Docstoc

MARTON SOCCER CLUB 2006

Document Sample
MARTON SOCCER CLUB 2006 Powered By Docstoc
					                         Committee Position Descriptions
                                       Executive Committee

                                                President

Role: - Lead the club with assistance from other executive committee members
      - Lead future planning and development of the club with assistance from the executive and
        management committees
      - Represent the club at Sutherland Shire Football Association (SSFA) meetings as well as other
        internal and external meetings
      - Provide support and mentoring to the ground custodian, players representative and web master.
Most Active Part of Year: December – October, minimum of 15 hours/week.
Least Active Part of Year: November – December, 2 hours/week.
Challenging Aspects: - Keeping up-to-date with changes in the game
                         - Adequate time management
                         - Dealing with member issues, especially regarding grading and registrations.



                                             Vice President

Role: - Support the President in their role
      - Assist with future planning and development of the club
      - Represent the club at SSFA meetings if required
      - Provide support and mentoring to the Small Sided Football (SSF) coordinator, SSF mentor and
        club coach.
Most Active Part of Year: December – October, minimum of 8 hours/week.
Least Active Part of Year: November – December, 2 hours/week.
Challenging Aspects: - Adequate time management
                         - Dealing with member issues.



                                                Secretary

Role: - Main point of internal and external communication
      - Sort through received correspondence and action or distribute accordingly
      - Compile meeting agenda's and keep a record of meeting minutes
      - Assist in ensuring the club meets legal requirements
      - Assist with future planning and development of the club
      - Represent the club at SSFA meetings if required
      - Provide support and mentoring to the registrar, child protection officer, member protection officer
        and competition secretary.
Most Active Part of Year: January – October, minimum of 10 hours/week.
Least Active Part of Year: November – December, minimum of 2 hours/week.
Challenging Aspects: - Adequate time management
                         - Be able to answer emails and receive phone calls at most times throughout the
                           day
                         - Dealing with member issues
                         - Being able to action items promptly if necessary.
                                                Treasurer

Role: - Ensure that all money due to the club is collected and received and that all payments authorised
        by the club are made
      - Ensure that correct books and accounts are kept showing the financial affairs of the club,
        including full details of all receipts and expenditure connected with the activities of the club
      - Responsible for ensuring the club receives the best return on investments whilst at the same time
        minimising risk
      - Co-ordination through the Executive and Management Committee of the establishment of club
        fees, levies and charges
      - Distribution, collection and banking of funds from the canteen, including reconciliation of the cash
        register
      - Assist with future planning and development of the club
      - Provide support and mentoring to the canteen supervisor, uniform & equipment officer and
        fundraising coordinator.
Most Active Part of Year: January – October, especially February, March & August, 10 hours/week.
Least Active Part of Year: November – December, 1 hour/week.
Challenging Aspects: - Making sure you are available to drop off canteen float and collect takings every
                            Saturday and Sunday during the season (March to August)
                          - Finding time during the week to reconcile the cash register, which includes
                            counting all of the money.




                                     Management Committee

                                                 Registrar

Role: - Responsible for the registration of players
      - Ensure players details are maintained and kept up-to-date
      - Responsible for the integrity of the registration process by ensuring that all registrations are made
        in compliance with SSFA by laws
      - Ensure registration paperwork is maintained and delivered to the SSFA Registrar by the required
        date.
Most Active Part of Year: February – March, 10 hours/week, January & April – May, 2 hours/week.
Least Active Part of Year: June – December, 0 hours/week.
Challenging Aspects: - Heavy workload in February and March
                        - Availability for late registrations (up until the end of May)
                        - Ensuring paperwork is completed correctly in line with SSFA requirements.


                                        Competition Secretary

Role: - Allocate ground control and canteen duties equally to all teams throughout the season
      - Allocate ground control duties equally to all committee members throughout the season
      - Notify teams of any amendments to their scheduled games.
Most Active Part of Year: Soccer season (March – August), 2 hours/week.
Least Active Part of Year: Off-season (September – February), 0-1 hours/week.
Challenging Aspects: - Making sure ground control and canteen duties are distributed evenly
                        - Some negotiation skills required to ensure teams understand and perform their
                          responsibilities to a high standard.
                                     Member Protection Officer

Role: - The first point of call for any enquiries, concerns or complaints around harassment and abuse
      - Provide confidential information and moral support to the person with the concern or who is
        alleging harassment
      - Integral to the implementation of the SSFA Member Protect Policy
      - Assisting players with the injury claim process.
Most Active Part of Year: One-two weeks during training, 2 hours/week.
Least Active Part of Year: Generally quiet but things can arise unexpectedly, 0.25 hours/week.
Challenging Aspects: - Completing the training
                          - Varying nature of the matters that may arise
                          - Need to be impartial and keep matters confidential.



                                       Child Protection Officer

Role: - Coordinate the club’s response to child protection
      - Administer the record keeping associated with the Prohibited Employment Declarations
      - Ensure the Working with Children Check process is followed
      - Ensure all people involved in the club are aware of relevant child protection policies and codes of
        conduct.
Most Active Part of Year: February – March, 1 hour/week.
Least Active Part of Year: Generally quiet but things can arise unexpectedly, 0.25 hours/week.
Challenging Aspects: - Ensuring people required to complete a Prohibited Employment Declaration form
                         and/or Working with Children Check have completed the same.



