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City Council Meeting Minutes Sauk Rapids

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City Council Meeting Minutes Sauk Rapids Powered By Docstoc
					                                      REGULAR MEETING
                                 SAUK RAPIDS CITY COUNCIL
                            City Hall Council Chambers, 115 2nd Ave N.
                                      Monday, April 26, 2010
                                             6:00 PM
                                           MINUTES

6:00 PM
1.     Call to Order and Pledge of Allegiance
Mayor Campbell called the meeting to order at 6:00p.m. Members present: Brad Gunderson, Paul Weber,
Dave Saunders, and Jared Gapinski Others present: Ross Olson, City Administrator, Tim Sime, City
Attorney, Todd Schultz, Community Development Director, Roger Schotl, Public Works Director, Jack
Kahlhamer, Finance Director, Marie Pflipsen, Student Mayor of the Month, and Dana Furman,
Administrative Assistant.

2.     Additions or Changes to the Agenda
Councilperson Weber requested to add a Wastewater Treatment Facility Update under agenda item 12-A.

3.     Approve the Agenda
Motion: Moved by Councilperson Weber and seconded by Councilperson Saunders to approve the
Agenda as amended. Motion carried unanimously.

4.     Approve Minutes
       A. 4-06-10 Special City Council/Working Session Meeting Minutes
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Gapinski to approve the
4-06-10 Special City Council/Working Session Meeting Minutes. Motion carried unanimously.

        B. 4-12-10 Regular City Council Meeting Minutes
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to approve the 4-
12-10 Regular City Council Meeting Minutes. Motion carried unanimously with Councilperson Gapinski
abstaining.

5.      Receive and File
A. 2-17-10 Regular Meeting Minutes of the Sauk Rapids Advisory Park Board
Motion: Moved by Councilperson Weber and seconded by Councilperson Gapinski to receive and file
the 2-17-10 Regular Meeting Minutes of the Sauk Rapids Advisory Park Board. Motion carried
unanimously.

6.       Mayor’s Communications
        15 Years of Dedicated Service Award—Steve Brown, Public Works Department—Not
         Present to Receive Award

        10 Years of Dedicated Service Award—Melissa Millner, Liquor Store-- Not Present to
         Receive Award

        Charitable Donation to Rapid River Food Fest On Behalf of Bonestroo—This item was
         moved awaiting the Bonestroo representative’s arrival.

7.       Audience Items/Visitors
         Total Time Limit 10 Minutes for Items NOT on the Agenda

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NONE

8. Public Hearings
    A. Applicant                                         Purpose
    City of Sauk Rapids                                  To Consider Issuing General Obligation
                                                         Capital Improvement Plan Bonds and the
                                                         Proposal to Adopt a Five-Year Capital
                                                         Improvement Plan.
                                                            1. Open Public Hearing
Jack Kahlhamer advised the Council that the first item for consideration in regards to issuing Capital
Improvement Plan (CIP) bonds is for the possible construction of a new city hall/police station. He noted
that while the sale of the current City Hall site and construction of a new facility is not certain, the
possibility and the risk of increased costs along with the risk of a reverse referendum, requires this
process to be completed and approved before the council can approve Semper’s purchase offer.
Kahlhamer explained that the bond insurance, if needed, would not happen until well after the closing of
the current City Hall property. He said that if the project does happen, the Council has been steadfast in
its desire to try and complete the project with no debt requirements. Kahlhamer noted that with the
possible volatility in costs and/or bidding environment approximately one year away, the CIP process
must be completed to ensure the ability to do so if necessary. The maximum amount allowed with this
CIP is $1,200,000.

Kahlhamer stated that the second item for consideration is for the advanced refunding (refinancing) of the
current bonds for the Public Works facility that was built in 2003. He noted that the City can refund these
and reissue this debt as CIP bonds while also saving an estimated $200,000. The original bond issue was
$5,905,000, and the refunding would be approximately $4,800,000.

Kahlhamer advised that the two projects combined would be approximately $6,000,000.

                                                          2. Close Public Hearing
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to close the
public hearing. Motion carried unanimously.
                                                          3. Consider Action
Motion: Moved by Councilperson Gapinski and seconded by Councilperson Saunders to approve a
resolution giving preliminary approval for the issuance of the City’s General Obligation Capital
Improvement Plan Bonds in an amount not to exceed $6,000,000 and adopting the City of Sauk Rapids’
Minnesota Capital Improvement Plan of 2010 through 2015 therefore. Motion carried unanimously.


