Grade 4 Policy for Parents - Glenstantia Primary School

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					Glenstantia Primary School

                       GRADE FOUR POLICY FOR PARENTS 2010

Welcome to the Grade Four Learning Experience! We hope that by drawing up this policy,
this transition year will be made pleasant for the learners, their parents and the educators.

There are many changes facing the Grade Four learners:

       *       New learning areas are introduced…..some that they have never heard of
               before! They now have Social Sciences, EMS, NS and Tech, to name
               some of them.
       *       All work is done in pen…..which to some is daunting as they cannot erase
               their mistakes!
       *       The size of the writing changes. Some learners are used to writing very large
               letters and filling the lines.
       *       They encounter stricter timetable constraints. Learners now have to become
               used to a more rigid timetable. This is the first year that the learners will be
               changing classes for the different subjects when the bell rings.

Suddenly they are regarded as big….please don’t be too eager to relinquish a tight control
on their activities in the classroom and after hours.

Mrs. C. van Bergen (4C)                             Miss Reid              (4R)
Miss T Ngema        (4T)                            Mr. Strydom            (4S)
Mrs. Z. Ntini      (4N)                             Mrs. Wallis            (4W)

NO educator’s home number or cell phone number may be given out! Should parents wish
to contact an educator, please phone the school secretary and make an appointment.
Educators can be seen from 07:00 – 07:10 by appointment, longer appointments can be
made for 13:45. NO parent may go to the classroom to speak to an educator.

It is vital that parents and educators provide a united front. Both parties have the child’s
best interests at heart. Let us work together to assist our learners in reaching their full

Learners are influenced by their home environment and they are a walking advertisement
for the family. We would like to appeal to all families not to discuss the school, staff and
other learners in a negative way. Should a situation occur which causes you concern
please deal with it by following the correct channels.
Class teacher  Grade Coordinator  HOD: Academic / LO Mr. Pretorius

Learners are influenced by their home environment. Please ensure that your child eats
healthy, balanced meals and does not go to bed later than 20:30. Also, where possible,
please try to assist your child with his/ her homework and with the preparation for any
school activities.

There are some new names for parents to become used to, others are still the same:
    Learning Areas: (Subjects)           Assessment: (Marking, Evaluation)
    Social Sciences                      EMS: Economic and Management Science
    LO: Life Orientation                 AC: Arts and Culture
    Tech: Technology                     NS: Natural Science
    Mathematics                          English

Each Grade 4 learner has been issued stationery for the year. It is important that your child
understands that this stationery is for the entire year and that he/she needs to be
responsible for it. Please ensure that the stationery is clearly marked with the learner’s
name and surname.

The timetable is based on a six-day cycle consisting of seven 45 minute lessons a day.
Please ensure that your child packs the books required for the following day into his/her
suitcase the evening before.

    *    Learners receive homework EACH DAY in the form of a worksheet started in
         class that should be completed, research work on a specific programme
         organiser being studied, spelling, reading and tables.
    *    Homework is written on the board during the day. At the end of the day
         learners are given time to copy this down and it is their responsibility to
         ensure that this is done.
    *    Homework written on the board will indicate when this is due. Learners are
         to note the date carefully.
    *    Learners will only sit up half the night if they have allowed the homework to
         accumulate (or if they have become so interested that THEY decide to do
         more than has been asked!!) Encourage them to do their homework when
         they get it and not at nine o’clock on the night before it must be handed in.
     *   Homework can also accumulate if learners have not completed their work in
     *   Please CHECK the homework before signing the homework book. Often
         learners come to school with a signed book but incomplete homework. They
         then receive demerits (discussed later) and parents are amazed to hear that
         it was for homework not done!
    *    The homework book forms part of the communication system between
         parents and educators. Any query, however small, can be conveyed in either
         direction via this book.
    *    Please ensure the prompt signing of ALL tear-off slips. This is the school’s
         way of keeping you up to date with all happenings in the school.
    *    Learners have a file in which you will find all official school communication.
    *    It is vital that parents check their children’s schoolbags regularly for letters,
         worksheets etc. and ensure that the correct books and all stationery are
         packed for the next day.

The learners have a presentation folder in which they keep all notices sent home by the
school. Please ensure that you check this folder on a daily basis, read the circulars and
sign the reply slips attached. Learners receive positive points for keeping these files up to
date and ensuring that reply slips are signed.
ALL belongings are to be marked clearly and learners are responsible for all of their own

     *   School starts at 07:30. Please ensure that learners are on time. If something
         has occurred to cause a delay, a note to that effect is necessary.
     *   Worksheets will be kept in a plastic folder for those learners who are absent.
         When they return to school THE ONUS IS ON THEM TO COLLECT THESE
     *   When a learner returns to school after being away, please write a note on a
         separate sheet of paper. A doctor’s certificate is also accepted.
     *   If a learner is ill when he/she gets up in the morning, please keep them at
     *   Learners who become ill at school will be sent to the office with a sick note
         and the parents will be asked to collect them.
     *   Parents of learners who are sent to the sick room on a regular basis will be
         contacted to discuss the problem.

    *    All work must be dated and the date underlined.
    *    Learners must put their name on each worksheet. Failure to do so will lead
         to a demerit and/or loss of marks.
    *    Please ensure that learners ADHERE TO THE DEADLINES. It is unfair to
         ask for an extension of time when all the other learners have managed to
         comply with the time allocated.
    *    Parents are expected to ASSIST LEARNERS with the layout and collection
         of data for assignments BUT are not expected to DO the work.
    *    Please ensure that learners read and understand the computer research
         and that they do not just paste in/ hand in a computer printout.

