The Institute of Cultural Affairs
PARTICIPATORY PROJECT MANAGEMENT (PPM) COURSE
During this tailor-made course the participants will get all the knowledge and skills needed to design and
implement projects in a participatory way. They will also learn basic and advanced methods from the
Technology of Participation (ToP®) series, developed by ICA.
Introduction to the project cycle
In this training the participants are being introduced to the steps of the Project Cycle from a participatory
perspective. Who are the different stakeholders in projects and what are their interests and roles? What
are the ground values of facilitation and participation, and what are its
pitfalls? Participants get familiarised with the project cycle model that will
give them a clear picture about what project management is and how it can PROJECT
Group Facilitation Methods in a Project Context
Three group facilitation methods are introduced: the focused
conversation method, the consensus workshop method and the
Action planning process. Participants learn to design and conduct
productive group discussions to start meaningful projects. They
also learn how to channel and guide participant input to integrate
diverse and creative ideas and to build an informed group
consensus. In the action planning process they learn a
participatory method for planning short-term projects or for
completing projects that have stalled. The methods will be
demonstrated, talked through and practised.
Tools for Participatory Project Identification
There are many methods available to identify projects. ICA-Zimbabwe
has combined methods to ensure a highly participatory process and to
engage stakeholders at many levels. How can you envision a future
situation? What are the underlying contradictions that block us from
getting there? We introduce tools for participatory assessment of a
project area. How can you best analyse and rank problems in a
participatory way. The tools are demonstrated and practised in a real
life (fieldwork) situation.
Tools for Participatory Project Design and Monitoring & Evaluation
The commonly used Logical Framework for project design will be presented
in a participatory way to include many perspectives and ensure ownership
by a project team. How can we design appropriate project goals and
objectives and create a realistic implementation plan? Furthermore tools for
participatory monitoring and evaluation are introduced and practised.
Finally some sticky issues in participatory project implementation are
discussed and tackled: how can you keep a project team and target group
motivated? How do projects gain momentum?
The Participatory Project Management (PPM) Course is suitable for:
Project Managers in NGO Sector, community development or funding sector.
Field staff with no previous experience of project management who wishes to develop facilitation skills.
Existing Organisations who wish to deepen their knowledge in participatory project management.
Experienced facilitators who wish to add participatory project management skills to their toolbox.
The presented process of participatory project planning can be used in an infinite number of situations.
The process is highly adaptable to different project needs and work for any size group to identify, plan and
implement new projects creatively and effectively.
Course set up
The Participatory Project Management Course is set up in a highly participatory way. Methods are
demonstrated, talked through and practised. Case studies or real project ideas are used for practise. When
possible fieldwork is introduced to induce the knowledge and skills. Participants get a practical and
comprehensive manual to take home to use all methods in their work. The PPM course will be tailored to
any group needs and usually takes 5 to 10 training days. The course will be residential and will take place
in a project area to practice methods in real situations. A typical 5-day program may look like this:
Day 1 Day 2 Day 3 Day 4 Day 5
Introduction Practising Consensus Field work Project Design Monitoring and
Workshop Method Evaluation
Course overview Arrival Introduction to Logical
Framework analysis Introduction
Introduction to project Identifying underlying Conversation: indicative
cycle management contradictions of a project programming Demonstration: project Demonstration of
design participatory monitoring
Focused Conversation Project Identification Vision / contradictions and evaluation
Demonstration: indicative Introduction
programming Assessment: transect
Method walkthrough Assessment methods walk, semi-structured
Consensus Workshop Methods for analysing Practice Implementation
problems Problem analysis: problem
Method tree workshop Practising project design
Secrets of implementing
Demonstration: Vision Practising methods Prioritising problems participatory projects
Workshop practice of Action Planning
Wealth ranking Process
Study Field work Feedback Closing
Preparing for field work Feedback on field work to Evaluation
Preparing field work in whole group
and studying methods
small groups Celebration
The Participatory Project Management Course includes the foundation course in the Technology of
Participation (ToP®) series. Advanced courses include the Participatory Strategic Planning and Training of
The fee for the 5 day course is R3800. The fee includes teas, lunch and manual.