    B. Applicant                                         Purpose
    City of Sauk Rapids                                  To Consider Proposal to Order X-Cel
                                                         Energy to Relocate an Overhead Feeder
                                                         Line Located in the Alley Between Benton
                                                         Dr and 2nd Ave, Going East to the Alley
                                                         Between 2nd Ave Spans of Overhead
                                                         Primary Crossing Coborn’s Parking Lot.
                                                         Construction of an Underground Electric
                                                         System at Same Location.
                                                        1. Open Public Hearing
Terry Wotzka advised the Council that staff has been working with Xcel Energy, Qwest, and Charter
Communications on the feasibility of undergrounding the existing overhead power line located in the

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alley between Second Avenue and Benton Drive, and First Street North and First Street South (including
the line across Coborn’s parking lot). Wotzka said that this essentially would be a continuation of the
project that was done from First Street North to Fifth Street North, in the same alley, for the Bridge
project. Xcel Energy estimates the costs of this improvement at $400,000 for their work. Wotzka said
that staff estimates the additional costs as follows:
      Qwest relocation: $55,0000
      Reconnect Services: $50,000
      Engineering: $15,000
      Restoration: $20,000
Total: $140,000

Wotzka stated that the cost from Xcel Energy would be paid through a surcharge to all Sauk Rapids Xcel
customers. This surcharge is presently in place from the previous undergrounding project, and this
project would extend the payment period approximately 20 months, from January 2013 through August
2014. Wotzka noted that the residential charge is $4.50/month, and commercial charges vary from $4.50
per month for small users to $18 per month for large users. The additional charges in regards to the
overall project would be paid through the City’s Permanent Improving Revolving (PIR) Fund. Wotzka
said that there will be no cost to the property owners for the undergrounding of this line above the tariff as
described.

Councilperson Gapinski questioned when this proposed project would happen. Wotzka said that attempts
would be made to schedule this project with the Second Avenue Improvement project should the Council
approve the Second Avenue project. Wotzka explained that Xcel probably wouldn’t have the materials
until mid-July to the beginning of August. Councilperson Gapinski questioned if the Second Avenue
project doesn’t move forward if the undergrounding project can wait until the Second Avenue project is
done so that the streets do not need to be torn up twice. Wotzka said that while these are two separate
projects the projects could work together if the Council so chooses.

Councilperson Weber asked where the power lines will reappear. Wotzka said that the west side of
Benton Drive will have a terminal pole. Overhead lines on Second Avenue would also come down as
part of this project.

Mayor Campbell noted that one nice benefit is that other overhead lines disappear when an
undergrounding project takes place.

                                                        2. Close Public Hearing
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to close the
public hearing. Motion carried unanimously.
                                                        3. Consider Action
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to proceed with
the construction of the underground power project from First Street North to First Street South, including
the line across Coborn’s parking lot.

Discussion: Councilperson Gapinski said that he does not want to see Second Avenue torn up twice.
Wotzka said that a lot of this project is directionally drilled, so generally the restoration with the
undergrounding project won’t be very intense. Wotzka advised that due to the time required by Xcel to
get the equipment and materials ordered for this project the Council would likely have to move forward
on approving this project before it decides whether or not to give the green light to the Second Avenue
improvement project.



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Mayor Campbell noted that when the decision was first made with the bridge project to start burying the
powerlines there were a lot of questions and concerns. Mayor Campbell said that following the
completion of this project the questions he was asked were, “why did the City stop in terms of
undergrounding the power lines”. He noted that he is conscious of what former Councilperson Patterson
had commented on regarding once the City starts a project, like the undergrounding project, it may never
stop.

 Motion carried unanimously.

