit
           •             Substation Commissioning
           •             Administration
           •             Notice of Arrangement and/or Certificate of Acceptance
           •             Access
           •             Authorisation
           •             Site establishment




29 June 2006 – Issue 2            Approved By: Group General Manager Networks and Infrastructure   Page 8 of 35

CE-IN-CONFIDENCE                                      UNCONTROLLED COPY IF PRINTED
                                    PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                                 SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                              CEPG2015


The full Pricing Determination is available from the Tribunals Web Site at
www.ipart.nsw.gov.au and unless IPART advises otherwise the current fee structure will
remain effective for the period July 2004 > June 2008.

3.3        LEGAL
3.3.1      Stakeholder Relationship
In carrying out the Works, the construction site will be under the control of the customer and
the customers’ contractors and not under the control of Country Energy.

The relationship between Country Energy and the customer exists solely on the basis that:
1          Country Energy owns the existing assets and has been asked to accept a transfer of
           the Contestable Works undertaken, and
2          Country Energy is merely specifying the conditions and standards which must exist
           before it will agree to accept a transfer of the Works, and
3          Country Energy is not acting as a supervising authority.

3.3.2      Indemnity
The customer indemnifies Country Energy against all claims/liability in respect of the
construction and existence of the Works and the acts and omissions of the customer, their
employees, agents and contractors.

Appropriate liability insurance is a prerequisite for Accreditation with the Department of
Energy, Utilities and Sustainability.

3.4        CUSTOMER RESPONSIBILITY
If proposing to initiate contestable works the customer must arrange the following actions,
either directly or where technical or administrative expertise is required, through their chosen
Service Provider acting as their agent:
•          Advise Country Energy of the type, magnitude and timing of any proposed
           development and other relevant information. This will enable Country Energy to
           determine design, augmentation, construction and/or installation requirements.
•          Ensure that only suitably Accredited Service Providers undertake contestable works.
•          Provide detailed design plans in accordance with Country Energy published
           requirements.
•          Comply with the relevant contract, Codes of Practice, Acts and Regulations as to the
           carrying out of the contestable works. Including Country Energy’s published design
           and construction standards and any project specific request identified at the design
           information stage.
•          Ensure that the works are executed in accordance with the certified designs and that
           all equipment installed meets Country Energy’s stated standards and specifications.
•          Co-operate with Country Energy in immediately ensuring a Service Provider ceases
           work if the Service Provider fails to carry out the work in accordance with Country
           Energy’s “Network Management Plan – CEPG8029”. The Network Management
           Plan is derived from the Electricity Supply (Safety and Network Management)
           Regulation 2002.




29 June 2006 – Issue 2      Approved By: Group General Manager Networks and Infrastructure   Page 9 of 35

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                                 SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                               CEPG2015



The customer or their agent will be responsible for:
•          Co-ordinating all the contestable works including any arrangements associated with
           works performed by Country Energy.
•          All fees applicable to the various stages of the works undertaken.
•          Notifying and arranging the testing (including the provision of completed test
           certificates) and inspection of works that Country Energy require.
•          The quality of the contracted Service Provider’s work and for its compliance with
           Country Energy’s standards and specifications.
•          Lodging a surety by way of a Bank Guarantee or direct payment to warrant the
           works free of defects or faults for up to 12 months (Refer 4.10 Warranty).

3.5        STANDARDS AND SPECIFICATIONS
The customer will ensure that all works are executed in accordance with the certified designs
and the equipment installed meets the conditions of Country Energy’s Approved Materials
strategy (Refer clause 3.6).

If during the construction period, the customer refuses to comply with directions issued by
Country Energy’s Quality Control Co-ordinators with regard to replacement or modification of
works that are non conformant, Country Energy may have such works removed, replaced or
modified at the customer’s expense.

Before proceeding with certain works and to meet agreed audit milestones, the customer will
liaise with Country Energy’s Quality Control Co-ordinator to schedule their presence on site
subject to pre determined project deadlines.

