City of Punta Gorda Action Register
As of 05/26/06
**Note: Completed Items are carried at the end of the Action Register.**
Action Responsible Target Completion Comments
Hammer Construction re: City Howard/Dennis 6/15/05 Roof repair City Hall, Bayfront Center and Water
Building Renovation Plant completed. Public Safety roof completed. City
Clerk moved back into City Hall. Public Works and
Utilities administrative staff moved into Bayfront
weekend of September 24. Cooper Street roof and
interior renovation essentially completed and staff
back in facility. Kitchen appliances on order and
outside building painting, gutter and indoor flooring
renovation remains to be completed. City Hall
façade renovation and second floor interior work
underway. Move-in completed on March 24th.
Working on final exterior renovations and punch list
Responses to DCA re: Comp Plan David 11/1/05 City responded to DCA comments. Received DCA
Evaluation & Appraisal Report communication and working to resolve one last issue
pertaining to school facility construction within City
limits. Letter from School Board sent to DCA
responding to DCA concerns. Going to Planning
Commission in May, Council in July.
Arcade Building area alleyway Rick 11/30/05 Survey completed. Design of alleyway
renovations improvements completed. Need SWFWMD permit.
Meeting held with SWFWMD on 1/24/06.
Resubmitted design on 2/21. Anticipate comments
from SWFWMD by 3/22. Milling work completed,
not needing permit, to coincide with building
renovation. SWFWMD permit received.
Construction began after Block Party. Parts are on
order. Easements for additional right of way are
being obtained by Urban Design. Working with FPL,
Comcast, and Sprint for relocation of utilities
Construction began on April 24, 2006. Anticipate
work to be completed August 1, 2006
Development of Freeman House Dave 12/1/05 Terms agreed to by staff and Chamber/Historical
management agreement Society. Terms to include monthly rental payment
and utilities payment. Agreement prepared by
Chamber and under review by staff and City
Attorney. To go before City Council.
Relocate Freeman House to West Dennis 12/30/05 Move completed on December 11. Chimney is
Retta Esplanade site finished. Roof passed inspection. Dumpster has been
delivered to clean up the site. Sheetrock going up
inside. Sheetrock is 70% complete. Have bid for
painting. Decorative handrails being painted. Report
to Council when the agreement goes to Council.
Recommend affordable housing Mitchell 1/31/06 Options went before Planning Commission in April
options and will go before Council on June 7.
Program performance outcome Kathy 3/1/06 All departments submitted by March 1st. CM Office
measures development to review and refine submittals as part of FY 2007
Government Center parking and Dennis 3/31/06 All PODs have been removed to make room for
plaza improvements expanded parking area. Engineers’ design has been
received. Construction to begin in September
pending boundary/alleyway issues.
Corrective Actions to address Dennis/Rick 3/31/06 Lights ordered, estimate received on handicapped
PGHA Residents’ concerns parking & pricing parking areas. May be few months
Review newspaper racks Dennis 4/15/06 Will be moved to Marion (5-Star) when built.
ordinance and beautification ideas Ordinance to follow.
Formal Return to Work Policy Phil 5/1/06 Impact will need to be discussed with unions. Draft
policy to go out to Directors.
All Employees will get NIMS Rob/Phil 5/31/06
Training Certificate for their
Airport area utility master plan Steve 6/1/06 Two proposals received. Consultant ranked by staff
proposal process on 5-19-06. Scheduled for Council in June.
Patty Avenue boardwalk repairs Phil/Rick 6/1/06 Cost estimates being prepared by Parks.
Appraisal & Environmental Dennis 6/1/06 Council requested appraisal & environmental review
Review of Property at 265-267 at 4/19 meeting. Phase I environmental review
Tamiami Trail (McGinnis Bail received 5/3/06. Phase II review ordered. Appraisal
Bonds) completed and going before CRA & Council in June.
Schedule date for PW/Utilities Dennis 6/8/06
Campus Town Mtg.