    C. Applicant                                         Purpose
    City of Sauk Rapids                                  To Consider an Ordinance Amending
                                                         Ordinance Sections 10.08, 10.09, 10.10,
                                                         and 10.15B Prohibiting Wind Energy
                                                         Conversion Systems in the City of Sauk
                                                         Rapids.
                                                            1. Open Public Hearing
Todd Schultz noted that back in January the City Council adopted a moratorium on Wind Energy
Conversion Systems (WECS) and directed staff to research the use and its impacts. Schultz said that in
February two Commissioners volunteered to sit on this subcommittee along with the Council’s land use
Committee. The subcommittee and the Planning Commission recommend that all WECS are prohibited in
the City. Schultz said that it was important to note that the subcommittee recognizes that there may be
unique properties within the City that may be suitable for a wind energy system, but that there are few of
them, and that the best way to deal with these properties would be on a case by case basis by considering
a variance request. The moratorium would be dropped if the Council approves the ordinance amendment.
Schultz said that the City of St. Cloud ordinance for all practical purposes does the same thing as what
this proposed ordinance amendment would do.

Schultz noted that the SR Green Committee had asked the City to consider sending this item back to the
WECS Committee in order for the Committee to hear from a local supporter of WECS. He said that the
Planning Commission did not feel that it was necessary for this to happen and unanimously voted to send
their recommendation to the Council.

Councilperson Gunderson questioned if the City was really concerned about the wind turbines falling
down as was reported in the St. Cloud Times. Schultz said that you need to be aware of fall zones, but the
newspaper misinterpreted the City’s concerns when talking about the City being worried that the wind
turbines will fall down.
                                                       2. Close Public Hearing
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gapinski to close the public
hearing. Motion carried unanimously.
                                                       3. Consider Action
Motion: Moved by Councilperson Weber and second by Councilperson Gunderson to approve an
ordinance amending ordinance sections 10.08, 10.09, 10.10, and 10.15B prohibiting Wind Energy
Conversion Systems (WECS) in the City of Sauk Rapids and lifting the interim ordinance.

Discussion: Councilperson Weber said that from the current research that the subcommittee has done it
appears that the costs currently outweigh the benefits in terms of WECS, but through the variance process
WECS can still be allowed.

Motion carried unanimously.



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Motion: Moved by Councilperson Gapinski and seconded by Councilperson Gunderson to approve the
summary of publication by resolution. Motion carried unanimously

       Charitable Donation to Rapid River Food Fest On Behalf of Bonestroo—Joe Dubel,
        Bonestroo, presented Wayne Anderson, Rapids River Food Fest Committee, with a $100.00
        certificate of charitable donation. Ross Olson won the $100.00 charitable donation from
        Bonestroo at a Clerks and Finance Directors Conference, and Olson selected Rapids River Food
        Fest as the charity of his choice in which to make the donation.


    D. Applicant                                           Purpose
    City of Sauk Rapids                                    To Consider an Ordinance Amendment
                                                           to Section 10.06 Correcting an Incorrect
                                                           Reference
                                                          1. Open Public Hearing
Todd Schultz advised the Council that staff found that the ordinance code in Section 10.06 refers to the
wrong subdivision in Section 10.17, so staff has prepared the ordinance amendment that the Council is
being asked to consider. Schultz noted that the Planning Commission recommends this amendment.

Councilperson Weber said that it made no sense to him why housekeeping type items have to be
advertised as public hearings, which costs money in terms of advertising. Schultz said that per MN State
Statutes land use (Chapter 10 of City Code) need to be amended via a public hearing process.
                                                         2. Close Public Hearing
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to close the
public hearing. Motion carried unanimously.
                                                         3. Consider Action
Motion: Moved by Councilperson Gapinski and seconded by Councilperson Gunderson to approve an
ordinance amending ordinance code Section 10.06: Application of District Regulations, correcting a
reference to ordinance Section 10.17 in the City of Sauk Rapids. Motion carried unanimously.

Motion: Moved by Councilperson Gunderson and seconded by Councilperson Weber to approve the
summary of publication by resolution. Motion carried unanimously.

    E. Applicant                                           Purpose
City of Sauk Rapids                                        To Consider an Ordinance Amending
                                                           Ordinance Section 10.12B to Specifically
                                                           Address Parking Regulations for
                                                           Convenience Stores with Gasoline in the
                                                           C-3, Highway Commercial District of the
                                                           City of Sauk Rapids.
                                                             1. Open Public Hearing
Todd Schultz noted that at last month’s City Council meeting staff mentioned bringing another parking
requirement ordinance amendment specifically addressing Convenience Stores with Gasoline within the
C-3 District. Schultz said that through Alpha Development’s application for a gas station with car wash
and seasonal stand application process within a C-3 district, staff found that the ordinance parking
requirements for motor vehicle stations and retail store and service establishments are ambiguous. It is
staff’s interpretation that the code currently requires fifteen parking stalls for this use. Schultz said that
staff believes that this is excessive and therefore suggests requiring at least six stalls plus one for each
employee on the largest shift. Schultz requested that “space for vehicles adjacent to gasoline pumps shall
not count toward the required spaces.”

