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					                                          Web Hosting Training Guide




          Web Hosting
         Training Guide
Safari version                                      Doc Ref: GC349_v1.1




       Author: Glow Team   Page 1 of 22            Ref: GC349_v1.1
                                                                         Web Hosting Training Guide



                                             Contents

Introduction ............................................................................................... 3

What is the Glow Web Hosting service? .......................................................... 3

Why use the Glow Web Hosting service? ........................................................ 3

Tutorial 1 – Getting started .......................................................................... 5

                Logging on to Glow .................................................................... 5
                Adding the ‘Web Hosting – Web Site Management’ web part ........... 6
Tutorial 2 – Setting up and requesting approval for a web site .......................... 8

                Requesting a web site ................................................................ 8
                Viewing web site requests ......................................................... 11
                Viewing approved web sites ...................................................... 11
Tutorial 3 – Managing the content of an approved web site ............................ 14

                Uploading content using Secure File Transfer Protocol .................. 15
                Uploading content using Glow Manage Content ............................ 16
Tutorial 4 – Requesting changes to your web site .......................................... 20

                To request approval for more storage space ................................ 20
Tutorial 5 – Removing a web site ................................................................ 21

                To delete a web site ................................................................. 21
Summary ................................................................................................. 22




Author: Glow Team                             Page 2 of 22                             Ref: GC349_v1.1
                                                       Web Hosting Training Guide



                                 Introduction

This guide provides an overview of Glow Web Hosting and its potential use in
learning and teaching. There are instructions on setting up Glow Web Hosting and
exploring its functionality.


Glow is web-based and can be used wherever users have access to an internet
connection. Each Glow user has their own unique username and password which
gives access to information and resources appropriate to the user’s role; thus, a
pupil’s access to Glow will differ from staff users.




           What is the Glow Web Hosting service?

The Glow Web Hosting service allows a Glow user to own, add content to and
publish a web site. A web site is a group of related web pages published on the
world wide web or within an intranet such as Glow. The various pages of a web
site are interconnected using hyperlinks which, when clicked, will navigate the
user to another area of the web site. Most web sites have a home page as their
starting point.


To complete any of the tasks in this guide the user must be logged on to Glow as
a user with the permission to use Glow Web Hosting. This permission is set by the
Glow Accounts and Services Manager (ASM) for your school or your authority – if
you have any queries regarding the permissions that have been set for you,
please check with your ASM.




          Why use the Glow Web Hosting service?

Schools that do not already have a web presence could take advantage of the
Glow service in order to publish their school web site for the world to see. Users
can make various types of content visible to a much larger audience. For
example, work could be shared across schools within Glow without the need to
invite Glow users into a group, good practice could be highlighted to the wider
internet community, school events could be publicised to the local community.




Author: Glow Team                    Page 3 of 22               Ref: GC349_v1.1
                                                       Web Hosting Training Guide



The service could also provide Glow users with an additional area for distributing
files if their portal space allocations have been used up. For example, a Glow user
could create a basic web site for the purpose of storing files for upload and
download. The flexibility of publishing web pages could allow for more creativity
in the presentation of information.


Pupils who have the knowledge to create web pages could be allowed to present
their work in this format rather than using more traditional methods.




Author: Glow Team                     Page 4 of 22               Ref: GC349_v1.1
                                                        Web Hosting Training Guide



                      Tutorial 1 – Getting started

The purpose of this tutorial is to demonstrate how to add the ‘Web hosting – Web
Site Management’ web part to your My Glow site. In this tutorial you will:

•    Log on to Glow

•    Navigate to your My Glow site

•    Add the ‘Web Hosting – Web Site Management’ web part to your own My
     Glow site


Logging on to Glow

1.   Open your web browser and in the address bar enter the Glow web address:
     https://portal.glowscotland.org.uk. The Glow logon screen will appear.

2.   Enter your username and password into the appropriate boxes.

3.   Click on the arrow icon   or press the Enter key to log in.

4.   If this is the first time that you have logged into Glow, a list of terms and
     conditions will be displayed. Once you have read the terms click on Accept, if
     you wish to continue. Your Glow home page will open.




     The screenshots in this guide use Glow theme 6. If you wish to change your
     Glow theme (the ‘look and feel’) to match, then:

     •   Scroll down the home page until you can see Glow settings

     •   Click on Change Theme

     •   From the drop-down menu select Theme 6

     •   Click on Apply.



Author: Glow Team                    Page 5 of 22                  Ref: GC349_v1.1
                                                         Web Hosting Training Guide



Adding the ‘Web Hosting – Web Site Management’ web part
1.   In the left-hand navigation bar click on My Glow.




