The Institute of Cultural Affairs

During this tailor-made course the participants will get all the knowledge and skills needed to design and
implement projects in a participatory way. They will also learn basic and advanced methods from the
Technology of Participation (ToP®) series, developed by ICA.

Introduction to the project cycle
In this training the participants are being introduced to the steps of the Project Cycle from a participatory
perspective. Who are the different stakeholders in projects and what are their interests and roles? What
are the ground values of facilitation and participation, and what are its
pitfalls? Participants get familiarised with the project cycle model that will
give them a clear picture about what project management is and how it can                   PROJECT
be done.
Group Facilitation Methods in a Project Context
                                          Three group facilitation methods are introduced: the focused
                                          conversation method, the consensus workshop method and the
                                          Action planning process. Participants learn to design and conduct
                                          productive group discussions to start meaningful projects. They
                                          also learn how to channel and guide participant input to integrate
                                          diverse and creative ideas and to build an informed group
                                          consensus. In the action planning process they learn a
                                          participatory method for planning short-term projects or for
                                          completing projects that have stalled. The methods will be
                                          demonstrated, talked through and practised.

Tools for Participatory Project Identification
There are many methods available to identify projects. ICA-Zimbabwe
has combined methods to ensure a highly participatory process and to
engage stakeholders at many levels. How can you envision a future
situation? What are the underlying contradictions that block us from
getting there? We introduce tools for participatory assessment of a
project area. How can you best analyse and rank problems in a
participatory way. The tools are demonstrated and practised in a real
life (fieldwork) situation.

Tools for Participatory Project Design and Monitoring & Evaluation
                                The commonly used Logical Framework for project design will be presented
                                in a participatory way to include many perspectives and ensure ownership
                                by a project team. How can we design appropriate project goals and
                                objectives and create a realistic implementation plan? Furthermore tools for
                                participatory monitoring and evaluation are introduced and practised.
                                Finally some sticky issues in participatory project implementation are
                                discussed and tackled: how can you keep a project team and target group
                                motivated? How do projects gain momentum?
    The Participatory Project Management (PPM) Course is suitable for:
         Project Managers in NGO Sector, community development or funding sector.
         Field staff with no previous experience of project management who wishes to develop facilitation skills.
         Existing Organisations who wish to deepen their knowledge in participatory project management.
         Experienced facilitators who wish to add participatory project management skills to their toolbox.

    The presented process of participatory project planning can be used in an infinite number of situations.
    The process is highly adaptable to different project needs and work for any size group to identify, plan and
    implement new projects creatively and effectively.

    Course set up
    The Participatory Project Management Course is set up in a highly participatory way. Methods are
    demonstrated, talked through and practised. Case studies or real project ideas are used for practise. When
    possible fieldwork is introduced to induce the knowledge and skills. Participants get a practical and
    comprehensive manual to take home to use all methods in their work. The PPM course will be tailored to
    any group needs and usually takes 5 to 10 training days. The course will be residential and will take place
    in a project area to practice methods in real situations. A typical 5-day program may look like this:

        Day 1                       Day 2                         Day 3                       Day 4                        Day 5
     Introduction            Practising Consensus                Field work                Project Design              Monitoring and
                              Workshop Method                                                                            Evaluation
    Course overview                                                 Arrival             Introduction to Logical
                                                                                         Framework analysis              Introduction
 Introduction to project      Identifying underlying       Conversation: indicative
   cycle management         contradictions of a project        programming             Demonstration: project          Demonstration of
                                                                                             design                 participatory monitoring
Focused Conversation        Project Identification          Vision / contradictions                                      and evaluation
        Method                                                    workshop
Demonstration: indicative          Introduction
     programming                                            Assessment: transect
  Method walkthrough          Assessment methods            walk, semi-structured
Consensus Workshop            Methods for analysing                                           Practice                Implementation
                                    problems              Problem analysis: problem
        Method                                                  tree workshop          Practising project design
                                                                                                                    Secrets of implementing
 Demonstration: Vision         Practising methods           Prioritising problems                                    participatory projects
                                                                                         Demonstration and
       Workshop                                                                       practice of Action Planning
                                                               Wealth ranking                   Process
  Method walkthrough
                                                                                         Method walkthrough
         Study                     Field work                    Feedback                                                  Closing

Preparing for field work                                  Feedback on field work to                                       Evaluation
                             Preparing field work in            whole group
 and studying methods
                                  small groups                                                                            Celebration
    The Participatory Project Management Course includes the foundation course in the Technology of
    Participation (ToP®) series. Advanced courses include the Participatory Strategic Planning and Training of

    The fee for the 5 day course is R3800. The fee includes teas, lunch and manual.

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