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Crash Course in Email Management

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Crash Course in Email Management Powered By Docstoc
					How to manage your emails


     Tips and tricks
Use Folders

   Folders are used to manage files in
    your hard disk drive. Similarly you can
    create folders in your email account to
    manage your emails easily. Important
    emails can be moved to other folders
    which you can make to classify or
    categorize your emails according to
    their use. Hotmail and yahoo! Allows
    users to create folders.
               Click here to add
               a folder
                                   Write a folder name
Yahoo Mail !                       and press OK
Folder created
Use Filters

   Filters are used for 2
    purposes
       1.   To manage emails in folders
            automatically

       2.   To protect your email account from
            spam
Manage emails automatically
 Filters can automatically receive and
  categorize your emails in different folders.
For example , you have subscribed a
  newsletter and you don’t want to receive its
  emails to your inbox , but you are interested
  to receive its emails in another folder , so
  that you can see them in your free time , you
  can use filters for that purpose
Your inbox should only show your important personal
  emails.
Newsletters , reminders and offers should be send to
  other folders
Protection from spam / Bulk emails

 Filters can also save you from spam
  and bulk emails
You can notice that bulk and spam
  emails contains subjects in which
  some common words are used , for
  example “free”, “join” , “sex” and “porn”
  , “medicine” , “offer” , “congratulations”
  and “win” etc etc
How to create filter

   Filter is actually a condition in which
    you can decide that when this type of
    email is received it should be placed in
    that folder.
To create a filter in yahoo email

        Go to mail options
Open “Filters” hyperlink
Click on add filter
We have made a filter with the name
“nidokidos”

              Give a discriptive
              name to if the subject
    It works on subject , the filter will
    contain the word “[nidokidos]” then it will
                            Choose on which part
                            of the email folder
    filter that email and send it to theyou want
    which we will select to apply the filter , for
                                  Select
                              example , we
          We have selected aCondition have
                                   folder
                              applied filter on the
          “nidokidos” to place these kind of
                              subject of the choose
                 And in the,end , you will mail
          filtered emails similarly you can
                 that where (or in which folder) the
                  15 filters in yahoo
          createemails should be placed after
                 getting filtered
Filter added successfully
Similarly

   You can create filters to catch and
    trash spam
   You can create filters for your friends
    forwards and place them in some
    appropriate folder
Creating filter in hotmail

   Hotmail also supports filters ,
   open hotmail options
Open mail link
            Open filters



Click on new filter
And create a filter
   Junk email filter in hotmail




Set you junk email filter to exclusive , so that you can receive
emails from only those people who are added in your address book
 Spam protection in yahoo




Yahoo also provides spam protection , Turn SpamGuard on
always.
For gmail users

   Gmail don’t have folders in it . They
    say that we don’t like to make folders ,
    don’t manage mails , just search them
    
   Gmail also have filters and spam
    protection, see your gmail setting
Protect email addresses

   Don’t forward chain letters without
    removing hundreds of email addresses
    from them
   Don’t forward emails to your friends
    using CC: . Instead of CC: always
    use BCC:
   Using BCC will forward your emails
    without forwarding email address lists
    of your friends and family members
 Write your own address in TO field.



 Write your friends addresses in BCC




By doing so , you will receive a copy of your email back
to you and your friends will also receive a copy of your
email without any problem. Email addresses are not
distributed to all the email list by doing so.
Protect email addresses

   Don’t fill out websites forms un-
    necessarily with your emails address
   A lot of greeting card websites collect
    email address for spamming. You
    should be aware of such websites
   Never ever reply spam or junk email.
    Replying spammers confirms them
    that their target email address really
    exists.
Protect email addresses

   Don’t try to unsubscribe spammers.
    When you try to unsubscribe a website
    which is spamming on your email
    address , because it again confirms
    the existence of your email id.
To get nidokidos membership




1- Stay Kool 
For Yahoo Users


   Open nidokidos website
   http://groups.yahoo.com/group/nidokidos/join
   Sign in with your yahoo id
Select individual emails Only
– selecting any other option is
useless and wasteful

           Select this option




        Verify word here



               Click on join
For Non Yahoo Users

   Send an email to
   nidokidos-subscribe@yahoogroups.com
   You will receive a conformation email
   Replying confirmation email will make
    you group member
We have received your request to join the nidokidos
group hosted by Yahoo! Groups, a free, easy-to-use community service.

This request will expire in 7 days.
TO BECOME A MEMBER OF THE GROUP:

1) Go to the Yahoo! Groups site by clicking on this link:

http://groups.yahoo.com/i?i=UCSMkME4ArwuPhCl-f9xsdfsfffsfsfoo%2Ecom

 (If clicking doesn't work, "Cut" and "Paste" the line above into your
  Web browser's address bar.)

-OR-


2) REPLY to this email by clicking "Reply" and then "Send"
  in your email program
If you did not request, or do not want, a membership in the
nidokidos group, please accept our apologies
and ignore this message.

Regards,

Yahoo! Groups Customer Care

Your use of Yahoo! Groups is subject to
http://docs.yahoo.com/info/terms/
   I hope you will easily manage your
    emails now 

   Forward it to friends who really need it

				
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posted:2/17/2011
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