Strategic Plan Progress Report Kathy 6/21/06
Art Around Town Plan Kathy 7/01/06
Implementation Plan for Kathy 8/01/06
Annexation of US 17 corridor
Implementation Plan for Kathy 8/01/06
Annexation of US 41 enclave
Stormwater Utility Feasibility Kathy/Rick/Dave/ 9/1/06
Eichert Piling Issue – Customer Dennis 5/6/05 5/6/05 Customer applied for permit 5/9/05
request to redo piling
Damaged Marker Response – Rick 5/6/05 5/3/05 Marker replaced, customer notified and response e-
Customer request to replace mailed to Council
damaged marker in canal
Hawkeye Roofing Research based Dennis/Chuck 5/6/05 5/3/05 Hard copy response to Council
on customer complaints
State Road 41 Landscaping Rick 5/6/05 5/17/05 Provide maintenance until permanent contract is let.
Interim Maintenance All interim work on medians completed
Insurance Issue re: Pond / Phil 5/9/05 5/9/05 Covered under the City’s policies
Art Around Town Program Sue 5/11/05 5/11/05 Art work to be presented to Council prior to
Agenda Item placement on City property
Downtown Trolley Program David 6/15/05 6/1/05 Private Sector Initiative; Council Presentation
scheduled for June 1
Employee ID Program Chuck 6/1/05 6/2/05 Meeting w/MIS on May 17. Project on schedule for
completion first week of June
ISO Rating Process Rob 7/1/05 6/2/05 Updated maps & equipment list sent to ISO
Email Policy Dennis 6/1/05 6/3/05 Draft policy sent to departments 5/13
Web Site Presentation Dennis 6/8/05 6/8/05 City Council Workshop – June 8
Project Implementation Method Dennis 6/8/05 6/8/05 City Council Workshop – June 8
of Delivery Presentation
Emergency Management Chuck 6/8/05 6/8/05 City Council Workshop - June 8
Presentation Road Show
Freeman House Business Plan Howard 6/30/05 6/8/05 Initial Meetings held 5/10 and 5/12. Business plan
input by 6/1/05. Donation agreement and grant of
preservation easement to be considered at June 15
Laishley Park – Design and Rick 6/30/05 6/8/05 Initial Meeting 5/13/05. Timelines being developed
Permitting Application for permitting and method of delivery. To be
presented at Council workshop in June 8.
Contractors responding to request for additional
information from FDEP; timelines will depend on
acceptance of add’l info from FDEP
Public Works / Fleet / Warehouse Ben Alexander 6/30/05 6/8/05 Team meetings 5/06/05 and 5/18/05. Evaluating
/ Utilities / Billing & Collection insurance reimbursement, site configurations and
Facilities method of delivery. To be presented at Council
workshop on June 8
Standard Policy on Emergency Phil 6/1/05 6/15/05 Draft policy sent to departments 5/13. Second draft
Call Back & Report to Work handed out 5/26. Council approved at 6/15 meeting
Human Resources Training, Phil 6/30/05 6/21/05 Training scheduled for June 21
Hiring, Interview Process
Emergency Management Plan Chuck 7/1/05 6/22/05 Plan updated and placed on web site.
Sarasota Derelict Boat Ordinance Peggy 7/1/05 6/22/05 Ordinance reviewed and information sent to Council.
– Obtain and Initiate Review
Landscaping Requirements in David 6/15/05 6/24/05 Memorandum prepared and sent to Council.
State Road 41 Median Replanting Dennis 6/1/05 6/27/05 Release RFP on 5/2; Evaluation and award completed
& Renovation Contract in June
Web Site Redesign Dennis 7/1/05 6/30/05 Team meeting held on 5/6. Web site redesign
underway. Information Sharing, Weekly Report,
Council Agenda Summary, Financial Statement and
other department items now included on Web. Status
scheduled for Council workshop on June 8. New
home page unveiled on 6/30
Fair Share Impact Fee Review Dennis 7/1/05 7/1/05 RFP issued.
