2012 and 2013
MEDS 2012 and 2013
I. REQUIREMENTS FOR PASSING Pre-Clerkship
To pass pre-clerkship, a student must pass:
MED 1200, MED 1201, MED1202, MED 1108, MED 1107
MED 2201, MED 2202, MED 2203, MED 2108, MED 2109
To pass the Introduction Unit, a student must attend all mandatory activities, and meet
expectations on all mandatory assignments. A failure in the unit will be brought to the
Promotions Executive Committee and the recommendation may include remediation, repetition
of an academic year or dismissal from the program.
Foundations, Unit I, Unit II, Unit III and Integration Unit:
To pass these units, a student must receive an overall combined mark of 60% or more on mid-
term and summative examinations and meet expectations on the Case-Based Learning Final
Tutor Evaluation. A student with a failure on the overall examination must pass a supplemental
examination to be promoted to the next academic year. The case of a student with a failure on
the Case Based Learning Final Tutor Evaluation will be discussed at the Promotions Executive
Committee and the recommendation may include remediation, repetition of an academic year or
dismissal from the program.
• WRITTEN EXAMINATIONS
A student may request to defer an examination for reasons of serious personal or family
illness, death of a family member or friend, or other compelling circumstances. The
request is made to the Associate Dean who, in consultation with the Faculty, will decide
if the request will be granted.
In case of acute illness or critical event, the student must inform the UGME Office
before the start of the exam. In case of illness, a medical certificate from the treating
physician or from Student Affairs’ Office is required as soon as possible; for all other
reasons, relevant proof is required as soon as possible. The student will be advised if
other documentation is required.
In order to be eligible to defer an examination, a student must attend 50% of the sessions
in which attendance is mandatory. The student must have obtained excused absence for
all sessions missed in the unit. Deferred examinations are taken in the summer at a time
scheduled by the Faculty. A student who defers an exam will not be eligible for the
Award for highest standing.
A student may remediate a maximum of two failed unit examinations in any one year by
taking a supplemental examination. Remediation takes place in the summer following the
end of the academic year. The student will have access to laboratory materials and
assistance from appropriate faculty and will take the supplemental examination at a time
scheduled by the Faculty.
Deferrals/Supplementals Allowed Per Year:
Students may have a maximum of 2 deferrals/supplementals in one academic year.
Students must pass all deferrals/supplementals to be promoted to the next academic year.
The case of a student with a failure of a supplemental examination will be discussed at
the Promotions Executive Committee and the recommendation may include repetition of
an academic year or dismissal from the program.
B) Rural Week
To pass Rural Week, a student must obtain a pass on the Preceptor Evaluation. The case of a
student with a failure on the Rural Week Preceptor Evaluation will be discussed at the
Promotion Executive Committee and the recommendation may include remediation, repetition
of an academic year or dismissal from the program.
C) Mandatory Clinical Week
To pass Mandatory Clinical Week, a student must obtain a pass on the Preceptor Evaluation.
The case of a student with a failure on the Mandatory Clinical Week Preceptor Evaluation will
be discussed at the Promotions Executive Committee and the recommendation may include
remediation, repetition of an academic year or dismissal from the program.
D) Physician Skills Development (PSD)
Successful completion of the PSD course requires:
• a Pass on the PSD Tutor Evaluations, and
• a Pass on the PSD Objective Structured Clinical Examination (OSCE).
A fail in either component will lead to failure in the course and will place the student on the
Clinical Skills Support Program (CSSP). The extent of support required on this program will be
based on the recommendation of the PSD Course Director to the Promotions Executive
A unit or course or rotation may be failed despite adequate demonstration of knowledge and
clinical skills due to a failure in the domain of professionalism. Any student registered in the
MD program is expected to adhere to the professional Standards of the Faculty of Medicine and
demonstrate professional behavior within coursework and pre-clerkship, as well as outside of the
classroom and clinical setting when the student is clearly identifiable as a medical student. Any
unprofessional behavior in an official setting or in an official communication will be brought to
the attention of the Associate Dean, UGME, and may lead to remediation and/or academic
sanction, which may include internal probation, recording on the Medical Student Performance
Record (MSPR), failure of a unit or course or rotation, or dismissal from the Faculty of
Medicine, based on the recommendations of the Promotions Executive Committee.
II. ADDITIONAL INFORMATION
• For additional information, please refer to Policy for Deferred and Supplemental
Examinations or PSD Evaluation.
• To make a deferred examination request, please fill out the following form and return
to the Medical Education Office.