A minimum of five (5) working days notice is required for progress audits.

The customer will be responsible for ensuring that the completed work is tested and test
certificates provided where required. Refer to Country Energy’s Work Instruction CEPG4005
– High and Low Voltage Underground Cable Testing.

Note: Country Energy may seek a presence during these testing procedures

Where the customer requires Country Energy to inspect the electricity system outside
Country Energy’s normal working hours, the customer will be responsible for all additional
costs incurred by Country Energy, including overtime penalties and other costs, associated
with attending outside normal working hours.

Where the inspection/audit program identifies a non-conformance, Country Energy will issue
an appropriate notice to the Service Provider or customer specifying details of the non-
conformance. Where the works do not comply with Country Energy’s Network Management
Plan (CEPG8029), Country Energy may instigate the disconnection and/or physical removal
of the defective work from the transmission/distribution system.

If non conformances and/or faults are discovered after the commissioning of the electricity
works, a non-conformance notice is to be issued to the Service Provider and the conditions
of the Warranty agreement will prevail. Where fault and/or emergency restoration is actioned
by Country Energy as a first response, all associated cost and charges will be passed onto
the Service Provider with whom the responsibility for the conditions of warranty were
established in the first instance.



29 June 2006 – Issue 2      Approved By: Group General Manager Networks and Infrastructure   Page 10 of 35

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                                    SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                                  CEPG2015



Where non-conformances are not rectified within the prescribed period, Country Energy will
carry out the repairs and charge the customer, or the cost incurred by Country Energy to
effect repairs will be withdrawn from the warranty lodged for the project (Refer clause 4.10).

3.6        MATERIALS
Materials used for contestable works must be listed in Country Energy’s approved materials
inventory. Where the customer sources materials not listed in the inventory, the item/s must
be offered to Country Energy’s standards group for acceptance and/or inclusion onto the
current listing.

Refer: CEFD6030 – Approved Materials form (Attachment “J”)
Submissions to include:
•          Quantities
•          Specifications of material
•          Test certificates
•          sample

The approval process may attract a fee.

3.7        ENVIRONMENTAL ASSESSMENT
Environmental assessment, enhancement and management are vital components to the
successful design and construction of an EDS.

The Environmental Planning and Assessment Act 1979 requires Country Energy to take into
account to the fullest extent possible, all matters affecting or likely to affect the environment
by reason of carrying out an activity such as constructing an EDS.

The designer must be familiar with all aspects of Country Energy’s procedure CEPG2016
Environmental Assessment or arrange for the environmental assessment to be undertaken
by person/s suitably qualified to undertake the assessment (such training/experience
depends on the level of assessment required).

The environmental impact assessment form – CEFD6024 is to accompany the construction
drawings when they are submitted for design certification. CEF6024 is an integral part of
CEPG2016 (Refer attachment “O”).

Irrespective of who carried out the environmental assessment, Country Energy, as proponent
and determining authority, must ensure that the requirements of the Environmental Planning
and Assessment Act 1979 and the Electricity Supply Act 1995 are satisfied. The Electricity
Supply Act 1995 imposes Licensing conditions for the Distribution Network Service Provider
(DNSP) with regard to Demand Side Management therefore, it is imperative that this subject
be considered as part of the Environmental Assessment.

3.8        EASEMENTS
Where padmounted substations, underground cables, overhead powerlines, service mains
and all associated equipment are intended to become part of the EDS and are not
established on or over public roads or public reserves, Country Energy requires a registered
easement over such land.




29 June 2006 – Issue 2         Approved By: Group General Manager Networks and Infrastructure   Page 11 of 35

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                                  PROCEDURAL GUIDELINE - GENERAL TERMS AND CONDITIONS FOR THE
                               SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                             CEPG2015


The customer shall provide the required easements free of any encumbrances at no cost and
in favour of Country Energy. The easements will be in accordance with Country Energy’s
document CEPG8046 – Easement Requirements and is to be considered in conjunction with
CEPG8019 – Capital Contributions.