Community Sailing Center Site Dennis 6/8/05 7/6/05 Meeting with center members 5/13/05. In house
Location team to develop site analysis and recommendation.
Presentation at City Council Workshop – June 8.
Council selected Shreve Park (Boat Club) site on 7/6
as preferred location.
Strategic Plan Priority Setting Howard 7/15/05 7/7/05 Letter sent May 6 to boards, commissions and civic
groups requesting input. Responses received.
Workshop conducted on 7/7 and Council reached
consensus on strategic plan priorities.
Cooper Street Recreation Center Dennis 6/6/05 7/12/05 Delivery June 6, and set up to be completed on June
Trailers 10. Plumbing and electric work underway. Work
completed and trailers operational.
Tropicana/Marion Corridor traffic Rick 8/1/05 7/13/05 Developed scope of work with traffic engineering
issue analyses firm and Council approved project study. Public
meeting was held on Wednesday, March 29, 2006 in
council chambers by Kimley-Horn, Engineering
Consultants for the City of Punta Gorda. Staff to
meet with the consultant on April 25, 2006 to address
comments, concerns and suggestions brought up by
residents at the March 29, 2006 public meeting.
Final report will be placed on June 2006 City Council
meeting for approval. Target date - 6/1/06
Helen Street Housing David/Dennis 5/2/05 7/13/05 Conference Call 5/2; Demolition and site cleanup
processed by Procurement; Demolition permit
request submitted and contractor ready to set; City
Attorney sent notification (5/10) to PJ Custom
Homes giving them 5 days to commit to completing
project under original terms or City will release
demolition contract. Response from Contractor
received. City Attorney to negotiate costs to
complete project or settlement. Council
recommended moving forward on settlement at 6/15
meeting. Council agreed on 7/6 to offer $25,000
settlement. Settlement accepted and approved by
Council on 7/13. Demolition completed 7/27.
Freeman House Management Dennis 7/15/05 7/15/05 RFP issued.
Native American Sculpture at Dennis/Rick 6/30/05 7/27/05 Slab at new site (Retta Esplanade and 41) completed.
Best Western, Move to new site Volunteers to move sculpture by 7/27, Sculpture
relocated to new site at Retta Esplanade & 41 S on
Reservoir Appraisals Dennis 7/28/05 7/28/05 Average of 2 appraisals - $27,650
Reservoir Environmental & Steve 7/30/05 7/28/05 Report showed no adverse environmental obstacles to
Survey Report overcome
Hurricane Preparedness Brochure Chuck 7/13/05 7/29/05 Placed on City’s Web site
Employee benefits meetings Phil 8/15/05 8/4/05 Scheduled for August 1 thru 4
Human Resources discipline Phil 8/15/05 8/9/05 Training completed.
Retirement Health Savings Plan Phil 8/1/05 8/22/05 Determined not to be an appropriate fit for our
Evaluation organization since we currently offer 3 different
deferred compensation plans and the plan may only
benefit higher paid employees
Strategic Plan Howard 8/15/05 8/24/05 Draft Plan distributed to Directors on 8/4. Council
reviewed Plan on August 17. Council accepted Plan
on August 24.
Peace River Bridge street lights – Rick 10/1/05 8/24/05 Explore county/city partnership to share in costs for
decorative versus standard difference between decorative and standard lights.
Proposal received in amount of $500,000 to be shared
equally between City and County. Council decided
on 8/24 to not move forward on the project due to
other funding priorities.
Reservoir Feasibility Report Steve 8/31/05 8/26/05 Report received on 8/26 and will be reviewed by
Council at special meeting on 8/30.
Building Fines Ordinance Peggy 6/1/05 9/7/05 Draft ordinance sent to Building for review.
Ordinance to go before Building Board on 6/28.