     *   There are different forms of assessment:
                a)      Individual assessment. This can be marked by the learners
                        with the educator, in the class or can be marked by the
                b)      Group assessment: This is when the class or the group
                        assesses the work.
                c)      Peer assessment: This is when the learner’s work is
                        assessed by another learner.
                d)      Formative tests: Tests written during the term.
                e)      Summative tests: Tests written at the end of each term.
     *   Work assessed by the learner is done so in GREEN pen
     *   Assessment by the group or peers counts minimally.
     *   MOST OF THE work done by the learners is assessed and the assessment
         used towards a summative report.
     *   Summative reports will be issued at the end of each term. Parents are
         requested to write a comment on the report and return it to the school.
     *   Assessment ratings can be found on the report
     *   Parents evenings will be held after the formal reports have been issued
     *   During early September, those parents whose children have a serious
         problem will be contacted to discuss the problem.

    These are handed out at the end of the year. The awards are in the form of a
    certificate, colours or a trophy and all learners who meet the requirements will
    receive awards. We encourage learners to participate in school activities and sport
    as these are indicated on the certificate. If a learner does not participate in school
    activities or sport there is very little to put on the certificate. Outside school activities
    are not mentioned on the certificate. This needs to be explained to your child.

     *    Extra English, Afrikaans and Maths classes ( see the extramural time table)
          are offered to Grade 4 learners at no cost. Learners who receive letters for
          these classes must attend regularly.

     *    ALL learners MUST participate.
     *    ALL learners are to wear the correct kit as laid down in the information
     *    Should a learner be too ill to participate, a note MUST BE SENT TO
     *    A record is kept of these notes and if it is found that a learner is missing PE
          too often the parents will be asked to visit the school.
     *    This is a compulsory part of the curriculum.
     *    Girls are allowed to swim in board shorts over their costumes.

Please ensure that your child brings sufficient, nutritious, lunch to school every day (at least
for first break) as hungry children find it difficult to concentrate. Tuck-shop lunch should be
regarded as a treat as this is insufficient, especially on a daily basis. Give your child
money for the tuck shop one once or twice a week – in addition to a packed lunch.

One day trip per term will take place and parents will receive notification of such trips. (The
cost of these trips is included in the school fees.)
The Grade 4’s are planning a three-day trip to Klein Kariba near Bela Bela (Warmbaths)
from 21 to 23 April. Please note that these trips are a privilege and not a right. Learners
who do not behave themselves will be left at school and will not go on tours or excursions.

Parents from each Grade 4 class will be selected as class representatives to communicate
any relevant information regarding class events, school functions, etc. to the other parents.

Each learner must have a Media book in their bags at all times. They are expected to do
two book reports per term based on these books. These book reports form part of the
English term mark. The learners must keep the books protected in the plastic Media bags
provided by the school.

We are very proud of our school uniform at Glenstantia Primary School. Please ensure that
your child is appropriately and correctly dressed at all times. Hair must be neat, not dyed or
tinted and contain NO GEL. Boys MAY NOT wear boxer shorts under their school shorts.
Watches may be worn. The only other jewellery that is allowed is small gold stud earrings
for girls. (Refer to the school diary and information brochure). Should a child mislay part of
the uniform please provide a letter which he/she may carry with him/her. However the
problem MUST be rectified within a day or two! ALL learners are requested to wear hats or
caps during break or afternoon activities.
All money paid in to the finance office must be placed in a clearly marked, sealed envelope
with your child’s name and grade on it. The exact amount should be placed in the
envelope. Keep receipts in a safe place as proof of payment.

Cell phones are not allowed at school (See Governing Body newsletter 1/2007)
The school and/or educators will therefore take no responsibility for broken or lost cell
phones. If a learner is caught using a cell phone on the school premises, the phone will
be confiscated and only returned at the end of the term. Cell phones may not be taken on
excursions or tours.

Please monitor your child’s phone regularly for any inappropriate material.
Phone cards for use on the public phone at school are available at the tuck shop.

Please ensure that your child has read and understood the school’s Code of Conduct as
well as the Discipline Plan. Each learner has received a Code of Conduct and a Discipline
Plan in their homework diary. Please sign them and encourage your child to adhere to all
regulations. The discipline system is a simplified, uniform system that will be followed by all
Since lifelong success depends, in part, on learning to make responsible choices, we have
developed a classroom discipline plan that guides every learner in making good decisions
about his/her behaviour. Your child deserves the most positive educational climate for
his/her growth. Together we will make a difference in this process. Plan is outlined below:
    1. Follow instructions the first time they are given.
    2. Listen when someone is speaking.
    3. Keep your hands, feet, objects and unkind words to yourself.
    4. Look after all property.
    5. Behave appropriately.
To encourage learners to follow the rules, we will support appropriate behaviour with verbal
recognition, positive notes, privilege passes and tuck shop and movie vouchers. Negative
and positive points will accrue, as set out in the homework diary.
The discipline system consists of positive and negative points which are awarded to
learners by educators. Entries for more serious incidents are awarded by the Principal and
Deputy Principals.

It is very important that you make definite arrangements as to who is fetching your child
and at what time. Please do not let your child hang around at school until late.

Your child should be assisted with homework in the afternoon, either at an After Care
Centre or by someone at home as the volume and level of difficulty of the work increases
significantly in Grade 4.   The Waiting Area is definitely not a suitable place to do

We look forward to a productive year with the home and school forming a great team,
shaping outstanding citizens. Thank you for attending this meeting.