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Chapman Middle School Choral Handbook 2010-2011 Chapman Middle School 2006 Reuben Drive Huntsville, AL 35811 (256) 428-7640 Ellen J. Williams, Director email@example.com Choral Mission Statement 1 The Chapman Middle School Choir mission is to provide an atmosphere of learning through the art of singing as an individual and within a group. The choral program is dedicated to introducing music to the student in order to enhance and enrich the student with a complete educational experience. The choral program seeks to prepare students for success in District and State competitions, Solo and Ensemble competition, and in their future choral endeavors. The choral department has a set goal of achieving superior ratings at all festivals and competitions. The choral department will perform a Christmas and Spring concert and will perform at other selected events throughout the year. We strive to achieve a highly disciplined atmosphere in which all students can learn without being distracted. A successful tradition starts with an attitude of success. As parents, choral members, and choral director, all of our efforts need to be directed toward creating a positive opportunity for the boys and girls in our choral program. This opportunity starts with an understanding of the expectations of those who participate in the choral department. The following information explains these expectations. Dear Parents and Students, 2 Thank you for your decision to be a part of the Chapman Middle School Chorus. My name is Ellen Williams, and for the past seven years I have been the Choral Director at Chapman Middle School. This year I will be the Choral Director, half time, at Williams Middle for the 1st, 2nd and 3rd periods of each day. Then, I will travel during 4th period and teach 5th, 6th and 7th periods at Chapman Middle School. Many teachers in the Huntsville City School District will be teaching at two schools this year. More than ever, I am going to need student cooperation and parental help and support, to ensure that the choral music program continues to grow and excel. I was born and raised in Virginia. I received my bachelor’s degree in Music (voice major) and Air Force Commission (AFROTC) from VA TECH, and served on active duty in the Air Force for 14 years. I started my teaching career in Texas, 1992, and moved to Alabama in 2002. I have been singing, dancing, performing and directing school, church and community choirs and community theatres for many years. It is my hope to instill in your children that SINGING IS A GIFT, SELF-DISCIPLINE IS THE WAY, and MAKING MUSIC IS THE ART! I look forward to getting to know each of you. Please read through the following pages, fill out all forms, and return to me by Friday, August 13th. After reading the handbook, please feel free to contact me with any questions or concerns you may have. Classroom Expectations 1. I allow students to remain in my classroom as long as they do not cause a problem for anyone else. 2. I teach when there is no talking or other distraction. 3. I listen to one person at a time. 4. Please treat everyone else in the room with the same respect you would like us to show you. 5. Please take care of all classroom materials, furniture, etc. 6. Please, no gum, candy, food, or drinks. 3 Consequences First Violation = warning Second Violation = written assignment or silent lunch* Third Violation = Parents will be called Serious Violation = Referral to principal *Parents may be called depending on infraction To Parents Thank you for allowing your child to participate in the choral program. Your support for your child’s choral activities is so important to his or her musical development and success. Please encourage your child to practice at home and provide a place and time for practice. Please also let your child know that you support his or her musical activities and praise your child for his or her progress. Positive encouragement is so important in a student’s development. Please remember that you are responsible for providing or arranging for transportation of your child to and from after-school performances and rehearsals, and that they arrive and are picked up on time for each activity. We will be doing written work in chorus. Your child will need a pencil, a 3-ring binder/folder with pockets, and notebook paper each day. These materials may be kept in the choral room. Please make sure that your child has these materials and brings them to school by Wednesday, August 11th. Finally, your child’s membership in our chorus automatically makes you a member of the Chapman Middle School Choral Parent Association. Our first meeting will be on Monday, August 23rd at 6:30 in the Chapman Library. It is very