Building Board approved on 6/28 and was before
Council on August 24. Final adoption September 7.
Building Permit Fees Revisions Dennis 6/30/05 9/7/05 Prepare information on revised fees and present to
Building Board and City Council for adoption.
Building Board approved fee schedule on 6/28. Was
before Council on August 24 and final adoption
Centralized Citizen Sue 9/1/05 9/14/05 Information received and final report completed.
Complaint/Referral System –
Downtown traffic Dennis/David 9/23/05 9/23/05 RFP issued and 6 proposals received 9/23.
Fitzhugh Street Landscaping David 10/15/05 9/30/05 Plant material received and landscaping completed.
Freeman House Site Location David 8/1/05 10/5/05 Three sites under consideration although Marion
Avenue site poses significant obstacles.
Recommendation to come before Council in October
and will incorporate additional parking and plaza area
for the City government center site. Received final
cost estimates from FP&L and preferred location
(West Retta Esplanade) approved by Council.
First Macedonia Church land David/Dennis 10/1/05 10/5/05 Map of properties owned by church completed.
purchase analysis Options developed and information sent to Council
Televise City Council meetings Dennis 10/15/05 10/5/05 Competitive quotes received and awarded to One Pro
Media. First meeting in October was taped for
presentation on Channel 20.
Labor Attorney RFP Phil/Dennis 11/1/05 10/14/05 Two proposals received and reviewed.
Recommendation to be forwarded to Council for
approval in November.
Water expansion Steve 10/19/05 10/14/05 Developed scope of work and began preparation of
intergovernmental options and analysis. Report completed and distributed to City
reverse osmosis versus surface Council and Utilities Advisory Board on October 14.
water (reservoir) treatment Presentations set for 10/24 (UAB) and 11/2 (City
Market Place – Analysis of David 11/1/05 10/14/05 Analysis forwarded to Council
City credit card system Dave 8/1/05 10/27/05 Plan in development stages. Reviewed and approved
by Bank of America. Cards delivered on 10/27,
placed in operation and procedures handed out.
Fireworks Ordinance research re: Peggy 10/1/05 10/28/05 Research completed on regulation of fireworks and
how other communities deal with sparklers in Florida.
Comcast Contract Review Dennis/David 7/1/05 11/2/05 Initial meeting held and in City Attorney review.
Levin Council approved transfer of cable service from Time
Warner to Comcast.
Herald Court Alleyway Rick 9/15/05 11/04/05 Wall mounted lights delivered to warehouse 7/29.
renovations Facilities to schedule installation and electrical
repairs. Keystone pavers will repair brick work in
conjunction with area behind Turtle Club work.
Ground supports completed. Furniture to be installed
week of 8/1.
Webmaster RFP Dennis 11/1/05 11/4/05 RFP completed and out to bid.
Modification of Historic District Howard/David 11/1/05 11/4/05 Meeting conducted with neighborhood on 8/22 to
Zoning solicit input. Awaited word from property owners
along Harvey/Goldstein. Staff drafted amendment to
LDR’s to address neighborhood concerns and will be
presented to Planning Commission in November and
City Council in December. Amendment addresses
limitation of restaurants, bars & nightclubs within
200 feet of Neighborhood/Residential district
Management of lot mowing Kathy 11/14/05 11/4/05 Analysis completed and recommendation for Finance
program analysis and to manage program approved by City Manager.
Palmera Drive Issue – grass area Rick 6/15/05 11/7/05 Staff met with survey contractor and legal. Survey
right of way completed. Final invoice received from Engineer.
Meeting conducted 10/14 to develop staff
recommendation. Meeting held with Habitat for
Humanity regarding plans for housing development
in the area. Habitat will be providing the City with
their plans for housing, if any, in January 2006 and
that will determine our recommendation to move
forward with improvement of the alley.
Artificial Turf/Synthetic Grass Rick 10/19/05 11/7/05 Report completed and sent to Council. Staff
analysis and report recommendation is to continue prohibition of
artificial turf in right-of-way.