Where the Developer requires access to any existing easement/s, issued in favour of
Country Energy, the Developer or their chosen Service Provider must make contact with
Country Energy for approval to carry out the certified work in accordance with the terms of
the existing easement and any local arrangements between the Developer and the land
owner. The Developer and its contractors will indemnify Country Energy for all work carried
out in the easement.

Country Energy will require the customer to obtain written consent from the Local Council, to
locate such equipment in the footpath area.

3.9        STREET LIGHTING
3.9.1      Public Roadways
The Roads and Traffic Authority (RTA) and/or Local, City and Regional Councils as members
of the Local Government and Shires Association of NSW are responsible for the approval,
acceptance and funding for public lighting in their respective jurisdictions. Note: Appropriate
Australian Standards apply.

The customer shall arrange for Country Energy’s form CEFD6127 – Public Lighting
Installation and Connection Consent to be completed and signed by the approving authority
(RTA, Local, City or Regional Council) and attach the completed form with the request for
design certification.

A copy of the application is provided as attachment C.

3.9.2      Private Roadways/Community Titles
The installation of lighting along roadways, pathways, reserves and other areas not
dedicated to the public will be the responsibility of the customer.

The customer must arrange for the metering and payment of any ongoing electricity and
maintenance costs. The lighting installation shall be installed by a licensed electrical
contractor in accordance with AS/NZS3000 the Wiring Rules.

Country Energy’s Capital Contributions document – CEPG8019 provides for alternative
ownership arrangements and specifies the conditions under which such arrangements may
be established.

3.10       NON ELECTRICAL WORKS
Non-electrical works comprise ancillary activities such as, surveying, tree clearing,
excavation, restoration, landscaping and any construction that supports the electrical work.

Non-electrical works are contestable and therefore will be funded by the customer.

Refer to Country Energy’s Document CEM7098 – Underground Design Manual for details of
non electrical works.




29 June 2006 – Issue 2    Approved By: Group General Manager Networks and Infrastructure   Page 12 of 35

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                               SUPPLY OF ELECTRICITY TO NEW SUBDIVISIONS AND SITE DEVELOPMENTS
CE-IN-CONFIDENCE                                                                             CEPG2015




4          CONTESTABILITY – THE COMPETITIVE PROCESS
The following section outlines the various stages and their sequence for consideration when
engaging in Contestable Work/s and attachment “A” to this document offers a flow chart,
over viewing the process.

While the level of involvement between projects may vary for the respective stakeholders
each stage must be considered and where applicable the appropriate forms are to be lodged
within the prescribed time frames.

4.1        CUSTOMER ENQUIRY
The customer or their agent shall make initial contact with Country Energy’s Planning and
Customer Connection Manager with regard to the region where the work is contemplated.
(refer attachment P Regional Map). This contact will firstly establish an awareness of the
proposed works for Planning staff and secondly ensure the customer liaises with the most
appropriate employees (Refer clause 3.4).

4.2        DESIGN INFORMATION
Where design information is required, the Level 3 Service Provider will submit to Country
Energy’s Planning and Customer Connection Manager a completed form CEFD6010 –
Contestable Work Design Information Application (Refer attachment B).

Through lodgement of this form, the Accredited Service Provider will provide sufficient
information to allow Country Energy to determine the most appropriate method and location
from where supply will be taken and offer technical information if/where required.

Country Energy may impose site specific conditions on particular projects. Such conditions
may include but not be limited to nominating live line technics for the commissioning of high
voltage installations.

Where an Accredited Service Provider is unable through not having appropriately qualified
employees and/or specialist equipment to provide the site specific activity, they may engage
another suitably Accredited Service Provider to complete the task. If Country Energy was to
be the default Service Provider, such agreement would need to be negotiated with the
Planning and Customer Connection Manager as part of the Design Information package.

Country Energy’s assets and operational equipment forming part of the proposed works will
be allocated numbers in accordance with Regional protocols.

Asset and operational numbers will be offered by the Planning and Customer Connection
Manager as part of the Design Information Package.