             My Glow link




2.   Click on Modify Shared Page.




3.   A menu will open at the right hand side of the window. In the ‘Add Web Parts’
     list click on Browse.




     Glow will switch to the design page view. This view allows you to move web
     parts and add additional web parts from the web part galleries to the page.




Author: Glow Team                  Page 6 of 22                   Ref: GC349_v1.1
                                                         Web Hosting Training Guide



4.   Select the Virtual Server Gallery.




5.   Click on Next at the bottom of the menu until you see the ‘Web Hosting –
     Web Site Management’ web part.


6.   (i) Select the ‘Web Hosting – Web Site
     Management’ web part.

     (ii) Select the page area where you want to place
     the web part.

     (iii) Click on Add.




7.   Close the ‘Add Web Parts’ menu.




Author: Glow Team                  Page 7 of 22                   Ref: GC349_v1.1
                                                         Web Hosting Training Guide



Tutorial 2 – Setting up and requesting approval for a
                                  web site

The ‘Web Hosting – Web Site Management’ web part allows you to request
approval for web sites, manage the upload of content for approved web sites and
view any pending requests that you may have for web sites. All requests for web
site approval or amendments to web sites, such as extending the expiry date,
have to be approved. The approval of requests is carried out by the Accounts and
Services Manager. Typically, this task will be carried out by the local authority
ASM.


In this tutorial you will:

•    Use the ‘Web Hosting – Web Site Management’ web part to request approval
     to set up a web site


Requesting a web site
1.   Log on to Glow.

2.   In the left-hand navigation bar click on My Glow.

3.   In the ‘Web Hosting – Web Site Management’ web part, click on Request a
     Web Site.




Author: Glow Team                  Page 8 of 22                   Ref: GC349_v1.1
                                                        Web Hosting Training Guide



4.   The ‘Request a new web site’ page will open. Fill out the form as follows:

     •   Web Site Name: This is a mandatory field. Enter a suitable name for
         your web site. Note: the following special characters are not permitted in
         the web site name:

                                  ‘\/:*?<>|,”

     •   Storage Requested: The maximum storage space for a requested web
         site is 50MB. Please note: if you initially request a lower storage space
         for your web site, you can make a request to increase storage space at a
         later date. The Accounts and Services Manager responsible for approving
         web site requests can change the value of storage allocated to a web site
         during the approval process.

     •   Web Site Expires: This box is ticked by default. For a web site request
         with no expiry date you would remove the tick. Please note: the Accounts
         and Services Manager responsible for approving web site requests can
         change the expiry date for a web site during the approval process.

     •   Expiry Date: If the default tick is left in the Web Site Expires box, you
         will need to enter an expiry date for the web site.

     •   Web Site Access: This drop-down menu allows you to choose between
         letting only selected Glow users see your website (Internal intranet) or
         publishing your web site for all web users to see (Public Internet).

     •   Select groups from the chosen establishment: This option will only
         appear if you selected Internal intranet from the Web Site Access drop-
         down menu. The establishments you can select groups from are: your
         school, your local authority and the national portal.

     •   Available Groups: This option will only appear if you selected Internal
         intranet from the Web Site Access drop-down menu. This screen will
         change to display the groups from your school.




         The groups listed will be different from the screenshot above. In the
         Available Groups list, click on the group that you want to see your web




Author: Glow Team                   Page 9 of 22                  Ref: GC349_v1.1
                                                       Web Hosting Training Guide



         site. Click on Select Group >> to move the group to the list of Selected
         Groups.

     •   Comments: Add any appropriate comments e.g. this is a test web site

         —   Note: the following special characters are not permitted in the
             comments field:

                                      ‘\/:*<>|”

     •   Click the tick box to indicate that the acceptable usage policy guidelines
         will be followed.




     •   At the top of the page click on Submit Request.




5.   At this point, if you have omitted important data or used unsuitable
     characters in your comments, Glow will alert you with errors in red.




Author: Glow Team                  Page 10 of 22                  Ref: GC349_v1.1
                                                       Web Hosting Training Guide



  Viewing web site requests
  All requests for web site approval or amendments to web sites, such as extending
  the expiry date, have to be approved. The approval of requests is carried out by
  the Accounts and Services Manager. Note that you will need to wait for the
  Accounts and Services Manager to approve your request.


  Your web site requests are listed at the bottom of the ‘Web Hosting – Web Site
  Management’ web part.




           Web site request
           waiting for approval



  Viewing approved web sites
  Once a web site request has been approved, the details will appear near the top
  of the ‘Web Hosting – Web Site Management’ web part.