Performance Evaluation Training Phil 10/15/05 11/8/05 Training conducted for 11/8. Staff will use existing
system for this year’s evaluation. New evaluation
system will be developed in conjunction with pay &
Herald Court – New Project David 8/31/05 11/10/05 Brick connection to Turtle Club outdoor patio (5/31);
tree plantings (6/10); FPL work (6/30); irrigation &
lighting (6/30); shrubs, groundcover and mulching
(7/31); fountain, furniture trash receptacles (9/30),
irrigation installation completed (7/22)
Downtown parking requirement David 11/28/05 11/21/05 Survey completed and memorandum drafted.
survey Council workshop scheduled for 12/14.
CRA multi year fiscal forecast Dave 11/1/05 12/1/05 Analysis of revenues and expenditures over a ten+
year time frame.
Strategic Plan monitoring Kathy 11/10/05 12/1/05 Training to occur on Microsoft Project 12/13 and
program format 12/15. Format accepted for status reporting.
Residential/commercial properties Dennis 12/9/05 12/7/05 Status report completed and distributed to Council.
receiving letters requiring repair Will be updated and distributed on a weekly basis.
or face demolition status report
Banking RFP Dave 12/1/05 12/12/05 RFP completed and advertised.
Development of affordable David 12/15/05 12/19/05 Survey of housing initiatives completed. Memo
housing initiatives/options prepared for Council consideration and presentation
planned for January 2006.
Fire Station #2 Project Plan Rob/Dennis/Dave 6/1/05 12/21/05 Met with DEP and staff. Reviewing prototype
designs from other localities and response times in
area to determine best design and location. Focusing
in on a City-owned site (Acline Road) between 41
and Burnt Store Road adjacent to Seminole Lakes.
Site under review and first neighborhood meeting
conducted with South County Coalition. Additional
meetings held at Burnt Store Presbyterian Church on
11/21 and Seminole Lakes on 11/28 prior to
presentation before City Council on 12/21. Legal
opinion received pertaining to deed at preferred
location. Council approved Acline Road site and
proceeding with selection of at risk contract for
design and construction.
Evaluation of Insurance Plans Phil 1/6/06 12/21/05 Study to be performed by Evergreen Consultants for
completion in 2006.
Develop use of space vacated by Dennis/Sue/Dave 12/15/05 12/28/05 Committee met and discussed options. Memo
Charlotte County Chamber of completed highlighting strengths and weaknesses of
Commerce in City Hall 3 alternatives – billing & collection, records &
imaging, human resources. Recommendation is to
use space for both human resources and
Auto allowance review and Howard 11/30/05 1/6/06 To be effective 1/1/06 in conjunction with mileage
recommendation reimbursement review. Mileage reimbursement of
$0.405 to remain in effect. Auto allowance review
Status updates on strategic plan Kathy 1/6/06 1/11/06 Progress report completed and scheduled for
objectives discussion at 1/18 Council meeting
Utility rate study Steve/Dave 12/15/05 1/19/06 Study underway by Burton & Associates. Draft
report under preparation. Presentation scheduled for
January 23rd Utility Advisory Board Meeting.
Explore high school local Phil/Sue 1/6/06 1/19/06 Propose City go into schools and participate in career
government day program days.
Citizen Comment/Request Sue/Kathy 1/31/06 2/1/06 Selected Click-to-Gov as preferred system. $9,000 to
Program/Online Accounts Review implement and $1,600/year to maintain. Program
presented to Council on 2/1 and scheduled to go live
Development of options for David 1/31/06 2/3/06 To Council in February as information. Review by
changes to downtown parking Planning Commission & Revitalization Committee in
regulations February and March.
Develop fire station construction Rob 1/31/06 2/9/06 Memo to Council on 2/9.
costs in surrounding area
Ranking of annexation areas per Kathy 1/31/06 2/15/06 Criteria approved by Council on 12/7. Committee
approved criteria established to prioritize areas for recommendation to
Council. Areas prioritized and presentations
conducted before Planning Commission and Council.