Country Energy is committed to providing design information within 14 working days of all the
required information being submitted however, larger projects may require a longer period.

Service Providers will be advised if delays are expected to exceed 14 working days.

The design information offered shall lapse after a period of three months from the date of
issue.

Note: Monopoly Fees apply




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CE-IN-CONFIDENCE                                                                              CEPG2015


4.3        DESIGN SUBMISSION
The preparation of construction plans depicting the existing and proposed electricity
distribution system layout shall be presented in a manner consistent with Country Energy’s
certification process.

It is the Level 3 Service Provider’s responsibility to ensure the conversion process is
achievable.

Should the customer be unable to provide the layout plan in any of the formats nominated, a
digitising fee at the commercial rate will apply. The customer will be advised if/when this fee
is required.

Country Energy will provide drawing numbers for all drawings being submitted and these
numbers shall be identified within the drawing sheets and as the electronic file name.

4.4        DESIGN CERTIFICATION
The Level 3 Designer seeking Certification shall lodge completed design material directly to
the Planning and Customer Connection Manager responsible for the Network area where the
construction is proposed.

Country Energy’s asset and operational numbers for both existing and proposed equipment
must appear on the plan when submitted for certification. Asset and operational numbers
are available from the Planning and Customer Connection Manager, subject to the Region
where the works are contemplated.

Having considered the design proposal and confirmed acceptance of the design concept, the
plan will be stamped “Certified” by Country Energy’s Planning Officer and the construction
stage may proceed, subject to the Level 1 Service Provider lodging the notification to
commence construction form – CEFD6012 (Refer attachment E).

Country Energy is committed to certify or comment on designs within 14 working days of
receiving them. However, larger projects may require a longer approval period.

Service Providers will be advised if delays are expected to exceed 14 working days.

A design certification fee, payable to Country Energy and scaled according to the magnitude
of the development will apply to each proposal submitted.

Should the design fail to gain certification on the first round, the customer will be notified
accordingly. When an amended design is resubmitted the monopoly re-checking fee will
apply.

Where an amendment to the original layout occurs after a plan has been certified, the
amended design shall be lodged with Country Energy for re-certification and the re-checking
fee will apply.

Design certification shall lapse after 6 months from the date of issue.

Where design certification has lapsed, the Level 3 Accredited Designer should reconsider the
design and must resubmit it for certification at which time the monopoly fee structure and
response time commitments recommence.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


In certifying the design, Country Energy makes no warranty, express or implied, that the
Design is:
•          Fit for its intended purpose
•          Suitable for the site conditions.

The Level 3 Accredited Designer acknowledges that Country Energy has not inspected the
site and is therefore unaware of the site conditions. The certification process by Country
Energy is granted exclusively on the basis of the submitted design with respect to the
construction standards offered at the time and has no reference to any underlying
assumptions or conditions.

4.4.1      Requirements for Certification:
•          The proposed final plan in digital format for certification.
•          Design information.
           Note: Design information to acknowledge any statutory approval/s pending (eg)
           easements, Department of Infrastructure, Planning and Natural Resources (DIPNR)
           Department of Environment and Conservation (DEC), Rail Infrastructure Corporation
           etc
•          Environmental assessment

The design certification process will identify the Quality Control or Works Co-ordinator
responsible for the area where the works are to be undertaken establishing a liaison for the
Level 1 Service Provider/Project Manager.

Note: Monopoly fees apply.

4.5        NOTIFICATION TO COMMENCE CONSTRUCTION
The Level 1 Service Provider will lodge a completed version of Country Energy’s form
CEFD6012 – Notification to Start Construction (Attachment E) directly to the Quality Control
Co-ordinator advising of their presence and that the construction/audit trail has commenced.

The Quality Control Co-ordinator will then initiate an audit program for the nominated works
subject to the Service Providers grading with the Department of Energy, Utilities and
Sustainability and the magnitude of work with respect to monopoly fees.