important for all parents to attend this first meeting, since we will discuss many of the upcoming year’s activities; and it will give me an opportunity to meet and talk with you. Parents, please remember that Choir is not an extracurricular activity; it is part of your child’s required elective curriculum. Every effort is made to work hard during class time, so that after school rehearsals are kept to a minimum. Children need their parents’ love, support, and encouragement. You and I have a vested interest in making sure your child succeeds in every subject this year, including Choir. Daily Routine 4 The following is a description of the daily routine we undergo to ensure a successful rehearsal. A successful choral program is made up of students who follow these steps each day. 1. A successful rehearsal begins with the students entering the music room in a quiet, courteous, and orderly manner. 2. When students enter the room, they are to pick up their folders quickly and take their seats. 3. Students will be considered on time to class if they are in their seats with their daily folders and music folders by the time the bell rings. 4. Students will check the white board for the agenda and put their music in the order of the agenda. 5. Concert attention will be observed when the director begins class. 6. Choral members should have the following materials with them before the bell rings at every rehearsal: their music folder with all music; a pencil (not an erasable pen); and their daily folder (portfolio). 7. When class has ended, students should return their daily folders and music folders to the designated areas before leaving the room. Rehearsal and Performance Procedures & Requirements Formal concert attire for Concert Choir (7th & 8th graders only): Female choir members are to wear black choir dresses, black dress shoes, jewelry, and natural colored hose. The total cost of the entire outfit and carry bag is $110.00. Male choir members are to wear black dress pants, white tuxedo shirts, black ties and vest, black socks, and black dress shoes. The total cost for entire outfit and carry bag is $102.00. Students are expected to be dressed in proper attire at all performances. Students who are not wearing correct attire will not be allowed to perform and will receive a grade of 0 for the performance! 6th Grade Beginning Choir: White Polo collared/short sleeved uniform shirt, and long black uniform pants. Polo shirts must be tucked in. INFORMAL PERFORMANCES AT SCHOOL: ALL CHOIR STUDENTS WILL WEAR WHITE COLLARED POLO UNIFORM SHIRT AND LONG BLACK UNIFORM PANTS. All students need to turn in their money for uniforms no later than Friday, August 27th. Please make checks payable to Chapman Middle School Choir. Formals must be ordered NO LATER THAN September 1st so we’ll have them for our first performance. 5 Procedure for picking up students from performances and competitions: Students may be picked up at the conclusion of a choral activity, but must ride the bus to the activity if the school provides bus transportation. Please use the following procedure if a student is to be picked up by a parent or guardian instead of riding the bus back to school: 1. The choral director must receive a written note from the parent or guardian. 2. The note must include the date of the activity and the person to whom the student is released. 3. The individual who is to pick up the student must make direct contact with the choral director at the conclusion of the activity. 4. No student will be left unsupervised for any reason. 5. When the choir is completely loaded on the buses, the buses will leave. If a student has not been picked up by that time, the student will ride back to school on the bus. Forms required for students to participate in field trips: A signed permission form is required for a student to participate in any choral field trip. A form will be provided by the teacher prior to each trip. Please make sure that all forms are turned in by the deadline on the forms. For all out-of-town field trips, an out-of-town field trip medical release form is required for each student. The form must be signed by a parent or guardian in the presence of a notary public. A copy of this medical release form is in the back of the handbook. This completed form should be turned in at the choral parents’ meeting on Tuesday, August 17th, 6:30 p.m. in the CMS Library. If you can’t attend the meeting have your child turn it in to me during class on Wednesday, August 18th. If your child is taking any prescription medication at the time of a field trip, a physician must sign a school medication authorization form in order for us to give your child the medication. This form is available from the school nurse. For information regarding over-the-counter medications, please contact the school nurse. All medications (prescription and over-the-counter) must be turned in to the school nurse at least one week prior to the trip. One medication authorization form must be completed and returned to the school nurse at least one week before the trip for each medication to be administered. 