                                                                         Approved
                                                                         web site
Web site
name

                                                                         Web site
                                                                         request
                                                                         awaiting
                                                                         approval




  Author: Glow Team                Page 11 of 22                 Ref: GC349_v1.1
                                                      Web Hosting Training Guide



1.   Click on the Web Site Name to go to the ‘Web Site Details’ page.

2.   This page provides additional functionality such as requesting more storage
     space for your web site or changing the expiry date. Click on the Web Site
     URL.




                                                                          Web Site
                                                                          URL




3.   When a new web site is approved, Glow automatically creates a home page
     for your site called ‘default.htm’. The home page contains the following
     message:




     If you know how to edit HTML pages, you can change this page to reflect the
     home page of your web site. This guide does not cover editing of HTML
     pages. Tutorial 3 will guide you through the process of uploading ready-made
     HTML pages.

     You will need to use your browser buttons to return back to the web site
     details screen.




Author: Glow Team                 Page 12 of 22                 Ref: GC349_v1.1
                                                    Web Hosting Training Guide



4.   Click on Back to Personal space to return to My Glow.




Author: Glow Team                Page 13 of 22               Ref: GC349_v1.1
                                                         Web Hosting Training Guide



    Tutorial 3 – Managing the content of an approved
                                    web site

A Glow hosted web site is suitable for publishing:

•    Pages written in HTML

•    HTML pages using technologies such as Flash® and Shockwave®

•    HTML pages containing Javascript



A Glow hosted web site is not suitable for, or may not support:

•    Active Server Pages (ASP)

•    Pages published with Microsoft® FrontPage® Extensions

•    CGI scripts



Glow Web Hosting does not provide tools for creating HTML pages. For the
purpose of this tutorial, you could create your own HTML pages using proprietary
software   (e.g.   Microsoft   FrontPage,   Adobe    Dreamweaver)   or   HTML   code
(generated by Notepad or another HTML editor). This guide makes use of sample
HTML files created for use in Glow training. Please check with your trainer for the
location of these files.


Glow on a Mac supports the upload of content to the web hosting server using
secure file transfer protocol (ftp) via a suitable third party software client. Ftp
clients allow you to upload multiple files and folders in a simple operation. In the
event that ftp is blocked in your school, Glow provides a tool for managing and
uploading your files. The Glow Manage Content tool uploads a single file at a
time.


Please note: modern web design software packages often provide the additional
functionality of publishing the web pages created by the software to a web server
using ftp thereby bypassing the need for third party ftp clients. Please refer to the
relevant software documentation for further instruction.




Author: Glow Team                   Page 14 of 22                   Ref: GC349_v1.1
                                                       Web Hosting Training Guide



In this tutorial you will learn how to:

•    Use a secure ftp client to upload web pages to your approved web site

•    Use the Glow Manage Content tool to upload web pages to your approved
     web site


Uploading content using Secure File Transfer Protocol
Content for web hosting can be transferred to the server using a secure ftp
application. These are not provided within Glow and must be installed and set up
before the uploading of content can take place.


The screenshot used in this guide is from the ftp client FileZilla version 3.01.
Different ftp clients may have a different ‘look and feel’ but they all tend to
operate using similar principles.


To set up the client you should refer to the help for whichever client you choose.


1.   Launch the ftp client.

2.   The ftp client FileZilla uses a site manager to manage connections.

3.   The connection needs to be configured to allow the transfer of files to take
     place. Glow supports the transfer of files using the TLS protocol which in
     simple terms is a secure method of communication between computers over
     a network. The configuration settings required are:

     Host address/url: ftp1.glowscotland.org.uk

     •   Username/password: Glow username and password

     •   Port (if required): 21

     •   Servertype or protocol option: TLS or FTP over TLS




Author: Glow Team                   Page 15 of 22                 Ref: GC349_v1.1
                                                         Web Hosting Training Guide



4.   A successful connection will display your web site in a windows style interface
     allowing you to copy files and folders by dragging and dropping from one
     location (e.g. your computer) to the web hosting server.

5.   The web site can now be accessed using a browser and the URL shown in the
     ‘Web Site Details’ screen (see page 12).




Uploading content using Glow Manage Content
The content management page has basic functionality to upload content, create
folders, rename content and delete content. This solution should only be
considered when uploading a small number of files or if the use of ftp is not
permitted in your establishment.



1.   Log on to Glow.

2.   In the left-hand navigation bar click on My Glow.

3.   In the ‘Web Hosting – Web Site Management’ web part select Manage
     content next to your approved web site details.




4.   A new browser window will open.




     The ‘Managing site’ window details all files and folders associated with your
     web site. The screenshot above is displaying the ‘default.html’ page that is
     automatically created when a web site is approved.




Author: Glow Team                  Page 16 of 22                  Ref: GC349_v1.1
                                                         Web Hosting Training Guide



5.   Select the ‘default’ file by clicking on the radio button to the left of the file
     name. Click on Delete to allow the uploading of a new ‘default’ file for the
     web site.