4.6        NOTICE OF ARRANGEMENT
Where the customer wishes to proceed to registration at the Lands Title Office prior to or
during the construction phase, the customer may apply to the Regional Planning and
Customer Connection Manager with whom the original construction plans were lodged for
the issue of a Notice of Arrangement advising the Local Council that satisfactory
arrangements are in place for the provision of electricity (Monopoly fees apply).




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CE-IN-CONFIDENCE                                                                               CEPG2015



The issue of the Notice of Arrangement will be subject to the developer satisfying Country
Energy’s requirements for project documentation, provision of easements, any other specific
conditions and either prepayment to Country Energy or the lodging of a bank guarantee in
favour of Country Energy for the full value of work required to make electricity supply
available. This value will be agreed with the Regional Planning and Customer Connection
Manager and may include provision for any ancillary works required before the electrical
installation can be implemented.

The bank guarantee will be released by Country Energy after commissioning and acceptance
of the electrical works following which normal warranty conditions will apply.

Note: A Notice of Arrangement will precede, not replace, a Certificate of Acceptance

4.7        ACCESS PERMIT / OUTAGE REQUEST
When the construction phase nears completion and there is a need to connect to, or work on
or near the existing high voltage network, the Level 1 Service Provider will submit Country
Energy’s form CEFD6013 – Notice of Required Outage/Connection to the Quality Control
Co-ordinator. This form will then be lodged internally to the department responsible for
scheduling the outage and offering access as requested.

Form CEFD6013 is to be adopted whenever work on or near the high voltage network is
planned, where a particular activity requires the low voltage network to be isolated or as
otherwise determined by CEPG8030 – Electrical Safety Rules.

Note 1:
1          Lodgement of the Notice of Required Outage form – CEFD6013 must precede the
           preferred outage date by a minimum of ten (10) working days.
2          Country Energy personnel will advise of any changes to the nominated date/s.
3          Monopoly fees apply.
4          A copy of CEFD6013 – Notice of Required Outage is offered as attachment G.

Note 2: Monopoly fees apply.

4.8        “AS INSTALLED” PLAN
The customer shall be responsible for all “As Installed” details being accurately captured as
they occur. These details shall be accurately marked up on the “As Installed” drawing and
presented to Country Energy on the completion of the works and prior to connection and/or
commissioning.

Such “As Installed” information should comprise accurate details of where poles, streetlights,
cables, conductors, conduits, pillars/pits etc are actually installed and offer correct labelling of
all assets and operational devices including the final system configuration.

All “As Installed” details shall be presented to Country Energy by electronic copy and in
either of the formats previously specified in this document at clause 4.3.

Should the customer be unable to full fill this requirement a digitising fee at the commercial
rate will apply.

Country Energy will advise the customer if this fee is applicable.




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CE-IN-CONFIDENCE                                                                              CEPG2015




4.9        COMPLETION NOTICE
Country Energy’s Form CEFD6302 – Completion Notice (Attachment H), is to be used by the
Level 1 Service Provider to confirm the project has been completed and the asset is now
ready to be commissioned and form part of Country Energy’s Network.

The document offers a standard proforma covering the various stages of each project and
establishes a check list for both the Level 1 Service Provider and the Quality Control Co-
ordinator to verify the construction and documentation stages have been completed.

Note: The completion Notice will always precede the Certificate of Acceptance

4.10       WARRANTY
The Service Provider is required to warrant the contestable works undertaken. The warranty
period will commence from when the completed asset is transferred and continue for a
period of 12 months. Where the total value of the contestable works exceeds ten thousand
dollars ($10.000), the warranty must be either an irrevocable and unconditional bank
guarantee from a financial institution in a format acceptable to Country Energy or a cheque
payable to Country Energy for the agreed amount.

When offered, the bank guarantee or cheque will be retained by Country Energy pending its
release, if not utilised either fully or partially under the warranty conditions.

The dollar value of the warranty is dependent on the Accredited Service Providers grading as
determined by the Department of Energy, Utilities and Sustainability namely “A”, “B” or “C”
grade.