2010 – 2011 SCHOOL YEAR GRADING SYSTEM 6 Each CMS choral student’s grade is averaged in four separate areas. The four areas are: 50% Class work ethic and participation 25% Performance 25% Daily grades (portfolios, tests, pencil checks) Fifty percent of the choir grade each nine weeks is class work ethic and participation. Students begin each grading period with a score of 100 in this category. In order to keep the score of 100, students are expected to participate in all rehearsal activities at all times. Five points will be deducted from the participation grade for each class period that a student is observed choosing not to participate in the rehearsal. (If a student is talking, doing homework, reading a book, etc. when he or she is supposed to be singing or listening to the director, he or she is not participating in the rehearsal!) The second part of the grade is performance. In every nine-week period there are required performances. Since choir is a performance art, the performances are very important. Since a choir performs as a group, a student’s absence from a performance affects not only that student but the entire group as well. Performances should only be missed in case of illness, and parents should make every effort to notify the director prior to the concert time if a student is sick and unable to come. If absent because of illness, an alternate assignment will be assigned. IT IS THE RESPONSIBILITY OF THE STUDENT TO GET THE ASSIGNMENT! Performance counts 25 percent of a student’s grade. Daily grades will consist of portfolio grades, tests, and pencil checks. Each student will be required to purchase a 3-ring binder/folder with pockets to use as their choir portfolio. If students misplace their folder, it is their responsibility to get a new one and complete the missing work as soon as possible. Class notes, written class work, and tests for the current nine weeks will be kept inside the portfolio. Students will also be required to keep notebook paper and a pencil in their folders at all times. Students will keep their folder in a designated area within the choir room. Testing is not a major part of choir, but some testing will be done from time to time. Some tests will be written, and some may be given orally. The teacher will also check to make sure each student has a pencil from time to time for a daily grade. To average the final grade, add up all three parts. Grades and behavior may also be checked online through the STI. Students will receive extra credit for parent attendance at choral parent meetings. Total Grading System: 50% Class work ethic and participation 25% Performance 1st Nine weeks All-City Auditions/Festival/Classroom Performance 2nd Nine weeks Christmas concert (SEMESTER EXAM) 3rd Nine weeks District LG (choir will sing/sightread for “Superior” rating) 4th Nine weeks Spring concert SEMESTER EXAM/8th Grade Graduation 25% Daily grades (portfolios, oral/written tests, pencil checks) 100% TOTAL IMPORTANT NOTE: STUDENTS HAVE TWO WEEKS (10 SCHOOL DAYS) TO MAKE-UP MISSED WORK. IT IS THE STUDENT’S RESPONSIBILITY TO COME AND MAKE UP THE WORK. IT IS NOT UP TO THE TEACHER TO REMIND THE STUDENT. Monetary Procedures 7 Donations: In order to help with the cost of printed music, copies, and other operating expenses, we ask for a $20.00 fair-share contribution ($35.00 per family with more than one child in choir) at the beginning of the year. Please turn in these contributions by August 27th. Your child will be expected to make the fair-share contribution prior to paying for optional choral activities such as All- City, All-State, Choir Trips, etc. All money turned in should be in the form of a check made out to Chapman Middle School Choir with the child’s name and the reason for the money printed on the memo line. If you must send cash, please send correct change in an envelope with the child’s name and the reason for the money printed on the envelope. In order for Ms. Williams to manage rehearsal time effectively, she cannot make change during class time. Thanks in advance for your help in this matter. Fundraising: In order to keep our choral program running, we ask that each family do its part when it comes to fundraising. The money raised through fundraising goes toward many things, including buses for choral activities, choral music, and choral room supplies. We will do at least two major fundraising activities during the