Site Selection Criteria for 2013 ILA Convention Please address the following issues in your proposal Please return your Site Proposal to Graham Bodie by January 15, 2011 Attach a Microsoft Word (2003 is preferable) or PDF document to an email and send it to email@example.com. Note: Where possible, please include specific links for properties and attractions. Do not despair if you cannot get absolutely every item below covered, but the more the better. Local Support Person submitting proposal: Name: Address: Phone: Email: Other local ILA members who could/would serve on the Local Arrangements Committee: Name: Address: Phone: Email: Local organizations or businesses that you have contacted regarding supporting or partnering with ILA Any contact information would be helpful Are there potential sponsors (e.g. large organizations) with an interest in listening? Any contact information would be helpful Location: Where is it? How often has ILA been to that section of the US or this country? When was the last time? If a convention has been held in this section of the US or country recently, are there extenuating circumstances that would make this the best choice for 2012? Weather in March (if in the US) or July (if overseas) if appropriate to the proposal (or is there a reason to come to this location at another time of year?) Travel Costs Airfare Cost: (averages from several major cities—see list below) Atlanta New Orleans New York City Minneapolis Miami Seattle Memphis San Diego Chicago St. Louis Cincinnati Frankfort, Germany Tokyo, Japan Australia Is the airport a hub for a major airline? Cost of Transportation from the Airport to most Convention hotels: Free or low cost airport shuttles to the site. Members generally are discouraged by shuttles that take 30+ minutes, so a location not to far from the airport is optimal. Is there a train/subway line between the airport and most hotels? Possible convention centers: Does the convention center have the capacity to put together a package with hotels and food services? Tentative Costs?? Hotel Cost*: (room rate averages for 2, 3, and 4 people in the room.) Seek a complimentary room nights as part of the package. *Note: A less expensive alternative might be finding a hotel location where participants could walk to off-site meet9ng space that is free or no cost. For example, at a college. We typically need the following 1) space for registration, 2) space for silent auction, 3) a plenary room for about 110, 4) 3 – 4 breakouts of 30 people each. Hotel location, amenities, and meeting facilities. Negotiate for free Internet in the meeting rooms and guest rooms, as well as no charge for receiving packages. Free fitness passes if they charge for them. Hotel food – Note that this single area has been responsible for the increase of fees over the years. We attempt to have a per person cost of $125 - $150 (including tax and service charge) for 3 AM and 3 PM breaks, 1-2 breakfasts, 2 lunches, and 1 dinner. Please have the hotel contact provide evidence that this is possible and/or what types of arrangements could be made. Note that most hotels will offer free meeting room rental ONLY with a minimum food and beverage purchase. Other Criteria: Local attractions and tour options What options are there for a Friday evening social event? Local support (i.e., site chair, sponsors, institutions, organizations, etc., that could provide programs, speakers, attendees) Is any other professional organization holding a conference in this location at the same time as ILA? Other How many ILA conventions have you attended ? We are looking for some idea of your knowledge of how our membership thinks about conventions. What do you believe is the most significant thing that will attract experienced ILA members to you city? What do you believe is the most significant thing that will attract new ILA participation??? Other compelling reasons to choose this location: Once a location is selected, the committee can begin to check out hotels or other meeting facilities.