The following percentages aligned with the respective grading, is used as a multiple of the
overall project cost to determine a value for the warranty.
•          A Grade – 2%
•          B Grade – 5%
•          C Grade – 10%

Where the Service Provider elects not to disclose the total value of the project for the
purpose of establishing the warranty, Country Energy will nominate a value based on
industry pricing guidelines from the non-contestable arena.

Alternatively, the Service Provider may choose to have an ongoing (rolling) $25,000 bank
guarantee in favour of Country Energy rather than have a warranty created for each project.

This form of warranty shall be lodged and registered with the Contractor Accreditation and
Auditing Manager prior to Country Energy issuing a ‘Certificate of Acceptance’.

4.11       CERTIFICATE OF ACCEPTANCE
The Certificate of Acceptance signifies Country Energy’s acceptance of the commissioned
works as part of their network and that all the conditions of the original agreement/s have
been established.
After the final audit is completed and all Country Energy’s requirements are met (including
warranty) the “Certificate of Acceptance” will be forwarded to the customer.




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CE-IN-CONFIDENCE                                                                            CEPG2015


The customer may present this Notice to the relevant Local Council as evidence that all
conditions for the supply of electricity to the development have been fulfilled and where
required, permit release of the linen plan for registration at the Lands Title Office.

Note: The Monopoly fee “Notice of Arrangement” may apply.




29 June 2006 – Issue 2   Approved By: Group General Manager Networks and Infrastructure   Page 18 of 35

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CE-IN-CONFIDENCE                                                                                                                         CEPG2015


        ATTACHMENT A – CONTESTABILITY – THE COMPETITIVE
                          PROCESS

                            CONTESTABILITY - THE COMPETITIVE PROCESS

                                                                  CUSTOMER ENQUIRY
                                                  Directly to Planning & Customer Connection Manager
                                                            (P&CCM's)- Regionally (clause 4.1)



                                                                                                          NO
                                                              Design Information Required



      Planning Officer provides
       design information and                          Request for Design Information (CEF6010)
      terms and conditions for                                   Regionally P&CCM's
       establishing electricity                            Note: Fees Apply (clause 4.2)
               supply



                                                         Submit Design (CEF6011) (clause 4.3)




        Public Lighting Installation &
                                                                  Design Certification
         Connection Consent Form
                                                             Note: Fees Apply (clause 4.4)
          (CEF6127) (clause 3.9)
                                                                                                                Revisit design and
                                                                                                               certification process
                                                                                                                 - new fees apply
                                                                                                     NO
                                                                     Design Certified




                                                    Passed on to Level 1 Service Provider to construct




                                                            Level 1 Service Provider submits
         Confirm suitable arrangements
                                                         Notification to Commence Construction
          if augmentation by others is
                                                         (CEF6012) and establishes liaison with
                    required
                                                         Quality Control Co-ordinator (clause 4.5)




       Notice of Arrangement                                Construction proceeds through to
      (CEF6016) (clause 4.6)                                        commissioning




                                                Lodge Notice of Required Outage/Connection (CEF6013).
                                                        Arrange Access Permit where required
                                                            Note: Fees Apply (clause 4.7)


                                                                                                                                Quality Control
                                                                                                                        Co-ordinator audits the work,
                                                         Connect/Commission EDS after testing                              receives test results and
                                                         procedures confirm compliance and test                                   documents
                                                                results are documented                                    non-conformances where
                                                                                                                         required. Completes Project
                                                                                                                        Assessment (CEF6020) using
                                                                                                                             Checklist (CEF6015)

                                                  Submit Completion Notice (CEF6302) (clause 4.9) and
                                                      "As Installed Plan" (Clause 4.8) concurrenlty




                                          Complete all outstanding documentation, confirm warranty (clause 4.10)
                                         arrangements, release Certificate of Acceptance (CEF6016) (clause 4.11)
                                                and notify System Control of any alterations to the network




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CE-IN-CONFIDENCE                                                                                 CEPG2015


 ATTACHMENT B – CONTESTABLE WORK DESIGN INFORMATION
                     APPLICATION




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


        ATTACHMENT C – PUBLIC LIGHTING INSTALLATION AND
                    CONNECTION CONSENT




                     The original of this form is available from the Policy Library.