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Schultz said that the Planning Commission recommends what was just described unless the store is part
of a complex. The Planning Commission recommends that if it is a stand-alone convenience store then
the City should require fifteen stalls plus stalls for the number of employees on the largest shift.

                                                       2. Close Public Hearing
Motion: Moved by Councilperson Gapinski and seconded by Councilperson Saunders to close the public
hearing. Motion carried unanimously.
                                                       3. Consider Action
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to approve an
ordinance amending ordinance section 10.12B to specifically address parking regulations for convenience
stores with gasoline in the C-3, Highway Commercial District of the City of Sauk Rapids. Motion carried
unanimously.

Motion: Moved by Councilperson Weber and seconded by Councilperson Gapinski to approve the
summary of publication by resolution. Motion carried unanimously.

9.      Consent Agenda
   A. Approve Summary of Publication Resolution for Removal of Ordinance Section 4.05A
   B. Approve Applying Water Service Repair to Taxes
   C. Support the Joint Powers Board and the Advisory Park Board Recommendation to
        Research Other Suitable Locations for Disc Golf Course and Not Construct a Disc Golf
        Course at Mayhew Creek Park--Pulled
   D. Approve and Authorize Amusement Permit for the Central MN Pullers, LLC, Tractor Pull
        Event
   E. Direct Staff to Obtain Estimates Regarding Bob Cross Pool Rehabilitation--Pulled
   F. Approve Capital Improvement & Equipment Plans
Motion: Moved by Councilperson Weber and seconded by Councilperson Gapinski to approve consent
agenda items A, B, D and F. Motion carried unanimously.

9-C. Support the Joint Powers Board and the Advisory Park Board Recommendation to Research
Other Suitable Locations for Disc Golf Course and Not Construct a Disc Golf Course at Mayhew
Creek Park

Councilperson Gunderson stated that he pulled this item because he felt that disc golf was one of the most
passive sports around, and he also felt that Mayhew Creek Park was the perfect location for a disc golf
course.

Councilperson Gapinski apologized for missing the Joint Powers meeting in which this item was
discussed. He said that he was in agreement with Councilperson Gunderson that Mayhew Creek Park was
a great place for the disc golf course.

Councilperson Saunders said he also would be in favor of having the disc golf course at Mayhew Creek
Park.

Councilperson Weber stated that he had no problem with the disc golf course being placed at Mayhew
Creek Park, but he was going to support the work of the Advisory Park Board who put more time and
research in to this topic.

Tim Sime said that the item is on the agenda tonight, so the Council could make a motion to place the
disc golf course at Mayhew Creek Park. Sime stated, however, that he would prefer that action item to be

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placed on the next City Council meeting agenda. He noted that the City has exclusive rights to decide
what goes on in the passive areas although there is a Joint Powers Agreement that requests consultation.
Sime advised that the Council does not need to take any action regarding this agenda item. He said that
the agenda item can fail due to the lack of a motion.


9-E. Direct Staff to Obtain Estimates Regarding Bob Cross Pool Rehabilitation
Councilperson Gunderson said that he pulled this item because he would like a little clarification as to the
action requested. Roger Schotl explained that the request for action is that staff would like to obtain
estimates on how much it would cost to rehabilitate the wading pool at Bob Cross Park versus building a
new pool.
Motion: Moved by Mayor Campbell and seconded by Councilperson Saunders to direct staff to obtain
estimates regarding the Bob Cross Park Pool rehabilitation. Motion carried unanimously.

10.     Regular Agenda
        A. 2010 Second Ave Plans and Specs
Jon Halter, City Engineer, presented the plans and specifications for the 2010 Second Ave improvement
project. He noted that this project is on the City’s 5-year Capital Improvement Plan, and is planned to be
financed through a combination of assessments, franchise fees, sales tax proceeds and water and sewer
funds.