                                       Players Representative

Role: - Represents the interests and needs of players to the executive and management committees
      - Gathers player opinion and supports players on matters being addressed or considered by the
        executive and management committees
      - Supports players at SSFA judiciary hearings.
Most Active Part of Year: Soccer season (March – August), 2 hours/week but can vary.
Least Active Part of Year: Off-season (September – February), 0.5 hours/week.
Challenging Aspects: - Need to be up-to-date on SSFA constitution and rules.



                                   Uniform & Equipment Officer

Role: - Management and distribution of team uniforms, training gear and equipment
      - Maintain records of uniforms training gear and equipment distributed
      - Ordering of uniforms, training gear, equipment and supporter-wear
      - Investigate options for supporter-wear and sale of supporter-wear.
Most Active Part of Year: February – May and August - October, 5 hours/week.
Least Active Part of Year: June – July and November - December, 1 hour/week.
Challenging Aspects: - Ensuring there is an adequate amount of stock
                         - Issuing shirts for late registrations
                         - Chasing-up shirts that are not returned
                         - Dealing with suppliers.
                                        Ground Custodian

Role: - Prepare and maintain playing fields for the season
      - Maintain and ensure adequacy of ground equipment (posts, nets, marking equipment, chalk)
      - Organise clubhouse maintenance when required.
Most Active Part of Year: Soccer Season (March – August), 3 hours/week.
Least Active Part of Year: Off-season (September – February), 1 hour/week.
Challenging Aspects: - Preparing fields at the start of the year.



                                       Canteen Supervisor

Role: - Weekly order of canteen stock
      - Weekly purchase of drinks, cleaning products etc
      - Ensure canteen is clean Friday afternoon
      - Ensure canteen is packed up properly Sunday afternoon and all meat is put into freezer
      - Wash and iron tea towels and aprons.
Most Active Part of Year: March – August and October, 5 hours/week.
Least Active Part of Year: September and November – February, 1 hour/week.
Challenging Aspects: - Ensuring ground control teams perform all cleaning and stocking duties required.



                                     Fundraising Coordinator

Role: - Coordinate fundraising and sponsorship sub-committees
      - Develop fundraising plans for the year
      - Develop and promote sponsorship packages
      - Ensure terms and conditions of all sponsorship packages are met.
Most Active Part of Year: January – September, 10 hours/week.
Least Active Part of Year: October – December, 1 hours/week.
Challenging Aspects: - Ensuring teams do the best they can to assist with fundraising
                       - Organising items for raffles or other fundraising events
                       - Finding potential sponsors
                       - Ensuring the clubs terms and condition of sponsorship packages are met.



                                            Club Coach

Role: - Act as a mentor for all coaches within the club
      - Assist coaches during a training session or game if needed
      - Organise and coordinate development programs for coaches within the club
      - Organise and coordinate development programs for players within the club.
Most Active Part of Year: February – August, 2 hours/week.
Least Active Part of Year: September – January, 0.5 hours/week.
Challenging Aspects: - Need to be available to assist coaches if required (however rarely happens)
                       - Rescheduling development programs in event of cancellation or postponement
                       - Being able to work with coaches of varying experience levels and coaching a
                         wide range of age groups and grades.
                                            SSF Coordinator

Role: - Develop list of Small Sided Football (SSF) referees for the year
      - Inform new SSF referees of coaching and development opportunities
      - Allocate SSF referees for each SSF game at Kingswood Road Oval
      - Maintain a record of all games each SSF referee officiates
      - Ensure SSF referees are prepared (rules, whistle, shirts, etc.)
      - When available, attend games to support SSF referees and deal with last minute changes.
Most Active Part of Year: February – August, 2 hours/week.
Least Active Part of Year: September – January, 0 hours/week.
Challenging Aspects: - Finding SSF referees at the start of the year
                         - Ensuring each SSF game is covered by a referee
                         - Dealing with late withdrawals of referees.



                                               SSF Mentor

Role: - Act as a mentor for all SSF referees
      - Assist in the development of SSF referees skills and confidence
      - Provide constructive feedback to SSF referees.
Most Active Part of Year: February – August, 2 hours/week.
Least Active Part of Year: September – January, 0 hours/week.
Challenging Aspects: - Being able to attend some SSF games to monitor referees progress
                         - Building the confidence of some SSF referees.



                                               Web Master

Role: - Ensure the club's website is up-to-date and easy to use
      - Read through and edit match reports to be placed on website
      - Provide links to draws and results as they become available.
Most Active Part of Year: Soccer season (March – August), 2 hours/week.
Least Active Part of Year: Off-season (September – February), 1 hour/week.
Challenging Aspects: - Being able to update website quickly if required
                         - Ensuring that members know about the website as the club's main point of
                           communication.




                                        General Committee

                                               12 Positions

Role: - Assist as able with various sub-committees (i.e. fundraising, sponsorship, social, registrations)
      - Complete committee ground control duties when rostered on.
Most Active Part of Year: February – August, 1 hour/week.
Least Active Part of Year: November – January, 0 hours/week.
Challenging Aspects: - Learning club policies, processes and procedures.

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:9
posted:2/19/2011
language:English
pages:5