Water plant expansion treatment Steve 12/30/05 03/01/06 Scope of services negotiated with Wilson Miller.
analysis RFP/contract Council approved contract on 3/1/06.
Review notification process (ads, Dennis/Kathy 2/28/06 03/01/06 Process modified.
postings, letters, etc.) for land use,
zoning, special exception,
Speakers to be installed in Kathy/Dennis 3/1/06 03/01/06 Speaker installed in Mayor/Council room off lobby
Department Director offices for of Council Chamber.
Fisherman’s Village lease review Howard/Dave 10/31/05 3/3/06 Initial meeting conducted with General Manager of
Village. Meeting held on 10/21 and ideas for lease
amendments discussed. Next meeting held in mid
January and final decision by Fisherman’s Village,
agreeing to CPI increase, received in March.
Drug Free Workplace Phil 1/15/06 3/7/06 Regulation drafted and reviewed by bargaining units.
enhancements – Random drug Police & Fire requested additional information.
testing Meetings held with Police & Fire in February.
Review with employees completed on 3/7. Policy to
go into effect on 4/1.
Develop plan for use of fill at Rick 1/15/06 1/15/06 Staff is working with Engineering firm to obtain
recently purchased reservoir site permit to dig reservoir. RFP developed for fill and
grading at City sites. Pre-release meetings conducted
in February. Proposals received and evaluated on 3/8
and 3/9. Will be presented for Council and CRA
approval at 3/15 meeting.
Building Permits Online Kathy 3/15/06 3/15/06 Status of permits may be viewed with a permit
Organize Neighborhood Meeting Dennis/Rick 4/15/06 3/23/06 Meeting scheduled for Thursday, April 13th at 7:00
regarding moving the Public p.m. at PGI Civic Assoc. building
Asset List Review for Insurance Phil 4/7/06 4/13/06 Department asset lists due in to HR on 4/14
Financial Management Policies Dave 1/6/06 4/19/06 Policies drafted and under review. To Council on
April 19, 2006. Adopted 4/19/06
Explore Events Center parking Howard/Dave 3/1/06 4/27/06 CRA approved moving forward with negotiations
garage with Charlotte County. The County addressed issue
on 2/28 and again at joint City/County meeting on
3/10. County expected to discuss options at
Commission meeting in April. Commission voted to
add $3 million.
Revise City Manager & City Phil 4/15/06 04/27/06 Council reviewing form for City Manager & City
Clerk performance evaluation Clerk. Waiting for comments.
Automatic defibrillators (AED’s) Rob 3/1/06 4/29/06 Meeting scheduled with representative from Team
grant application Punta Gorda who is assisting in grant preparation on
3/13. Not many grants available. Organizations may
purchase their own or sponsor purchases.
Develop Alternate Transportation Mitchell 10/31/05 05/03/06 Maps completed and under final review. Sent to
Plan (sidewalks, bicycle routes, Planning Commission and approved by Council on
canoe/kayak launch areas) May 3, 2006.
Employee Emergency Chuck/Phil 6/1/06 5/18/06 Initial Director Mtg. scheduled for 5/4/06. Employee
Management Training meetings conducted May 11 & 12.
Interconnect Fiscal Impact Steve 4/15/06 5/18/06 Met with consultant. Work completed May 18.
Interconnect w/Charlotte County Kathy 4/30/06 5/18/06 Mtg. scheduled for May 1st.
Canal maintenance fee Dave/Rick 12/1/05 5/18/06 Met with Council Member and PGI/BSI Canal
methodology Maintenance Board Chairs in December to review
methodologies. Meetings continue to take place to
review alternatives. Meeting scheduled for Friday,
May 5th. Canal Maintenance Boards may develop
Print date Friday, February 18, 2011