Halter said that staff will work with business owners as best they can to make the project as feasible as
possible during the construction time. There will be a requirement of the construction crew that there are
two of the three sections of pavement available at all times. Halter said that the access points will be sent
out to business owners in the project construction newsletters. He noted that in terms of a timeframe the
hope is that the bid tabs will be brought back to the second City Council meeting in June in which for the
Council to award the project. The construction start date is estimated to be the beginning of July with
substantial completion by the middle of September.

Halter noted that the feasibility report estimated the total cost for this project at $1,017,049, but the design
estimate has the project totaling $933,514. He explained that the new estimates came from further
research and by comparing current projects in the area. Halter reviewed some grade issues that the
project will alleviate in front of Turch Jewelers.

Councilperson Gunderson questioned why the shielding was being done in terms of shielding one parking
lot from another. Mayor Campbell explained that there are some downtown standards in place under the
pretense of beautification that would require the shielding being proposed.

Councilperson Weber questioned the distance in terms of the diagonal parking by Zippy’s. He questioned
if there will be a loading zone included with the project for Zippy’s. Roger Schotl said that there will
again be a loading zone for Zippy’s.

Motion: Moved by Mayor Campbell and seconded by Councilperson Saunders to approve the resolution
approving plans and specifications and ordering advertisement for bids .

Discussion: Mayor Campbell said that he would like to see some dates attached as well as more staging
plans to help the businesses out as much as possible.

Motion carried with 4 yes votes (Campbell, Saunders, Gapinski, and Weber) and 1 no vote
(Gunderson)


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11.     Other Staff Items
A. Small Cities Development Program Grant
Todd Schultz noted that had good news and bad news to share. The good news is that the City has
received the Small Cities Development Program Grant, but the bad news is that the housing portion of the
grant request was not funded only the infrastructure piece. Schultz said that staff will be meeting with the
Public Works subcommittee to discuss the grant.

B. Liquor Store Grant
Todd Schultz said that again he had good news and bad news to share. The good news is again that the
City had received a grant that it applied for. The grant is intended to make Sauk Rapids Liquor Store
more energy efficient. The bad news is that the grant was part of some federal stimulus money that has a
lot of strings and reports tied to it. Schultz said that the grant was for $25,000, which will allow for more
energy efficient upgrades to be made to the lighting, glass refrigerated doors, and the HVAC system.

C. 1st Street South Crossing Update
Terry Wotzka informed the Council that the gates at the 1st Street South crossing have been installed and
are operational. He said that the schedule for the project is now in the City’s control as Burlington
Northern Santa Fe has completed their work on the project. A final layer of bituminous will be placed
and the crossing will be reopened. Wotzka noted that the 1st Street South intersection should open
hopefully before the beginning of summer.

D. City Hall Project Council Work Session Schedule
Ross Olson said that it was discussed at previous meetings to hold public forums in which to get project
updates on the potential sale of City Hall project. Olson proposed that these project update meetings take
place at 5:00p.m. before the first City Council meeting of each month to allow staff to provide project
updates and the Council to ask questions.

Mayor Campbell said he would prefer to have this proposed meeting start at 5:15p.m.

12.      Other Council Items and Communications
A. Wastewater Treatment Facility Update
Councilperson Weber distributed to the Council a project update on the St. Cloud Wastewater Treatment
Facility Rehabilitation, Upgrade and Expansion project. The update provided a construction progress
report from March 1, 2010 to April 22, 2010.

13.      Approve List of Bills and Claims
Motion: Moved by Councilperson Saunders and seconded by Councilperson Gunderson to approve the
List of Bills and Claims. Motion carried unanimously.

Mayor Campbell noted that he would like to take a minute to talk about the number of teenagers killed in
the state of MN over the past weekend in vehicular accidents involving teenage drivers. He said that with
this weekend being prom weekend in Sauk Rapids he wanted to ask all parents to speak with their
children and to let their children know that they can always call home regardless of the reason. Mayor
Campbell said that he hopes this is a safe prom and graduation season in the City of Sauk Rapids.

Mayor Campbell thanked April Student Mayor of the Month, Marie Pflipsen, for her time spent with the
City Council and City staff. He wished her the best of luck in the upcoming Miss Sauk Rapids pageant
and in all of her future endeavors.

14.     Adjournment


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Motion: Moved by Councilperson Gapinski and seconded by Councilperson Saunders to adjourn the
meeting. Motion carried unanimously.

Mayor Campbell adjourned the meeting at 7:20p.m.

Respectfully Submitted,


Dana Furman
Administrative Assistant




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