• For additional information about appeals, please go to the Faculty of Medicine Calendar
and read the Faculty regulations concerning the exam review policy and the procedure for
the appeal of summative evaluations [**after clicking on either of the above links,
please scroll down to the appropriate paragraph].
• Procedures – Rules and Regulations
(If students have any specific needs that would make it difficult to follow these procedures, they
must contact the Undergraduate Medical Education Office as soon as possible in order to see
whether arrangements can be made.)
1. The schedule for the written and practical examination will be sent for each exam
throughout the year. Please pay careful attention to times of arrival and to the start and end
times for each exam.
2. No books, bags, pencil cases or coats are permitted in or around any of the examination
areas, including the pre-lab and pre-exam areas.
3. Only writing implements and other items such as facial tissue, throat lozenges, non-
programmable calculators and small water bottles are permitted. Students with specific
health or religious needs must make arrangements with the Associate Dean of
Undergraduate Medical Education prior to the exam.
4. Be sure to arrive outside the exam room at least 15 minutes before the exam is scheduled
to begin. A student who arrives after the exam has commenced may receive a reprimand
which will appear on the MSPR if they are not able to prove due cause. Also, a student
who is more than 15 minutes late will not be authorized to enter the exam room and will
need to meet with the Associate Dean in order to come to an agreement.
5. Written examinations will be distributed on the exam table prior to the students entering
the room. Tables will be set up with appropriate spacing and the seats or tabletops will be
tagged with the students’ names. Ten minutes before the exam is scheduled to start, you
will be permitted to enter the exam room in silence. Please proceed quickly to your
assigned seat. Five minutes before the exam is scheduled to start, you will be instructed to
fill in your name on the cover page only and your student number on all the sheets. The
exam will begin at the appointed time. NO EXTRA TIME WILL BE PROVIDED AT
THE END OF THE EXAM TO FILL IN YOUR NAME AND STUDENT NUMBER.
6. The student card must be placed face up on the table in front of the student.
7. The written exam will be conducted for a full period, i.e. no one will be allowed to leave
8. Students will have an opportunity to use the washrooms between the written and practical
portions of the exam. During the written exam, only one student at a time will be
permitted to leave for the purpose of using the washroom and will be escorted by a
proctor. Out of respect for your classmates, please use the washroom only if absolutely
necessary. It is expected that very few students will need to make this request.
9. During the exam, students will note problematic exam questions on the coloured sheet. At
the end of the exam, students will be asked to put down their pencil. Once the exams have
been collected by faculty members or proctors, students will be allowed to continue
writing their comments on the coloured sheets. A 15-minute period will be allowed to
complete the exam evaluation. If needed, students can provide another sheet with more
comments before the end of the next Monday.
10. Out of respect for students taking the practical exam, please remain quiet when in the pre-
Lab meeting area.
11. In all cases, there will be no returning to any station unless an error or problem was
identified. All of this is to be carried out in silence.
12. Students in groups which have completed the practical exam and are not leaving
immediately should be aware if other students are still in some component of the exam.
Out of respect for students completing an exam, please do not go near the exam room to
ensure the area is quiet.
13. Bomb threats or fires:
The decision to evacuate examination rooms and the signal to re-enter those rooms
must come from Protection Services. Decisions on the fate of the exam are made on
location where possible. Authorities may decide to continue the exam as soon as
everyone is allowed to re-enter the building and to accordingly grant the remaining
portion of exam time, or to stop the exam; if the exam is suspended, the faculty
decides on its rescheduling. Students must not speak during this time. Proctors will ask
students to gather in a specific area so that they will remain together in silence and
return together to the classroom in silence once the incident is resolved. At all times
the proctors have to stay with the class.
(Click here for the University Procedure on cancellation of postponement of exams.)
• Students cannot be supervised in any clinical placement (rural week, mandatory clinical
elective week and non-mandatory electives) by a member of their immediate family,
extended family including in-laws or by anyone with whom they are involved in a close
personal relationship. Students must immediately notify the Director of the educational
unit or the Medical Education Office to request reassignment if their assigned placement
is in violation of this policy.
• Students are expected to maintain physical, mental and emotional wellness and seek help
when needed. The Office of Alumni and Student Affairs (email@example.com or 613-
562-5800 ext. 8136) is an excellent source of advice, assistance and referrals. Students
are encouraged to contact the Student Affairs staff when difficulties arise.
• Please consult the Undergraduate Studies Calendar for more information about academic
December 3, 2009