year. Each year, some families would prefer to make a donation instead of their child doing fundraising. We accept these donations graciously. Optional Activities The following choral activities/trips are available to interested students. The Huntsville All-City Choral Festival is an honor choir comprised of students in the Huntsville City Schools who are selected by audition. Students in grades 6-8 are welcome and encouraged to audition. The Alabama All-State Choral Festival is a festival comprised of students from all over the state of Alabama who are selected by audition. Students in grades 7 and 8 may audition; however, they must be willing to spend a considerable amount of time practicing their music at home. Being selected for All-State is not easy, but it is a tremendous honor and a very rewarding experience. Solo and Ensemble is a competition held in Huntsville for soloists and small groups of singers. Students in grades 6-8 may participate. Spring Trip - The Choral Parent Association plans a Choir trip for the Spring Semester. This trip is planned and executed by the choir parents. This project will be brought up at our first Choral Parent’s Meeting on August 17th. Please make every effort to attend this meeting. Parents will vote on whether to have a trip this school year. With the uncertain economy, a picnic or pool party may be more appealing than an expensive out-of-town trip. Student Leadership Opportunities 8 A flourishing choral program is dependent on many people. One of those groups of people is our student leaders. To be a leader, a student must commit his or herself to a higher standard of performance and responsibility. The following student offices are important to the success of the Chapman Middle School Chorus. President (8th grade student) The president, an 8th grade student, is responsible in overseeing the work of all officers. She will run the monthly meetings. The president needs to periodically (at least once a week) check in with Ms. Williams to see what extra things need to be done. If a fellow officer does not complete a given task, the president will be asked to help out. Vice-President (7th grade student) The vice-president, a 7th grade student, will assist the president and take over whenever the president is unavailable perform his/her duties. Publicity Chairman (7th grade student) The Chairman is responsible for taking notes at meetings and typing them out to distribute to all officers. Publicity will design all concert flyers, copy them, post them around campus, and remove them from around campus at the end of an event. Historian (8th grade student) The historian is in charge of recording the year's events through pictures/videos and creates an annual choir scrapbook. He/She will create a slideshow at the end of the year for the Choral Awards Concert. Computer skills are required for this position. All types of pictures are needed - candid, festivals, road trips, tour, class time, concerts, honor choir, etc.(work with Mrs. Wortendyke for coordinating pictures for yearbook, special events, Concert/performances/DVDs, etc.) Librarian (one for each choir class) The librarian maintains the library filing system. All new music must be boxed and labeled with the appropriate information. They also need to add new music to the library computer list and keep the library organized. Once a piece of music is performed, all music must be collected from the student’s music folder and labeled and filed away in music library storage area. Crew Leader (7th & 8th grade students only) The leader will organize a crew to help Ms.Williams setup and breakdown equipment for each performance, including risers, sound equipment, chairs, etc. Awards 9 Outstanding Choral Member Award This is the director’s award to one 7th and 8th grade student that has performed with excellence within the choral program. “Rookie of the Year” This is the director’s award to the 6th grade student who has performed with excellence within the choral program. “Golden Voice” Award Voted on by fellow students, this award is for the one student who has the best singing voice. Choral Spirit Award Voted on by fellow students, this award is for one male and female student as “The Best All Around”. _____________________________________________________________________ If you have any questions or concerns, please do not hesitate to contact me by phone or email. I am looking forward to working together with you to give your child a choral experience that will be both educational and enjoyable! Sincerely, Ellen Williams Phone number: 256-772-0501 (home) 256-428-7640 (school) Email: firstname.lastname@example.org (home) email@example.com (school) Please detach, sign, and return this page by Wednesday, August 11th. I