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CE-IN-CONFIDENCE                                                                                 CEPG2015


   ATTACHMENT D – CONTESTABLE WORK DESIGN SUBMISSION




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


                             ATTACHMENT E –
                NOTIFICATION TO COMMENCE CONSTRUCTION




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


 ATTACHMENT F – NOTICE OF ARRANGEMENT FOR ELECTRICITY
       SUPPLY TO A NEW SUBDIVISION / ALLOTMENT




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


ATTACHMENT G – NOTICE OF REQUIRED OUTAGE / CONNECTION




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


                         ATTACHMENT H – COMPLETION NOTICE




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


               ATTACHMENT I – CERTIFICATE OF ACCEPTANCE




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


               ATTACHMENT J – APPROVED MATERIALS FORM




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


    ATTACHMENT K – HV UNDERGROUND CABLE TEST REPORT




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


     ATTACHMENT L – LV UNDERGROUND CABLE TEST REPORT




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                 CEPG2015


   ATTACHMENT M – CONTESTABLE CONSTRUCTION WORKS IN
            PROGRESS FINAL AUDIT CHECKLIST




                     The original of this form is available from the Policy Library.




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CE-IN-CONFIDENCE                                                                                CEPG2015


 ATTACHMENT N – PROJECT ASSESSMENT LEVEL 1 (NETWORK)
                  SERVICE PROVIDER




            This is a two (2) page form, the original is available from the policy library.




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CE-IN-CONFIDENCE                                                                                CEPG2015


             ATTACHMENT O – ENVIRONMENTAL ASSESSMENT




            This is a five (5) page form, the original is available from the policy library.




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CE-IN-CONFIDENCE                                                                                    CEPG2015


                                      ATTACHMENT P – MAP




     Telephone Contact Numbers for Planning and Customer Connection Managers:
                         Central Western Region               02 6338 3697
                         Far North Coast Region               02 6643 9153
                         Mid North Coast Region               02 6589 8447
                         North Western Region                 02 6883 4589
                         Northern Region                      02 6701 7577
                         Riverina Region                      02 6933 5805
                         South Western Region                 02 6042 3346
                         South Eastern Region                 02 6214 9772




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CE-IN-CONFIDENCE                                                                              CEPG2015




5          REFERENCES
CEM7063 – Information Security Sensitivity Labelling and Handling
CEM7097 – Overhead Design Manual
CEM7098 – Underground Design Manual
CEM7099 – Energy’s Overhead Construction Manual
CEM7199 – Underground Construction Manual
CEPG1096 – Information Security Sensitivity Labelling and Handling
CEPG2014 – Accredited Service Provider Authorisation
CEPG2016 – Environmental Impact Assessment
CEPG4005 – High And Low Voltage Underground Cable Testing
CEPG8019 – Country Energy’s Capital Contribution Policy
CEPG8020 – Reimbursement Scheme for Rural and Large Load Customers
CEPG8029 – Network Management Plan
CEPG8030 – Electrical Safety Rules
CEPG8032 – Design Guidelines for Transmission and Zone Substations
CEPG8046 – Easement Requirements
Accreditation Scheme – Level 1
Accreditation Scheme – Level 3
AS/NZS3000 – The Wiring Rules
Code of Practice Contestable Work
Electricity Supply (Safety and Network Management) Regulation 2002
Environmental Planning and Assessment Act 1979
Independent Pricing and Regulatory Tribunal Determination 5.4
NSW Electricity Safety Act 1945
NSW Electricity Supply Act 1995
NSW Service and Installation Rules


6          REVISIONS
     Issue Number              Section               Details of Changes in this Revision
 2                       All                    Update to new template




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DOCUMENT INFO