6.   Confirm the deletion of the default.html file.

7.   Click on Upload.

8.   Click on Choose File.

9.   Navigate to where the sample (or your own) HTML files are stored.

10. Select the file called default. This will be the ‘home’ page for your web site.

11. Click on Upload File.




12. Repeat steps 7 to 11 to upload the sample files page1, page2 and page3.

13. The graphic images used by these web pages are stored in a separate folder.
     You need to create a folder in the ‘Managing site’ window to store the graphic
     images. Click on New Folder.




14. Name the folder: images. (note: lowercase letters only)




Author: Glow Team                   Page 17 of 22                   Ref: GC349_v1.1
                                                       Web Hosting Training Guide



15. Click on Create Folder.

16. Click on the images folder to open it.




17. Repeat steps 7 to 11 to upload the files band, boulangerie, running,
    mcdonaldsfr and teacher_whiteboard to the images folder.

18. Click on Up to return to the top level of the ‘Managing site’ window.




19. Return to My Glow via the browser History menu or browser back button.




                                                                            Browser
                                                                            History menu




Browser
back button




Author: Glow Team                 Page 18 of 22                  Ref: GC349_v1.1
                                                       Web Hosting Training Guide



20. Click on the web site name to return to the ‘Web Site Details’ screen.




21. Click on the web site URL to test the web site.




22. Use your browser back button or the history menu to return back to My Glow.




23. Note: To let others (the groups allocated) see your web site you will have to
    pass on the web site URL. This could be done by copying the URL and
    emailing it or setting up a Glow Group for the authorised users and adding
    the URL as a Web Link.




Author: Glow Team                 Page 19 of 22                  Ref: GC349_v1.1
                                                      Web Hosting Training Guide



     Tutorial 4 – Requesting changes to your web site

In this tutorial you will:

•    Use the ‘Web Hosting – Web Site Management’ web part to request additional
     storage space for your web site

It is also possible to request approval for changes to the permissions (who can
see your web site) and to change the expiry date of your web site.


To request approval for more storage space
1.   Log on to Glow then in the left-hand navigation bar click on My Glow.

2.   In the ‘Web Hosting – Web Site Management’ web part click on your web site
     name.




3.   Click on Request More Storage. Note that if your web site is already set to
     the storage space maximum of 50MB, you will be unable to request additional
     storage space.

4.   From the drop-down menu, request a new storage value. It is good practice
     to add a comment for the approver explaining why you are requesting a
     change to your web site.

5.   Click on Submit Request to return to the ‘Web Site Details’ page.

     You will need to wait for the administrator to approve your request. Your web
     site requests are listed at the bottom of the ‘Web Hosting – Web Site
     Management’ web part.




Author: Glow Team                 Page 20 of 22                  Ref: GC349_v1.1
                                                       Web Hosting Training Guide



                 Tutorial 5 – Removing a web site

In this tutorial you will:

•    Use the ‘Web Hosting – Web Site Management’ web part to remove a web
     site



You can delete a web site from the Glow Web Hosting service at any time.


To delete a web site
1.   Log on to Glow then in the left-hand navigation bar click on My Glow.

2.   In the ‘Web Hosting – Web Site Management’ web part click on your web site
     name.




3.   In the ‘Web Site Details’ screen click on Remove this Site.




Author: Glow Team                 Page 21 of 22                    Ref: GC349_v1.1
                                                             Web Hosting Training Guide



      4.   Click in the WARNING tick box. Click on Remove this Site to return to My
           Glow.




Warning
tick box




                                        Summary

      Having completed the tutorials in this guide you have learnt to use the Glow Web
      Hosting service. You are now able to:


      •    Add the ‘Web Hosting – Web Site Management’ web part to your My Glow site

      •    Use the ‘Web Hosting – Web Site Management’ web part to request approval
           to set up a web site

      •    Use a secure ftp client to upload web pages to your approved web site

      •    Use the Glow Manage Content tool to upload web pages to your approved
           web site

      •    Use the ‘Web Hosting – Web Site Management’ web part to request approval
           for changes (additional storage space, extended expiry date) to your web site

      •    Use the ‘Web Hosting – Web Site Management’ web part to remove a web
           site



      For additional information see Glow help, which can be accessed by clicking the
      link at the bottom of most screens within Glow, or by clicking ‘Help’ on the drop-
      down menu on individual web parts.


      Other support materials are accessible by clicking the ‘Learning about Glow’ link
      in the left-hand navigation bar. These materials include demonstrations and
      lesson ideas.




      Author: Glow Team                 Page 22 of 22                  Ref: GC349_v1.1