have read the 2010-2011 Chapman Middle School Choral Handbook and agree to abide by the rules and policies in this handbook. Parent’s Signature and Date Student’s Signature and Date Note to parents: I send all parent memos out by email. Please provide/print your email address below. If you do not have email, please write “none” and I will provide your child with a printed copy of all memos. It is the responsibility of your child to make sure you receive all printed copies of memos sent home. Please make sure your child understands this. Please be sure to check your email frequently. Thank you for your support in this matter. Email address Chapman Middle School Choral Calendar 2010-2011 First Day of School August 9 – full day Fundraiser—QSP catalog August 25 - September 9 Choral Parents Meeting August 17 at 6:30 p.m. (Tuesday) UNIFORM MONEY & DONATION FEE OF $20 DUE AUGUST 27 (FRIDAY) AVA FALL WORKSHOP (Ms. Williams in Birmingham) September 10-11 All-City Auditions* September 27-28 at Huntsville MS Fall Break October 4 – 8 All-City Rehearsals (days)* October 18, 19 at First Baptist Church All-City Performance (night)* October 19 at First Baptist Church Choral Parents Meeting November16 at 6:30 p.m. (Tuesday) All-State Auditions (grades 7-8)* Nov 12-13 Mayfair Church of Christ Christmas Band & Choir Concert December 7 CMS Gym, 6:00 p.m. End of 1st Semester and last day of school December 22 – full day School reopens for students January 4 – full day Fundraiser—cookie dough January 14 - 29 Choral Parents Meeting January 18 at 6:30 p.m. (Tuesday) Solo and Ensemble* February 14-15 Willowbrook Baptist Church State Choral Performance Assessment (District) (TBD) Choral Parents Meeting March 22, 6:30 p.m. All-State Choral Festival* Mar 24-26 Samford University (Birmingham) Spring Break April 11 – 15 Spring Choir Trip (TBA)* TBD (May) Spring Concert/Award Program May 12 at 6:00 p.m. in AV Room 8th Grade Graduation May 18 at 6:00 p.m. Last Day of School May 20 – full day *optional APPENDIX A (105-12) Huntsville City Schools Out-of-Town Field Trip Medical Release Form Student’s Name: Date of Birth: Street Address: City: Zip Code: Parent/Guardian #1 Name: Parent/Guardian #2 Name: Address: Address: Home Ph #: Home Ph #: Phone # @ work: Phone # @ work: Employer: Employer: Cell Ph # or Pager: Cell Ph # or Pager: If unable to reach parent/guardian, please notify: Name: Relationship: Home Ph #: Cell Ph # or Pager: Student's General Health Information: 1. Does your child take medication? YES NO (A completed and signed School Medication Prescriber/Parent Authorization Form is required for each medication (prescription or over-the-counter) medication to be administered during the field trip). 2. Does your child have any allergies? YES NO If yes, please list: Does your child require medication to treat severe allergic reactions to insect stings/bites, food, etc.? ___ (If yes, a copy of the completed and signed Emergency Plan for Severe Allergy form and the form(s) for related medication(s) must accompany this form). 3. Does your child have asthma? YES NO (If yes, a copy of the Student Asthma Action Plan Form and related medication authorization forms must accompany this form). 4. Does your child wear contact lenses? YES NO 5. Date of your child’s last Tetanus Booster shot: 6. Is there any health history that may assist the person in charge if this student should become ill? Family Physician: Address: City: State: Zip Code: Authorization to Treat/Administer Medication: I hereby authorize medical or surgical treatment of if any emergency should arise. I give permission for decisions to be made by the certified teacher in charge and/or Huntsville City Schools representative. NOTE: Your signature on this form acknowledges your acceptance of financial responsibility for any medical or dental care your child requires. Signature of Parent/Guardian Date *Signature of Notary Date State County Date Commission Expires *THIS FORM MUST BE NOTARIZED AND RETURNED TO THE CHOIR DIRECTOR CMS Photo Waiver Form Our choirs will be photographed during the year at various performances and events, and for yearbook. We would like to post pictures of the students on our CMS website . Please sign below indicating your permission or refusal to allow your child's picture to be posted. Thank you, Ellen J. Williams CMS Choir Director ______ I give permission for my child, _________________________________________ to have their picture included on the choir webpage. ______ I do not give my permission for my child, _________________________________ to have their picture included on the choir webpage. _______________________________ __________________________________ Parent/Guardian Signature Date
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